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Home My WebLink About061815 Agenda Review SessionCITY OF SOUTH BEND BOARD OF PUBLIC WORKS oI$0UTtlNl °` AGENDA REVIEW SESSION June 18, 2015 —10:30 a.m. 186 Location: 1308 County -City Building South Bend, Indiana 46601 AGENDA REVIEW SESSION 1. OPENING OF BIDS A. Western Avenue Corridor Improvements & Streetscapes — Project No. 114 -033B & 114 -085A 1. Funding: 2015 TIF Infrastructure Bond B. Chase Plastics Facility Infrastructure Improvements — Project No. 115 -051 1. Funding: RWDA TIF(324.1050.460.42.01) 2. OPENING OF QUOTATIONS A. 2015 Tree Maintenance — Project No. 115 -049 1. Funding: Major Moves REGULAR MEETING 1. PUBLIC HEARING A. Sale of City Real Estate 1. Location: 51190 and 51270 Mayflower Road 2. REVIEW OF MINUTES A. Agenda Review Meeting: June, 4, 2015; Regular Meeting June 9, 2015; and Claims Review Meeting: June 16, 2015 3. OPENING AND AWARD OF QUOTATIONS A. 2015 Cold Milling — Project No. 115 -054 1. Funding: MVH (202.0607.431.36.01) B. 2015 Traffic Detector Loops — Project No. 115 -045 1. Funding: MVH (202.0607.431.36.01) C. Removal and Disposal of PCB Contaminated Soil at Ivy Tower 1. Funding: RWDA TIF (324.1050.460.31.06) 4. AWARD BIDS AND APPROVE CONTRACT A. 2015 Infrared Pavement Patching — Project No. 115 -046 1. Company: Asphalt Restoration Services 2. Amount: Unit Prices; NTE $168,900 3. Funding: MVH (202.0607.431.36.01) B. One (1) or More, 2015 or Newer, Emergency Medical Vehicle 1. Company: Horton Emergency Vehicles 2. Amount: $210,692 3. Funding: Fire Department Capital (288.0902.422.43.02) C. One (1) or More, 2015 or Newer, Single Axle Lightning Loader (Spec W) 1. Company: Pyramid Equipment Company, Inc. GARY A. GILOT DAVID P. RELOS KATHRYN E. RODS ELIZABETH A. MARADIK BRIAN J. PAWLOWSKI Page 1 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS oI$0UTfjNl °` AGENDA REVIEW SESSION June 18, 2015 -10:30 a.m. 186 Location: 1308 County -City Building South Bend, Indiana 46601 2. Amount: $184,444; Base Bid plus Option No. 1 and Optional Joystick Controls 3. Funding: Solid Waste Capital Lease Principal & Interest (611.0610.415.37.11 & .12) D. 2015 Janitorial/Cleaning Supplies 1. Company: a) HP Products - Sec 1 - Chemicals - Line Items 1, 3, 4, 5, 9, 10, 12, 13, 15, 16, 18, 21, 27, 28, 30, & 31; Sec 2 - Supplies - Line Items 35, 36, 39, 41, 43, 44, 45, 46, 48, 50, 51, 56, 62, 63, 64, 65, 66, 67, 68, 70, & 71; Sec 3 - Paper Products - Line Items 75 & 79; and Sec 4 - Poly Trash Bags - Line Item 87 b) Kabelin Commercial - Sec 1- Chemicals - Line Items 2, 7, 8, 11, 17, 20, 22, 23, 24, & 33; Sec 2 - Supplies - Line Items 37, 49, 52, 53, 54, 55, 57, 59, 60, 61, & 72; Sec 3 - Paper Products - Line Items 74, 77, & 80 c) Sanco Distributing - Sec 1- Chemicals - Line Items 32 & 34; Sec 2 - Supplies - Line Item 69; and Sec 3 - Paper Products - Line Items 76 &78 d) SB Chemical - Sec 1 - Chemicals - Line Items 6, 26, & 29; Sec 2 - Supplies - Line Item 38 e) CMP Ft. Wayne - Sec 4 - Poly Trash Bags - Line Item 85 f) FEMCO LLC - Sec 1- Chemicals - Line Item 14; and Sec 2 - Supplies - Line Items 40 & 47 g) Office Depot, Inc. - Sec 1 - Chemicals - Line Items 19 & 25; Sec 2 - Supplies - Line Items 42, 58, & 73 h) Central Poly Corp. - Sec 4 -Poly Trash Bags - Line Item 84 & 86 i) Unipak Corp Sec 4 - Poly Trash Bags - Line Item 83 j) Interboro Packaging Sec 4 - Poly Trash Bags - Line Items 81 & 82 2. Amount: Unit Pricing per Bid 3. Funding: Various E. Demolition of Vacant and Abandoned Houses Project No. 115 -047 - Division A, B,C,D &F 1. Company: Green Demolition 2. Amount: Total : $1,660,500: Division A: $260,600; Division B: $194,900; Division C: $365,100; Division D: $469,500; Division F: $370,400 3. Funding: Loss Recovery Fund (227.1201.415.39.89) F. Demolition of Vacant and Abandoned Houses Project No. 115 -047E 1. Company: Ritschard Bros., Inc. 2. Amount: $307,562 3. Funding: Loss Recovery Fund (227.1201.415.39.89) G. 2015 Police Vehicle Equipment 1. Company: Steven R. Jenkins GARY A. GILOT DAVID P. RELOS KATHRYN E. RODS ELIZABETH A. MARADIK BRIAN J. PAWLOWSKI Page 2 CITY OF SOUTH BEND oI$0UTtlNl BOARD OF PUBLIC WORKS °` AGENDA REVIEW SESSION June 18, 2015 —10:30 a.m. 186 Location: 1308 County -City Building South Bend, Indiana 46601 a) Amount: $18,858 for Item No. 17 2. Company: Emergency Radio Service a) Amount: Unit Price per Bid; Total $45,942.51 for Items 2, 5, 7, 9, 10, 12, 13, 14, 24, 25, 26 & 29 3. Company: Ray O'Herron a) Amount: Unit Prices per Bid; Total: $42,765 for Items 8 & 15 4. Company: Public Safety Store a) Amount: Unit Prices per Bid; Total: $10,335 for Items 11 & 16 5. Company: Waymire a) Amount: Unit Prices per Bid; Total: $42,525 for Items 1, 21, 22, 27, & 28 6. Funding: Police Vehicle Lease (404.0401.415.37.11 /.12) H. 2015 or Newer, All -Wheel Drive Police Patrol Vehicles 1. Company: Jordan Motors, Inc. 2. Amount: $23,724 3. Funding: Fire Dept. Capital (288.0902.422.43.02) 4. Comments: Thirty-Nine (39), More or Less, Vehicles Awarded for Police Dept. on April 28, 2015; Fire Dept. requests One (1) also. I. Hotel LaSalle Renovations — Project No. 115 -033A 1. Company: Kemna Restoration & Construction, Inc. 2. Amount: $225,345 3. Funding: RWDA TIF (324.1050.460.42.02) 5. AWARD QUOTATIONS AND APPROVE CONTRACTS A. Six (6), More or Less, Mobile Column Lifts 1. Company: SEFAC, Inc. 2. Amount: $5,165/ea.; Total: $29,190 with Trade -In 3. Funding: Central Services Small Tools & Equipment (224.0605.419.23.20) B. Two (2), More or Less, In Ground Hoists Replacements 1. Company: Ridge Company /Ridge NAPA Auto Parts 2. Amount: $10,198/ea.: Total: $28,196 with Removal and Installation 3. Funding: Central Services Material & Equipment (224.0605.419.43.10) C. 2015 Tree & Stump Removal — Project No. 115 -031 1. Company: Mark Temple Tree Service 2. Amount: Unit Prices; NTE $27,010 3. Funding: MVH (202.0619.431.31.06) 6. REJECTION OF BIDS A. Hotel LaSalle Renovations — Project No. 115 -033B (RWDA) 1. Description: All bids found Non - Responsive GARY A. GILOT DAVID P. RELOS KATHRYN E. RODS ELIZABETH A. MARADIK BRIAN J. PAWLOWSKI Page 3 CITY OF SOUTH BEND A. Lincolnway West Corridor Improvements — Project No. 114 -033B BOARD OF PUBLIC WORKS oI$0UTtlNl °` AGENDA REVIEW SESSION Change Order No.: 1 June 18, 2015 —10:30 a.m. 186 4. Percent of Increase: 7.65% Location: 1308 County -City Building South Bend, Indiana 46601 7. CHANGE ORDERS A. Lincolnway West Corridor Improvements — Project No. 114 -033B 1. Company: Martell Electric, LLC 2. Change Order No.: 1 3. Increase Amount: $14,313 4. Percent of Increase: 7.65% 5. Revised Contract Amount: $200,408.50 6. Funding: Loss Recovery Fund (227.0602.431.42.03) B. East Gate Lift Station Replacement — Project No. 114 -054 1. Company: Selge Construction Company, Inc. 2. Change Order No.: 1 3. Decrease Amount: ($6,223.45) 4. Percent of Decrease: (1.04 %) 5. Revised Contract Amount: $590,342.55 6. Funding: Wastewater Capital (642.0630.415.43.66) 8. PROJECT COMPLETION AFFIDAVIT A. Demolition of 118, More or Less, Vacant & Abandoned Houses — Project No. 114 -073B 1. Company: Ritschard Bros, Inc. 2. Final Contract Amount: $192,844 3. Funding: Loss Recovery Fund (227.1201.415.39.89) 9. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND TITLE SHEET A. 2015 Parking Garage Deck Coatings — Project No. 115 -074 1. Funding: Parking Garage Fund (601.1050.460.36.06) B. East Bank Sewer Separation, Phase 5 — Project No. 114 -062 1. Funding: 2012 Sewer Bond and REDA TIF (429.1050.460.31.02) C. One (1) or More, 2015 or Newer, Large 4x4 Four -Door Utility Vehicle (Spec Y) 1. Funding: Fire Department Capital (288.0902.422.43.02) D. One (1) or More, 2015 or Newer, Mid -Size Four -Door Sedan Automobile 1. Funding: Fire Department Capital (288.0902.422.43.02) E. Two (2), More or Less, 2015 or Newer, Standard 4x4 Four Door Utility Vehicle (Spec Z) 1. Funding: Fire Department Capital (288.0902.422.43.02) 10. RESOLUTIONS A. No. 28 -2015 — Trade -In of Obsolete Property on Property of Similar Nature 1. Description: Asset Disposal - Ambulance GARY A. GILOT DAVID P. RELOS KATHRYN E. RODS ELIZABETH A. MARADIK BRIAN J. PAWLOWSKI Page 4 CITY OF SOUTH BEND oI$0UTfjNl BOARD OF PUBLIC WORKS °` AGENDA REVIEW SESSION June 18, 2015 —10:30 a.m. 186 Location: 1308 County -City Building South Bend, Indiana 46601 B. No. 29 -2015 — Designating the Downtown South Bend, Inc. to Manage Mobile Food Vendors and Mobile Food Vending Vehicles 1. Description: Designation of DTSB as Enforcement Authority for Permitting and Parking related Matters associated with Mobile Food Vendors and Vehicles throughout Downtown Area C. No. 30 -2015 — Expressing Interest in Pursuing a Use for the City's Hydropower Permit Exemption as Issued by the Federal Energy Regulatory Commission in 1984 1. Description: Potential Development with Notre Dame University of St. Joseph River Dam as a Hydropower Facility D. No. 31 -2015 — Transfer of City -Owned Property 1. Description: Transfer Excess Property on the Northwest Corner of Martin Luther King Drive and Washington St. to South Bend Heritage Foundation for Development Purposes. E. No. 32 -2015 — Recommending Approval of the Disposition of Property Located at 51190 and 51270 Mayflower Rd. 11. AGREEMENTS /CONTRACTS /PROPOSALS /ADDENDA A. Professional Services - Michaels Appraisal Services 1. Description: Appraisal Services a) Location: Polish National Alliance at NW Corner of Olive & Western (1) Amount: $1,950 b) Location: Newman Recreation Center (1) Amount: $1,750 2. Funding: EDIT (408.1050.460.39.64) B. Professional Services - Steven Same 1. Description: Appraisal Services a) Location: Polish National Alliance at NW corner of Olive & Western Ave. (1) Amount: $1,800 b) Location: Newman Recreation Center (1) Amount: $1,600 2. Funding: EDIT (408.1050.460.39.64) C. Agreement — Ivy Tech 1. Description: Assumption of Municipal Storm Sewer System (MS4) Responsibilities by Ivy Tech D. Agreement — Activate Healthcare, LLC 1. Description: No Cost Workplace Clinic Mutual Non - Disclosure Agreement E. Agreement — Activate Healthcare, LLC 1. Description: No Cost Business Compliance Agreement regarding HIPPA and HITECH GARY A. GILOT DAVID P. RELOS KATHRYN E. RODS ELIZABETH A. MARADIK BRIAN J. PAWLOWSKI Page 5 CITY OF SOUTH BEND oI$0UTtlNl BOARD OF PUBLIC WORKS °` AGENDA REVIEW SESSION June 18, 2015 —10:30 a.m. 186 Location: 1308 County -City Building South Bend, Indiana 46601 F. Contract — SBC Global Services, Inc., dba AT &T Global Services on behalf of Indiana Bell Telephone Company, Inc. 1. Description: Renewal of T1 Lines for Golf Courses 2. Amount: $960 /month for 36 Months; Total: $34,560 3. Funding: COIT (404.0617.431.32.04) G. Assignment & Assumption of Lease — South Gateway Properties, LLC 1. Description: Assign Lease for Billboard at 4043 S. Michigan St. as Part of the Main/Lafayette Connector Project H. Special Purchase 1. Description: Purchase of Undercover Vehicles with Trade -In of Two Undercover Vehicles 2. Amount: $39,000 with Trade -In 3. Funding: Police Non - Reverting (299.0801.421.43.02) 12. LICENSES AND PERMITS A. Block Party — Residential 1. Applicant: Crystal Merriweather a) Event: 4th of July Bash Neighborhood Block Parry b) Location: Allen Street from VanBuren to California c) Date /Time: July 4, 2015; 12:00 p.m. — 8:00 p.m. d) See Police Dept. Comments 2. Applicant: Victor & Lois Steward a) Event: Bonds Street Block Parry b) Location: Bonds St. from Olive St. to Meade St. c) Date /Time: July 4, 2015; 11:00 a.m. — 6:00 p.m. d) See Police Dept. Comments 3. Applicant: Katrina Lee a) Event: Ewing Street Summer Celebration b) Location: W. Ewing Avenue from Meade St. to Wabash St. c) Date /Time: July 4, 2015; 1:00 p.m. — 8:00 p.m. d) See Fire Dept. Comments B. Block Party — Non - Residential 1. Applicant: Notre Dame Center for Arts & Culture a) Event: South Bend's Past, Present and Future b) Location: West Washington Street from Elm Street to St. Paul Place c) Date /Time: July 18, 2015; 8:00 a.m. — 2:00 p.m. d) Favorable Recommendations; No Parking on Both Sides of Washington; 6:00 a.m. -6:00 p.m. and Two Officers Available to Help Pedestrians Cross Washington Street C. Processions GARY A. GILOT DAVID P. RELOS KATHRYN E. RODS ELIZABETH A. MARADIK BRIAN J. PAWLOWSKI Page 6 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS oI$0UTfjNl °` AGENDA REVIEW SESSION June 18, 2015 —10:30 a.m. 186 Location: 1308 County -City Building South Bend, Indiana 46601 1. Applicant: Michiana Runners Association, Inc. /Ann Amico Moran a) Event: Game Day Chase 5k & IOK b) Date /Time: September 19, 2015; 7:00 a.m. -9:00 a.m. c) Favorable Recommendations D. Licenses 1. Type: Public Parking Facility a) Applicant: Memorial Hospital of South Bend b) Locations: (1) Centenial -621 Memorial Dr. (Corner of Bartlett & Lafayette) (2) Bartlett/Memorial Medical Plaza -707 N. Michigan (3) Navarre -100 Navarre Street c) Date /Time: Twenty -four hours /seven days a week d) Favorable Recommendations 13. CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE A. 19694 Darden Road — Water and Sewer 14. CLAIMS 15. PRIVILEGE OF THE FLOOR 16. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible. GARY A. GILOT DAVID P. RELOS KATHRYN E. RODS ELIZABETH A. MARADIK BRIAN J. PAWLOWSKI Page 7