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HomeMy WebLinkAbout11/24/08 Board of Public Works Regular MeetingPUBLIC: AGENDr1. SESSIO!~I NO~IEiyIBER 2 ), "The Ptrblio Agenda Session of the Board of Public Works was convened at 10:35 a.m. on Thursday, ~ovenaber 20, 2008, by Board Member Donald E. Inks with Board Member 7olzn F[. Murphy present. Boaa•d President teary .A. t=ilot ~a~as ai~sexgt. Also presea~t ti~-as F3aard .~ttarr~e}; Cheryl Greene. Board of Public Works Clerk, Linda M. Martin, presented the Board with a proposed agenda of Means presented by the public and by City Staff. Board members discussed the fallowing items from that list, - Safety Reports -October 2008 1`s~Ss. I0.-Saz-y ~%isnie~.~~ska, Ceniral Ser~,ices, ~~ald I+,~Sr. I)a~•id Tuxagate, Water ?~,~'arks, presented their divisions' Safety Reports for the month of C3ctober 2(}08. - Monthly and Performance Goals Repox€s -October 2008 1vls. Mary Wisr~iervski, Central Services and_ Mr. David Tungate, Watex• ~/oa~ks, pre ed their divisions' Monthly and Performance Goals Repox-ts for the month of Os;to - Professional Services Contract -Design of ~`enturv Center Sculpture Garden and. `~:_.__ Enhancements - Lelunatx & Let~xnan iv/Ir. Chuck Lelzxttatx of Lelatnan & Lehman, Inc. was present regarding tlae above rc " _ to Contract. Mr. Carl Littrell, City Engineer, stated the traffic signal, traffic signal cs Systean xnoditications, ar~d lane markings 1leeded #o be part of the design. proje :t included in the total cost. Mr. Littrell acknowledged that Mr. LelaaTtan previoti a"_• to include sail testing at no eta cost ixl his proposal, but noted filaat soil'---`-- probably riot be necessary. 1VIr. Littrell stated that they coaild review asbxzilts a drawings to determine the type of sc- in the ground. Finally, iVlr. Littre should be a txrit price bid with pre `1'ng specifications, not an t~IA C+ Greeaxc added that the cost is capq~~d __ project at 51,6100,000.00; there ___ wording f®r f~at~tre additional cost allowances. She reduested Mr. Lehxt~an r m ~c 18% per annum late fees, a tcrax-a a%bich Mr. Lehman stated. zx,~as already agreed to. i':~ir. Lehman inlormecl ?he Board that he would recta the Pt°oposal with the regtxired cleaaages and forward foa• review on Friday before the Board a#~ Works meeting on Mondav. - Amendment to Professional Services Agreement - FInll c~ Associates, lnc. Ms. !Onxx Kolata; Cc°Yununity and Economic Development; stated that she _.,.- approval of an rlendment to the original Agreement for additional ~rc sampling at tl ; fs • Cliver Flow Works property to finalize testing of rraic ~ -- Csreene asked that s ° for~~~ard tt?e origiaxa9 .Agreea-ncnt to leer axed she ~vouid draw tip ttre Amendment. ~_ Street Vacations -All Streets and 1Light-of Ways iz~ tlxe Crescent Oaks Subdi~rision Mr. Carl L,ittrell, City Engineer, stated that after the original plat was recordex, er was discovered in tlxe survey of the subdivision. `The Lots and streets are foa~N t~ ~^^~ one direction and ten feet too far another direction. Mr. Littrell noted that t e water mains appear to be in the correct locations. Ids stated once this has bee they will re-plat the development correctly. IIe recctnmended that fibs vacs.: directly to the Comx3~on Council vvitbout departmental review because City ds > were rtat affected. - Aivard Bid -Douglas Road Added `T'ravel Lanes Mr. Ixxl~s duestioned placing the bid award on the agenda at this tune. Fie noted tl - he inter-local Agree?aaent with the t:ity of Mishawaka for tlxis project was xaot yet It was agreed between Mr. Inks, Mr. Littrell, and Ms. Greene that this bid award ; o uld l:e tabled t~PPROVAL OF C(3NTRACTS The following Contracts were submitted to the Board for approval: ''1°'l~'P~ ~u~l[I~d~,S~ D;GSG>P']C'I®i~d ~l~If)LT1V'~' ?~i~T: -- i~ Constrxtction Peerless- OIive Replacement $115,532.110 Inl: s/P;~S ~ Contract Midwest, Inc. We11 3r1- Project No. (Water Worl~s 108-0~9 Capital) Construction Peerless I~tgla ServLCe Ptamp #1 $17,?80.00 Inlcsll,4urpkz~ Contract Midwest, mac. Rehabilitation -Project {Water Works i No, 108-084 Caarital i 00'SL£`9~ :~ a~~u~a~?~ pa~rutq€2s sum pua~ p?9 ~%S)1uaa.ad a~2r~ papa?da~c,a sexy zzazcr~?uazu~?uzzzzoa zxoT~~uiuzzaasz~~zzop~ zapa© uz s~n~ ~a~~~p~~.~ ~rozs~?~o~-zzo~i [ap~a~ pl~uo~ •z~T :~cq pain?s s~n~ p?~ >9S9h ~za~rpui `z~~zaou~~S?d 6Z6 ~o~ aoz~~ ~so~ p~~ 2? ae??'~ d ~; L ?>z:az ,i?azl9tld pzz~ pauado aaa,~n spzcp °uan~o?god ac~~ °~ua?at~~tzs aq o~ pzzno~ a~a~~, z?a?qr~ °s-~aa~ ~ ~~~ -ra r auk pzre aunq?.z,l, puag z?~no~ az~~ tz? aar~o~ ~o zzo?~~o~?qnd ~n s~oo.zd pa:apua~ --' _ -, •~~aafozd ®~ pa.ua~aa anoq~ aa~~ zoo sp~q paTeas ~® ~u?uado ptz~ ~u?nzaaa.a .ao~ ?as a~~p ~~+~ 3 . ,LIC>~ 8~0-80i `C?P~I ~,~~fC~2I~I - 3f1I~I'~l~4' I~1 `` .I,~32II,S .t.s~~~ S~d~'~~.L~i~I.I,S ~I~i*I'3<'1`v' `~T_`;~'<MF~IiSIiN - SCllcl :~~ t72i~'!0'1t/;~N'_ -4 •panoxdd~ aza~ `8002 `L, I zaq~~€a~~o~T uo ~ua~aa~ rya?_~a~ suz?~~~ az?~ pzz~ `~®OZ `O I - uo ~uuaa~ .z~?z~a~ auk `8002 `9 zaqura%~®?~ zzo uo?ssa~ ztpua~~ s~?ao~1 :r??qz~~ , ai?~ ~<> sa~nu?uz az{y `pal.uz;a pz?e s~uj -aye ,~c? papuoaas `nz?ctial[N '~1~+1 =Sq ap~~zs ezo?~.ozx.~ z: J°IIL~3Y"~ S_'1~~l1~2Id 3C) S~.Lt1T~iL ~ ~~00-60I ~o~;aafoz~ `ap~.a~d~ szua$s~1;; , ~~1a,}e~ .za~taa,^s :S~ital~aa~~ .zcb~ aaz?~ al??_i, pug as?~a~~p~ o~ ~saui~a~y ~ °}o .so?~app~ aul pr«... ,- •a~raa.z~} I~a~t~ r~au.zo~~ p.z~og~ sx r fig, ~~ osg~ °~uasqu aiarn ~z~z?~4I .~ ~piti'Z ~gaag~ pzz;c~ pug ~o??~y ~~ f.reF,~ ~uapasaad A~~o£3 ngdzny~ '?~ r~?®1• zagezfa~ p.zeo~ 1~2?-n s~u~ '~ p?~u®~ ~agzuaT~ P~o~ '~4 `~OOZ `~L sac{~z 1~~ `~C~puo~ u® •uz•v ~~:6 ~~ paua,~uao s~,~e s~.ao~{y o?~qz~ ~o p.~o~ a~~ ~o ~ur~aazaz a~?z7~a 1? $OOZ bZ ~ ' 1?~C~ C~l'~ ~J1atI ~.~~ 2I %~': -- T - =,1 ~, bud. ,. W •_. z , ° - ~ -%- ~~ ~ ,;.~~ G '~ ~ T3~g~ _,?A.3L~, 'uz't' ~,~:I ~ ~L patiutlofp~ ~iaslaa~az az?~ `pa?.za~a puz? .~:z~d~1I °z~~~ tiq papuoaas `s~u~ •a~ ~Cq o a? ~,i u®d~ •pa~o~ az{~ azo~aq auzz;a ssau?s11q zac?ao o~ •~pua~~ ~uT~aaur azg~ ~o aac~ou p- a,bnq of?n~ s~aosaa~y :sar~~o pue ~cpauz at?; '4~tgcu puz~ ~pua~p a~13 sod o~ pa~arza~s~zt s~,^n ~.za?; =:.~~ 8002 `OZ ?I3#3Y~~~'~C~P^~ z~I~ISS~~ ~~l~~y:~T ~ik~I~~ 3i:~,CiIJ1,fLR 11!iF~II'iN~I 19041`~lorth Rennaore Street South Bend, Indaana 4&62~ Eid. ~uas signed by: IR~r. Anthony Niclaolsoa3 Nan-Colitasion Affidavit wars in order Nan-I~iscrimiiaatian commitment form vas cozxrpleted Five percent (~~®/off did Eond was submitted bID: base bid: ~21~',901.6@ Alternate A: `~b,~85.6E} EIP~: base bid: ~231,'726.DO Altennate A: $5,1{39.60 N()Vl?/IEEI~ 24. 2d)(ll~ Upon a xnotaon made by ~, Inks, seconded by NIr. IO~Iuxpl~y and carried, the above bids vaere refen•ed to the Division of Engineering and Community ~ Economic t~evelop~nent far ? '~w and recommendation. After reviewing those bids, 1VIr, Rob Nichols, Engineering, re ;e that the board award the contract to the lowest responsive and responsible bidder, _ i na Ccantracting, in the amount of ~I96,557.50 for the Ease Eid plus Altomate A in the ~E,375.6{} far a total of $2(72,932.56. Therefore., Tz/ir. Iniss made a motion, fh recomniendatian be accepted and the bid be awarded as outlined above. Mr. Ivlu~~phy sesw:.~u the niotiana w[~ich carried. {)9'1:1'~11NCr/A1l~ARI~ C)F bII?S - it4IAIvLi STREETSCAI'E FRO.IECT ('VIAI3~C`€` ~ht.3 LINC~ZN WAY EAS"h} - P1~f~JECT NO. 16$-042 (CC}IT) This was the date set for receiving and opening of sealed bids for the above referred tc? I _ ct, Tine Clerk tendered proofs of puhliea.tion of Notice in the South bend Tribune tu^ d ' County News, which were found to be sufficient. The. following bids were opened ar.I r', _. read: EIL~: Ease Eid: ~25,76~.25 Alternate ."~: X13,414.62 I,mI. G~ ~ ~f~I~I~'T°I21Jt"°1<'I(}N ~C~. 7.923 North pIome Street Mishawaka, 3ndiana46545 Eid vas signed by: il~Ir. Marty I?ailey Non-Collusion Affidavit was ia~ order Non-I3iserimination com Went faun was completed Five percent ~5%~ Eid - _ ~ was subn~atled EII~: Ease I~id: 527,363.65 Alternate A: N!A a~~ c}i :~ a~ezzxall~7 pag~sz~gns sem ~~ua~ dig ~%S) ~ezaaza;~ ar ~ ~a~a~diizoa se,tz uut.?~ puaasazz,aruiaa zzaz~euRuzza:rst~°ual~ aa~xa rxz sera ~~nep~.~'~' zza~sniia~-u6~~ ~zpraa~ -~ TTtzlY1 ~~Yit :~~ pat~~as seen ~3~ SbS9+~ eueapczT `e~eh~~~st~i~[ an~an ,T lu'at4~ Q I f~Z ~Q~SbB`Zb~ :g~~~ asv£( ~~~~ DO'6~5`Zb~ :pz~ ase~i ~~I~ P?~ o~ .~ mie~ezazl~ B~OZ `fiZ 2?~€~Y'~I~.~O~ C7t~I~:~.:~'~~~1 ~~`~:~~~2 REGULAR MEETING BID: Base Bid: .~s6K,{?0().25 ,~ltez°nate .~: $2,430.00 NO~JEMBER 24 2003 It was noted upon opening that even though the Clerk received the Ac;kn®~ °. " 1. Addendum from Rieth-Riley Construction, they did not utilize the updated bid Iorm - in Addendum 1 and did not bid on the alternate. Upon a motion made b}~ Mr. Inks, seco Mr. Murphy and carried, the above bids were referred to the Division of Engine ~c°:- Commzu~ity ~ Economic C)evelopment for review and recommendation. After rcvie bids, Mr. Nichols, Engineering, Hated chat McIntyre Tones, Int.'s bid cozata.ined a rnr:"~- ' error that raised their bid in the amount of 530.00 mare thaa~ their calczdated bid. Tr` ~ Jones, Inc. rerriained the low bidder despite this discrepancy. Therefore, 1~?•. recommends that the Board award the contract to the lowest responsive and responsI y/Fclntyre Jones, Inc., in the amorzrzt of 525,76.25, with Alternate A in the mount If ~' 1 For a total of 539,142.27. "Therefore, Mr, Inks made a motion that the recoznmc -. accepted and the bid be awarded as outlined above. Mr. Murphy seconded the ralot_~~n, ~. ___ carried. APPROVE CkIANGI CiRI?ER NO. 2 - PRIVIARI' sYi AEI2A'1'1()ti' C%kl,~`tii+ll=;I, 1~1ODIFICATIONS -PROTECT NO. 10'7-062 (SEWER BONA Pvlr. Inks advised that Mr. Brian Cherry, Environmental Services; submitted Change Order '' on behalf of Bawen Engineering Corporation, 1110 Arrowhead Court, Sa.zite I3, Cr~w~° Indiana 46307 indicating the Contract aanoan~t be increased by 579,461.00 for a nee ~ ~~ sure, including this Change Order, in the amount of $3,522,950.f70. upon a motion made' _ I~lurplzy, seconded by Mr. Ir~lcs and carried, the Chaalge Order vvas approved. APPROVE CHANGE ORI3ER ~~~0. 7 - 1~'IRE STATION NO. 2 -PROTECT NG. 106-002 fCOIT/GENER_AL~ Mr. Inks advised that Mr. Toy Villa, Engineering, submitted Change Order No. 7 on ~~ ~,r Bro~~~za & I3zoi~,zl General Contractars, Inc., Post Office Box 487, 124 South Ellcl , Wakarusa, Indiana 46573, indicating the Contract amount be increased by $4,I9R. :.°, Contract sum, including this Change Order, in the amount of 52,169,769.53. It wa; ~l funding is supposed to come fiozn the F,M S 28S Capital Fund. Upon a motion . ~- r Mr. - ~ , seconded by Mr. MualZhy and carried, The Change Order was approved. APPROVE CI-IANGE ORDER NO. 1 _ CSO BACKWATER GATE REPLACEMF; PROTECT NO. 108-(D27 {642 CAPITALI Mr. Inks advised that Mr. Toy Villa, Engineering, submitted Change Order No. 1 or bel?aIf of I-lasltins CJndergroua~d, Irac., X111 9B Road, Plymouth, Indiana 46563, i?zdicating tl1;y ~"~t,8r°~ct amount be increased by 5250,00, for a new Contract sr~,na, including thss Change ~ he aazzount of 563,237.41. Upon a motion made by Mr. Inns, seconded by Mr. Murphy a " - the Change Order was approved. APPROVAL OF REOL'EST TO ALIVERTISE. FOR THE RECEIPT OI' BIDS ANI? "I'1"I'LE SHEET -CENTURY CENTER SAFETY AND SECURITY SYTEMS UPGRr~DE - I'~' "7EC'T NO. 109-004 (I3(~NIJ ISSI7T:) In a memorandum to the Board, Mr. Littrell, City Engineer, requested permission t tlae receipt of bids for the above referenced project. Also being presezated at this approval and execution is the Title Sheet. Upon a motion made by Mr. Inks, secanc__ by :. ~Iui-l~hy and carried, the above request to advertise vas approved, and tlae Title Sheet -:~ approved and signed. APPROVAL OF AGREEMENTS/CONTRACTS/PROPOSAhS/ADDENDA The following Agreements/Contracts/Proposals/Addenda were submitted to the Board for approval: ~' ~ LJSI~T~ I~~~ I~'I'it)N ~ili!IQ~iJI~d`T _ w _ _. ~~- T Construction Mason South Bend Protected 558,40fl.00 ~ " Contract Engineering Water System -Project (Wastewater and No. 104-079 Capital) ~ ~, o3lstrlket10S1 Agreement Pet Health Animal Control 51,500.00 ~ Inks/ivlurplzy Software Mana ement Software (General fund) ~ ~ --- --- aiTZZa.~~ UQ•( o$ 'uz•d '~, au35,SZ'.{ I uc~T~z;tacass"' ', a,g ~~ ~} (T;•C?Lri .lU ~~a oo g LTiT) ~~~ :4L~dZi1J/~IS7~u~ g p.a~~ ~ .°nTdTh1~ LLO.~C ~ Z ~ LTC7TSSa~(},i~ 2I T~s.i`T I ==~I ~~sa,r~;~ -- - -, )~nt~xdde aa~ pa$uasa~d aaanA suoTSSaat~.id pug saaTZSOTa ~aa.T~s ~uT~~-o_ , ~I°V:£;€~;S~=I;3(~2~cI,~~32If1~~'d~ .L~~2IdS ~~ ~~i ~1t>' ,~ TzoT$t~$Taauza)dtu~ ueT$an.a$suo;Q pur; s$TZauzaTZ~a~ `uap.~r,~ azr~$dgna~ saapiaass~ ~ ~dLL dS.s tI ~OO~) `s$Taat~~aaTT~T~u;d aaizz~~ `z)au~~ I ,~ oo'oSL`Lt T~ adpas$aa,z$S aa$ua,~ pTZT, ei~TZTi~a~ '~~I/1I/s~I ~.~.1SI ~.zn$ua:~ 3© rz~csa~ a~ Tz~uzs[a'I ~~TZtzzr ,, . ~aaz$S ~~ z.TTdT:T.I~ ~~S $~ ~$.iad~?.i~ j 71 - ,,, ~ ~Ii!?Q'~ S5~.i0/~S`1~Y~4~c~.Ta~1.It(j _ . ~o~ TzaLjaas) TaLTaIO~ 2T.I$ $L' eLTT(dLliT?~' "ails `Sa$L'TaCSSS~' T [ Q;$ ~ST.~G~TZT~S?~TI$ ~ oo~oLL`~~ Sa$T;ttSpTZT10d~ I'~iTT3T$Tpp~' ~ ~jR~~.~ O$;rs, ua.~rua°q~ __.._ ___ _-- TTJT$L'.T4 ZO~ I ~~®L[3~'' ~i1.TLT1lduLLTO'~ paa~ [pZ7Qs a0j i ~ ~' ~ S~~'j `LTOCSTAipt~T1~ "7U$ ~'~, 14L[T]/~ Ci©T$L~.S aaT~ `Sa$~Ta05S~j" ~ T~2dd' ' ~t~dzTryel/s~I ~~ P~a2~ ~I~ar~ 3Q 1~Ida2I T2Td.IL'~ T~3TTL~ ,~a .zr - - -- T~dasot •$~ ' $LT~uiar`~Y,UT;~ ~O TiOT$S;Ff3d.TT?',,~ "'.. ~$zadTZ.Td pzTT? szct~x~ozd $TZauzdc~aAa~ ', tSL~d.T17Y'd~s}I~~ I ~1'~~ .Z(7~ saainzas ~L$S 3ATSTT®~ '$~ ~j' li s$TTaTTTaACI FdLLT~ II aa,~aa~ zzxzo$r~ aa~Id of $TZaciTas~~ I mar ~~ zoo: $uauzt~ao~ '~ Tioi$~azpa~/uo~$dTaasa~g $sTaTSSase~ aa~da.zd pug $TZaT~Tas~g zarAa~ (pTac~~ ~uz$st:~~ a~T~$S/~Sa,~,zzTS .ia,~LaSL®oZ) -LOO-~oI°«~;aa(~szad- ~~~ $u^-r- OQ'ooI`~`~ s$TZau.Tamo,zdiza~a~~u{~a~ `s$TZT?~jzasuo~ sa - `~ s~u)~nz~dx~~; paaax~ a$$o~ ai~Pa~P?2~/zurei~yt ac~oseuzzz~q~ )~~ra~sss zd -- . __ _ s~si~~ papaa~~-sue ucs ~ooZ ~ ~ooZ aTZ~ $oafoa~ {r~~ea~ ~, zaA~6~/~a~G~~apTuS ~uauz~_ '~i I ~®T uoT$aa~) - ~iCT$~Tlsu(9~ I °auI `sa)~~aass~ , nT~dzTZy~/sa)u) ot7'oo~`LC,S ~d.:`a ~t?$uaL„~if3aT~'~TZ'~ i~aauat} ~' Yiz1~l ~T;~ a: L I LZO -~~o~ °~h? $aafoxd ~ `auk (pTx®~ xa.~1aS) - faar~lda~ sa$~~ `puTi~z~.iapTZI1 , st)din~~sstuZ o'SL~`64~ O aa$~,~r~~a~~ (~~~ 8o0Z ', suT~,gs~gl Tio an ~ ~, / S~`16£`~l~ fl1.i~I s$TZaiuana.zdTU~ ,~g~n~ap~~ ~ "aLT~ `sai€t~)` s~ ti dzn s u ~/~~I - saaTa Tu . d ~ fl ,i1~tzT;zuTi TO $~$a ~ ~ N ~ .# ~t ~ i a.z~ u~a ~ ~ ! Ti®~$,z~~ s:~ '' _ f ~C& puT; ~d3 ~q paizTll7~~ ~~TiIS2aT.TL~IT'~ S~ ,`(:[f9['"~ IL'LdOT$TPA °/ ''. .Ta$'Z.Aia$S~E~y - uTs~~ ~OS$Td6~ Ti2SCi~H ~fTgd.Tny~d~sxTZ~ oo'aoo`oo~~ uz.Ta,L ~T~~-~ ~s~ ~ ,ca~aa~~ $~iaT~pua~~~ ' _-- ~~~~~ ,, KooZ b% 2~~~Yli~11C31~I ~i~.I,~~~4 ~Iii'~11i`~d`~ PLEGTJL~R MEETINCI l~IC)"VI;i~/il3i/1~ 24. 2?08 -- 13oulc ,~ ' p. ~ ~a „~,.~ Walh Ff1V~~LE ~E~~MNTENDATI(013 -1'ETITI~N T~ VA4:A"TE Al:.l, S'h~~;~;' ~' ~L3 - ___ I\ 9~~-1F C.R1SC;1 '!"[' C3AK~ ~I18I3I~'ISIC)N 1~Ia°. lnh indica4 that h/Ix•. Tozxy Ntolnar, Engineering, submitted a re~tzest emr~ ' ~ # Abcnnxaz•chc to v< ate the above refei-r°d to streets. "flxe recorded plat's suflve}- co ri: , ez°ror. The lots anc'r streets are four feet too far to the noa•tla and ten feet. too tar to the vacation will not affect anv City services or land transfers. Tlxe streets tivilf be recseui the subdivision as replatted correctly. The Vi'ler': was asked to forward a letter o the ~" C'ourxcil to notify thezr of the fav®rable € _ ~ °-_Jation for this vacation request. 11~Tr. Inks made a motion that the ~Ierl~ send a ter to the petitioner addressing these coa:,.~ ~ZS~ 141r. N(urI?hy seconded tlxe axxotion zvlxioh cara•iad. A~Pxc~vA~, ~r- 2009 ~a~~~>~~~r s~~~~~~ E rc~~ ~1T~ Er~P>J~~E~s Ms. Janice Fall, Ilunaan resources, s~abrzzitted khe 2Q09 Idoliday Schedule ftss ~'i+= Ez~_ approved by the Mayor. TJpon a motion nxade by 1~1r. Inks, seconded by Nlz_ -. carried. tf~e follol~~cng schedule was approved.: Nedv Year's Da=,; wood Friday y Ivleznox°ial Day Lay before Irxdependeaxce Day Labor Day veteran's Day I'hanksgib~ing f3ay Day after Tlxanksgi~-•ing O'hristsrzas Day ilxrzzsday, January 1, 21309 d~riday, April 10, 2009 Monday, May 25, 2009 Friday, July .~, 2009 Monday, September 7, 2009 Wednesday, Novenxber 11, 2009 Thursday, November 26, 2009 I^'riday, I`Jovcmber 27, 2004 Friday, Decezxrber 25, 2604 Tn addition to the nine {9} designated holidays above, employees nxay choose one {I~y additional holiday from the holidays listed bclov, : Martin. Luther Icing Taa.y Ivlonday, January I9, 2004 I'a°esident's Day Monday, February l6, 2009 Easte~° 11~landay Monday, April I3, 2004 ~olzxrnbus I3ay - C)bserved T1londay, Qctober 12, 20139 £'Ixristas I",VC - C)bserved Thursday, I?eceznber 24, 2004 Employee's 3irthday ~ Religious I-Ioliday of the Employee's choosing Election T3ay {Prinxary or ~;enez°al} APPRt3VAL C7F 200CJ L',t~ARD CJF 1'IJBLIC W(~RI~S MEE'T'ING SCI-IEDIJI:E Ms. Linda ~~Tartin, clerk, Eoard of Pazblic Works, submitted the 2009 Board of Public Uy%or' Meeting Schedule. TJpon a motion made by. Mr. Inks, seconded by Mr. Murphy and carg•i '-, following schedule was approved: ~g~aaal~ Ites~ ~~$41~19i~' ~.m~~efl~r s;vie~ .~~S~Pfl3P- ~as°d i~'[~ati~~ _ TC.HeSCIaV 12:00 .an. Th1IlrSday 10:30 a.m. ~ MO11d3y 9:30 a.~n. 3anuazv 6, 2009 .Ianiarv ~, 2009 - - `January 1 - 7asiuar 20, 2009 .danuaxv 22, 2009 Jarauar 26, 2~~09 F'ebruar ~ 3, 2004 Febnaarv 5, 2009 - Fab~~uazy 9, 2 r09 ------ Februar 77, 2009 Febeuaa ~ 19, 2049 - Februas 23, 2009 March 3, 2009 Marclx 5, 2049 !March 9, 2049 zYiarch l7, 2009 1Vlarch 19.2049 ;March 23, 2009 A ril 7, 2004 A r119, 2009 ~ A a-iI i3, 2009 AEs7I 2I, 2009 A rii 23.2049 i A ei1 27, 2409 Mav 5, 2009 Ma>% ?, 2449 _ _ 141ay-1 I, 2049 -- Mav 1R, 2044 Ma ~ 21.2049 Tuesday, May''6, 2009 ~ut3tp¢xI `au~~~etb Aso ~ - •auI `uo€~anxasuo~ put? ~ulxaau¢~u;~ a¢os~g~,l :~uzl~ xpg paadaaa~ st?nn ssautsnq ~uu~~ollo~ ap; xorg sat€~xztst.€ ~o aa~at,~zaxa~ azla `paratVO pug ~~dmp1 •ayyl ~q papuoaas `s~u~ '~VV ~a ap~ux uopozu ~ uod~ ~~i~I~C151~ :FC> ~[L`v';?III~?I~;~ ~I4) j:}i i, °palr~ put>, pa7daaot~ axs <e ~~gauouz a~ `pat.zsea pine ~t{dxu~ `xI/~ .~q papuoaas `s~Iul ~xy~ ~q ap~ua uolaouz ~ uodt~ - , zazl~xt~ ou ~uzacg axatll, °~(l(3Z xacloaa~ Io aI?tzouz at.Il ac~a s~aoda~ aaupuazo~aa~ N~., . w zta~a pa~zuz~{~s saa~~aa~ Iezaua;~ pug "s~ao~ xaa~~ `saaFnxa~ I~auautuoatnu~ ~o suot~~-,tind~ [~ S~I2i~.1~1 ~I~~~~I d~CI .I \~i/°I.I.~I~C _ S`I.?IC>d~I ~IIl~~'3U~< 3~1'1~ l~~2l~d ([~"ti c' l~'Ik-I,l 1~~4~,[ ,0~ I:)1~1~`~73 °patxz~;s ~atcl.~ `uozaoux atla papuoaas .4Lgclu€~ -z~ •uoiaae.taa.¢ ss. _ ," ~x o~ uozaoux ~ ap~iu s~1uC •.a¢~ `a.¢®=Casa'~.~ 'LaOZ u¢ ~~ro ~t pat~s~a pug puoR ~~~II pIa ~~ 4utzaau¢4u~ .~aut~o;~ a~dasoq° °}~ au1 za-1anlotl `pas~aTax II as~tld poon~~¢xa;-g xo; p~rc , at~a pagczea~ ~u~duaoa aauexttsuz atl,~ ~xo~za uz ap~uz st?N,, as~alax arp ~t?t~~ pur€o~ s~ ~ ax aatl,zn~j .za~~}n `xana~ti~o~ 'III ast?¢I~ poo,~uaa I `;]-I"6 `.~.u~duzo~p auau¢dotana~I spc`',~4~ A, .x:~ alpax~ ~o saaaa~ alclPaona.zzg a~a,Io pas~alax ~Ixot~~ azl9~ci3o pz~o~ spa `$OOZ `Ql .... _ _. i _~a ~~°~'~' i:~2I ~ RIC~~ ~2T - .LICTT'd~ ,dO ~i~~.I,.~'~ ~"I' d~ _!~~ aatu uaaq s~tl t;h¢aapxa lid ;aaxa~ 3o apt std ~uz~grn~ ory- a~z~ uotaar~z?suo~ aqa o~ ~aIT~' tuox~ ~ut?i~.toa~} ~o apr~ ; a~ ° c ~ut~xed .;t¢opI I _ ,.ail~I oa araua-~~ pua~ tg~rto~ 3o u~aoN CGS uzox~ ~ut?t~zoa~ ~o apz~ ~sa~ °~ ~uplxe~aanuty~ SI -u?xo,"~I SOS oa ar~uan~,~ pua~ tl;tto~ uzoz~ t;ut;IAxoa£j 3o ap~S asa,~ '£ aaaxas 3o ap~~ st€€ I Du~~sed orr - aar~ uol~aoza uo;~ spa oa atauany pua~7 ~p~os u?o.g ;aaxas ,Catt{I ~o ap~~ ase~ .Z aaaza~ ~ o ap~~ sepa ~uz~x~d o_~ - sax , aopatu~ uo~ at{; oa anuan~~ pua~ tllt~o~ txtoxy ~aax~s szt_nag ~o apl~ lsan~y °~ au~~Izti~.I anopl t p~ almsz~I S I `~aa~I~ ~o apt stye ~ut~x~~I o,~ tau; uaacg seta ~txaaixa I[~` ~0 pzt~naltto~ a1aa,~~~t<~ ul~} `uos.za~~a ~~ ~.saM LZZ Ila,z~ut?~ t?atia~Iu~ u4t~ aa~d~ pu~Ixe~ alclzssaaay paddea~pu~~ pi~~g ;~?12~~/I~;~~I S~I~)I.3:~ ~t~' r~C7I.I.`e'~'~~%.I 5 :~~ ~}PZ .I.IY`o?4~3~ ~IC}I.I.~'~~~"~ .LhI~ ~?I` €c9c£~ Z~'~~~I~I~2I :pa.~ts.rdcTt: st~.~ as=nap ~~z7,n=€?:, a~~?~x~ °up~~otlo.I atla `pa~t~a pug 6t{drn~ °xY'~I ~~ papuoaas `sspzl 'xb~t ,%q apt;ut €€o¢aoztt ~ ~ iE 3~Ir"s:d~['7C32LLhI~~ ~Id3F7?LI, ~ ~. 6402 `0£ aaqutaaaCp 5007, `ZZ.tayuta7eC{ '~ 604Z `fit xaquzaaaCi 6®0Z `01 .¢agtuaaaQ 5402 `~ .taqutaoa~ 6002 `£Z .taquano~ 6442 `5I aaqusanoM 600'Z `/ I .€agaaana~ 6002 `5 aaqusano~ 5402 `S xagazaanaC,I 6002 `£ xa~~anc~ - -.-- - Ez00Z `9Z xagoaa~ 5002 `ZZ .9agoaaC? 5002 `0Z xa4€%~aC? 6002. `Z C xaclaaaC~ 6002 `~ .aegoao~ 5042 `9 .~agaaa~ 5002 `3Z zagtuaz a~ 604Z `tiZ ¢aquta~ aS 600Z `ZZ aac~uzagclaS 500 ~~ ~ 640 0 60 $ ~ 50 _ ast~a d ~ ',i 600 'ST . I 6002 `0T ~s'tnst~ 6flOZ `4 asst n~' 600Z `1~ asts~tt~;~ i 6002 `tZ It~f G44Z `£Z +~lu~ 600'L `IZ ~Cn~ i -- b00Z `F C ~luf - _ ~ 6®4Z `5 ~Ptf 6002 `L nr~p '~ _ 54oz `ZZ attt,~ SaoZ `s ~ a~nr ~ ~o4z `~ ~ 6042 `g au~~ 5aaz `~ aun~ 500z `z au~~ ._.._ _-- siC9~~P~~~ p~IId°>Qk 2"F636~~~~' ~L~~h.~ E~,89A~~~ 3iAI~~S1;3(~ ~a~ ~~13&~~~ O~~Z '~7Z ~I'~f~I/~,'~.r\~)l~. ~i~.~.~~I~u ~I~7 ~If~_~"£:~~k e''~.. I~.ECiULr~R 1VIEETl114"s N~~EMI3FR 2'1, Zl?{i~ RhTIFY IZEI,E:~SE, ~lF C:<?`v l:'6~.~t/"[C>R ~NL? E]~t,.~VA"[`€C}1'~~ 13t~I~i13S Mr..~iZrthony Molnar, L)ivision of Engineering, recommends that fire following ~'ontractor azzd Excavation Eoz~ds be ratifaed pursuant to I~eso~ution 1 ilt7-200t? and reoeased as follows: ~~sl~~@~ ®~a ~~~~ ~~-,~~~ ~~~~Iv~ ~~t~ Ir ~i 1VICIraty re .I®r1e5, Inc. ~Ontractor Release ~loti'e111bC;r .~4, ~'i Tr.~rnkevNetwork Solutions, Inc. Excavation release hovernt~er 2~, ~ 200 vVcstern Utility ~.oirtractors, Inc. (Tetra Excavation Release _ November 24, 'Tech} 20t3 fr ~ Schrock Excavating Excavation _. _ _- Release ~9ctober I C), ~;C3Sl~ ! Mr. Inks made a motion that the Bonds release as ozxtlined above be ratified. Mr. Murphy secanded flee motiozae which carried, ~PPR{~V13 {'11~-1_tMS Mr. I~Iurphy stated that a request to pay the foiPotv-ing claiz~s in the aznaunts indicated lies b,;v,zz received by the E~oard; each elairxz is fully supported by an invaice; th° person receivizag the goods car services has approved the claiz~as; and tl-se clairris have been filed with the pity Tisca~. ;Jfficer and certified for accuracy. ~~ ~ "~ Hoist ®f l~~t~ ~1~I~ ~'ity of S®aith fiend ~- ~7,g76,441.~7 i 1I/24/Q8 - __ l,ztyofSouthl3erd ~ ~24~,607.470 lI/1~/U$ II/2I/4~ j 'Therefore, Mr. Murphy made a motiozz that after review of the expenditures, the clai?s?s '~e "_ approved as submitted. Mr. Inks secorrd~•1 the motion, which carried. Afl~J4~URNMENT There being no fiu-ther business to come before the Eoard, upon a ra~otion made by= Mz•. Iseks, secozaded by Mr. Murplz3` and carried, the meeting adjourned at ? 0:1 S a.rr. T?t~~"~ C}F EUEf,IC' 'ti t~RI~S Clary ~§. C... :, r :ide~xz L) zald E Inks, Ulember ~~ Tg~ T ,Iol~n. fI. Murphy-, _> ,::-,.J~er ~T 11i~ S 4a,.'` J o L ~.Li i1~I. Mu dis _.awii~