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Home My WebLink About12/08/08 Board of Public Works Regular MeetingPUBLIC AGENDA SESSION DECEMBER 4, 2008 The Public Agenda Session of the Board of Public Works was convened at 10:32 a.m. on Thursday, December 4, 2008, by Board President Mr. Gary A. Gilot, with Board Members Donald Inks and John H. Murphy present. Also present was Board Attorney Cheryl Greene. Board of Public Works Clerk, Linda M. Martin, presented the Board with a proposed agenda of items presented by the public and by City Staff. APPROVAL OF OCCUPANCY PERMIT The following Occupancy Pen-nit was submitted to the Board for approval: 1 TYPE BUSINESS DESCRIPTION AMOUNT I MOTION/ SEC ONDED� Occupancy Gibson Lewis, Dumpster in right-of-way at N/A hil-cs/Muiphy Permit LLC First Source Bank Building, PUBLIC AGENDA SESSION The Clerk was instructed to post the agenda and notify the media and other Persons who have requested notice of the meeting agenda. No other business came before the Board. The meeting adjourned at 11:23 a.m. Gary A. 6ilot, President #b" .ald E. `mks, Member ATTEST: --Linda M. Martin, Cleric ' REGULAR MEETING DECEMBER 8, 2008 The regular meeting of the Board of Public Works was convened at 9:34 a.m. on Monday, December 8, 2008, by Board President Gary A. Gilot, with Board Members Donald E. Inks and John H. Murphy present. Also present was Board Attorney Cheryl Greene. gg� � APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Inks, seconded by Mr. Murphy and carried, the minutes of the Agenda Session, Regular Meeting and Claims Review Meeting of the Board held on November 'z) 1 1 20, 2008, November 24, 2008, and December 1, 2008, were approved. ELECTION OF 2009 BOARD OF WORKS PRESIDENT Mr, Inks made a motion that Mr. Gilot continue as President of the Board of Public Works for 2009. Mr. Murphy seconded the motion, which carried, and Mr. Gary A. Gilot was elected President of the Board of Public Works for the year 2009. comer of Washington and Michigan Streets - December 8, 2008 - March 20, 2009 The Clerk was instructed to post the agenda and notify the media and other Persons who have requested notice of the meeting agenda. No other business came before the Board. The meeting adjourned at 11:23 a.m. Gary A. 6ilot, President #b" .ald E. `mks, Member ATTEST: --Linda M. Martin, Cleric ' REGULAR MEETING DECEMBER 8, 2008 The regular meeting of the Board of Public Works was convened at 9:34 a.m. on Monday, December 8, 2008, by Board President Gary A. Gilot, with Board Members Donald E. Inks and John H. Murphy present. Also present was Board Attorney Cheryl Greene. gg� � APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Inks, seconded by Mr. Murphy and carried, the minutes of the Agenda Session, Regular Meeting and Claims Review Meeting of the Board held on November 'z) 1 1 20, 2008, November 24, 2008, and December 1, 2008, were approved. ELECTION OF 2009 BOARD OF WORKS PRESIDENT Mr, Inks made a motion that Mr. Gilot continue as President of the Board of Public Works for 2009. Mr. Murphy seconded the motion, which carried, and Mr. Gary A. Gilot was elected President of the Board of Public Works for the year 2009. REGULAR MEETING ME ;i Mak-e/Model Elkhart, Indiana 46514 2008 Powerscreen Phoenix 2 0 Upon a motion made by Mr. Gilot, seconded by Mr. hips and carried, the above bid was referred to the Divisions of Central Services and Environmental Services for review and recommendation. OPENING OF QUOTATIONS - PAPER PRODUCTS PROCUREMENT — PROJECT NO. 108- 090 (WATER WORDS FUND 620) Mr. Gilot advised that this was the date set for the receiving and opening of sealed Quotations for the above referenced project. The following Quotation was opened and read: CORPORATE GRAPHIC SOLUTIONS 28417 Glenview Drive Elkhart, Indiana 46514 Quotation was submitted by Ms. Vickie Radde QUOTATION: I Item Description Qty Unit Unit Price Total No. 1. Envelope #10 Utility Bill Colfax 555,000 1000 $22.00 $12,210,00 Address Plus Window & Indica 2. Envelope #7 BRE- Security 618,000 1000 $18.00 $11,124.00 1 Monthly Invoice Blue Bill - Double 487,500 1000 $16.80 $8,190.00 Sided -2 Perforations 4. Final Notice Red Delinquency 95,000 1000 _ $15.70 $1,491.50 Bill -1 Perforation 5. Multi Purpose Cutoff Blank 37,000 1000 $17.80 $658.60 Laser- 2 Perforations 6. Green bar Continuous Feed Paper 270,000 1000 $51.00 $4,590.00v Sheets 7. Envelope #10 Colfax Address No 5000 1000 $48.00 $240.00 Window No Indica 8. Envelope #10 Colfax Address $45.00 $112.50 Plus Window & Indica- No Utility 2500 1000 j Bill Inscription 9. Delivery -March 2009 through 13 Each 595.00 I $1,140.00 February 2010 Total Amount of Bid (Items 1 through 9) 539,756.60 Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the above Quotation was referred to Water Works and Purchasing for review and recommendation. REGULAR MEETING ADOPT RE, SOLUTION NO. 87-2008 - A RESOLUTION OF THE CITY OF SOUTH BEND BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY Upon a motion made by Mr. Inks, seconded by Mr. Murphy and carried, the following Resolution was adopted by the Board • Public Works: RESOLUTION NO. 87-2008 JT WHEREAS, it has been determined by the Board of Public Works that the following property is unfit for the purpose for which it was intended and is no longer needed by the City of South Bend Police Department: REGULAR MEETING DECEMBER 8, 200 V4, WHEREAS, Indiana Code 5-22-22 permits and establishes procedure for disposal of personal property which is unfit for the purpose for which it was intended and which is no longer needed by the City. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that the items listed above are no longer needed by the City; are unfit for the purpose for which they were intended and have in estimated value of less than one thousand dollars ($1,000.00). BE IT FURTHER RESOLVED that said items may be transferred or sold at public auction or private sale, without advertising. However, if the property is deemed worthless, such may be demolished or junked. "a lwyxmm=m�� "Jaw 113 s/Gary A. Gilot, President s/John H. Murphy, Member s/Donald E. Inks, Member ATTEST: s/Linda M Martin, Clerk ADOPT RESOLUTION NO. 88-2008 - A RESOLUTION OF THE CITY OF SOUTH BEND BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY Upon a motion made by Mr. Inks, seconded by Mr. Murphy and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 88-2008 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY WHEREAS, it has been determined by the Board of Public Works that the following property is unfit for the purpose for which it was intended and is no longer needed by the City of South Bend Police Department: WHEREAS, Indiana Code 5-22-22 permits and establishes procedure for disposal of personal property which is unfit for the purpose for which it was intended and which is no longer needed by the City. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that the items listed above are no longer needed by the City; are unfit for the purpose for which they were intended and have an estimated value of less than one thousand dollars ($1,000.00). BE IT FURTHER RESOLVED that said items may be transferred or sold at public auction or private sale, without advertising. However, if the property is deemed worthless, such may be demolished or Junked. WS14 x 1 s/Gary A. Gilot, President REGULAR MEETING DECEMBER 8,2008 24 s/John H. Murphy, Member s/Donald E. Inks, Member ATTEST: s/Linda M Martin, Clerk The following Agreements/Contracts/Proposals/Addenda were submitted to the Board for approval: TYPE BUSINESS DESCRIPTION AMOUNT MOTION/ ISECONDSD Construction He an & Century Center Chiller $593,400.00 RATIFY Contract Goetz Replacement - Project No. (Bond Issue) Inks/Murphy i. 108-085 Grant of Mary Reineke Placement of new storm $530.00 Inks/Murphy Easement sewer for Miami/Ridgedale (2007 Sewer Drainage Improvements - Bond) Project No. 108-007 Proposal The Troyer Southern View Drive Culvert $9,87100 Inks/Murphy Group, Inc. Replacement - Project No. (Sewer Bond) 109-008 Contract Underground Extension of 2007/2008 Unit prices Gilot/Inks Extension Pipe and Valve Contract pricing for ductile (Water Works iron pipe Capital) Agreement Near Property Acquisition/Demo/ $50,000.00 Inks/Murphy Northwest Redevelopment related to (COIT Neighborhood, Portage Ave. Commercial Commercial Inc. Corridor Corridor) Agreement Urban Staff services for 2009 $85,000.00 Inks/Murphy Enterprise (Paid to Association of City/CED) South Bend, Inc. Proposal Landmark Gas reporting for $1,980.00 TABLED t Environmental Frederickson Park (TBD) Gilot/Inks TRAPNING CENTER TOWER - PROJECT NO. 109-011 (EMS CAPITAL) Upon a motion by Mr. Gilot, seconded by Mr. Inks and carried, the above agreement with I Development Strategies Group, 37 Southampton Court, Newport Beach, Califorma 92660, for $19,801.72 was approved. Mr. Gilot informed the Board that given the fiscal situation facing the Zn — City, the Mayor was not going to approve the Capital expense of this project at this time. The design portion of this project needs to be done to be able to apply for any grants that come Lip to 0j t:1 help fund the construction of the project. APPROVAL OF STREET PROCESSIONS Sponsor Description Date/Time Location 1 Motion Carried REGULAR MEETING DECEMBER 8. 2008 Chapin Park, Procession - December 17, 800 Block Park, Ave., Inks/Murphy Neighborhood Candlewalk 2008; 6:00 p.m, north to Riverside, west Approved Association 2008 to 8:00 P.M. on 900 block Riverside, south on 800 block Forest, ending going east on 400 block Manitou. St. Margaret's Procession - St. February 22, 117 North Lafayette Inks/Murphy House Margaret's 2009; 1:30 p.m. north to LaSalle. East to House Winter to 4:30 p.m. Main, south to Western, Walk 2009 west to Lafayette, north on Lafayette, return to beginning APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Inks, seconded by Mr. Murphy and carried., the following traffic control devices were approved: RENEWAL: Paid Handicapped Reserved Parking Space SI'C-Yn APPLICANT: Thomas Stewart LOCATION: East side of Lafayette, north of Jefferson Blvd., third space from comer (Permit #011) REMARKS: All criteria has been met NEW INSTALLATION: No Parking LOCATION: North side of Western Avenue from Kosciusko to Olive The Division of Engineering, Streets, Traffic and Lighting, and Sewers submitted their Safety I zn Reports for November 2008. These reports reflect injuries /accidents for each month and provide for a comparison. There being no further discussion, upon a motion made by Mr. Inks, second--(] by Mr. Murphy and carried, the reports were accepted and filed. REMONSTRATE Mr. Gilot stated that the Board is in receipt of a Consent to Annexation and Waiver of Right to remonstrate as submitted by William and Barbara Summers. The Consent indicates that in consideration for permission to tap into the public sanitary sewer system of the City, to provide sanitary sewer service to 61135 US 31 South, South Bend, Indiana, (Key 9001-1051-1358), the Summer's waive and release any and all right to remonstrate against or oppose any pending or future anriexation of the property by the City of South Bend. Therefore, Mr. Inks made a motion that the Consent be approved. Mr. Murphy seconded the motion, which carried. FILING OF CERTIFICATE OF INSURANCE Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the Certificate of Insurance for the following business was accepted for filing: American Structurepoint, Inc., Indianapolis, Indiana RATIFY APPROVAL AND/OR RELEASE CONTRACTOR AND EXCAVATION BONDS Mr. Anthony Molnar, Division of Engineering, recommends that the following, Contractor Excavation Bonds be ratified pursuant to Resolution 100-2000 and/or released as follows: I Business Bond Type Approved/ Released Effective Date Moore's Concrete, Inc. Contractor Approved 11/18/12008 Underground Contractors, Iric. Excavation Approved 11/18/2008 Mr. Gilot made a motion. that the Bonds approval and/or release as outlined above be ratified. Mr. Inks seconded the motion, which carried. APPROVE CLAIMS Mr, Murphy stated that a request to pay the following claims in the amounts indicated has been received by the Board; each claim is fully supported by an invoice; the person receiving the J goods or services has approved the claims; and the claims have been filed with the City Fiscal Officer and certified for accuracy. Therefore, Mr. Murphy made a motion that after review of the expenditures, the claims be approved as submitted. Mr. Inks seconded the motion, which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the meeting adjourned at 10:13 a.m. Jofiii,ft. Murphy, ber Lilfida M. Martin, Clerk