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HomeMy WebLinkAboutagenda item 2015 0318 rda 03ebank. Global Corporate Trust Services 60 Livingston Avenue, EP- MN -WS3C St. Paul. MN 55107 -2292 March 2, 2015 Mr. Brock Zeeb South Bend Redevelopment Authority 1200 County -City Building 227 W. Jefferson South Bend, IN 46601 Re: South Bend Redevelopment Authority Lease Rental Revenue Bond of 2008 (Eddy Street Commons Project) Dear Mr. Zeeb: U.S. Bank is responsible for tracking the receipt of the compliance item(s) for the above account. This letter is being sent in advance of the due date to assist you in providing us with the required documentation in a timely manner. Item Document Reference Due Date Certification of Replacement Cost of Property Trust Agreement 04/01/2015 6.02(a) Annual Officer's Certification Trust Agreement 03/31/2015 5.07(e) If the requested item(s) has been sent, you may disregard this letter. We appreciate your attention to this matter. Please contact me at the telephone number or email address below to discuss any questions or concerns y u may have regarding the content of this letter. You may also contact your Account Manager, T. Sc/Fesler t 31 7 - 264 -2501. Sincerely, 0 J Edwards Assistant Vice President Telephone: 651 -466 -6291 Facsimile: 651- 466 -7427 Email: jennifer.edwards2 @usbank.com Account Number: 122418000 Tickler Number(s): 719171 703666 usbank.com CERTIFICATION OF THE SOUTH BEND REDEVELOPMENT AUTHORITY CONCERNING INSURANCE AND TAX LIABILITY EDDY STREET COMMONS PROJECT The SOUTH BEND REDEVELOPMENT AUTHORITY, owner of Eddy Street Commons Project and appurtenant facilities (hereinafter, the Project) hereby certifies that it carries or has caused to be carried insurance on the Project against physical loss or damage thereto however caused. Public Liability and Property damage insurance, rent or rental value insurance and all other insurance of such type and in such amount and under such conditions as may be required pursuant to the Trust Agreement concerning the Project and the same is on full force and effect. The SOUTH BEND REDEVELOPMENT AUTHORITY further hereby certifies that it is in compliance with all covenants concerning the payment and discharge of all lawful taxes, charges and assessments levied or assessed upon or against the Project or any part thereof, and such related covenants contained in the Trust Agreement concerning the Project. Adopted and certified at the regular meeting of the South Bend Redevelopment Authority, held March 18, 2015 at 10:30 a.m. at 14005 County -City Building, South Bend, Indiana 46601. SOUTH BEND REDEVELOPMENT AUTHORITY ATTEST: TaxlDNbr: 018-5102-35M4 Parcel Number. 71 -09-06- 101 -006,000 -026 TaxUnit: 18 -South Send - Portage TaxRate; 6.0211000 Owner of Record: Me Realty Eddy Street Garage LLC HMIXit 6.804200 Tax Yr ! Pay Yr: 2013 f 2014 PTRC Bus J Res: 8.707500 /8.707500 (ind LOIT PTRQ Into Contract I Lecal Desc -Using Inrormat3on 425,075.08 Other Assess 0.00 Fees ( +): Tax Bill Adjustments Balance Spring Tax: 212,537.54 0.00 217,537.54 Spring Penalty: 0.00 0.00 0100 Spring Annual: 0.00 0.00 0100 Fall Tax: 2121537.54 0:00 212,,537.54 Fall Penalty: 0.00 0.00 MOD Fall Annual, 0.00 000 0.00 Delq WS Tax: 0.00 000 0:00 Ddq NTS Pen: 0.00 0.00 X0:00 Delq TS Tax. 0.00 0.00 0.00 Delq TS Pen: 0.00 0.00 0.00 Other Assess: 0.00 0:00 0;00 Advert Fee: 0.00 0.00 0.00 Tax Sale Fee: 0.00 0.00 0.00 NSF Feet . 0.00 0.00 0.00 PTRC: 61,569.15 0.00 61,569.15 HMSTC.redit 0.00 0:00 0.00 OrcuitSreaker, 220,437.62 0.00 220,437.62 Over 65 CB: 0.00 0.00 0.00 Otte FDuplic;a;Nbr: 138155195 Tax &Penalty: 425,075.08 Other Assess 0.00 Fees ( +): 0.00 Subtotal: 425,07508 Receipts: 425,075.08 Total Due: 0.00 Surplus Transfer: 0.00 Acct Balance: 0.00 Other Receipts: 0.00 Refunds: 0.00 Payment Distributian Summary I,I Credit Detail I AAs PropertyH1ling I Other Assessment Billing I Receipts I Refunds Surplus Transkrs I Billed To Cancel 227 W. JEFFERSON BLvD.,14TH FLOOR SOUTH BEND, INDIANA 46601 -1830 March 18, 2015 Ms. fen Edwards US Bank Corporate Trust Services 60 Livingston Avenue EP- MN -WS3C St. Paul, MN 55107 -2292 CITY OF SOUTH BEND PETE BuTrIGIEG, MAYOR REDEVELOPMENT AUTHORITY PHONE (574) 235 -9371 FAX (574) 235 -9021 RE: South Bend Redevelopment Authority Lease Rental Revenue Bond of 2008 (Eddy Street Commons Project) Dear Ms. Edwards, Attached please find the following: 1) Eddy Street Commons Insurance Binder for period of March 2, 2015 through June 1, 2015, Showing Building and Infrastructure insured at $36,000,000.00 and Business Income & Rental Value insured at $15,000,000.00; 2) the most recent replacement cost estimate by Carl Walker Inc. showing full replacement cost of $22,100,000.00; and 3) current amortization schedule showing principal of $32,490,000.00 and interest of $931,934.00, for a total liability of $33,421,934.00. It is our opinion we have satisfied the Certificate of Replacement Cost of Property of Section 6.02a of the trust agreement by providing you with the above information. Please review the attached information. If you require additional information or have any questions, please contact John March at 574 - 235 -5839 or by email Jmarch @southbendin.gov. Regards, South Bend Redevelopment Authority 0 Name: Title: RICHARD KLEE ANTHONY FITTS ERIN HANIG PRESIDENT VICE PRESIDENT SECRETARY- TREASURER Ali °® INSURANCE BINDER DA3 /l/2015 DEDUCTIBLE COINS % THIS BINDER IS A TEMPORARY INSURANCE CONTRACT, SUBJECT TO THE CONDITIONS SHOWN ON THE REVERSE SIDE OF THIS FORM AGENCY COMPANY BINDER# Gibson Insurance Agency, g Y� Inc. . ederal Ins Co B153152217 EFFECTIVE DATE TIME EXPIRATION DATE TIME 130 S Main St, Ste 400 EACH OCCURRENCE $ X AM $ X 12:01 AM PO BOX 11177 South Bend IN 46601 -0177 3/2/2015 12:01 PM 6/1/2015 NOON PHONE A/C No Ext : (800)814-2122 PAA/C No l: (800) 836 -2122 THIS BINDER IS ISSUED TO EXTEND COVERAGE IN THE ABOVE NAMED COMPANY PER EXPIRING POLICY* 35 903434 CODE: 7-35068 SUB CODE: AGENCY 00003140 CUSTOMER ID: DESCRIPTION OF OPERATIONSNEHICLES /PROPERTY (Including Location) ILOc# 00001 INSURED South Bend Redevelopment Authority Eddy Street Commons 1200 N County City Building Parking Garage Dept of Admin & Finance South Bend, IN South Benl IN 46601 COVERAGES LIMITS TYPE OF INSURANCE COVERAGEIFORMS DEDUCTIBLE COINS % AMOUNT PROPERTY CAUSES of LOSS BASIC F-1 BROAD F—] SPEC BI Deductible Flood & EQ, Flood / Earthquake Blanket limit of Insurance Building & Infrastructure, Special form Business Income & Rental Value, Special form 7 25,000 24 500,000 36,000,000 15,000,000 GENERAL LIABILITY COMMERCIAL GENERAL LIABILITY CLAIMS MADE FI OCCUR RETRO DATE FOR CLAIMS MADE: EACH OCCURRENCE $ DAMAGE RENTED PREMISES $ MED EXP (Any one person) $ PERSONAL & ADV INJURY $ GENERAL AGGREGATE $ PRODUCTS - COMP /OP AGG $ VEHICLE LIABILITY ANY AUTO ALL OWNED AUTOS SCHEDULED AUTOS HIRED AUTOS NON -OWNED AUTOS COMBINED SINGLE LIMIT $ BODILY INJURY (Per person) $ BODILY INJURY (Per accident) $ PROPERTY DAMAGE $ MEDICAL PAYMENTS $ PERSONAL INJURY PROT $ UNINSURED MOTORIST $ $ VEHICLE PHYSICAL DAMAGE DED COLLISION: OTHER THAN COL: ALL VEHICLES SCHEDULED VEHICLES ACTUAL CASH VALUE $ STATED AMOUNT GARAGE LIABILITY ANY AUTO AUTO ONLY - EA ACCIDENT $ OTHER THAN AUTO ONLY: EACHACCIDENT $ AGGREGATE $ EXCESS LIABILITY UMBRELLA FORM OTHER THAN UMBRELLA FORM RETRO DATE FOR CLAIMS MADE: EACH OCCURRENCE $ AGGREGATE $ SELF - INSURED RETENTION $ WORKER'S COMPENSATION AND EMPLOYER'S LIABILITY WC STATUTORY LIMITS E.L. EACH ACCIDENT $ E.L. DISEASE - EA EMPLOYEE $ E.L. DISEASE - POLICY LIMIT $ SPECIAL CONDITIONS/ OTHER COVERAGES FEES $ TAXES $ ESTIMATED TOTAL PREMIUM $ NAME & ADDRESS ACORD 75 (2010104) INS075 uolow.m Page 1 of 2 ©1993 -2010 ACORD CORPORATION. All rights reserved. Tha ACr1Rr) nnma nnrl Innn nra ranicfararl mnrkc of ACr)Pn MORTGAGEE LOSS PAYEE ADDITIONAL INSURED LOAN # AUTHORIZED REPRESENTATIVE G Ins Agency /DIANE ACORD 75 (2010104) INS075 uolow.m Page 1 of 2 ©1993 -2010 ACORD CORPORATION. All rights reserved. Tha ACr1Rr) nnma nnrl Innn nra ranicfararl mnrkc of ACr)Pn AGENCY CUSTOMER ID: 00003140 CONDITIONS This Company binds the kind(s) of insurance stipulated on the reverse side. The Insurance is subject to the terms, conditions and limitations of the policy(ies) in current use by the Company. This binder may be cancelled by the Insured by surrender of this binder or by written notice to the Company stating when cancellation will be effective. This binder may be cancelled by the Company by notice to the Insured in accordance with the policy conditions. This binder is cancelled when replaced by a policy. If this binder is not replaced by a policy, the Company is entitled to charge a premium for the binder according to the Rules and Rates in use by the Company. Applicable in California When this form is used to provide insurance in the amount of one million dollars ($1,000,000) or more, the title of the form is changed from 'Insurance Binder" to "Cover Note ". Applicable in Colorado With respect to binders issued to renters of residential premises, home owners, condo unit owners and mobile home owners, the insurer has thirty (30) business days, commencing from the effective date of coverage, to evaluate the issuance of the insurance policy. Applicable in Delaware The mortgagee or Obligee of any mortgage or other instrument given for the purpose of creating a lien on real property shall accept as evidence of insurance a written binder issued by an authorized insurer or its agent if the binder includes or is accompanied by: the name and address of the borrower; the name and address of the lender as loss payee; a description of the insured real property; a provision that the binder may not be canceled within the term of the binder unless the lender and the insured borrower receive written notice of the cancellation at least ten (10) days prior to the cancellation; except in the case of a renewal of a policy subsequent to the closing of the loan, a paid receipt of the full amount of the applicable premium, and the amount of insurance coverage. Chapter 21 Title 25 Paragraph 2119 Applicable in Florida Except for Auto Insurance coverage, no notice of cancellation or nonrenewal of a binder is required unless the duration of the binder exceeds 60 days. For auto insurance, the insurer must give 5 days prior notice, unless the binder is replaced by a policy or another binder in the same company. Applicable in Maryland The insurer has 45 business days, commencing from the effective date of coverage to confirm eligibility for coverage under the insurance policy. Applicable in Michigan The policy may be cancelled at any time at the request of the insured. Applicable in Nevada Any person who refuses to accept a binder which provides coverage of less than $1,000,000.00 when proof is required: (A) Shall be fined not more than $500.00, and (B) is liable to the party presenting the binder as proof of insurance for actual damages sustained therefrom. Applicable in the Virgin Islands This binder is effective for only ninety (90) days. Within thirty (30) days of receipt of this binder, you should request an insurance policy or certificate (if applicable) from your agent and/or insurance company. ACORD 75 (2010104) Page 2 of 2 INS075 (201004).02 ADDITIONAL COVERAGES Ref # 1 Description Eddy Street Commons, Flood, 25,000,000 Coverage Code FL Form No. \ Edition Date Limit 1 Limit 2 Limit 3 Deductible Amount 50,000 Deductible Type Premium Ref # 1 Description Eddy Street Commons, Earthquake, 25,000,000 Coverage Code EQ Form No. Edition Date Limit 1 Limit 2 Limit 3 Deductible Amount 50,000 Deductible Type Premium Ref # Description Coverage Code Form No. Edition Date Limit 1 Limit 2 Limit 3 Deductible Amount Deductible Type Premium Ref # Description Coverage Code Form No. Edition Date Limit 1 Limit 2 Limit 3 Deductible Amount Deductible Type Premium Ref # Description Coverage Code Form No. Edition Date Limit 1 Limit 2 Limit 3 Deductible Amount Deductible Type Premium Ref # Description Coverage Code Form No. Edition Date Limit 1 Limit 2 Limit 3 Deductible Amount Deductible Type Premium Ref # Description Coverage Code Form No. Edition Date Limit 1 Limit 2 Limit 3 Deductible Amount Deductible Type Premium Ref # Description Coverage Code Form No. Edition Date Limit 1 Limit 2 Limit 3 Deductible Amount Deductible Type Premium Ref # Description Coverage Code Form No. Edition Date Limit 1 Limit 2 Limit 3 Deductible Amount Deductible Type Premium Ref # Description Coverage Code Form No. Edition Date Limit 1 Limit 2 Limit 3 Deductible Amount Deductible Type Premium Ref # Description Coverage Code Form No. Edition Date Limit 1 Limit 2 Limit 3 Deductible Amount Deductible Type Premium rOFADTLCV Copyright 2001, AMS Services, Inc. '4CIOR °® CERTIFICATE OF PROPERTY INSURANCE DA3 /(1/20 5 ) THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. If this certificate is being prepared for a party who has an insurable interest in the property, do not use this form. Use ACORD 27 or ACORD 28. PRODUCER Gibson Insurance Agency, Inc. 130 S Main St, Ste 400 PO Box 11177 South Bend IN 46601 -0177 CONTACT Diane Davidson NAME: PHONE FAx A/C o Ext: (B00) 614 -2122 A/C No: (800) 836 -2122 E -MAIL ADDRESS:ddavidson @gibsonins.com PRODUCER 00003140 INSURERS AFFORDING COVERAGE NAIC # 3/2/2016 INSURED INSURERA:Federal Ins Cc 20281 City of South Bend 1200 N County City Building Dept of Admin & Finance South Bend IN 46601 INSURER B BASIC INSURER C: X INSURER D BROAD X X $ Include INSURER E X INSURER F: $ Include X COVERAGES CERTIFICATE NUMBER:15 /16 Eddy Street Prop REVISION NUMBER: LOCATION OF PREMISES / DESCRIPTION OF PROPERTY (Attach ACORD 101, Additional Remarks Schedule, if more space is required) Loc# 00001: Eddy Street Commons Parking Garage South Bend IN THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED' BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE DATE (MM /DD /YYYY) POLICY EXPIRATION DATE (MM /DD /YYYY) COVERED PROPERTY LIMITS A X PROPERTY CAUSES OF LOSS DEDUCTIBLES 35903434 3/2/2015 3/2/2016 X BUILDING PERSONAL PROPERTY BUSINESS INCOME EXTRA EXPENSE RENTAL VALUE BLANKET BUILDING BLANKET PERS PROP BLANKET BLDG & PP Flood Earthquake $ 36,000,00 $ BASIC BUILDING X $ 15 000 00 BROAD X X $ Include CONTENTS X SPECIAL $ Include X EARTHQUAKE 50,000 $ WIND $ X FLOOD 50,000 $ X Special form 25,000 X $ 25 000 00 X $ CAUSES INLAND MARINE OF LOSS NAMED PERILS TYPE OF POLICY $ $ POLICY NUMBER $ CRIME TYPE OF POLICY $ $ BOILER & MACHINERY/ EQUIPMENT BREAKDOWN $ $ $ $ SPECIAL CONDITIONS / OTHER COVERAGES (Attach ACORD 101, Additional Remarks Schedule, if more space is required) U.S. Bank National Association is named as Mortgagee. Coverage is written on Replacement Cost basis. �•�a:alaL•�a��:L•»na: Or 1-111 L . . U.S. Bank National Association 10 W Market Street, Suite 1150 Indianapolis, IN 46204 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE G Ins Agency /DIANE ACORD 24 (2009109) ©1995 -2009 ACORD CORPORATION. All rights reserved. INS024 (200909) The ACORD name and logo are registered marks of ACORD P-ark—inqW.-mikt—ar Pawrq Engoir-mg Re5wau,- t Eddy Street commons Garage - Replacement � I Cost Estimate September 5, 2012 The following primary features of "the gorci` 0 have been identified which - an Impact on have n the construction Cost of the parking garage. 1. Cast-in-place 0ost4ensloned structural system, Y$ , W 'th thick slabs, 2. Brick fagade 3. Basement level 4. 2 hour tire rated construction -5. Poundations consist of spread and strip, footings. Retaining wall foundation around perimeter. 6. Mechanical ventilation and sp(inklers on eq.ch(evel, 7 Aiuminum-orphifectural security grille 8. .(2) double 6levdtor.bah,ks consisting of total elevators 9- (3) Stair towers, I fourth stair between base -merit 16VOI and ground level. MOW pan stairs f.. , Painted 401iow Metal doors and Aluminum Storefront with vision glazing. 12. Reinforced, masonry bumper walls and steel pipe railings on exterior. 13,6 Reinforced masonry Wd 115 on exterior at adjacent buildings. 14. Cdst-in�plade concrete bumper walls with barrier cables interior ramp.. g int r or ra 15. Double cd'lurnns and expans.i.onjoint at center of garage 16. Increase 0.6tst floor clearance. 17. Elboxy coated relnforcement; slabs, column fles.downturhedbearris top reinforcement and stirrups, S 0 m ps, upturned beam bottom reinforcement and stirrups. 18. Corrosion inhibitor qdmi . xture for beams and slabs. 19, Steel roof deck for stair towers and 4" concrete on C00100site metal deck for the elevator towers. REPLACEMENT COST ESTIMATE Carl Walker's opinion of the Eddy Street Commons Parking 'Garage (],253 spaces, 433,-295 sf full replacement , cost in current 2012 dollars is as follows: borno.11itloh.cost $ I 200 WO New Construction Cost $20i900M0 Full Replacement t-Consfmcrion Cost $22,100,000 The above costs are construction costs and do not include soft costs 'associated - with the demOtion andlor construction of the new garage 86ftco s tsmay include evaluation, :cur- rert code compliance review, testing, design, etc. We recommend including i0%- ncl d. ng 0%- of the construction costt to- o ,c 9 . qUnffQ.r,th0.as$o'1oteds. off costs. soft Cpsts -2- �$ 2j21619'00 Eddy"Street Commons Garage - Replacement CosI 8stirTiate Sepfernber 51 2019 LIMITATIONS .In, providing estimates of probable construe #ion cost, the City of south Bend (City) understands that the Carl Walker has .no control over the cost or availability of .labor, equipment or materials, or over .market +conditions or the. Contractor's method of pricing, and that the Consultant's estimates. of probable construction costs are made on the basis of the Consultant's professional judgment and experience. The Consultant makes no warranty, express or implied, that the actual cost of the Work, will not vary from the Consultant's estimate. Please contact our office if you have any questions: Very truly yours; CARL WALKER INC.. Russell Randall,: P.E. Principal cc: Michael Ortlieb, Car/ Walker; ►nc; P: \NP$ \N- 2012 \Nl 2012. -7a 1.Eddy $1 Garage Repiacemenl Cosi Blimofi9UT_March_Eddy Sl Garage Rep rho Coll Eslimale 09-Q5 2012,docx —3- ,A rl -Idoosifor WTIONSIF09' QE_ 0 pLE�� I 1 July 17; 2012 Ernall: imarcb.#!Qwid;"enc]ih a� Mr. John March Fiscal Officer Community and Economic, Development City of South Send 1200 County -City Building Ing South Bend, IN 46601 RE d Eddy Street Commons ParVing Garage - Replacement Cost Estimate Ccrl Walker, Inc. Proposal #N1 -12 -121 Dear Mr.. March, Carl Walker, Inc. Is pleased to present this proposal to Prepare an estimate of the "full replacement o,,ost'l of the Eddy Street Commons Parking Garage in South Bend, IN. "OJECTONDERSTANOING & SCOPE Wilhelhi CbnstrUtfion Company completed -construction of the 1,253 space Parking garage in 2009i The City of South Bend is required to maintain insurance A "against physical loss or damage" in amount of "(100%) of the full replacement cost of the project as certified by a registered architect, a registered engineer, or a Professional aPpMisal engineer selected by the Authority". Carl Walker has been requested to provide On estimate of the full replacement -cost; in 2012 dollors,of the parking garage. TO provide this replacement cost; Carl Walker will.:. 1, Review the original design drQwIngs.to understand projec"rze .t.s.. and details related to;c t. . 05 2. Review the Construction Contract to understand the original construction cost presented b Wilhelm. Y 3. Develop an estimate of full replacement Cost . based on square foot. costs for the. f6 I I s .. . IloAdng.: a. Demolition cost based on histb6cal cost information available to Cad Walker. b, New Construction Costs based on ' :0 Oarginal construction cos.t.s.. Q Historical costs of parking structures both re gionollyand.hationally. ,o Industry cost database (IRS Means), 4. Prepqw,,a IOt*IdOhfVing ouropinfon of the parking garage full replacement cost. 5136 Loved::t one; 560e= X01QMOzoo,AA1 4002 ?.U0381.2222 F., 269-t349,4456 WWWacarlwalker. ;0 community and Economic Development . COY of South Bend Eddy Street CoMMOMParking Garage Replacem-nt Co . st Estimate . e Carl Walkere jnc-. -Proposal AN 1-12-121 LIMITATIONS In providing estimates of probable construction cost; - the City of South Bend ... (City) understands that the Carl Walker has no control over the cost -or availability of I' oboe, eq u ipment or materials, or over market conditions or the contractors method Of pricing, Consultant's estimates of probable- costs construction 0 g, and that the . are made on the basis of the Consultant's professional judgment and experience. The Consultant makes no warranty, express or implied, that the actual cost of the Work will not vary frorn the Co nsultants estimate. PROPOSED FEE We propose to provide the above scope of services, for a fixed fee of $3,000, including estimated reimbursable expenses. We have enclosed the Cad Walker Standard Terms and Conditions under which We Propose fc .provide our services. Trusting our proposal as outlined above is accept able, Please sign and return the. enclosed copy of this letter to serve as our agreement and as our authorization to Proceed. If you have any questions, please: call. Thank you. for the opportunity and we look . forward tobeing OfServiCe to YOU. Enclosures; ,Enc. Standard Terms and Conditions cc Ray Smith, Cdd Walker, Inc. ACCEPTED iY: CITY OF -SOUTHB.END Signature Title Date Mi \NPS\Proposc*\Mklg-2012\Kolamotoo d Indlonoporaww2-12) s out Bond A.pprad\Vftp4Sq 07-1442-upfted.doc CARL WALKER, INC., X1112 TERMS AND CONDITIONS Performance Carl Walker, Ina and Its 'employees 'Will sNve.to exercise the degree of sk[q and care expected by customs accepted good angineeting practices: and procedures. No other warranties, expressed or implied, are-made with respect to Car/ Walkers pedormanoe, unless agreed to in wn'dng; Cad Wilkens not a guarantor of the: project to which its services are directed, and its responsibility is llmiled to work pedormed`for the Client. Cad Wilkens not responsible foracls or omissions of the Clienl, nor O ird parties not Under'ifs direct Control. Access To Site; Unless otherwise stated, CadWalkerwiil have access to the:pro�ect srfe for activities nacessary for the perfamiance.of the services: Cad Walkerwill lake precautions to minim¢e damage due la these activities but hastrot included in. the fee the cost of restoration of any resulting damage, accrued on an hourly I staff outside of normal r, or uo to 4 hours Der No Expenses: Subsistence and out- of-pocket expense' Incurred For travel, lodging,. and meals; reproduction and Shipping; etc. Cost+ 75% Company or personal cars- .64 /mt Company trucks or vans- .641mi Telephone expenses shall be billed at'/° %&f labor roes equipment Usage: Approximately equal to i % of the replacement cost par day, subject to adjustment for minimum or extended usage. Outside Consulting, Testing, or Subcontracted Services: Cost plus 10% if Consultant has at least $500, 000 ProfessionaVCeneral Liability Insurance, otherwise 20 %. Consultants' transportation,. subsistence, and out of- pocket expenses plus 15'/0. 1311iing0ayments: Invoices for Cad W21keK;services shall be submitted; :al Carl Walker1roptlon, eilher upon completion of such services or on a monihiy basis. Invoices shall be due and payable by the lest day of the month following the month when the invoice was mailed. If the anvoica Is not paid when due, Car/Walkermay, With waiving any clalm;or d�ht against the Client, and'wittwul Ilabillty whatsoever to ilia Client; terminate the performance of the service. Retainers shall be aedited 0 n1he flna inVOire Late payments: Accounts unpaid by the Iasi day of the month IbIlpwing the month when the invoice was maifed will bs subject 10 a Monthly service charge of 1% on the then unpaid balance tit% true annual rate). In the event anyportion or all of an account remains unpaid 90 days after billing, IOe Client "shall pay alfcosts of collection, indudingreasonable atiomeys fees. Storagge: Material samples not consumed in our work may be discarded 30 days after submission of the test report unless the Client requests other' d.ISposition. Charges may be made,.aftsr not�cation,'for extended storage o f mafedals; records, .or egpipment Sa' Field work will tie performed only under safe conditions Charges may be made forsaf tly or security measures required by.hazardous job Soren ons. - Insuranw. The primary coverages, ovided by Earl Walker:are $1,000,000 for general liability, $500,000 for automobile liability, $5%oDb. for woikars' compensation; and $1,000, for prdessional Nabillty: Umbrella Coverage o($1,000,wo applies to general and automobile liability orgy. Coverage is subject to annual renewal, indemnification: The Client shall indemnify and hold harmless,Cad Wa /kerand all of its personnol from and against any and all claims, damages, tosses, end expenses (including reasonable attorney's fees) arising out of or resulting from the performance of the services, to ths'exient trial any stloh Claim, damage, Ioss, or expense is caused, by the neggligent act, om?sslorl, and1br strict liability of the Client, adyone dire* or indirec ly employed by he Clienl (except Carl Walker), br anyone forwhose acts any of Them maybe liabie. Hazardous Materials: Cad Walker shall have no responsibility for Ilia discovery, pretence, handling, removal or disposal of or ex Deuce of persons to hazardous materials in -any farm at the project site, incuding but not limited Wasbesios, asbestos products, potychlormate bfpbenyl (PCB) ar ail�er lox c bstatrces. Risk Allocation; In recogni0on of the relative risks, rewards, and benefits of the project to bo4fi the Client and the Firm, the Ash have basic allocated such that the Client agrees that, to the fullest extent permitted bylaw, Carl Walker's total Lability to the Client for any and ail injuries, claims, fosses, expenses; damages, or claim expenses arising out of this agreement from any cause UPON, shall not exceed Carl Walker'sfee or tW,000, whichever is greater. Such causes include, but are notllmited io; Cad Walker's negligence, errors, omissions strict lability, or6reach of contract or:tireach of warranty, terminatioti of Services' agreement may be terminated by the Client or Cat! Walker should the other fail to Perform its obggations hereunder I.n Ole event of tetmioalion, the Client shall pay Cad Walker for all services renderedto the dale of termination, all reimbursable expenses, and reimbursable termination expenses_ Applicable Laws Unless otherwise specified, this agreement shall be governed by 11. taws of the state in which the- dad Walkerollice is located. Mediation: In'an effort 10 re any conflicts that arise during the design or construction of the project or following the completion of the project,. the Client and Cad Wake► agree that all disputes between "them arising out of or relating to Ihis agrod6l shalt be submittetl to nonbinding mediation unless L1e patties Rittivally agree olhertiise, Project. Name Project Number BPW Approval Date EIYIPLOYIIVIENT ELIGIBILITY VERIFICATION STATE, OF INDIANA ). . rof :SF-. COUNTY' ) The Contractor affirms under the penalties of perjury that helshe/it does not lmowingiy employ an. unauthorized alien. The Contractor shall enroll in and verify the work eligibility status ,of all his/her /its newly :hired employees through the E- Verify program as defined in 1C 22'4- 1.7.3, The Contractor is not require¢ to participate should the E- Verify program cease to exiSt. Additlonally. the Contractor is 'not required to participate if the Contractor is self-employed and does not employ any employees: The Contractor shall not knowingly employ or contract with an unauthorized alien. The Contractor shall not retain an employee or contract with a person that the. Contractor subs utho rized a equently learns 3§ an unalien:. - The Contractor shall, require his/her /its subcontractors, who perform woT t: under this contract, to certify to the: Contractor that the subcontractor does not knowingly employ or contract with an unauthorized alien and that the subcontractor has enrolled and is part* hc n e ElVerify program. The Contractor agrees to maintain this certification throughout: the duration of the term of a contract with a subcontractor: The-City may terminate for default if the Contractor fails too a breach of this provision no later than thirty (30) days after being notified by the City. iJ I r Dated this day of AULL3 1420D_ rr-- rn "tin) St of C °' c r. idder or its Agent lu'a fin` 5�n�rYyl�o F��►r�nc e. Printed Name and Title h Subscribed and sworn to before me this. ^ , day of 0 1;3- MyCornihissionExOires otary AIWtAV County of Residence i % t'1 -1 / ANGEUNA E­. EDM: NOW AuDNo - ANoIt1Wn {rill 9lttM �0llldy F:H•Veiify,Vavaint_;tuiy ?Ol tvuc MY.Comath�lat Explras tAs�i2Qf Acttnp_In the:QountY nt�sA?�. 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