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Home My WebLink About07/14/2015 Board of Public Works MeetingAGENDA REVIEW SESSION JULY 9, 2015 225 the City. Mr. Kerr stated Engineering will provide a detailed drawing for them to take to the council for approval of the vacation. - Special Purchase — All Phase Electric Mr. Gilot requested that the lights being ordered be looked at carefully, noting the lights should not cause light spray all over, but be more conscious of light pollution and shine down. - Professional Services Agreement - MACOG Mr. Gilot requested of Mr. Rene Casiano, Mayor's Office, that language requiring pre -approval from the City for consultants to access information and data, be included in the agreement. The Clerk was instructed to post the agenda and notify the media and other persons who have requested notice of the meeting agenda. No other business came before the Board. The meeting adjourned at 11:44 a.m. BOARD OF PUBLIC WORKS Gary A. Gilot, President David P. R jlos, VMfe ber Elizabeth A. Maradik, Member Brian J. Pawlowski, Member ATTEST: Linda M. Martin, Clerk REGULAR MEETING JULY 14, 2015 The Regular Meeting of the Board of Public Works was convened at 9:30 a.m. on July 14, 2015, by Board President Gary A. Gilot, with Board Members David Relos, Elizabeth Maradik, and Brian Pawlowski present. Also present was Board Attorney Michael Schmidt, APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Relos, seconded by Ms. Maradik and carried, the minutes of the Agenda Review Session, Regular Meeting and Claims Meeting of the Board held on June 18, June 23, June 30, and July 7, 2015, were approved. PUBLIC HEARING —NEW MASSAGE ESTABLISHMENT — CHINESE MASSAGE SPA Mr. Gilot advised that this was the date set for the Board's Public Hearing concerning a new Massage Establishment License for the Chinese Massage Spa, 2614 S. Michigan St. It was noted favorable recommendations were received from the Fire Department, Building Department, and Police Department. There being no one present wishing to address the Board concerning this matter, the Public Hearing was closed. Therefore, upon a motion made by Mr. Relos, seconded by Ms. Maradik and carried, the license was approved. OPENING OF BIDS — ONE OR MORE 2015 OR NEWER QUAD AXLE DUMP TRUCK ORGANIC RESOURCES CAPITAL LEASE PRINCIPAL AND INTEREST) This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. The following bids were opened and publicly read: POZZO TRUCK CENTER INC 3001 E 15" Place Gary, IN 46403 Bid was signed by: Rick Slater REGULAR MEETING JULY 14, 2015 226 Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Ten percent (10%) Bid Bond was submitted. Description Year/Make/Model Unit Price Quad Axle Dump 2015 Mack Granite GU713 $171,758.49 Year Make/Model — Trade In Unit Price 1990 Unit SN492, International Semi -Tractor, VIN# 1 HSHGXZR7LH219124 ($1,200.00) Option# Description Cost Total 1 CNG Fuel System $N/A $170,558.49 HILL TRUCK SALES, INC. 1011 W. Sample St. P. O. Box 598 South Bend, IN 46624 Bid was signed by: Rich Stopczynski Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Ten percent (10%) Bid Bond was submitted. Local Business Preference submitted. M Description Year/Make/Model Unit Price Complete Unit 2016 Freightliner 114SD Quad Axle Dump Bid $179,435.00 Year Make/Model — Trade In Unit Price Unit SN492, International Semi -Tractor, 1990 V IN# 1 HSHGXZR7LH219124 ($5,000.00) Option# Description Cost Total 1 CNG Fuel System $ $37,597.00 PYRAMID EQUIPMENT, INC. 211 S. Prairie Rolling Prairie, IN 46371 Bid was signed by: Greg Dadlow Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Ten percent (10%) Bid Bond was submitted. Local Business Preference submitted. REGULAR MEETING JULY 14, 2015 227 Description Year/Make/Model Unit Price Quad Axle Dump 2016 or 2017 Freightliner l l4SD/20yd Truck Godwin $175,925.00 Year Make/Model — Trade In Unit Price Unit SN492, International Semi -Tractor, 1990 VIN# 1 HSHGXZR7LH219124 ($5,000.00) Option# Description Cost Total 1 CNG Fuel System Not recommended. See chassis exceptions. SELKING INTERNATIONAL TRUCKS 4849 W. Western Avenue South Bend, IN 46619 Bid was signed by: Kenneth A. Waite Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Ten percent (10%) Bid Bond was submitted. Local Business Preference was submitted C."I Description Year/Make/Model Unit Price Quad Axle Dump 2016 International Model 7600 Equipment by W. A. Jones $191,529.63 Year Make/Model — Trade In Unit Price Unit SN492, International Semi -Tractor, 1990 VIN#1 HSHGXZR7LH219124 ($2,500.00) Option# Description Cost Total 1 CNG Fuel System $ NO BID Upon a motion made by Mr. Gilot, seconded by Mr. Relos and carried, the above bids were referred to Organic Resources and Equipment Services for review and recommendation. OPENING OF BIDS — TEN 10 CARDIAC MONITORS/DEFIBRILLATORS EMS OPERATIONS) This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. The following bids were opened and publicly read: BOUND TREE MEDICAL LLC 5000 Tuttle Crossing Blvd. Dublin, OH 43016 Bid was signed by: Jeffrey Prestel Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Ten percent (10%) Bid Bond was submitted. :o REGULAR MEETING JULY 14, 2015 228 Item No. Est. _Qty. Item Unit Price Total 1 10 Cardiac Monitors/Defibrillators $22,117.51 $221,175.10 2 1 Wireless 12-lead reception package $19,990.00 3 1 Trade-in Equipment: TBA ($750.00) ($7,500.00) 4 1 Optional Equipment/Service: Software updates, battery Options: maintenance/ replacement program, $14,809.80 sensors for capnography, pulse ox, 2 sets of monitor leads (3 and 12 lead) TOTAL $255,974.90 ZOLL MEDICAL CORPORATION 269 Mill Road Chelmsford, MA 01824 Bid was signed by: Tyler Sampsell Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Ten percent (10%) Bid Bond was submitted. :N Item Est. No. Qty. Item Unit Price Total 1 10 Cardiac Monitors/Defibrillators $30,904.58 $309,045.80 2 1 Wireless 12-lead reception package RescueNet is included at $0.00 no charge 3 1 Trade-in Equipment: TBA ($8,110.00) ($64,880.00) 4 1 Optional Equipment/Service: Software updates, battery maintenance/ replacement program, sensors for capnography, pulse ox, 2 sets of monitor leads (3 and 12 lead) $24,682.87 TOTAL $244,165.80 PHYSIO-CONTROL, INC. IISI1 Willows Road NE Redmond, WA 98052 Bid was signed by: Kate Rorie Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Ten percent (10%) Bid Bond was submitted. Item Est. No. Qty. Item Unit Price Total 1 10 Cardiac Monitors/Defibrillators $26,440.72* $266,296.01 2 10 Wireless 12-lead reception package $712.25 Item 21996-000073 $7,122.50 3 10 Trade-in Equipment: TBA ($5,000.00) Value for the LIFEPAK 12 Bipbasic ($50,000.00) REGULAR MEETING JULY_�. 1�15 229 3 Feature* * 4 1 Optional Equipment/Service: Software updates, battery maintenance/ replacement program, $32,937.35 $32,937.35 sensors for capnography, pulse ox, 2 sets of monitor leads (3 and 12 lead)*** TOTAL $256,540,86**** * ** *** **** See submittal Attorney Michael Schmidt noted the bid from Physio-Control had several exceptions noted and would need further review by the Fire and Equipment Services Departments. Upon a motion made by Mr. Gilot, seconded by Mr. Pawlowski and carried, the above bids were referred to the Fire Department and Equipment Services for review and recommendation. OPENING OF BIDS — TWO (2). MORE OR LESS. 2015 OR NEWER. STANDARD 4X4 FOUR (4) DOOR UTILITY VEHICLES (FIRE DEPARTMENT CAPITAL LEASE PRINCIPAL AND INTEREST) This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. The following bid was opened and publicly read: GATESCHEVROLET 636 W. McKinley Avenue Mishawaka, IN 46545 Bid was signed by: Chris Dill Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Ten percent (10%) Bid Bond was submitted. Local Business Preference was submitted, n Description Year/Make/Model Unit Price 2 or more 2016 Chevrolet Tahoe Special Svc $38,702.00 Option# Description Cost Total A. Wiring provisions for horn/siren circuit. This $38.00 $76.00 Provision permits customer connection of a switch to select either horn or siren operation by the horn button. B. Wiring provisions for vehicle grille lamps, flasher $56.00 $112.00 and speaker/siren. C. Bi-fuel conversion with CNG/Gasoline with $9,500.00 $19,0 00.00 CNG tanks mounted in spare tire well. Upon a motion made by Mr. GiIot, seconded by Mr. Pawlowski and carried, the above bid was referred to the Fire Department and Equipment Services for review and recommendation. OPENING OF BIDS — TWO (2), MORE OR LESS 2015 OR NEWER, LARGE 4X4, FOUR (4) DOOR UTILITY VEHICLES (FIRE DEPARTMENT CAPITAL LEASE PRINCIPAL AND INTEREST) This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. The following bid was opened and publicly read: REGULAR MEETING JULY 14, 2015 230 GATESCHEVROLET 636 W. McKinley Avenue Mishawaka, IN 46545 Bid was signed by: Chris Dill Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Ten percent (10%) Bid Bond was submitted (One bid bond submitted for Standard and Large vehicle bids). Local Business Preference was submitted. RM Description Year/Make/Model Unit Price 1 2016 Chevrolet Suburban $46,827.00 Option# Description Cost Total A. Wiring provisions for horn siren circuit. This $ $ provision permits customer connection of a switch to select either horn or siren operation by the horn button. B. Wiring provisions for vehicle grille lamps, $ $ flasher and speaker/siren. C. Bi-fuel conversion with CNG/Gasoline with $9,500.00 $9,500.00 CNG tanks mounted in spare tire well. Upon a motion made by Mr. Pawlowski, seconded by Ms. Maradik and carried, the above bid was referred to the Fire Department and Equipment Services for review and recommendation. OPENING AND AWARD OF QUOTATIONS — 2015 GREEN MOTORCYCLE INITIATIVE f POLICE NON -REVERTING) Mr. Gilot advised that this was the date set for the receiving and opening of sealed Quotations for the above referenced vehicle. The following Quotation was opened and read: INDIAN MOTORCYCLE OF LAFAYETTE 1165 S. Creasy Lane Lafayette, IN 47905 Quotation was submitted by Michael Warmoth QUOTATION: $17,245.00 Mr. Gilot asked Lieutenant Christopher Voros, Police Department, if he could determine why there was only one (1) quote received and prepare a memo for the Board, noting the City likes to see competition. Lieutenant Voros stated the reason is that there are very few companies that manufacture an electric Police motorcycle and he had to go to manufacturers of Police bikes and request they modify their design. Upon a motion made by Mr. Gilot, seconded by Ms. Maradik and carried, the above Quotation was referred to the Police Department and Equipment Services for review and recommendation. After review, Lt. Voros recommended the quote be awarded for two (2) motorcycles to Indian Motorcycle of Lafayette in the amount of $17,245.00 each. Mr. Gilot questioned if the Chief of Police supported the purchase and if it was in the current budget. Lieutenant Voros stated it is in the budget and the Chief does support it. Therefore, Mr. Relos made a motion that the award be approved as outlined above. Ms. Maradik seconded the motion, which carried. AWARD BID — 2015 CURB & SIDEWALK PROGRAM - PROJECT NO, 115-069A AND 115-069C (MVH) Ms. Blair Bennett, Engineering, advised the Board that on July 9, 2015, bids were received and opened for the above referenced project. After reviewing those bids, Ms. Bennett recommended REGULAR MEETING JULY 14, 2015. 231 that the Board award the contract to the lowest responsive and responsible bidder Walsh & Kelly, Inc., 24358 State Road 23, South Bend, Indiana 46614, in the amount of $100,330.00 in unit prices per bid for Division A and $134,775.00 in unit prices per bid for Division C. Therefore, Mr. Relos made a motion that the recommendation be accepted and the bid be awarded as outlined above. Ms. Maradik seconded the motion, which carried. AWARD BID --- _2.015 CURB & SIDEWALK PROGRAM - PROJECT NO. It 5-069B (MVH) Ms. Blair Bennett, Engineering, advised the Board that on July 9, 2015, bids were received and opened for the above referenced project. After reviewing those bids, Ms. Bennett recommended that the Board award the contract to the lowest responsive and responsible bidder Selge Construction Company, Inc., 2833 South IIth Street, Niles, Michigan 49120, in the amount of $245,594.25 in unit prices per bid for Division B. Therefore, Mr. Relos made a motion that the recommendation be accepted and the bid be awarded as outlined above. Ms. Maradik seconded the motion, which carried. APPROVE CHANGE ORDER NO. 3 —PRIMARY CLARIFIER REHABILITATION AND EQUIPMENT UPRADES — PROJECT NO. 111-071 (WASTEWATER CAPITAL AND/OR 2012 SEWER BONDI Mr. Gilot advised that Mr. Jacob Klosinski, Environmental Services, has submitted Change Order No. 3 on behalf of L. D. Docsa & Associates, Inc., 1605 King Highway, Kalamazoo, Michigan, 49001, indicating a time extension of ninety-eight (98) days. Mr. Gilot noted the contractor was not able to work due to weather delays beyond their control. He stated future contract language should be fixed to address the weather conditions. Mr. Murray Miller, Local Union 645, stated every other contractor was working around the City in February, why was this one not able to work and why weren't they being given liquidated damages. Mr. Gilot noted it was the nature of the work being done that couldn't be completed in the extreme weather conditions, and there was no language in the contract to cover weather conditions, so the City had no contract language to fall back on. Mr. Jacob Klosinski, Environmental Services, added the time extension doesn't eliminate the contractor from damages, they will be assessed liquidated damages. Mr. Gilot agreed, noting even when they are given days, they will still be assessed big liquidated damages. He added this is not the end of this issue. Upon a motion made by Mr. Relos, seconded by Ms. Maradik and carried, the Change Order was approved. APPROVE CHANGE ORDER NO. 4 — PRIMARY CLARIFIER REHABILITATION AND EQUIPMENT UPRADES — PROJECT NO. 111-071 WASTEWATER CAPITAL AND/OR 2012 SEWER BOND) Mr. Gilot advised that Mr. Jacob Klosinski, Environmental Services, has submitted Change Order No. 4 on behalf of L. D. Docsa & Associates, Inc., 1605 King Highway, Kalamazoo, Michigan, 49001, indicating the Contract amount be increased by $4,426.11 for a new Contract sum, including this Change Order, in the amount of $5,090,853.78 and a time extension of seventeen (17) days. Upon a motion made by Mr. Relos, seconded by Mr. Pawlowski and carried, the Change Order was approved. APPROVE CHANGE ORDER NO. 5 — PRIMARY CLARIFIER REHABILITATION AND EQUIPMENT UPRADES — PROJECT NO. 111-071 (WASTEWATER CAPITAL AND/OR 2012 SEWER BOND) Mr. Gilot advised that Mr. Jacob Klosinski, Environmental Services, has submitted Change Order No. 5 on behalf of L. D. Docsa & Associates, Inc., 1605 King Highway, Kalamazoo, Michigan, 49001, indicating a time extension of fifty-five (55) days due to inclement weather. Upon a motion made by Mr. Pawlowski, seconded by Ms. Maradik and carried, the Change Order was approved. TABLE APPROVAL OF PROJECT COMPLETION AFFIDAVITS — VACANT AND ABANDONED HOMES DEMOLITIONS DIVISIONS D E. AND F - PROJECT NO. 114-073 LOSS RECOVERY FUND Mr. Gilot advised that Ms. Thia Vawter, Engineering, has submitted the Project Completion Affidavits on behalf of Indiana Earth, 10343 McKinley Highway, Osceola, IN 46561, for the above referenced project, indicating a final cost of $345,624.00 for Division D; $449,313.00 for Division E; and $155,168.00 for Division F. Ms. Maradik made a motion that this item be tabled, Mr. Relos seconded the motion, which carried. REGULAR MEETING JULY 14, 2015 232 APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS — IGNITION PARK SOUTH, PHASE I —PROJECT NO 115-085 (RWDA TIF) In a memorandum to the Board, Mr. Carl Littrell, Engineering, requested permission to advertise for the receipt of bids for the above referenced project. Therefore, upon a motion made by Mr. Relos, seconded by Ms. Maradik and carried, the above request was approved. TABLE APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF PROPOSALS — MASONRY REPAIRS AT THE CENTURY CENTER — PROJECT NO, 115-015 HOTEL/MOTEL TAX In a memorandum to the Board, Mr, Michael Carey, Engineering, requested permission to advertise for the receipt of proposals for the above referenced project. Upon a motion made by Ms. Maradik, seconded by Mr. Relos and carried, the above request was tabled. ADOPT RESOLUTION NO. 33-2015 — A RESOLUTION OF THE BOARD OF PUBLIC WORKS ON DISPOSAL OF SOLD PROPERTY — BLACKTHORN GOLF COURSE ASSETS Upon a motion made by Mr. Relos, seconded by Ms. Maradik and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO.33-2015 A RESOLUTION OF THE BOARD OF PUBLIC WORKS ON DISPOSAL OF SOLD PROPERTY WHEREAS, pursuant to Indiana Code § 36-9-6-1 et. seq., the Board of Public Works ('Board") has the duty and authority to have custody, control, use, and to dispose of all real and personal property owned by the City of South Bend, Indiana ("City"); and WHEREAS, Indiana Code 5-22-22-1 permits and establishes procedures for disposal of personal property which is unfit for the purpose for which it was intended and is no longer needed by the City. WHEREAS, it has been determined by the Board of Public Works that the assets listed on Exhibit A, attached and incorporated hereto, are no longer owned by the City, and therefore, no longer needed by the City. WHEREAS, in 2015, the City sold the assets listed in Exhibit A, consistent with the guidelines proscribed under Indiana law to Acquisition Group, LLC, NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that the items listed in Exhibit A are no longer needed by the City and have been sold in a manner consistent with Indiana law. BE IT FURTHER RESOLVED that the assets listed in Exhibit A are hereby removed from the City's asset registry. ADOPTED this 14T" day of July 2015, CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Gary A. Gilot s/ David P. Relos s/ Elizabeth A. Maradik s/ Brian J. Pawlowski ATTEST: s/Linda M. Martin, Clerk ADOPT RESOLUTION NO. 34-2015 — A RESOLUTION OF THE BOARD OF PUBLIC WORKS ON DISPOSAL OF ASSETS Upon a motion made by Mr. Relos, seconded by Ms. Maradik and carried, the following Resolution was adopted by the Board of Public Works: REGULAR MEETING JULY 14, 2015 233 RESOLUTION NO.34-2015 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY WHEREAS, it has been determined by the Board of Public Works that the following property is unfit for the purpose for which it was intended and is no longer needed by the City of South Bend: 1999 CHEVROLET EXPRESS VAN, 00005414 ASSET TAG CAR 982 WHEREAS, Indiana Code 5-22-22 permits and establishes procedure for disposal of personal property which is unfit for the purpose for which it was intended and which is no longer needed by the City. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that the items listed above are no longer needed by the City; are unfit for the purpose for which they were intended and have an estimated value of less than Five Thousand Dollars ($5,000.00). BE IT FURTHER RESOLVED that said items may be transferred or sold at public auction or private sale, or donated without advertising, However, if the property is deemed worthless, such may be demolished or junked. ADOPTED this 14TH day of July, 2015. BOARD OF PUBLIC WORKS CITY OF SOUTH BEND, INDIANA s/ Gary A. Gilot s/ David P. Relos s/ Elizabeth A. Maradik s/ Brian J. Pawlowski ATTEST: s/Linda M. Martin, Clerk ADOPT RESOLUTION NO. 35-2015 — A RESOLUTION OF THE BOARD OF PUBLIC WORKS ON DISPOSAL OF ASSETS — POLICE VEHICLES Upon a motion made by Ms. Maradik, seconded by Mr. Relos and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO.35-2015 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY WHEREAS, it has been determined by the Board of Public Works that the following property is unfit for the purpose for which it was intended and is no longer needed by the City of South Bend: SEE ATTACHED LIST WHEREAS, Indiana Code 5-22-22 permits and establishes procedure for disposal of personal property which is unfit for the purpose for which it was intended and which is no longer needed by the City. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that the items listed above are no longer needed by the City; are unfit for the purpose for which they were intended and have an estimated value of less than Five Thousand Dollars (S5,000.00). REGULAR MEETING JULY 14, 2015 234 BE IT FURTHER RESOLVED that said items may be transferred or sold at public auction or private sale, or donated without advertising. However, if the property is deemed worthless, such may be demolished or junked. ADOPTED this 14TH day of July, 2015. BOARD OF PUBLIC WORKS CITY OF SOUTH BEND, INDIANA s/ Gary A. Gilot s/ David P. Relos s/ Elizabeth A. Maradik s/ Brian J. Pawlowski ATTEST: s/Linda M. Martin, Clerk ADOPT RESOLUTION NO. 36-2015 — A RESOLUTION OF THE BOARD OF PUBLIC WORKS ON DISPOSAL OF ASSETS — FIRE DEPARTMENT SAFETY HOUSE Upon a motion made by Ms. Maradik, seconded by Mr. Relos and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO.36-2015 RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY WHEREAS, it has been determined by the Board of Public Works that the following property is unfit for the purpose for which it was intended and is no longer needed by the City of South Bend: FIRE SAFETY HOUSE PE154 WHEREAS, Indiana Code 5-22-22-1 permits and establishes procedures for disposal of personal property which is unfit for the purpose for which it was intended and which is no longer needed by the City in order to dispose of the City's surplus personal property if the property to be sold is one (1) item with an estimated total value of $1,000 or less, or is more than one (1) item with an estimated value of $5,000 or less; and BE IT FURTHER RESOLVED that said item may be transferred or sold at public auction or private sale, without advertising. However, if the property is deemed worthless, such may be demolished or junked. ADOPTED this 14TH day of July, 2015. BOARD OF PUBLIC WORKS CITY OF SOUTH BEND, INDIANA s/ Gary A. Gilot s/ David P. Relos s/ Elizabeth A. Maradik s/ Brian J, Pawlowski ATTEST: s/Linda M. Martin, Clerk ADOPT RESOLUTION NO. 37-2015 — A RESOLUTION OF THE CITY OF SOUTH BEND INDIANA BOARD OF PUBLIC WORKS FOR THE WRITE-OFF OF UNCOLLECTABLE CURB AND SIDEWALK PROGRAM ACCOUNTS Upon a motion made by Mr. Relos, seconded by Ms. Maradik and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO.37-2015 REGULAR MEETING JULY 14, 2015 235 A RESOLUTION OF THE CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS FOR THE WRITE-OFF OF UNCOLLECTIBLE CURB & SIDEWALK LOAN PROGRAM ACCOUNTS RECEIVABLE FOR 2011-2014 WHEREAS, the City of South Bend, through the Department of Public Works entered into a loan agreement accounts for Curb and Sidewalk Program; and WHEREAS, the City has attempted to collect on each of these delinquent accounts and such efforts have been unsuccessful; and WHEREAS, the unsuccessfully collected accounts receivable is written off after all attempt efforts are put forth to collect and recover the charges, complying with the Indiana State Board of Accounts for Bad Debts and Uncollectible Accounts; WHEREAS, the City of South Bend by and through its Board of Public Works, desires to write off various bad debt accounts. NOW THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend, that a direct write-off of $40,324.30 be approved. ADOPTED this 14th Day of July, 2015, BOARD OF PUBLIC WORKS CITY OF SOUTH BEND, INDIANA s/ Gary A. Gilot s/ David P. Relos s/ Elizabeth A. Maradik s/ Brian J. Pawlowski ATTEST: s/Linda M. Martin, Clerk APPROVAL OF AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA The following Agreements/Contracts/Proposals/Addenda were submitted to the Board for nnnrnval Type Business Description Amount/ Motion/ Funding Second Professional Meridian Title Retitle All City Owned NTE Maradik/Relos Services Corporation Properties in to the Same $14,000 Proposal Name Via One Master Deed (EDIT) Professional Michiana Area Use MACOG's GIS Data for N/A Maradik/Relos Services Council of City Analytics and Decision Agreement Governments Making Special All Phase Compatible/Sole Source $78,500 Relos/Maradik Purchase Electric Streetlights Inventory to (MVH) Replace Damaged Professional Crowe Provide Certain Property Tax $17,000 Relos/Maradik Services Horwath, LLP Consulting Services to the City (Administra Agreement of South Bend for the Fiscal tive Fund) Year 2015-2016 Master Redevelop- Revised 2015-2016 Master N/A Maradik/Relos Agency ment Agency Agreement between Agreement Commission the Redevelopment Commission and Board of Public Works Professional Brian Professional Services Contract $17,500 Pawlowski/ Services Donoghue for IT Consultation (COIT) Relos Agreement Contract Community Homeownership assistance (down $200,000 Maradik/Relos Homebuyers payment, closing costs) (CDBG) REGULAR MEETING JULY 14, 2015 236 Corp Contract SB Human Affirmative fair housing activities $10,000 Maradik/Relos Rights (CDBG) Commission Contract Historic Historic review of federally- $5,000 Maradik/Relos Preservation assisted properties (CDBG) Commission Contract REAL Services Home repairs for low -mod $100,000 Maradik/Relos income senior citizens (CDBG) Contract Code Vacant & abandoned building $300,000 Maradik/Relos Enforcement demolition (CDBG) Contract AIDS Shelter operation costs and rapid $25,900 Maradik/Relos Ministries/AIDS rehousing of clients (ESG) Assist Contract Youth Service Shelter operation costs of Safe $23,623 Maradik/Relos Bureau Station (ESG) Contract YWCA Shelter operation costs and rapid $77,926 Maradik/Relos rehousing of clients (ESG) Contract United Religious Rapid rehousing of clients $13,500 Maradik/Relos Communities (ESG) Contract Life Treatment Shelter operation costs $23,846 Maradik/Relos Centers (ESG) Contract Center for the Shelter operation costs $31,523 Maradik/Relos Homeless (ESG) Amendment Abonmarche Add Soil Management Plan for NTE $5,000 Relos/Maradik to Consultants, Ignition Park Infrastructure, (RWDA Professional Inc. Phase 1 C TIF) Services Agreement Contract Kaser's Auction Auction to Sell City Vehicles 5°/o of Relos/Maradik Services at the Central Services Proceeds Division Contract Tyco Integrated Purchase of Currently Leased $2,264, Relos/Maradik Security Equipment $1,556 for Equipment and $59 per Month for Five (5) Years for Service (2015 Repair Maintenanc e Services) Professional Northern Manufacturing Training $70,000 Relos/Maradik Services Indiana Program to Train Necessary (COIT) Agreement Workforce Skills to Under Skilled Board, Inc. Workers to Meet Labor Needs of Manufacturers Collateral LaSalle Collateral Assignment of N/A Relos/Maradik Assignment Apartments Construction Management LLC and Agreement with LaSalle Redevelop- Apartments/Real America for ment Construction Loan Funding Commission APPROVE SEWER INSURANCE REGISTRY SUSPENSION — BASS EXCAVATING INC. In a memo to the Board, Mr. Eric Horvath, Director of Public Works, requested the Board suspend Bass Excavating, Inc. from the Sewer Insurance registry as authorized in the Sewer Insurance Policy, due to an ongoing criminal investigation. Mr. Horvath requested the suspension be effective July 14, 2015 and be pending the outcome of the criminal investigation. REGULAR MEETING JULY 14, 2015 237 Upon a motion by Mr. Relos, seconded by Ms. Maradik and carried, the request was approved as outlined above. APPROVAL OF PERMIT AND LICENSE APPLICATIONS The following permit and license annlications were nrPQPntPrl Applicant Description Date/Time Vocation Motion Carried Jenica Cory Residential July 26, 2015; Washington St. from Maradik/Relos Block Party — 11:00 a.m, to Sunnyside to Jacob East 8:00 P.M. Washington Neighborhood Block Party Eddy Street Non- July 18, 20I5; Eddy Street from Relos/Maradik Commons Residential 6:00 a.m. to Angela Blvd. to Block Party — 1:00 P.M. Napoleon St. Coffee and Cars Our Lady of Non- July 18, 2015; Chapin Street from Relos/Maradik Hungary Parish Residential 11:00 a.m. to Calvert St. to Bruce St, Block Party — 10:00 p.m, Our Lady of Hungary Parish Festival Abundant Faith Non- July 26, 2015, 30t" Street from Wall to Relos/Maradik Family Residential 3:00 p.m.-7:00 Mishawaka Avenue Ministries/Clare Block Party - p.m. Davis Homecoming Celebration 21 Year Community Outreach YMCA of Procession; August 16, Jefferson Blvd. to Logan Relos/Maradik Michiana, Inc. 3 for 3 2015; 7:00 a.m. St. via Northside Blvd. Triathlon I to 12:00 p.m. FAVORABLE RECOMMENDATION - PETITION TO VACATE THE FIRST NORTH/SOUTH ALLEY SOUTH OF WESTERN AVE. BETWEEN CARLISLE ST. AND WARREN ST. Mr. Gilot indicated that Theresa Lycznski, 2120 Western Avenue, South Bend, IN 46619, has submitted a request to vacate the above referenced alley. Mr. Gilot advised the Board is in receipt of favorable recommendations concerning this Vacation Petition from the Area Plan Commission, Police Department, Community Investment and Engineering. Mr. Corbitt Kerr, Engineering, stated an easement will be needed on the properties' one side of the other to allow long trucks to make turns from northbound alley. Area Plan stated the vacation would not hinder the growth or orderly development of the unit or neighborhood in which it is located or to which it is contiguous. The vacation would not make access to the Iands of the aggrieved person by means of public way difficult or inconvenient. The vacation would not hinder the public's access to a church, school or other public building or place. The vacation would not hinder the use of a public right-of-way by the neighborhood in which it is located or to which it is contiguous. Therefore, Mr. Relos made a motion recommending approval of the request for vacation subject to an easement as defined in a drawing to be prepared by the City Engineer. Ms. Maradik seconded the motion which carried. FAVORABLE RECOMMENDATION - PETITION TO VACATE THE FIRST EAST/WEST ALLEY SOUTH OF LINCOLNWAY WEST FROM IOWA TO FIRST ALLEY NORTH/SOUTH Mr. Gilot indicated that Kayla Patel, PO Box 3454, South Bend, IN 46619, has submitted a request to vacate the above referenced alley. Mr. Gilot advised the Board is in receipt of favorable recommendations concerning this Vacation Petition from the Area Plan Commission, Police Department, Fire Department, Solid Waste, Community Investment and Engineering. Mr. Corbitt Kerr, Engineering, stated removal of the alley will prohibit business frontages from being REGULAR MEETING JULY 14, 2015 238 built directly along the right of way and necessitate an approach on Lincolnway. Area Plan stated the vacation would not hinder the growth or orderly development of the unit or neighborhood in which it is located or to which it is contiguous. The vacation would not make access to the lands of the aggrieved person by means of public way difficult or inconvenient. The vacation would not hinder the public's access to a church, school or other public building or place. The vacation would not hinder the use of a public right-of-way by the neighborhood in which it is located or to which it is contiguous. Therefore, Mr. Relos made a motion recommending approval of the request for vacation subject to a non -access easement on Lincolnway. Ms. Maradik seconded the motion which carried. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Relos, seconded by Ms. Maradik and carried, the following traffic control devices were approved: NEW INSTALLATION: Handicapped Accessible Parking Space Sign LOCATIONS: 1313 N. Elmer 1018 N. Brookfield 217 E. Fairview REMARKS: All Criteria Has Been Met DENY TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Relos, seconded by Ms. Maradik and carried, the following traffic control devices were denied: NEW INSTALLATION: Handicapped Accessible Parking Space Sign LOCATIONS: 609 S. 27"' St. — Paved, flat access from garage in back. Steps in front of house. 920 S. Edison — Existing Driveway REMARKS: All Criteria Has Not Been Met APPROVE REVISED WASTEWATER DISCHARGE PERMIT(S) In a Memorandum to the Board, Mr. Caleb Hunsberger, Division of Environmental Services, submitted the following Wastewater Discharge Permit(s) revised to meet new limits and recommended approval: Honeywell International, Inc., 3520 Westmoor St. Noble Americas South Bend Ethanol, LLC., 3201 W. Calvert St. I/N Tek — I/N Kote, 30755 Edison Rd. Imagineering Finishing Technologies, 3722 Foundation Ct, Imagineering Enterprises, Inc., 1302 West Sample St. Suzuki Garphyttan Corporation, 4404 Nimtz Parkway Federal Mogul, 3605 W. Cleveland Rd. There being no further discussion, upon a motion made by Mr. Relos, seconded by Ms. Maradik and carried, the revised permits were approved. RATIFY APPROVAL OF CONTRACTOR BONDS Mr. Anthony Molnar, Division of Engineering, recommended that the following Contractor Bonds be ratified pursuant to Resolution 100-2000 as follows: Business Bond Type yp Approved/ Released Effective Date Dekes Construction Inc Contractor Approved May 28, 2015 Three D Structural LLC Contractor Approved June 30, 2015 T.J. Emsberger Contractor Approved July 2, 2015 Mr. Relos made a motion that the Bonds approval as outlined above be ratified. Ms. Maradik seconded the motion, which carried. APPROVE CLAIMS Mr. Relos stated that a request to pay the following claims in the amounts indicated has been received by the Board; each claim is fully supported by an invoice; the person receiving the goods or services has approved the claims; and the claims have been filed with the City Fiscal Officer and certified for accuracy. REGULAR MEETING JULY 14, 2015 239 Name Amount of Claim Date City of South Bend $1,511.49 7/7/2015 City of South Bend $2,685,463.99 7/14/2015 St. Joseph County Housing Consortium $49,006.19 6/3/2015 St. Joseph County Housing Consortium $3,837.67 6/3/2015 St. Joseph County Housing Consortium $4,402.61 6/3/2015 Therefore, Mr. Relos made a motion that after review of the expenditures, the claims be approved as submitted. Ms, Maradik seconded the motion, which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Relos, seconded by Ms. Maradik and carried, the meeting adjourned at 10:29 a.m. BOARD OF PUBLIC WORKS Gary A. Gilot, President ATTEST: Liiida1M. Martin, Clerk