HomeMy WebLinkAbout05.14.2015 Redevelopment Commission MinutesSOUTH BEND REDEVELOPMENT COMMISSION
REGULAR MEETING
May 14, 2015
9:30 a.m.
Presiding: Marcia Jones, President
227 West Jefferson Boulevard
South Bend, Indiana
The meeting was called to order at 9:33 a.m.
1. ROLL CALL
Members Present:
Members Absent:
Legal Counsel:
Redevelopment Staff:
Others Present:
2. APPROVAL OF MINUTES
Marcia Jones, President
David Varner, Vice President
Greg Downes
Don Inks, Secretary
Gavin Ferlic
John Anella
Benjamin Dougherty, Esq.
David Relos, Associate II
Debrah Jennings, Associate I
Tracy Oehler, Recording Secretary
Chris Fielding, Assistant Executive Director
Brock Zeeb, Director
Aaron Kobb, Associate Ill
Jacob Alexander, Associate
John March, Associate I
Conrad Damian
Mo Miller
Paul Phair
Thomas Coley
Media Representative, WSBT
A. Approval of Minutes of the Regular Meeting of Thursday, April 30, 2015.
Upon a motion by Commissioner Downes, seconded by Vice President Varner the
motion carried 3-0 (Secretary Inks and Commissioner Ferlic absent), the Commission
approved the Minutes of the Regular Meeting of Thursday, April 30, 2015.
South Bend Redevelopment co·mmission
Regular Meeting -May 14, 2015
Page 2
8. Approval of Minutes of the Special Joint Meeting of Thursday, May 7, 2015.
Upon a motion by Commissioner Downes, seconded by Vice President Varner the
motion carried 3-0 (Secretary Inks and Commissioner Ferlic absent), the Commission
approved the Minutes of the Special Joint Meeting of Thursday, May 7, 2015.
3. APPROVAL OF CLAIMS
324 Fund River West Development Area
Tri County News
MGLM Architects, LTD
Shaffner Heaney Associates Inc.
NIPSCO
AT&T
Meridian Title Corporation
Plew Shadley Racher & Braun LLP
Barnes & Thornburg LLP
Investigative Support Unit, Inc.
Tri County News
DHA
Kolata Enterprises, LLC
South Bend Tribune
IDEM
Interstate Environmental Services, Inc.
Hull & Associates
429 Fund River East Development Area
Tri County News
436 River East Residential Area
US Bank
78.49
18,625.85
18,485.10
8,279.00
11,759.91
300.00
8,446.50
1,110.00
789.55
242.70
2,275.00
2,610.00
418.98
310.99
176, 160.33
15,241.75
44.86
1,000.00
$266, 179.01
Notice to Bidders
Southeast Neighborhood Master Plan
Building Fa9ade ACM Panels for Ignition
Vacate Gas Facilities from Kemble Avenue
to Scott N/O Indiana S/O RR
Relocate AT&T Facilities at Indiana Ave,
Kemble, Norfolk S RR/Scott St.
Search & Exam Fee Vacant Lot/115
Lafayette/Hall of Fame
Legal Services
Legal Services
Hall of Fame
Notice of Intended Disposition of Property
Minor Subdivision Repair
Environmental & Brownfields Consulting
Notice to Bidders
Oliver Plow
Removal of Lead Based Paint at Ivy Tower
Assessment and Remediation at Ignition
Park/Oliver Industrial Park/Consulting
Notice to Bidders
RA Lease RNTL Rev Bonds 2008 Eddy St.
Commons·
Upon a motion by Commissioner Downes, seconded by Vice President Varner the motion
carried 3-0 (Secretary Inks and Commissioner Ferlic absent), the Commission approved
the Claims submitted May 14, 2015.
4. COMMUNICATIONS
None.
5. OLD BUSINESS
None.
South Bend Redevelopment Commission
Regular Meeting -May 14, 2015
Page 3
6. NEW BUSINESS
A. Receipt of Bids
(1) Receipt and Opening of Bids in Connection with Lot 2 of the Coveleski Park
Minors Subdivision in the River West Development Area
There were no bids received for Lot 2 of the Coveleski Park Minors Subdivision in
the River West Development Area.
(2) Receipt and Opening of Bids in Connection with Lot 3 of the Coveleski Park
Minors Subdivision in the River West Development Area
There were no bids received for Lot 3 of the Coveleski Park Minors Subdivision in
the River West Development Area.
(3) Receipt and Opening of Bids in Connection with Lot 4 of the Coveleski Park
Minors Subdivision in the River West Development Area
There were no bids received for Lot 4 of the Coveleski Park Minors Subdivision in
the River West Development Area.
B. River East Development Area
None.
C. River West Development Area
(1) Real Estate Donation Agreement for Enyart and Since Properties (Ivy Tech
Community College of Indiana)
Mr. Relos stated in 2009 and 2010, the Commission approved certain properties
along East Sample Street to be added to the acquisition List. These properties were
added because Ivy Tech has experienced record growth and remains in need of
additional classroom, office, and parking areas to accommodate its students.
Four properties were acquired: the old Habitat Restore, Discount Rental, Enyart
Electric, and Sinco Pool. To date, the Habitat Restore and Discount Rental
properties have been transferred to Ivy Tech with today's Donation Agreement
transferring the Enyart and Sinco properties. By transferring the last two properties,
Ivy Tech agrees to: pay all closing costs; use the property for purposes benefitting
the public; maintain the properties; within three years demolish the structures on the
property and turn them into attractive green spaces and/or parking spaces; and
conditions subsequent include revesting the properties or the payment of 150% of
their appraised values when acquired.
South Bend Redevelopment Commission
Regular Meeting -May 14, 2015
Page4
It was noted in Section 4, paragraph 2 of the Donation Agreement that the reference
to the Audit and Administrative Policies Committee of the Foundation
recommendation was struck and the Donee signatory was changed to John Murphy,
President.
Upon a motion by Commissioner Downes, seconded by Vice President Varner the
motion carried 3-0 (Secretary Inks and Commissioner Ferlic absent), the
Commission approved the Real Estate Donation Agreement for the Enyart and
Sinco Properties to Ivy Tech Community College of Indiana.
(2) Resolution No. 3293 Accepting the Transfer of Real Property from the Board of
Public Works of the City of South Bend (Olive Road and Old Studebaker
Museum Block) and Resolution No. 3294 Accepting the Transfer of Real
Property from South Bend Redevelopment Authority (Old Studebaker Museum
Block)
Mr. Relos stated in an ongoing effort to correctly title City-owned properties in the
name of the correct City entity, staff has identified certain parcels that should be in
the Commission's name.
Resolution No. 3293 accepts four parcels from the Board of Public Works (BPW).
Two parcels are near the corner of Olive and Cleveland Roads and abut other
property owned by the Commission. The other two parcels are in the old Studebaker
Museum block near the Cove.
Resolution No. 3294 accepts four parcels from the Redevelopment Authority. These
four parcels are in the old Studebaker Museum block and along with the two BPW
owned parcels mentioned above, make up roughly three quarters of the downtown
block.
Upon a motion by Vice President Varner, seconded by Commissioner Downes the
motion carried 3-0 (Secretary Inks and Commissioner Ferlic absent), the
Commission approved Resolution No. 3293 Accepting the Transfer of Real Property
from the Board of Public Works of the City of South Bend (Olive Road and Old
Studebaker Museum Block) and Resolution No. 3294 Accepting the Transfer of Real
Property from South Bend Redevelopment Authority (Old Studebaker Museum
Block).
(3) License Agreement for Temporary Use of Redevelopment Commission
Property Located at the Top Level of the Wayne Street Parking Garage (AIDS
Ministries)
AIDS Ministries has requested the use of the top level of the Wayne Street parking
garage for Friday, June 19 and Friday, August 14.
South Bend Redevelopment Commission
Regular Meeting -May 14, 2015
Page 5
Upon a motion by Commissioner Downes, seconded by Vice President Varner the
motion carried 3-0 (Secretary Inks and Commissioner Ferlic absent), the
Commission approved License Agreement for Temporary Use of the
Redevelopment Commission property located at the top level of the Wayne Street
Parking Garage with AIDS Ministries.
(4) Amendment to the Environmental Services Contract for the Ivy Tower
Renovation Project (Weaver Consultants Group, LLC)
Mr. Zeeb stated the additional scope of work is attributed to the complexities of
remediating the lead based paint, PCB removal and reporting to the IDEM and EPA.
The original contract was set at $267,720 and with the requested increase of
$48,000, the new contract amount is $315,720, which is within the approved budget.
Upon a motion by Commissioner Downes, seconded by Vice President Varner the
motion carried 3-0 (Secretary Inks and Commissioner Ferlic absent), the
Commission approved the Amendment to the Environmental Services Contract for
the Ivy Tower Renovation Project with Weaver Consultant Group, LLC in the amount
of $48,000.
(5) Development Agreement for Ameriplex (CBK Land Development LLC and
Chase Plastic Services, Inc.)
Mr. Fielding stated in November of 2014, staff brought forth a proposal of terms
negotiated with Chase Plastics and CBK Land Development to build a new
distribution center. The facility, to be located in the Ameriplex at Interstate 80/90
project, will be approximately 125,000 square feet in size and located on 9.55 acres
in South Bend's 1st District. The project will result in new private investment of
approximately $5.6 million and create 13 new jobs. A commitment of $150,000 in
Tl F funding is to support the construction of the new facility.
Upon a motion by Vice President Varner, seconded by Commissioner Downes the
motion carried 3-0 (Secretary Inks and Commissioner Ferlic absent), the
Commission approved the Development Agreement for Ameriplex with CBK Land
Development LLC and Chase Plastics Services, Inc.
D. West Washington-Chapin Development
None.
E. South Side Development Area
(1) Resolution No. 3289 Approving and Authorizing the Execution of an
Addendum to the Master Agency Agreement and Approval of Professional
Services with Lawson-Fisher Associates P .C. (Main Lafayette Connector)
_/
South Bend Redevelopment Commission
Regular Meeting -May 14, 2015
Page 6
Mr. Relos stated the Resolution and Addendum is for additional scope of work
services and to finalize the Main Lafayette Connector project between Chippewa
and Ireland. Lawson-Fisher provided engineering and design work for the new street
and subcontracted with DLZ for right-of-way acquisition services. During the course
of the project, two parcels caused additional work because of Federal liens,
bankruptcy, and changes in banking relationships. These issues caused the
acquisition process to be revised several times taking over three years to finalize.
The Addendum includes the preparation of parcel plats, legal descriptions, 25
temporary easement releases, and deed of dedication and the vacation of excess
right-of-way.
Upon a motion by Vice President Varner, seconded by Commissioner Downes the
motion carried· 3-0 (Secretary Inks and Commissioner Ferlic absent), the
Commission approved Resolution No. 3289 approving and authorizing the execution
of an Addendum to the Master Agency Agreement and approved the Professional
Services Agreement in the amount of $37,075 with Lawson-Fisher Associates P.C.
for the Main Lafayette Connector project.
(2) Resolution No. 3291 Approving and Authorizing the Execution of an
Addendum to the Master Agency Agreement and Approval of Amendment No.
3 to the Professional Services Agreement with Christopher B. Burke
Engineering, LLC (High and Ireland Intersection Redesign)
Mr. Relos stated the Resolution and Addendum is to finalize the intersection
improvements for High Street and Ireland Road. Plans are to widen the
intersection's turning radius so semi-trucks using this entrance into Erskine Plaza do
not jump the curb, to relocate the plaza's sign from the middle of High Street, add
sidewalk connectivity with a dedicated left turn onto High from Westbound Ireland
traffic.
· Originally the plaza's sign was to be moved to the east side of High Street. The
property owner where the sign was to be moved has since objected to it being
located there. The property owner on the west side of High Street has agreed to
allow the sign to be located on their property, which necessitates the intersection
plans to be changed, in addition to the deletion of shifting Ireland to the south,
thereby allowing less right-of-way, in any, being needed from the property owner on
the east side of High Street.
Upon a motion by Vice President Varner, seconded by Commissioner Downes the
motion carried 3-0 (Secretary Inks and Commissioner Ferlic absent), the
Commission approved Resolution No. 3291 approving and authorizing the execution
of an Addendum to the Master Agency Agreement and approved the Amendment
No. 3 to the Professional Services Agreement with Christopher B. Burke
Engineering, LLC in a not-to-exceed amount of $50,000 fo~ the High and Ireland
Intersection Redesign.
South Bend Redevelopment Commission
Regular Meeting -May 14, 2015
Page 7
F. Douglas Road Development Area
None.
7. PROGRESS REPORTS
Mr. Zeeb reported a tax abate request from Kruk Electric LLC was received for the
purchase of two new wire former machines to expand production capabilities. New project
taxes will consist of $15,012 with estimated taxes being abated during the five year
abatement period in the amount of $6,881, and total taxes to be paid on new and existing
equipment over the next five year in the amount $8, 131.
8. NEXT COMMISSION MEETING
Thursday, May 28, 2015, at 9:30 a.m.
9. ADJOURNMENT
President Jones adjourned the meeting at 9:50 a.m.
Brock Zeeb, Director of Economic Resources Marcia I. Jones,