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Home My WebLink About12/18/2008 Board of Public Works Agenda Session BOARD OF PUBLIC WORKS PUBLIC AGENDA SESSION Thursday, December 18, 2008 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 1.REVIEW OF MINUTES A.Agenda Session: December 4, 2008 B.Regular Meeting: December 8, 2008 C.Special Meeting: December 15, 2008 2.AWARD QUOTATIONS A.Paper Products Procurement 2009 – Project No. 108-090 1.Company: Corporate Graphic Solutions 2.Amount: Unit Prices, Not to Exceed $42,000.00 3.Funding: 620 B.Colfax Sidewalk Repair – West of Main Street – Project No. 108-093 1.Company: Rieth-Riley Construction Co., Inc. 2.Amount: $15,130.00 3.Funding: Downtown TIF/Good Neighbors-Good Neighborhoods 3.CHANGE ORDER A.College Football Hall of Fame Elevator Repair – Project No. 108-088 (RATIFY) 1.Company: Schindler Elevator Company 2.Change Order No.: 1 3.Increase Amount: $7,492.00 4.Percent of Increase: 16.3% 5.New Contract Amount: $53,549.00 4.CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT A.Habitat for Humanity Sidewalk Improvements – Project No. 108-082 1.Company: McIntyre Jones, Inc. 2.Change Order No.: 1 3.Decrease Amount: $4,342.70 4.Percent of Decrease: 26.49% 5.New Contract Amount: $12,049.15 6.Funding: General Fund (Good Neighbors/Good Neighborhoods) 5.PROJECT COMPLETION AFFIDAVIT A.South Bend Fire Station No. 2 – Project No. 106-002 1.Company: Brown & Brown General Contractors 2.Final Contract Amount: $2,169,769.53 3.Funding: General 6.REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS/TITLE SHEET A.Stabilization of CSO No. 4 Outfall/Riverside Drive Path Stabilization – Project No. 108-011 BOARD OF PUBLIC WORKS PUBLIC AGENDA SESSION Thursday, December 18, 2008 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 1.Funding: Sewer Bond B.Century Center Restroom Remodeling – Project No. 109-007 1.Funding: Bond 7.REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A.Secondary Digester Cleaning – Project No. 108-083 1.Funding: Wastewater Capital 8.REJECT BIDS A.Façade Improvements in the 500 Block of S. Michigan St. (Fat Daddy’s Block) – Project No. 108-076 1.Comments: Lack of Funding 9.AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A.Agreement – Community Homebuyers Corporation 1.Service: Staff Support for 2009 2.Amount: $52,000.00 3.Funding: CHC to pay City’s Department of Community & Economic Development B.Professional Services Contract – Indiana Housing & Community Development Authority for the Indiana Foreclosure Prevention Network 1.Service: Receive Referrals to Provide Housing Counseling and Assist with Foreclosure Prevention 2.Amount: NTE $4,525.00 3.Funding: IHCDA to pay City’s Department of Community & Economic Development $50.00 per client for brief counseling and $500.00 for each extended counseling and intervention services that result in a successful workout C.Agreement – Rebuilding Together 1.Service: Staff Support 2.Amount: $20,154.00 3.Funding: RT to pay City’s Department of Community & Economic Development D.Contract Extension – Balanced Legal Solutions 1.Service: Training of Legal Software: Lexus Nexis Time Matters 2.Amount: Balance of existing $4,000.00 contract 3.Funding: 2007 Capital Funding (existing PO) E.Proposal – Johnson Controls 1.Service: Purchase of additional traffic signal equipment from the LED Energy Savings Contract 2.Amount: $79,957.00 3.Funding: LED Energy Savings Escrow BOARD OF PUBLIC WORKS PUBLIC AGENDA SESSION Thursday, December 18, 2008 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 F.Agreement – Arrow Services, Inc. 1.Service: Pest Control for Police Department and Public Works Service Center 2.Amount: $1,872.00 ($90.00 per week for Public Works Service Center and $66.00 for Police Department Building) 3.Funding: Building Maintenance Operations G.Construction Contract – McIntyre Jones, Inc. 1.Service: Miami Street Streetscapes – Project No. 108-042 2.Amount: $39,182.27 3.Funding: COIT H.Agreement – Dean A. Tinkel 1.Service: Liability Claims Process and Reporting Relating to Self-Insurance Claims 2.Amount: Not to Exceed $5,000.00 3.Funding: Fund 226 – Self Insurance I.Professional Services Proposal – Architectural Design Group, Inc. 1.Service: Design of Century Center Restroom Remodeling – Project No. 109-007 2.Amount: TBA 3.Funding: Bond J.Contract Extension - Notre Dame University 1.Service: Fire Department services for Special Events at Notre Dame 2.Extend contract through February 2009 K.Consulting Agreement - John Stancati 1.Service: Post retirement consulting with the Director of Water Works 2.Amount: $20,000.00/one year 3.Funding: Water Works Operations L.Agreement – Memorial Hospital 1.Service: Fire Department Staffing for Neo-Natal Ambulance Services 2.Amount: $130,000.00 ($21,425.21 per Month) 3.Funding: Memorial Hospital to pay City of South Bend M.Authorization Letter - Area Plan Commission of St. Joseph County 1.Service: Board of Public Works authorization of Donald Inks to sign plat for Hartman & Woodworth's First - Replat 10.SAFETY REPORTS A.Water Works 11.MONTHLY REPORTS A.Environmental Services B.Water Works BOARD OF PUBLIC WORKS PUBLIC AGENDA SESSION Thursday, December 18, 2008 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 12.BONDS A.Excavation Bonds 1.B&W Specialized Drilling, Inc. – Approved December 12, 2008, Pursuant to Resolution 100-2000 13.CLAIMS A.City of South Bend B.St. Joseph County Housing Consortium 14.PRIVILEGE OF THE FLOOR 15.ADJOURNMENT