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Home My WebLink About072315 Agenda Review SessionCITY OF SOUTH BEND oI$0UTtlNl BOARD OF PUBLIC WORKS °` AGENDA REVIEW SESSION July 23, 2015 —10:30 a.m. 186 Location: 1308 County -City Building South Bend, Indiana 46601 AGENDA REVIEW SESSION 1. OPENING OF BIDS A. 2015 Parking Garage Deck Coatings — Project No. 115 -074 1. Funding: Parking Garage Fund (601.1050.460.36.06) B. Hoffman Hotel Renovations — Project No. 115 -071 1. Funding: River West Development TIF C. Equipment Purchase for Nello Corporation, Phase III — Project No. 115 -070 1. Funding: RWDA TIF (324.1050.460.42.07) 2. OPENING OF QUOTATIONS A. Lafayette Falls Subdivision Pavement — Project No. 115 -086 1. Description: Receive Quotes for Unfinished Work to be completed through Performance Bond 3. LICENSES AND PERMITS A. Block Party — Non - Residential 1. Applicant: Urban Adventure Games a) Event: Urban Adventure Games 2015 b) Location: Wall St. from Greenlawn to Zoo Dr. c) Date /Time: July 25, 2015; 5:00 a.m. 4:00 p.m. d) Favorable Recommendations REGULAR MEETING 1. REVIEW OF MINUTES A. Agenda Review Session: July 9, 2015; Regular Meeting: July 14, 2015; and Claims Review Meeting: July 21, 2015 2. OPENING OF BIDS A. 2015 Utility Cut Repairs — Project No. 115 -075 1. Funding: Sewage Operations and Maintenance Fund, Water Works Operations (641.0621.792.36.07) (620.0640.606.31.51) 3. OPENING OF QUOTES A. 2015 South Bend Water Works Leak Survey 1. Funding: Water Works Operations (620.0640.605.31.06) 4. AWARD BIDS AND APPROVE CONTRACT A. Two (2), More or Less, 2015 or Newer, Large 4x4 Four -Door Utility Vehicle (Spec Y) 1. Company: Gates Chevrolet 2. Amount: Unit Price $46,827 plus CNG Option $9,500; Total $56,327 GARY A. GILOT DAVID P. RELOS ELIZABETH A. MARADIK BRIAN J. PAWLOWSKI Page 1 CITY OF SOUTH BEND oI$0UTtlNl BOARD OF PUBLIC WORKS °` AGENDA REVIEW SESSION July 23, 2015 —10:30 a.m. 186 Location: 1308 County -City Building South Bend, Indiana 46601 3. Funding: Fire Department Capital (288.0902.422.43.02) B. Two (2) More or Less, 2015 or Newer, Standard 4x4 Four Door Utility Vehicle (Spec Z) 1. Company: Gates Chevrolet 2. Amount: Unit Price $38,702 each plus Option A $38 each; Option B $56 each; and Option C $9,500 each for a Total for Two $96,592 3. Funding: Fire Department Capital (288.0902.422.43.02) C. Ten (10) Cardiac Monitors /Defibrillators 1. Company: Bound Tree Medical/Phillips 2. Amount: $22,117.51 Each Price plus Wireless 12 Reception Package at $19,990 and Annual Service and Optional Package at $14,809.80; less Trade - In Amount of $7,500 for a Total Award of $248,474.80 3. Funding: EMS Operations (288.0902.422.22.24) 5. CHANGE ORDERS A. Hill Street Improvements, Phase II — Project No. 113 -024A 1. Company: Rieth -Riley Construction Co., Inc. 2. Change Order No.: 1 3. Increase Amount: Extend Final Completion Date Ninety (90) Days 4. Funding: REDA TIF (429.1050.460.31.02) B. Ignition Park Infrastructure, Phase 1C — Project No. 114 -063A 1. Company: Walsh Kelly, Inc. 2. Change Order No.: 3 3. Increase Amount: $29,967 4. Percent of Increase: .80% 5. Total Percent of Increase: 3.71% 6. Revised Contract Amount: $3,787,035.51 7. Funding: RWDA TIF (324.1050.460.31.06) 6. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. Two (2), More or Less, 2015 or Newer, Mid -Size Four -Door Sedan Automobile (Spec M) 1. Funding: Engineering Department Capital Lease Principal & Interest (101.0602.431.37.11 ) B. Two (2), More or Less, 2015 or Newer, All -Wheel Drive SUV Police Patrol Vehicle 1. Funding: Police Department Capital Lease Principal & Interest (404.0401.415.37.11 &.12) GARY A. GILOT DAVID P. RELOS ELIZABETH A. MARADIK BRIAN J. PAWLOWSKI Page 2 CITY OF SOUTH BEND oI$0UTfjNl BOARD OF PUBLIC WORKS °` AGENDA REVIEW SESSION July 23, 2015 —10:30 a.m. 186 Location: 1308 County -City Building South Bend, Indiana 46601 7. REQUEST TO REJECT BIDS AND RE- ADVERTISE FOR THE RECEIPT OF BIDS A. One or More, 2015 or Newer, 31/2 Ton Utility Truck with Crane (Spec N) 1. Description: None of the Bidders could meet the Delivery Requirements 2. Funding: Water Works Capital (622.0640.415.43.02) 8. ADOPT REVISED SPECIFICATIONS AND DESIGN AND CONSTRUCTION STANDARDS DETAILS A. Description: Update City's Prevailing Specifications and Design and Construction Standard Details for Utility Cuts 9. RESOLUTIONS A. No. 38 -2015 — A Resolution of the South Bend Board of Public Works on Disposal of Unfit and /or Obsolete Property 1. Description: Helmet and Boots of Firefighter James Burkus B. No. 39 -2015 — A Resolution of the South Bend Board of Public Works on Disposal of Unfit and /or Obsolete Property 1. Description: Helmet and Boots of Firefighter Scott Ambrose C. No. 40 -2015 — A Resolution of the South Bend Board of Public Works on Disposal of Unfit and /or Obsolete Property 1. Description: Sig Sauer Handgun, Serial No. AL49961 of Michael Suth 10. AGREEMENTS /CONTRACTS /PROPOSALS /ADDENDA A. Contracts: Agency Amount Description Funding Source Near Northwest $200,000 Acquisition — Rehabilitation CDBG Neighborhood Project Near Northwest $40,000 CDBG Activity Delivery CDBG Neighborhood Near Northwest $50,000 Administration Activity CDBG Neighborhood Habitat for Humanity $115,000 Vacant & Abandoned Building CDBG Demolition South Bend Heritage $206,723 Acquisition — Rehabilitation CDBG Foundation Project South Bend Heritage $45,000 CDBG Activity Delivery CDBG Foundation South Bend Heritage $42,500 Administration Activity CDBG Foundation GARY A. GILOT DAVID P. RELOS ELIZABETH A. MARADIK BRIAN J. PAWLOWSKI Page 3 CITY OF SOUTH BEND oI$0UTfjNl BOARD OF PUBLIC WORKS °` AGENDA REVIEW SESSION July 23, 2015 —10:30 a.m. 186 Location: 1308 County -City Building South Bend, Indiana 46601 Dept. of Community $200,000 South Bend Home CDBG Investment Improvement Program Dept. of Community $300,000 CDBG Activity Delivery CDBG Investment Dept. of Community $74,787 Activity Delivery /Housing CDBG Investment Counseling B. Amendment to Contract — Near Northwest Neighborhood, Inc. 1. Description: Add Additional Property to be Rehabbed to Scope of Work 2. Amount: $178,000 (No Change in Contract Amount) 3. Funding: NSP1 (212.1001.460.39.30) C. License Agreement — Fraternal Order of Police (FOP) 1. Description: Allow South Bend Police use of Firing Range at 23527 St. Rd. 23 2. Amount: $25,000 D. Amendment No. 2 to Professional Services Agreement — Abonmarche Consultants, Inc. 1. Description: Additional Design at Ignition Park Buildings 1 &2 to add Exterior Cooling Towers 2. Amount: $3,800 NTE 3. Funding: RWDA TIF (324.1050.450.42.02) E. Amendment No. 1 to Professional Services Agreement — Jones Petrie Rafinski Corporation 1. Description: Additional Survey, Design, and Permitting Services for Storm Water Discharge; Roundabout Conceptual Design for Bartlett St., Chippewa St. and Marion St. 2. Amount: $108,353 NTE 3. Funding: RWDA TIF (324.1050.460.42.03) F. Proposal — BW TEK, Inc. 1. Description: Chemical Analysis for Identification of Drug and Explosive Substances 2. Amount: $62,825 3. Funding: Police Non - Reverting (299.0801.421.43.06) G. Proposal — Emerson Network Power 1. Description: Police UPS System Maintenance to Prevent Data Loss during Power Outages 2. Amount: $1,832.30 3. Funding: Police General Fund (101.0801.421.36.04) H. Professional Services Agreement — Alliance Architects 1. Description: South Entrance Improvements and New Entrance into Convention Hall B at Century Center GARY A. GILOT DAVID P. RELOS ELIZABETH A. MARADIK BRIAN J. PAWLOWSKI Page 4 CITY OF SOUTH BEND 2. BOARD OF PUBLIC WORKS oI$0UTtlNl °` AGENDA REVIEW SESSION Funding: Hotel/Motel Tax & SMG (7304.42010.0000.0099 & July 23, 2015 —10:30 a.m. 186 671.0406.645.43.09) I. Location: 1308 County -City Building South Bend, Indiana 46601 GARY A. GILOT DAVID P. RELOS ELIZABETH A. MARADIK BRIAN J. PAWLOWSKI Page 5 2. Amount: TBD 3. Funding: Hotel/Motel Tax & SMG (7304.42010.0000.0099 & 671.0406.645.43.09) I. Amended and Restated Municipal Storm Sewer System (MS4) Agreement 1. Description: Amend Current Contract to Delegate more Responsibility on Ivy Tech for MS4 Program and August 2015 Audit J. Professional Services Agreement — EPOCH Architecture + Planning, LLC 1. Description: Masonry Repairs at Century Center, Project No. 115 -015 2. Amount: $21,015 3. Funding: Hotel /Motel Tax K. Professional Services Contract — Troyer Group, Inc. 1. Description: Construction Inspection Services for Harrison Primary Safe Routes to School 2. Amount: $110,630.31 (80/20 Match with INDOT) 3. Funding: LRSA (251.0608.380.10.99) L. Professional Services Contract — Troyer Group, Inc. 1. Description: Construction Inspection Services for Coquillard Primary Safe Routes to School 2. Amount: $39,540 (80/20 Match with INDOT) 3. Funding: LRSA (251.0608.380.10.99) M. Professional Services Contract — VS Engineering 1. Description: Design Services for Perley Primary Safe Routes to School 2. Amount: TBD (80/20 Match with INDOT) 3. Funding: LRSA (251.0608.380.10.99) N. Professional Services Contract — VS Engineering 1. Description: Design Services for Lincoln Primary Safe Routes to School 2. Amount: TBD (80/20 Match with INDOT) 3. Funding: LRSA (251.0608.380.10.99) O. Professional Services Agreement — EmNet, LLC 1. Description: Annual Master Service Agreement for Sensor Maintenance 2. Amount: $275,000+ (TBD) 3. Funding: (641.0630.793.31.02) 11. LICENSES AND PERMITS A. Block Party — Residential 1. Applicant: Keller Park Neighborhood Association a) Event: Keller Park Block Party b) Location: Queen St. from Kessler Blvd. to Allen St. c) Date /Time: August 15, 2015; 10:00 a.m. to 1:00 p.m. d) Favorable Recommendations GARY A. GILOT DAVID P. RELOS ELIZABETH A. MARADIK BRIAN J. PAWLOWSKI Page 5 CITY OF SOUTH BEND oI$0UTtlNl BOARD OF PUBLIC WORKS °` AGENDA REVIEW SESSION July 23, 2015 —10:30 a.m. 186 Location: 1308 County -City Building South Bend, Indiana 46601 B. Block Party — Non - Residential 1. Applicant: On The River Festival a) Event: On The River Festival b) Location: Jefferson Blvd. from St. Joseph St. to Niles Ave. c) Date /Time: August 7 -8, 2015; 6:00 p.m. to 11:00 p.m. d) Favorable Recommendations 2. Applicant: Kite Realty Group a) Event: Habitat for Humanity Festival of the Arts b) Location: Eddy St. from Napoleon to Angela Blvd. c) Date /Time: August 1, 2015; 7:00 a.m. to 4:00 p.m. d) Comments: No Police Personnel will be provided due to lack of Proper Location: 327 W. Marion Notice 3. Applicant: South Bend Chapter of Indiana Black Expo a) Event: Back to School Rally b) Location: Orange St. from College St. to Birdsell St. c) Date /Time: August 15, 2015; 8:00 a.m. to 12:00 p.m. d) Comments: SBPD and Community Investment recommend a different location. SBPD states Orange St. is a major artery and direct route for public safety response. C. Processions 1. Applicant: Barbara Hawkins- Cleveland a) Event: 1st Annual Walk for Women Veterans b) Date /Time: August 8, 2015; 8:00 a.m. to 12:00 p.m. c) Comments: SBPD Gives Unfavorable Recommendation Based on the Map Provided 2. Applicant: Riley High School a) Event: Riley High School Homecoming Parade b) Date /Time: September 11, 2015; 4:00 p.m. to 6:30 p.m. c) Comments: SBPD Requests Meeting with Organizers of Event Due to a History of Issues that Need to be Addressed 3. Applicant: Center for Hospice Care a) Event: Bike Michiana for Hospice b) Date /Time: September 13, 2015; 7:00 a.m. to 6:00 p.m. c) Favorable Recommendations D. Sidewalk Cafe 1. Applicant: Frank's Place a) Location: 327 W. Marion b) Favorable Recommendations GARY A. GILOT DAVID P. RELOS ELIZABETH A. MARADIK BRIAN J. PAWLOWSKI Page 6 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS oI$0UTtlNl °` AGENDA REVIEW SESSION July 23, 2015 —10:30 a.m. 186 Location: 1308 County -City Building South Bend, Indiana 46601 12. VACATIONS A. Applicant: Denise and Bobby Clark 1. Location: Second E/W Alley North of Northside Blvd. from Parry St. to First N/S Alley 2. Purpose: Alley will Tie Two Lots Together Owned by Applicant 3. Comments: Engineering states they are planning on running a sewer through that alley and would object to a vacation without proper easements B. Applicant: City of South Bend 1. Locations: a) Ireland Rd., East Side of Main Street (formerly Lafayette alignment), North of Ireland Road relocation of the Roadway slightly West (No split with property on other side.) b) Old Main St. at Lafayette Blvd.(formerly Walter Street) along Wendy's 2. Purpose: Vacations of Portions of Excess Right of Way left due to Development and Construction of Main - Lafayette Connector 13. TRAFFIC CONTROL DEVICES A. New Installation - Handicapped Accessible Parking Space Sign 1. Locations: a) 1417 Mishawaka Avenue b) 2121 Linden Avenue 2. All criteria has been met 14. CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE A. 52468 Laurel Rd. — Sewer 15. RATIFY BONDS A. Contractor Bonds 1. Givens Property Investors, Inc.; Cancelled effective August 19, 2015 16. CLAIMS 17. PRIVILEGE OF THE FLOOR 18. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible. GARY A. GILOT DAVID P. RELOS ELIZABETH A. MARADIK BRIAN J. PAWLOWSKI Page 7