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Home My WebLink About070915 Agenda Review SessionCITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION �� s July 9, 2015 —10:30 a.m. Location: 1308 County -City Building South Bend, Indiana 46601 AGENDA REVIEW SESSION 1. OPENING OF BIDS A. 2015 Curb and Sidewalk Construction — Project No. 115 -069 1. Funding: MVH (202.0619.431.31.06) 2. CITY POLICY REVISION A. Sewer Insurance Program Policy Revision 3. LICENSES AND PERMITS A. Procession 1. Applicant: South Bend Park Department 2. Event: Kids' Triathlon 3. Date/Time: July 11, 2015; 6:00 a.m. to 11:00 a.m. 4. Favorable Recommendations REGULAR MEETING 1. REVIEW OF MINUTES A. Agenda Review: June 18, 2015; Regular Meeting June 23, 2015, and Claims Review Meeting: June 30 and July 7, 2015 2. PUBLIC HEARING A. New License 1. Type: Massage Establishment 2. Company: Chinese Massage Spa 3. Location: 2614 S. Michigan St. 4. Favorable Recommendations 3. OPENING OF BIDS A. One (1) or More, 2015 or Newer, Quad Axle Use Dump Truck (Spec V) 1. Funding: Organic Resources Capital Lease Principal and Interest (641.0631.793.37.11.12) B. Ten (10) Cardiac Monitors/Defibrillators 1. Funding: EMS Operations (288.0902.422.22.24) 4. OPENING OF QUOTATIONS A. 2015 Green Motorcycle Initiative 1. Funding: Police Non - Reverting Fund (299.0801.421.43.02) 5. CHANGE ORDERS A. Primary Clarifier Rehabilitation and Equipment Upgrades — Project No. 111 -071 GARY A. GiLOT DAvID P. RELOS ELIZABETH A. MARADiK MAN I PAWLOWSKI Page 1 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION �� s July 9, 2015 —10:30 a.m. Location: 1308 County -City Building South Bend, Indiana 46601 1. Company: L. D. Docsa & Associates, Inc. 2. Change Order No.: 3 3. Increase: Time Extension of Ninety -Eight (98) Days 4. Funding: Wastewater Capital Fund (642.0630.415.43.66) B. Primary Clarifier Rehabilitation and Equipment Upgrades — Project No. 111 -071 1. Company: L. D. Docsa & Associates, Inc. 2. Change Order No.: 4 3. Increase Amount: $4,426.11; Time Extension of Seventeen (17) Days 4. Percent of Increase: .08% 5. Revised Contract Amount: $5,090,853.78 6. Funding: Wastewater Capital Fund (642.0630.415.43.66) C. Primary Clarifier Rehabilitation and Equipment Upgrades — Project No. 111 -071 1. Company: L. D. Docsa & Associates, Inc. 2. Change Order No.: 5 3. Increase Amount: Time Extension of Fifty -Five (55) Days 4. Funding: Wastewater Capital Fund (642.0630.415.43.66) 6. PROJECT COMPLETION AFFIDAVITS A. Vacant and Abandoned Homes Demolitions - Project No. 114 -073 1. Division D a) Company: Indiana Earth, Inc. b) Final Contract Amount: $345,624 2. Division E a) Company: Indiana Earth b) Final Contract Amount: $449,313 3. Division F a) Company: Indiana Earth b) Final Contract Amount: $155,168 c) Funding: Loss Recovery Fund (227.1201.415.39.89) REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND TITLE SHEET A. Ignition Park South, Phase I — Project No. 115 -085 1. Funding: RWDA TIF (324.1050.460.42.01) 8. REQUEST TO ADVERTISE FOR PROPOSALS A. Masonry Repairs at the Century Center— Project No. 115 -015 1. Funding: Hotel/Motel Tax GARY A. GiLOT DAvID P. RELOS ELIZABETH A. MARADiK MAN I PAWLOWSKI Page 2 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION �� s July 9, 2015 —10:30 a.m. Location: 1308 County -City Building South Bend, Indiana 46601 9. RESOLUTIONS A. No. 33 -2015 — A Resolution of the Board of Public Works on Disposal of Sold Property 1. Description: Disposal of Blackthorn Golf Course Assets, No Longer Needed, with Sale of Golf Course B. No. 34 -2015 — A Resolution of the Board of Public Works on Disposal of Assets 1. Description: Transfer of Obsolete Code Enforcement Van to The 360 Project, A Non -Profit Organization C. No. 35 -2015 — A Resolution of the Board of Public Works on Disposal of Assets 1. Description: Disposal of Police Vehicles D. No. 36 -2015 — A Resolution of the Board of Public Works on Disposal of Assets 1. Description: Transfer of Fire Safety House to New Carlisle Fire Department E. No. 37 -2015 — A Resolution of the City of South Bend, Indiana Board of Public Works, for the Write -Off of Uncollectable Curb and Sidewalk Program Accounts 1. Amount: $40,324.30 10. AGREEMENTS /CONTRACTS/PROPOSALS /ADDENDA A. Professional Services Proposal — Meridian Title Corporation 1. Description: Retitle All City Owned Properties in to the Same Name Via One Master Deed 2. Amount: NTE $14,000 3. Funding: EDIT (408.1050.460.39.64) B. Professional Services Agreement — Michiana Area Council of Governments 1. Description: No Fee Agreement for the Use of MACOG's GIS Data for City Analytics and Decision Making C. Special Purchase — All Phase Electric 1. Description: Compatible /Sole Source Streetlight Inventory Purchase to Replace Damaged Streetlights 2. Amount: $78,500 3. Funding: MVH (202.0607.431.22.40) D. Professional Services Agreement — Crowe Horwath, LLP 1. Description: Provide Certain Property Tax Consulting Services to the City of South Bend for the Fiscal Year 2015 -2016 2. Amount: $17,000 3. Funding: Administrative Fund (211.1001.460.31.06) E. Master Agency Agreement — Redevelopment Commission 1. Description: Revised 2015 Master Agency Agreement F. Professional Services Agreement — Brian Donoghue 1. Description: Professional Services Contract for IT Consultation 2. Amount: $17,500 GARY A. GiLOT DAvID P. RELOS ELIZABETH A. MARADiK MAN I PAWLOWSKI Page 3 CITY OF SOUTH BEND S,rxg BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION �� s July 9, 2015 —10:30 a.m. Location: 1308 County -City Building South Bend, Indiana 46601 3. Funding: COIT (404.0672.415.31.06) G. Contracts Agency Amount Description Funding Source Community $200,000 Homeownership assistance CDBG Homebu ers Co (down payment, closing costs) SB Human Rights $10,000 Affirmative fair housing CDBG Commission activities Historic $5,000 Historic review of federally- CDBG Preservation assisted properties Commission REAL Services $100,000 Home repairs for low -mod CDBG income senior citizens Code Enforcement $300,000 Vacant & abandoned building CDBG demolition AIDS $25,900 Shelter operation costs and ESG Ministries /AIDS rapid rehousing of clients Assist Youth Service $23,623 Shelter operation costs of Safe ESG Bureau Station YWCA $77,926 Shelter operation costs and ESG rapid rehousing of clients United Religious $13,500 Rapid rehousing of clients ESG Communities Life Treatment $23,846 Shelter operation costs ESG Centers Center for the $31,523 Shelter operation costs ESG Homeless H. Professional Services Agreement — DLZ Indiana, LLC 1. Description: Right -of -Way Acquisition Services on the South Side of the City Cemetery 2. Amount: NTE $52,400 3. Funding: West Washington TIF (422.1050.460.31.06) I. Amendment to Professional Services Agreement — Abonmarche Consultants, Inc. 1. Description: Add Soil Management Plan for Ignition Park Infrastructure, Phase 1C 2. Amount: NTE $5,000 3. Funding: River West TIF (324.1050.450.42.03) J. Contract — Kaser's Auction Services 1. Description: Conduct Annual City Vehicles Auction 2. Amount: 5% of Proceeds K. Contract — Tyco Integrated Security 1. Description: Purchase of Currently Leased Equipment GARY A. GTLOT DAVID P. RELOS ELIZABETH A. MARAmK MAN I PAWLOWSKI Page 4 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION �� s July 9, 2015 —10:30 a.m. Location: 1308 County -City Building South Bend, Indiana 46601 2. Amount: $2,264; $1,556 for Equipment Purchase and $59 per Month for Five (5) Years for Service 3. Funding: 2015 Repair Maintenance Services, Central Services (222.0605.419.36.01); Waste Water (641.0630.793.36.01) L. Professional Services Agreement — Northern Indiana Workforce Board, Inc. 1. Description: Manufacturing Training Program to Train Necessary Skills to Under - Skilled Workers to meet Labor Needs of Manufacturers 2. Amount: $70,000 3. Funding: COIT (404.1001.460.31.06) M. Collateral Assignment - LaSalle Apartments, LLC, Redevelopment Commission 1. Description: Collateral Assignment of Construction Management Agreement with LaSalle Apartments/Real America for Construction Loan Funding 11. LICENSES AND PERMITS A. Residential Block Party 1. Applicant: Jenica Cory a) Event: East Washington Neighborhood Block Party b) Location: Washington St. from Sunnyside to Jacob c) Date/Time: July 26, 2015; 11:00 a.m. to 8:00 p.m. d) Favorable Recommendations B. Non - Residential Block Party 1. Applicant: Eddy Street Commons a) Event: Coffee and Cars b) Location: Eddy Street from Angela to Napoleon c) Date/Time: July 18, 2015; 6:00 a.m. to 1:00 p.m. d) Favorable Recommendations 2. Applicant: Our Lady of Hungary Parish a) Event: Our Lady of Hungary Parish Festival b) Location: Chapin Street from Calvert to Bruce c) Date/Time: July 18,2015; 11:00 a.m. to 10:00 p.m. d) Favorable Recommendations 3. Applicant: Abundant Faith Family Ministries /Clare Davis a) Event: Homecoming Celebration 21 Year Community Outreach b) Location: 30th Street from Wall Street to Mishawaka Avenue c) Date/Time: July 26, 2015; 3:00 p.m. to 7:00 p.m. d) See Police Department Recommendation C. Procession 1. Applicant: YMCA of Michiana, Inc. a) Event: 3 for 3 Triathlon b) Date/Time: August 16, 2015; 7:00 a.m. to 12:00 p.m. GARY A. GiLOT DAvID P. RELOS ELIZABETH A. MARADiK MAN I PAWLOWSKI Page 5 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION �� s July 9, 2015 —10:30 a.m. Location: 1308 County -City Building South Bend, Indiana 46601 c) Location: Jefferson Blvd. to Logan St. via Northside Blvd. d) Favorable Recommendations 12. VACATIONS A. Applicant: Theresa Lycznski 1. Location: First North/South Alley South of Western Ave. between Carlisle St. and Warren St. 2. Purpose: Expand Parking and Security 3. Comments: Per City Engineer, Easement will be Needed on the Properties One Side of the Other to Allow Long Trucks to Make Turns from Northbound Alley B. Applicant: Kayla Patel 1. Location: First East/West Alley South of Lincolnway West from Iowa St. to First North/South Alley 2. Purpose: Expand Business 3. Favorable Recommendations; Engineering states removal of the alley will prohibit business frontages from being built directly along the right of way and necessitate an approach on Lincolnway. 13. TRAFFIC CONTROL DEVICES A. New Installation - Handicapped Accessible Parking Space Signs 1. Locations: a) 1313 N. Elmer Street b) 1018N. Brookfield Street c) 217 E. Fairview 2. All criteria has been met B. New Installation - Handicapped Accessible Parking Space Signs 1. Locations: a) 609 S. 27" Street — Paved, Flat Access from Garage in Back. Steps in Front of House b) 920 S. Edison Street — Existing Driveway 2. All criteria has not been met 14. INDUSTRIAL WASTEWATER DISCHARGE PERMITS A. Revise Permits to Reflect "What You Need Is What You Get' (WYNIWYG) Local Limits Changes. 1. Companies: a) Honeywell International, Inc. (1) Location: 3520 Westmoor St. b) Nobles Americas South Bend Ethanol, LLC GARY A. GiLOT DAvID P. RELOS ELIZABETH A. MARADiK MAN I PAWLOWSKI Page 6 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION �� s July 9, 2015 —10:30 a.m. Location: 1308 County -City Building South Bend, Indiana 46601 1. Dekes Construction, Inc., Approved effective May 28, 2015 2. Three D Structural, LLC, Approved effective June 30, 2015 3. T.J. Ernsberger, Approved effective July 2, 2015 16. CLAIMS 17. PRIVILEGE OF THE FLOOR 18. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible. GARY A. GiLOT DAvrD P. RELOS ELIZABETH A. MARADiK MAN I PAWLOWSKI Page 7 (1) Location: 3201 W. Calvert St. c) IN Tek - IN Kote (1) Location: 30755 Edison Rd. d) hnagineering Finishing Technologies (1) Location: 3722 Foundation Ct. e) hnagineering Enterprises, Inc. (1) Location: 1302 W. Sample St. f) Suzuki Garphyttan Corporation (1) Location: 4404 Nimtz Parkway B. Renewal a) Federal Mogul (1) Location: 3605 W. Cleveland Rd. 15. RATIFY BONDS A. Contractor Bonds 1. Dekes Construction, Inc., Approved effective May 28, 2015 2. Three D Structural, LLC, Approved effective June 30, 2015 3. T.J. Ernsberger, Approved effective July 2, 2015 16. CLAIMS 17. PRIVILEGE OF THE FLOOR 18. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible. GARY A. GiLOT DAvrD P. RELOS ELIZABETH A. MARADiK MAN I PAWLOWSKI Page 7