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Home My WebLink About080615 Agenda Review SessionCITY OF SOUTH BEND soUT H BOARD OF PUBLIC WORKS o dx END REVIEW E SESSION d PFA CF. Change Order No.: 1 � �� az � August 6, 2015 —10:30 a.m. x 786. Percent of Increase: 18% 5. Location: 1308 County -City Building South Bend, Indiana 46601 1. REVIEW OF MINUTES A. Agenda Review: July 23, 2015; Regular Meeting: July 28, 2015; and Claims Review: August 4, 2015 2. OPENING OF BIDS A. Sale of City -Owned Property 1. Locations: 51190 and 51270 Mayflower Road 3. CHANGE ORDERS A. 2014 -2015 Yard Lamppost Program— Project No. 114 -077 1. Company: Martell Electric, LLC 2. Change Order No.: 1 3. Increase Amount: $12,150 4. Percent of Increase: 18% 5. Revised Contract Amount: $79,650 6. Funding: Loss Recovery (227.0602.431.22.40) B. Removal & Disposal of PCB Remediation Waste at Ivy Tower — Project No. 115- 004 1. Company: RCRA, Inc. dba Earth Services 2. Change Order No.: 1 3. Increase Amount: $3,500; Seventy -Six (76) Days 4. Percent of Increase: 3.91% 5. Revised Contract Amount: $92,900 6. Funding: RWDA TIF (324.1050.460.31.06) C. Western Avenue Streetscape —Project No. 114 -085A 1. Company: Rieth -Riley Construction, Co., Inc. 2. Change Order No. 1 3. Increase Amount: $67,310; Five (5) Days 4. Percent of Increase: 3.86% 5. Revised Contract Amount: $1,813,074.80 6. Funding: TIF Infrastructure D. Western Avenue Corridor Improvements — Project No. 114 -033B 1. Company: Rieth -Riley Construction, Co., Inc. 2. Change Order No. 1 3. Decrease Amount: ($100,343.52) 4. Percent of Decrease: (9.67 %) 5. Revised Contract Amount: $937,178.69 6. Funding: TIF Infrastructure GARY A. GILOT DAVID P. RELOS ELIZABETH A. MARADIK BRIAN J. PAWLOWSKI JAMES A. MUELLER Page 1 CITY OF SOUTH BEND soUT o H BOARD OF PUBLIC WORKS dx ,a �A END REVIEW SESSION � � CF �� az August 6, 2015 —10:30 a.m. x 786. Location: 1308 County -City Building South Bend, Indiana 46601 4. PROJECT COMPLETION AFFIDAVIT A. Parking Garage Islands Removal at Wayne St. /St. Joseph St. and Main St. /Colfax Ave. — Project No. 115 -052 1. Company: L. L. Geans Construction Co. 2. Final Contract Amount: $2,900 3. Funding: Parking Garage Capital Improvement (Wayne St. 601.0464.645.42.02/Main St. 601.0460.645.42.02) 5. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. Demolition of Vacant and Abandoned Houses, Phase VI — Project No. 115 -088 1. Funding: Blight Elimination Program (210.1060.460.39.82) B. One (1) or More, 2015 or Newer, Haz Mat Fire Rig 1. Funding: 2015 Fire Department Capital Principal and Interest (288.0902.422.37.11 /.12) 6. RESOLUTIONS A. No. 41 -2015 — A Resolution of the South Bend Board of Public Works on Disposal of Unfit and /or Obsolete Property 1. Description: Asset Disposal - IdealStor Back Up System B. No. 42 -2015 — A Resolution of the South Bend Board of Public Works on Authorizing the Transfer of Real Property 1. Description: Authorizing the Transfer of Real Property to South Bend Heritage Foundation, Inc. — 520 '/z Cushing Street C. No. 43 -2015 — A Resolution of the South Bend Board of Public Works Authorizing the Transfer of Real Property 1. Description: Authorizing the Transfer of Real Property to Urban Enterprise Association of South Bend, Inc. — 736 Harrison Ave. and 812 Harrison Ave. D. No. 44 -2015 — A Resolution of the South Bend Board of Public Works on the Exchange of Unfit and /or Obsolete Property for Insurance Reimbursement 1. Description: 2010 Chevy Impala Police Car 7. ADOPT REVISED CITY OF SOUTH BEND SPECIFICATIONS & STANDARD DETAILS FOR UTILITY CUTS 8. AGREEMENTS /CONTRACTS/PROPOSALS /ADDENDA A. License Agreement - Dell 1. Description: Annual Renewal of Microsoft Office, Email, User CALS and Server Licenses 2. Amount: $242,366.48 Per Year for Three (3) Years, Total $727,099.44 (State QPA) GARY A. GILOT DAVID P. RELOS ELIZABETH A. MARADIK BRIAN J. PAWLOWSKI JAMES A. MUELLER Page 2 CITY OF SOUTH BEND soUT H BOARD OF PUBLIC WORKS o dx END REVIEW E SESSION d PFA CF. � �� az � August 6, 2015 —10:30 a.m. x 786. Location: 1308 County -City Building South Bend, Indiana 46601 3. Funding: IT Operating (404.0672.415.36.04) B. Amendment to Professional Services Contract — Indiana Housing & Community Development Authority ( IHCDA) 1. Description: Hardest Hit Funds Amendment No. 5/Renewal No. 4 - Foreclosure Counseling Services 2. Amount: $215,843 3. Funding: State Funds Paid to City Based on Eligible Client Applications C. Professional Services Contract — Indiana Housing & Community Development Authority ( IHCDA) 1. Description: Foreclosure Counseling Services provided by City 2. Amount: $30,000 3. Funding: Funds Paid to City through IHCDA D. Amendment to Project Assignment — Crowe Horwath, LLP 1. Description: 2014 County PSAP Bond Structure Issues Resolution (for 2015 EDIT/Parks Bond Financial Advisory Tasks) 2. Amount: $17,000 (New Total Amount $55,000) 3. Funding: Bond Proceeds E. Professional Services Agreement — Arcadis U.S., Inc. 1. Description: Develop Revised Total Coliform Rule Sampling Plan and Water Quality & Regulatory Compliance Assistance 2. Amount: $31,000 3. Funding: Water Works Operating Fund (620.0640.603.3135) F. Grant Agreement — Department of Community Investment 1. Description: Administrative Support for Rental Housing Assistance 2. Amount: $2,000 3. Funding: Continuum of Care (212.1001.460.39.30) G. Grant Agreement — Oaklawn Psychiatric Center, Inc. 1. Description: Supportive Rental Housing Assistance 2. Amount: $97,536 3. Funding: Continuum of Care (212.1001.460.39.30) H. Addendum to Agreement — Urban Enterprise Association of South Bend, Inc. 1. Description: Additional Funding for Facade Matching Grant Program for Lincoln Way West and Western Avenue 2. Amount: $100,000 3. Funding: COIT (404.1001.460.39.30) I. Professional Services Agreement — Redevelopment Commission 1. Description: Dedicated Engineer for Redevelopment Commission Projects 2. Amount: $32,117.76 for 2015; $54,596.74 for 2016 3. Funding: RWDA GARY A. GILOT DAVID P. RELOS ELIZABETH A. MARADIK BRIAN J. PAWLOWSKI JAMES A. MUELLER Page 3 CITY OF SOUTH BEND soUT o H BOARD OF PUBLIC WORKS dx ,a �A END REVIEW SESSION � 7 CF �� az August 6, 2015 —10:30 a.m. x 786. Location: 1308 County -City Building South Bend, Indiana 46601 J. Release of Right of Entry and Temporary Easement Agreement — Waggoner Farms Development, L.P. and Waggoner's Dairy Farms, Inc. 1. Description: Release of Easements no longer needed for Dylan Dr. Construction and Development K. Professional Services Agreement — Lexipol, LLC 1. Description: Police Department Policy Manual Redesigning and Daily Training Bulletins 2. Amount: NTE $94,770 3. Funding: Police Non - Reverting (220.0801.421.39.89) 9. LICENSES AND PERMITS A. Residential Block Party 1. Applicant: New Birth Christian Ministries a) Event: New Birth Community Cookout b) Location: Harrison Street from Van Buren St. to Lindsey St. c) Date /Time: August 29,2015; 9:00 a.m. —2:00 p.m. d) Favorable Recommendations 2. Applicant: Fremont Youth Foundation a) Event: Back to School/Stop the Violence Block Party b) Location: Fremont St. from Marquette Blvd. to Hamilton St. c) Date /Time: August 22,2015; 9:00 a.m. — 8:00 p.m. d) Favorable Recommendations 3. Applicant: Rhonda & Loren Richards a) Event: Clover Street -1000 Block -Block Party b) Location: Clover St. from Ruskin St. to Hildreth St. c) Date /Time: August 23, 2015; 11:00 a.m. — 8:00 p.m. d) Favorable Recommendations B. Non - Residential Block Party 1. Applicant: Downtown South Bend, Inc. a) Event: Art Beat b) Location: Michigan St. from Colfax Ave. to Wayne St.; Washington St. from TCU to St. Joseph St. and Jefferson Blvd. from Leighton Garage to St. Joseph St. c) Date /Time: August 28, 2015; 6:00 p.m. until August 29, 2015; 8:00 p.m. (clean -up until midnight) d) Favorable Recommendations 2. Applicant: Eddy Street Commons a) Event: Battle of the Bands b) Location: Eddy St. from Angela Blvd. to Napoleon St. c) Date /Time: August 29, 2015; 8:00 a.m. until 10:00 p.m. GARY A. GILOT DAVID P. RELOS ELIZABETH A. MARADIK BRIAN J. PAWLOWSKI JAMES A. MUELLER Page 4 CITY OF SOUTH BEND soUT H BOARD OF PUBLIC WORKS o dx END REVIEW E SESSION d PFA CF. � �� az � August 6, 2015 —10:30 a.m. x 786. Location: 1308 County -City Building South Bend, Indiana 46601 d) Favorable Recommendations C. Processions 1. Applicant: Stanley Clark School a) Event: Clark Run for Enrichment b) Date /Time: October 24, 2015; 8:30 a.m. to 11:00 a.m. c) Favorable Recommendations; Police note this is the same day as the American Cancer Walk with 4,000 Participants D. Sidewalk Cafe 1. Applicant: Tapastrie, LLC a) Location: 103 W. Colfax Ave. b) Days /Times: Monday & Tuesday: 11:00 a.m. -11:00 p.m.; Wed. -Sat.: 11:00 a.m. - 12:00 a.m. c) Favorable Recommendations 10. TRAFFIC CONTROL DEVICES A. New Installation - Handicapped Accessible Parking Space Sign 1. Locations: a) 1114 West Washington b) 402 East Haney 2. All criteria has been met 11. CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE A. 24678 West Maple Way — Water and Sewer 12. RATIFY BONDS A. Contractor Bonds 1. Looking Good Construction Inc., Released effective July 31, 2015 2. Nathan Oden, Approved, effective July 22, 2015 13. CLAIMS 14. PRIVILEGE OF THE FLOOR 15. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible. GARY A. GILOT DAVID P. RELOS ELIZABETH A. MARADIK BRIAN J. PAWLOWSKI JAMES A. MUELLER Page 5