HomeMy WebLinkAbout060415 Agenda Review AgendaCITY OF SOUTH BEND oI$0UTtlNl
BOARD OF PUBLIC WORKS °`
AGENDA REVIEW SESSION
June 4, 2015 —10:30 a.m. 186
Location: 1308 County -City Building
South Bend, Indiana 46601
AGENDA REVIEW SESSION
1. AGREEMENTS /CONTRACTS
A. Ratify Open Market Purchase — Baltimore Aircoil Company c/o Sundquist
Company, LLC
1. Description: Equipment Purchase for Notre Dame Turbo at Ignition Park:
Closed Circuit Coolers
2. Amount: $437,997
3. Funding: RWDA TIF (324.1050.460.42.07)
REGULAR MEETING
1. REVIEW OF MINUTES
A. Agenda Review: May 21, 2015; Regular Meeting May 26, 2015 and Claims
Review: June 2, 2015
2. OPENING OF BIDS
A. One or More, 2015 or Newer, Emergency Medical Vehicle
1. Funding: Fire Department Capital (288.0902.422.43.02)
B. 2015 South Bend Police Vehicle Equipment
1. Funding: Police Department Capital Lease (404.0401.415.37.11 /.12)
C. One (1) or More, 2015 or Newer, Single Axle Lightning Loader
1. Funding: Solid Waste Capital Lease (611.0610.415.37.11 &.12)
D. 2015 Infrared Pavement Patching — Project No. 115 -046
1. Funding: Motor Vehicle Highway & Water Works Operations
(202.0607.431.36.01 & 620.0640.606.31.51)
E. 2015 Tree Maintenance— Project No. 115 -049
1. Funding: Major Moves
F. Demolition of Vacant and Abandoned Houses, Phase V — Project No. 115 -047
1. Funding: Loss Recovery Fund (227.1201.415.39.89)
3. OPENING OF QUOTATIONS
A. Wayne /St. Joseph and Main/Colfax Parking Garage Islands Removal
1. Funding: Parking Garage Capital Improvement
(601.0464.645.42.02 /601.0460.645.42.02)
4. OPENING OF PROPOSALS
A. Safe Routes to Schools Lincoln; Primary Center and Perley Primary Center —
Project No. 114 -078 and 114 -079
GARY A. GILOT DAVID P. RELOS KATHRYN E. RODS ELIZABETH A. MARADIK BRIAN J. PAWLOWSKI
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CITY OF SOUTH BEND oI$0UTtlNl
BOARD OF PUBLIC WORKS °`
AGENDA REVIEW SESSION
June 4, 2015 —10:30 a.m. 186
Location: 1308 County -City Building
South Bend, Indiana 46601
5. AWARD BIDS AND APPROVE CONTRACTS
A. Two (2), More or Less, 2015 or Newer, Mid -Size Extended Cab Four Wheel
Drive Pickup Truck (Spec O)
1. Company: Gates Chevy World
2. Amount: $39,677 for the Base Bid, plus Option Nos. 2 and 3
3. Funding: Code Enforcement Capital Lease Principal & Interest
(600.1201.415.37.11 /.12)
B. Hotel LaSalle Renovations — Project No. 115 -033F
1. Company: Ryan Fire Protection, Inc.
2. Amount: $315,690
3. Funding: RWDA TIF (324.1050.460.42.02)
6. CHANGE ORDERS
A. Removal of Lead Based Paint at Ivy Tower — Project No. 114 -011
1. Company: Interstate Environmental Services, Inc.
2. Change Order No.: 5
3. Increase Amount: Time Extension of Thirty (30) Days Due to the Inability of
the Contractor to Work during the Month of February.
4. Time Extension: Thirty (30) Days Only; No Additional Cost
5. Comments: Vapor Equipment Unable to Function in Temperatures below 40
Degrees Fahrenheit; Unable to Work during February
6. Funding: AEDA TIF (324.1050.460.31.06)
B. Catalyst One & Two Building Fagade ACM Panel Walls — Project No. 115 -006
1. Company: Shaffner Heaney Associates, Inc.
2. Change Order No. 1
3. Increase Amount: Time Extension of Forty -Nine (49) Days
4. Time Extension: Forty -Nine (49) Days; No Additional Cost
5. Comments: Weather Delayed Prime Contractor's Building Completion;
Unable to Install ACM Panels
6. Funding: AEDA TIF (324.1050.460.42.02)
7. CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT
A. Ignition Park South Demolitions, Phase VI — Project No. 115 -034
1. Company: Pelley Excavating
2. Change Order No: 1 Final
3. Decrease Amount: ($5,000)
4. Percent of Decrease: (15.24 %)
5. Total Percent of Change: (15.24 %)
6. Revised Contract Amount: $27,807
7. Funding: RWDA TIF (324.10)
GARY A. GILOT DAVID P. RELOS KATHRYN E. RODS ELIZABETH A. MARADIK BRIAN J. PAWLOWSKI
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CITY OF SOUTH BEND oI$0UTtlNl
BOARD OF PUBLIC WORKS °`
AGENDA REVIEW SESSION
June 4, 2015 —10:30 a.m. 186
Location: 1308 County -City Building
South Bend, Indiana 46601
8. PROJECT COMPLETION AFFIDAVITS
A. Deconstruction of Vacant & Abandoned Houses — Project No. 114 -029
1. Company: Jackson Services
2. Final Contract Amount: $244,000
3. Funding: Loss Recovery Fund (227.1201.415.39.89)
B. Century Center Elevator Replacement — Project No. 114 -021
1. Company: Gibson Lewis, LLC
2. Final Contract Amount: $ 157,600
3. Funding: Hotel/Motel Tax
9. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND TITLE SHEET
A. Wastewater Treatment Plant Secondary Treatment Improvements — Project No.
114 -053
1. Title Sheet
2. Funding: 2012 Sewer Bond, Wastewater Capital Improvements
(661.0630.415.42.06)
B. 2015 Curb & Sidewalk Construction Program —Project No. 115 -069
1. Funding: MVH (202.0619.431.31.06)
C. One (1) or More, 2015 or Newer, Quad Axle Dump Truck (Spec V)
1. Funding: Organic Resources Capital Lease Principal & Interest
(641.0631.793.37.11 /.12)
D. Equipment Purchase for Nello Corporation, Phase III — Project No. 115 -070
1. Funding: RWDA TIF (324.1050.460.42.07)
E. Hoffman Hotel Renovations — Project No. 115 -071
1. Funding: RWDA TIF (324.1050.460.42.07)
F. Sale of City Owned Real Estate
1. Description: 51270 Mayflower Rd.
G. Ten (10) Cardiac Monitors /Defibrillators
1. Funding: EMS Operations (288.0902.422.22.24)
10. RESOLUTIONS
A. No. 25 -2015 — A Resolution of the City of South Bend Board of Public Works
Approving the Trade -In of City Owned Property on Property of Similar Nature
1. Description: Disposal by Trade -In of Vactors, Loaders, and Backhoe
B. No 26 -2015 — A Resolution of the City of South Bend Board of Public Works
Approving the Disposal of Surplus Property
1. Description: Officer Geoffrey Forizs' Firearm to be Presented to his Widow
C. No 27 -2015 - A Resolution of the Board of Public Works Approving the
Transfer of Real Property to the South Bend Redevelopment Commission
GARY A. GILOT DAVID P. RELOS KATHRYN E. RODS ELIZABETH A. MARADIK BRIAN J. PAWLOWSKI
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CITY OF SOUTH BEND oI$0UTtlNl
BOARD OF PUBLIC WORKS °`
AGENDA REVIEW SESSION
June 4, 2015 —10:30 a.m. 186
Location: 1308 County -City Building
South Bend, Indiana 46601
1. Description: Gates Sales Lot, Northwest Corner of Main St. and Western Ave.
11. AGREEMENTS /CONTRACTS /PROPOSALS /ADDENDA
A. Agreement - H. J. Umbaugh & Associates
1. Description: Analysis of Potential Future Circuit Breaker Impacts on Property
Tax Revenue and Estimates of Local Option Income Tax Revenue
2. Amount: NTE $15,000 for Exhibit A Services
3. Funding: Administration & Finance /RWDA TIF
(101. 0401 .415.31.06/324.1050.460.31.06)
B. Ratify Professional Services Contract - PricewaterhouseCoopers LLP
1. Description: Actuarial Services for 1925 & 1937 Pension Plans as required by
2014 CAFR
2. Amount: $6,000
3. Funding: 1925 & 1937 Pension Plans
(701. 0903 .645.31.06/702.0803.645.31.06)
C. Non - Binding Letter of Intent — National Cart Marketing
1. Description: Trash Container Lid Replacement and Associated Advertising
Services
2. Amount: $0
D. Petition — Bob Frame Plumbing
1. Description: Request to Adjust Rates on Sewer Insurance Policy
E. Special Purchase — Zero Motorcycles
1. Description: Green Motorcycle Initiative to Acquire Two (2) Demonstration
Models of an All - Electric, All - Terrain Motorcycle at Significant Savings
2. Amount: $ 17,245 and $ 17,445; $34,790 Total
3. Funding: Non - Reverting Funds (299.0801.421.43.02)
F. Master Lease Purchase Agreement — Hewlett- Packard Financial Services Co.
1. Description: HP Lease #5245088229 Addition for Laptops for Fire
Department and Administration and Finance
2. Amount: $3,040 for 48 months due monthly
3. Funding: IT Lease Principal and Interest (404.0672.415.37.11 /.12)
G. Lease Renewal — Kaseya
1. Description: Renewal of Desktop Management Software
2. Amount: $13,895.75 for 12 months
3. Funding: IT Operating (404.0672.415.36.04)
H. Lease Renewal — Charles S. Hayes
1. Description: Renewal of Lease for Police Department Antenna Space on
Tower at 324 W. Garst St.
2. Amount: $460 per month; total $27,600
3. Funding: Police Department General Fund (101.0801.421.36.04)
GARY A. GILOT DAVID P. RELOS KATHRYN E. RODS ELIZABETH A. MARADIK BRIAN J. PAWLOWSKI
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CITY OF SOUTH BEND oI$0UTfjNl
BOARD OF PUBLIC WORKS °`
AGENDA REVIEW SESSION
June 4, 2015 —10:30 a.m. 186
Location: 1308 County -City Building
South Bend, Indiana 46601
I. Agreement — Memorial Hospital
1. Description: Fire Department to provide Licensed Driver for each Children's
Hospital Ambulance
2. Amount: $23,694.67/month for 2015; $24,125.95 /month for 2016
J. Service Agreement — Word Systems, Inc.
1. Description: Three (3) Year Service Agreement for iRecord System
2. Amount: $9,442.32
3. Funding: General Fund (101.0801.421.36.04)
K. Technical Service Support Agreement — Physio- Control, Inc.
1. Description: Yearly Maintenance on Police Department's Automated External
Defibrillators
2. Amount: $15,510
3. Funding: General Fund (101.0801.421.36.04)
L. Professional Services Contract — Valbridge Property Advisors
1. Description: Appraisal Services for Elbel Golf Course
2. Amount: $9,000
3. Funding: COIT (408.1050.460.39.64)
M. Professional Services Contract — Hughes & Co., Inc.
1. Description: Appraisal Services for Elbel Golf Course
2. Amount: $8,400 for Hughes & Co.
3. Funding: COIT (408.1050.460.39.64)
N. Professional Services Contract — Michaels Appraisal Services
1. Description: Appraisal Services for Newman Recreation Center
2. Amount: $3,350
3. Funding: COIT (408.1050.460.39.64)
O. Professional Services Agreement — Carl Walker, Inc.
1. Description: Testing of Steel Tendons in Main/Colfax and Wayne St. Parking
Garages
2. Amount: $15,700
3. Funding: Parking Garage Fund
12. LICENSES AND PERMITS
A. Block Party — Residential
1. Applicant: Lucille Davis
a) Event: Neighborhood Block Party
b) Location: Jefferson Blvd. from Kaley to Bendix
c) Date /Time: June 27, 2015; 11:00 a.m. — 8:00 p.m.
d) Favorable Recommendations
2. Applicant: Sunnyside Presbyterian Church
a) Event: Church Picnic Block Party
GARY A. GILOT DAVID P. RELOS KATHRYN E. RODS ELIZABETH A. MARADIK BRIAN J. PAWLOWSKI
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CITY OF SOUTH BEND oI$0UTtlNl
BOARD OF PUBLIC WORKS °`
AGENDA REVIEW SESSION
June 4, 2015 —10:30 a.m. 186
Location: 1308 County -City Building
South Bend, Indiana 46601
b) Location: Frances Street from Washington South to Medical Arts Parking
GARY A. GILOT DAVID P. RELOS KATHRYN E. RODS ELIZABETH A. MARADIK BRIAN J. PAWLOWSKI
Page 6
Lot
c)
Date: June 28, 2015; 8:00 a.m. — 12:30 p.m.
d)
Favorable Recommendations
3.
Applicant:
Stephen Hayes
a)
Event: Wooded Estates Ice Cream Social
b)
Location: Black Oak from Oak Park to Scottswood
c)
Date: June 24, 2015; 6:00 p.m. to 8:00 p.m.
d)
Favorable Recommendations
B. Block
Party — Non - Residential
1.
Applicant:
St. Joseph Valley Building Trades
a)
Event: Dad's Day Poker Run
b)
Location: Sycamore Street from Colfax Ave. to LaSalle Ave.
c)
Date /Time: June 20, 2015; 8:00 a.m. to 10:00 p.m.
d)
Community Investment Recommends to Close Only Northern Part of
Street to Allow Access to East Bank Townhome Garages
2.
Applicant:
Leeper Park Art Fair
a)
Event: Leeper Park Art Fair
b)
Location: Riverside Dr. to Park Lane from Lafayette Blvd. to Michigan St.
c)
Date /Time: June 19 -22, 2015; 8:00 a.m. to 10:00 p.m.
d)
Memorial Parking Lot Improvement Project Underway; Coordinate with
Engineering Staff on Event Logistics, Including Parking on Park Lane
3.
Applicant:
Keller Park Church
a)
Event: Keller Park Church's Kids' Week Block Party
b)
Location: Bryan Street from Sherman Avenue to Inglewood Pl.
c)
Date /Time: June 14, 2015; 1:30 p.m. to 4:00 p.m.
d)
Favorable Recommendation
4.
Applicant:
Keller Park Church
a)
Event: Back 2 School Block Party
b)
Location: Bryan Street from Sherman Avenue to Inglewood Pl.
c)
Date /Time: August 15, 2015; 3:00 p.m. to 6:00 p.m.
d)
Favorable Recommendations
C. Sidewalk Cafe
a)
Applicant: The View Tavern
b)
Location: 515 E. Jefferson Blvd.
c)
Date /Time: 11:00 a.m. to 10:00 p.m., Monday — Saturday; 1:00 p.m. to
10:00 p.m. Sunday
d)
Favorable Recommendations for Updated Setup
GARY A. GILOT DAVID P. RELOS KATHRYN E. RODS ELIZABETH A. MARADIK BRIAN J. PAWLOWSKI
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CITY OF SOUTH BEND oI$0UTfjNl
BOARD OF PUBLIC WORKS °`
AGENDA REVIEW SESSION
June 4, 2015 —10:30 a.m. 186
Location: 1308 County -City Building
South Bend, Indiana 46601
13. PROPERTY VACATION
A. Applicant: Willie Rogers
1. Location: First North/South Alley from Bryan Street North between
Inglewood and Sherman Avenue
2. Purpose: To Put up Fence for Security
3. Favorable Recommendations
14. INDUSTRIAL WASTEWATER DISCHARGE PERMITS
A. Description: Revise Permits to Include WYNIWYG
1. Applicants:
a) Aramark
b) Edcoat
c) McCormicks
d) Monarch
e) Steel Warehouse
f) Pioneer
g) TK Finishing
h) Unifirst
i) Unifrax
15. RATIFY BONDS
A. Contractor Bonds
1. Juan F. Velasquez, Approved Effective May 26, 2015
16. CLAIMS
17. PRIVILEGE OF THE FLOOR
18. ADJOURNMENT
NOTICE
FOR HEARING AND SIGHT IMPAIRED PERSONS
Auxiliary Aid or Other Services are Available upon Request at No Charge.
Please Give Reasonable Advance Request when Possible.
GARY A. GILOT DAVID P. RELOS KATHRYN E. RODS ELIZABETH A. MARADIK BRIAN J. PAWLOWSKI
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