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Home My WebLink About2016 Budget Meetings ScheduleOffice of the City Clerk John Voorde, City Clerk July 14, 2015 TO: MEMBERS OF THE COMMON COUNCIL FROM: JOHN VOORDE, CITY CLERK The following Common Council Committee Meeting have been scheduled to take In the South Bend Council i„s.. ..__.:__ _ (Please see attached schedule for departments, date and times) PERSONNEL & FINANCE KAREN WHITE CHAIRPERSON 1. 2016 Operating Budget Hearings 2. Miscellaneous matters cc: Mayor Pete Buttigieg Committee Meeting List Media NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS: Auxiliary Aid or Other Services may be Available upon Request at No Charge. Please give Reasonable Advance Request when Possible. 455 County -City Building • South Bend, Indiana 46601 • (574)235 -9221 • Fax (574)235 -9173 • TDD (574)235 -5567 -- -----------------------------------°-------------- Kareemah Fowler Janice Talboom Chief Deputy Deputy Ordinance Violation Clerk City of South Bend, Indiana 2016 Budget Calendar August 10, 2015 Date Time Responsible Action Item May 5, 2015 5:00 p.m. A/F Set up Naviline 2016 budget level and worksheets — NaviLine open for entry May 13, 2015 9:30 a.m -3:30 A/F IACT Annual Budget Workshop, p.m. Indianapolis, Indiana May 15, 2015 5:00 p.m. Department Heads Preliminary Revenue Estimates & Fiscal Officers Entered Into NaviLine May 22, 2015 5:00 p.m. A/F Prepare budget assumptions, instructions and allocations. May 28, 2015 8:00 -2:00 p.m. Mayor, A/F, Budget Kickoff meeting at Common Council Century Center, Discovery Representatives, Ballroom Department Heads, Fiscal Officers, Key Employees & Other Stakeholders June 18, 2015 11:00 -12:00 Mayor, A/F, Human Review of Compensation Study p.m. Resources, Consultant July 10, 2015 5:00 p.m. Department Heads Deadline to enter City and & Fiscal Officers Redevelopment budget requests into Naviline and update summary sheets July 20, 2015 5:30 pm Council, Mayor, A/F 2016 Preliminary Budget Discussion — Council Priorities And TIF Discussions July 13-21,2015 See detail schedule Mayor's Office, A/F, Department Heads Mayor's Office, A/F review of departmental budgets: below: & Fiscal Officers: July 13, 2015 1:00 P.M. Morris/Palais Royale One hour July 13, 2015 3:00 p.m. Legal Department One hour July 14, 2015 1:30 p.m. Human Rights One hour July 16, 2015 9:00 a.m. A/F One hour July 16, 2015 10:00 a.m. Police Department Two hours July 17, 2015 9:00 a.m. Building Department One hour July 17, 2015 10:00 a.m. 311 Call Center One hour July 17, 2015 11:00 a.m. DCI One hour July 20, 2015 9:00 a.m. Parks & Recreation Two hours July 20, 2015 2:00 p.m. Code /Animal Control One hour July 23, 2015 9:00 a.m. Fire Department Two hours July 24, 2015 1:00 P.M. Century Center One hour July 27, 2015 9:00 a.m. Public Works Three hours V. City of South Bend, Indiana 2016 Budget Calendar August 10, 2015 August 17, 2015 1:00 P.M. Mayor, Fire Dept. Review Fire Department Budget A/F August 17, 2015 2:30 p.m. Mayor, Public Works, Review Public Works Budgets A/F August 17, 2015 5:00 P.M. Mayor, Common 2016 City-wide Budget Council, Clerk, A/F, Overview: Department Heads & • Goals /objectives Fiscal Officers • KPI's /outcomes • Employee summary • 5 Year CIP • Income Projections • Proposed Expenditures August 17, 2015 5:30 p.m. A/F, Human Rights, Budget Hearing — Session No. 1: Common Council Administration & Finance • 311 Call Center (101-0104) • A/F —Finance (101-0401) • A/F— Insurance(711) • A/F — HR (101 -0401) • A/F— Human Rights (101- 1008,258) • A/F — Safety /Risk (226) • A/F — IT (10 1 -0401, 404-0672) • A/F —COIT Fund (404) • A/F — EDIT Fund (408) • A/F — HOF Debt Service 313) August 18, 2015 8:30 a.m. A/F, DLGF DLGF Budget Workshop at 1401 S. Lafayette (Studebaker Room) August 18, 2015 7:00 p.m. A /F, Council Offsite Budget Presentation — Members, certain Community Forum for Department Heads Economic Development — LaSalle Branch Library (3232 W. Ardmore Drive August 19, 2015 1:00 P.M. Mayor, Police, A/F Review Police Department Budget August 19, 2015 5:00 p.m. A/F, Mayor, Legal Budget Hearing — Session No. 2: Dept, Public Works, Mayor's Office (101 -0101) Common Council Legal Department (10 1 -050 1) Public Works • PW — GIS (10 1 -0602) • PW — Bldg. Maint (101 -0602) • PW — Engineering (10 1 -0602) • PW —Env. Services (64 1) • PW— LRSA Fund (251) • PW — Solid Waste (610, 611) • PW —Organic Res. (641-063 1) • PW,— Project Releaf (655) • PW - Central Sm. (222) • PW —Sustain. Office (222 -0616) • PW— MVH /Streets(202) • PW — Sewers (641-0621) • PW — Sewer Insurance (640) • PW— T &L(202) • PW — Water Works (620) City of South Bend, Indiana 2016 Budget Calendar August 10, 2015 • PW - Major Moves 412) August 19, 2015 Noon A /F, Legal, City Clerk File 2016 budget ordinance & Transpo budget ordinance with City Clerk for first reading August 24, 2015 7:00 p.m. Mayor, Common First Reading on 2016 City Council, Clerk, AT, budget & 2016 Transpo budget City Attorney August 26, 2015 5:00 p.m. A/F, Parks, Budget Hearing — Session No. 3: Morris/Palais, Century Center, Art Museum, Studebaker Culture & arts Museum, Common • Morris PAC (101 -0404) Council • Palais Royale (101 -0405) • Century Center (670, 67 1) • Studebaker National Museum (404 - 0409- 453- 39 -30) • South Bend Museum of Art (404- 0408-453-39-30) Parks • Parks — GF Administration (201 -1100) • Parks — GF M aintenance (201 -110 1) • Parks —GF Golf (201-1102) • Parks — GF Recreation (201-1103) • Parks —GF Zoo (201-1104) • Parks — GF Greenhouse (201-1106) • Parks — GF Graffiti (201 -1108) • Parks — Recreation Fund (203) • Parks — Coveleski Capital(401) • Parks —Zoo Endowment (403) • Parks — Nonreverting Capital (405) • Parks — City Cemetery (730) August 31, 2015 5:00 p.m. A/F, DCI, Common Personnel/Finance Budget Hearing Council — Session No. 4: Department of Community Investment • DCI— Planning(211) • DCI — Neigh. Engage. (211) • DCI — Business Dev. (211) " • DCI — ED Resources (211) • DCI — Loss Recovery (227) • DTSB (408- 0401415- 39 -30) September 1, 5:00 p.m. A/F Submission of 2016 budget to 2015 County Council for non - binding review (deadline 9/1/15 September 2, 2015 5:00 p.m. A/F, City Clerk, Budget Hearing — Session No. 5: Council, Police Police Department • Police — Administration (101 -0801) • Police — Uniform Div.(] 01 -0801) City of South Bend, Indiana 2016 Budget Calendar August 10, 2015 • Police -Investigative (101-0801) • Police - Community Relations Division (101 -0801) • Police -Prof Standards (101-0801) • Police- Risk Manage. (101-0801) • Police - Pension Fund (702) • Police- PSLOIT(249 -805) • Board of Safety (10 1 -0 103) • Other Police Funds September 8, 2015 5:00 p.m. A/F, City Clerk, Fire Budget Hearing — Session No. 6: Department, Building Department, Code Building Department (600 -1306) Enforcement, Animal Code Enforcement/Animal Control Control, Common Code — Administrative (600 -1201) Code — Animal Control (600 -1207) Council Fire Department - • Fire — Administrative (10 1 -090 1) • Fire — EMS Capital (287) • Fire— EMS(288) • Fire — Inspection Bur (101 -0901) • Fire — Instruction Bur -(101 -0901) • Fire — Pension Fund (701) • Fire — PS LOIT (249-0905) September 9, 2015 5:00 p.m. A/F, TRANSPO, City Budget Hearing — Session No. 7: Clerk, Common TRANSPO (none) Council • Clerk - Administrative (101 -0201) • Clerk - OVB (10 1 -020 1) Common Council (101 -0301 September 10, 9:30 a.m. DCI, Redevelopment Redevelopment Commission sets 2015 Commission public hearing for October 15, 2015 September 14, 5:00 p.m. AT Submission of Form 3 2015 Budget notice in Gateway September 16, 5:00 p.m. A/F, Council, City Budget Hearing - Session No. 8: 2015 Clerk, DCI Redevelopment Budgets (information only) September 23, 5:00 p.m. A/F, Common Budget Hearing — Session No. 9: 2015 Council, City Clerk, • Budget overflow meeting September 23, Noon A/F, Legal, City File 2016 Mayor, Clerk, 2015 Clerk, Council Council, non - bargaining, and bargaining salary ordinances with City Clerk September 28, 7:00 p.m. Mayor, Clerk, First reading of 2016 2015 Council, A/F Mayor, Clerk, Council, non- bargaining and bargaining salary ordinances September 28, 7:00 p.m. Mayor, Council, A/F, Public hearings 2015 Department Heads, on 2016 City and Trans o . City of South Bend, Indiana 2016 Budget Calendar August 10, 2015 Transpo, Fiscal budgets Officers (public hearing deadline is 10/23/15) October 1, 2015 5:00 p.m. County Council, A/F Deadline for county fiscal body to provide non - binding budget review prior to City adoption October 12, 2015 7:00 p.m. Mayor, Council, A/F, Adoption of 2016 City and City Clerk, Transpo budgets (deadline Department Heads, 11/2/15) Transpo & Fiscal Officers October 12, 2015 7:00 p.m. Mayor, Council, City Adoption of 2016 Mayor, Clerk, Clerk, A /F, Legal, Council, bargaining and non - Departments bargaining salary ordinances (deadline 11/1/15) October 15, 2015 9:30 a.m. Redevelopment Public hearing and adoption of Commission, DCI 2016 Redevelopment budgets October 19, 2015 5:00 p.m. Council, City Clerk, Budget Hearing —Session No. 10 A/F, various depts. — final budget items October 26, 2015 7:00 p.m. Mayor, Council, A/F, Backup Date for Adoption of 2016 City Clerk, Civil City budgets & Salary Department Heads & Ordinances Fiscal Officers November 2, 2015 Deadline to adopt budgets, rates, levies and salary ordinances November 4, 2015 5:00 p.m. A/F Deadline to enter 2016 budget into Gateway program and file adopted budget with the County Auditor (two days after adoption) December 16, 5:00 p.m. A/F, DLGF Deadline for DLGF to accept 2015 additional appropriation requests January 1, 2016 -- Start of Fiscal Year January 8, 2016 5:00 p.m. A/F GFOA Budget Award Deadline (90 days after adoption) February 15, 2016 5:00 p.m. A Deadline for the DLGF to certify 2016 budgets, rates and levies