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HomeMy WebLinkAbout05/12/2015 Board of Public Works MeetingAGENDA REVIEW SESSION MAY 7 2015 137 added the new Police cars will have to have the CNG outfitting before this equipment is installed. Mr. Horvath asked how many were requested. Lieutenant Voros stated they bid enough to outfit the thirty-five (35) new vehicles, with a couple extra in case they are needed. He added the last batch of vehicles bid exhausted the remaining equipment inventory. Mr. Gilot asked if they had conversations with Central Services on the dimensions so they fit the new cars, adding the CNG usually requires modifications to the vehicles. Lieutenant Voros stated he was working with Central Services and there will be some modifications in the trunks due to the CNG installations. - Addendum to the Master Agency Agreement — Main Lafayette Connector Mr. Relos stated this agreement is to finalize the work to allow the deed of dedication to be done. He added they encountered some issues with the closed Honkers Restaurant and the Sears Home Store that needed to be worked out. - Addendum to the Master Agency Agreement — High St. & Ireland Rd. Intersection Design Mr. Relos stated this agreement has been in the works since 2011. He noted they need to redo the intersection to allow for trucks to turn into the Ireland Road Plaza, and move the current signage. He stated the sign's location has been an ongoing issue. He added that has finally been resolved and the signs will be moved to the southwest corner. The Clerk was instructed to post the agenda and notify the media and other persons who have requested notice of the meeting agenda. No other business came before the Board. The meeting adjourned at 11:44 a.m. BOARD OF PUBLIC WORKS Gary A. GiTot, President av�PRelos, Member Maradik, Member Brian J. Pawlowski, Member ATTEST: Aida M. Martin, Clerk REGULAR MEETING MAY 12, 2015 The Regular Meeting of the Board of Public Works was convened at 9:33 a.m. on May 12, 2015, by Board President Gary A. Gilot with Board Members David Relos and Elizabeth Maradik present. Board Members Brian Pawlowski and Kathryn Roos were absent. Also present was Board Attorney Michael Schmidt. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Relos, seconded by Ms. Maradik and carried, the Minutes of the Agenda Review Session, Regular Meeting and Claims Meeting of the Board held on April 23, 2015, April 28, 2015, and May 5, 2015, were approved. BOARD MEMBER JOINS MEETING IN PROGRESS Ms. Roos joined the Board meeting in progress at 9:36 a.m. REGULAR MEETING MAY 12, 2015 138 OPENING OF BIDS — REMOVAL OF LEAD -BASED PAINT AT IVY TOWER PHASE II — PROJECT NO. 115-030 RIVER WEST DEVELOPMENT AREA TIF This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. The following bids were opened and publicly read: (EACI) ENVIRONMENTAL ASSURANCE COMPANY INC. 440 Hancock Street Indianapolis, IN 46222 Bid was signed by: Ronald Yazel Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five percent (5%) Bid Bond was submitted. BID: Item No. Description Quantity Unit Unit Price Total Amount Removal, Management, and Disposal of 1 Lead -based Paint in accordance with 1 LSUM $5.00 $700,000.00 Contract Documents and Specifications Lead Monitoring — including all air, wipe 2 sampling, testing, and reporting during 1 LSUM $.4258 $ 59,612.00 abatement and clearance. TOTAL $759,612.00 Item No. Unit Pricing if Required Unit Add per Unit Price Deduct per Unit Price A Removal, Management, and Disposal of Lead -based Paint including Lead Monitoring Square Feet $6.25 $4.00 Removal, Management, and Disposal of B Lead -based Paint from linear components Linear Feet $30.00 $20.00 including Lead Monitoring. INTERSTATE ENVIRONMENTAL, SERVICES INC. 337 West 806 North Valparaiso, IN 46385 Bid was signed by: David G. Schutkovske Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five percent (5%) Bid Bond was submitted. Me Item No. Description Quantity Unit Unit Price Total Amount Removal, Management, and Disposal of 1 Lead -based Paint in accordance with 1 LSUM $301,050.00 Contract Documents and Specifications Lead Monitoring — including all air, wipe 2 sampling, testing, and reporting during 1 LSUM $1,900.00 abatement and clearance. TOTAL $302,950.00 REGULAR MEETING MAY 12, 2015 139 Item No Unit Pricing if Required Unit Add er p Deduct per A Removal, Management, and Disposal of Lead- Square Unit Price Unit Price based Paint including Lead Monitoring Feet $2.40 $2.16 Removal, Management, and Disposal of Lead- B based Paint from linear components including Linear $1.91 $1.80 Lead Monitoring. Feet ENVIRONMENTAL MANAGEMENT SPECIALISTS INC. 2409 Hunter Street, P. O. Box 39 Huntertown, IN 46748 Bid was signed by: William R. Papaik Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five percent (5%) Bid Bond was submitted. I Item No. Description Quantity Unit Unit Price Total Amount Removal, Management, and I Disposal of Lead -based Paint in accordance with Contract I LSUM $623,938.00 $623,938.00 Documents and Specifications Lead Monitoring — including all air, 2 wipe sampling, testing, and I reporting during abatement and LSUM $ 19,315.00 $ 19,315.00 clearance. TOTAL $643_?5; 00 Item No. Unit Pricing if Required Unit Add per Unit Price Deduct per Unit Price A Removal, Management, and Disposal of Lead- Square based Paint including Lead Monitoring Feet $4.50 $3.25 Removal, Management, and Disposal of Lead B based Paint from linear components including Linear $8 00 $3.25 Lead Monitoring. Feet Upon a motion made by Ms. Roos, seconded by Ms. Maradik and carried, the above bids were referred to Community Investment and Engineering for review and recommendation. OPENING OF BIDS — EQUIPMENT PURCHASE FOR NELLO CORPORATION PHASE II PROJECT NO. 115-037 RIVER WEST DEVELOPMENT AREA TIF This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. The following bid was opened and publicly read: BSCO INC. 2934 S.E. Loop 820 Ft. Worth, TX 76140 Bid was signed by: W. H. Shelton Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Ten percent (10%) Bid Security Check was submitted REGULAR MEETING MAY 12, 2015 140 BID: $1,280,780.00 Upon a motion made by Ms. Roos, seconded by Mr. Relos and carried, the above bid was referred to Engineering for review and recommendation. OPENING OF BIDS — HOTEL LASALLE RENOVATIONS — PROJECT NO 115 033 RIVER WEST DEVELOPMENT AREA TIF This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. The following bids were opened and publicly read: TRISCO SYSTEMS, INC. 2000 Baty Road Lima, OH 45807 Bid was signed by: Steven W. Walter Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five percent (5%) Bid Bond was submitted. e BID PACKAGE A — Exterior Concrete. Stone and Mnsonry Restoration Item No. Description Quantity Unit Total Amount I Exterior Concrete, Stone and Masonry Restoration 1 LSUM $ 247,552.00 MIDLAND ENGINEERING COMPANY INC 52369 State Road 933 North South Bend, IN 46637 Bid was signed by: Frederick, J. Helmen Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five percent (5%) Bid Bond was submitted. BID: BID PACKAGE B — Roofing_ Snffitc and ChPPt NAfr l PI-1,4- --A -r_: Item to -_ its cx A 11111 Description Quantity Unit Total Amount 1 Roofing, Soffits and Sheet Metal Flashing and Trim I LSUM $ 189,600.00 ZIOLKOWSKI CONSTRUCTION INC. 4050 Ralph Jones Drive South Bend, IN 46628 Bid was signed by: Bill Favors Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five percent (5%) Bid Bond was submitted BID: BID PACKAGE A — Exterior Concrete, Stone and Masonry Restoration REGULAR MEETING MAY 12, 2015 141 Item No. Description Quantity Unit Total Amount Exterior Concrete, Stone and I Masonry Restoration 1 LSUM $ 238,704.00 KEMNA RESTORATION & CONSTRUCTION INC. 1122 Deloss St. Indianapolis, IN 46203 Bid was signed by: Jerry L. Kenna Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five percent (5%) Bid Bond was submitted BID PACKAGE A — Fxterior CnnrretP O'tn —A NA Item No. ------------ — Description Quantity uy l�wwlaLlUll Unit Total Amount $ 225,345.00 (written) 1 Exterior Concrete, Stone and $ 245,345.00 Masonry Restoration I LSUM (numerical) $ 255,345.00 (bid/proposal form) SLATILE ROOFING & SHEET METAL CO. INC. 1703 S. Ironwood Drive South Bend, IN 46613 Bid was signed by: Gerald Longerot Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five percent (5%) Bid Bond was submitted BID: BID PACKAGE A — Exterior Concrete Stone and Masonr R t Item y es Vl[LI1V11 No. Description Quantity Unit Total Amount I Exterior Concrete, Stone and Masonry Restoration I LSUM $ 214,700,00 Item No. Description Quantity Unit Total Amount I Exterior Concrete, Stone and Masonry Restoration I LSUM $ 234,200.00 BID: PACKAGE B — Roofing- Rnffitc and KhpPt M�to] , a r_. Item No. Description Quantity Unit Total Amount I Roofing, Soffits and Sheet Metal Flashing and Trim I LSUM $ 242,812,00 Item No. Description Quantity Unit Total Amount I Roofing, Soffits and Sheet Metal Flashing and Trim I LSUM $ 208,218.00 BIG C LUMBER CO. INC. P. O. Box 176 REGULAR MEETING MAY 12, 2015 142 South Bend, IN 46530 Bid was signed by: Michael E. Smith Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was not submitted. Five percent (5%) Bid Bond was not submitted. I: G BID PACKAGE D—Wood Windows Item No. Description Quantity Unit Total Amount 1 Wood Windows — JELD-WEN 1 LSUM $ 225,904.00 1 Wood Windows —Kolbe & Kolbe 1 LSUM $ 255,189.13 1 Wood Windows —Marvin 1 LSUM $ 248,744.00 J. W. WERNTZ & SON INC. 1002 Kerr St. South Bend, IN 46601 Bid was signed by: Patrick Werntz Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five percent (5%) Bid Bond was submitted. BID: BID PACKAGE C — Wood Window and Historic Stnrefrnnt Tiactnr *;i Item No. Description Quantity Unit Total Amount I Wood Window and Historic Storefront Restoration I LSUM $ 301,000 BID PACKAGE D — Wood Windows Item No. Description Quantity Unit Total Amount 1 Wood Windows 1 LSUM $ 317,000.00 KONE, INC. 5201 Park Emerson Drive, Suite 0 Indianapolis, IN 46203 Bid was signed by: Matt Delks Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five percent (5%) Bid Bond was submitted. BID: BID PACKAGE E - Convevinu SVctpmC PI—f— -r,..,,.t; ni Item - - - l�. valvl No. Description Quantity Unit Total Amount 1 Conveying Systems Electric Traction Elevator I LSUM $ 370,000.00 RYAN FIREPROTECTION INC. 9740 East 148" Street Noblesville, IN 46060 REGULAR MEETING MAY 12, 2015 143 Bid was signed by: Tim Machina Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five percent (5%) Bid Bond was submitted. I: w BID PACKAGE F — Fire Snrinkler Rvsten, Item No. Description Quantity Unit Total Amount 1 Fire Sprinkler System 1 LSUM $315,690.00 SHAMBAUGH & SON, L.P. 7614 Opportunity Dr. Fort Wayne, IN 46825 Bid was signed by: Mark Manninen Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five percent (5%) Bid Bond was submitted. IC M BID PACKAGE F — Fire Snrinkler Qvetam Item No. Description Quantity Unit Total Amount I Fire Sprinkler System 1 LSUM $437,300.00 Upon a motion made by Mr. Gilot, seconded by Ms. Roos and carried, the above bids were referred to Community Investment, Engineering, and Legal for review and recommendation. OPENING OF BIDS — SALE OF ABANDONED VEHICLES CODE ENFORCEMENT This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. The following bids were opened and publicly read: STEVE HUBLER 20057 5B Road Plymouth, IN 46563 No. Red Tag No. Vehicle Make & Model Year VIN# Bid CARS: 8. 32464 White Jaguar X-Type 2002 SAJEA51DX2XC59739 $550.00 9. 31761 Black Chevrolet Malibu 1998 IGIND52M1 WY111182 $300.00 10. 32390 White Mitsubishi Spyder 2001 4A3AE456X1E032328 $205.00 TRUCKS: 15. 32543 Gray Oldsmobile Bravada 1999 1GHDT13W8X2722064 $205.00 16. 127568 1 Green Jeep Grand Cherokee 11997 1 IJ4GZ58S5VC521433 $125.00 REGULAR MEETING MAY 12, 2015 144 PAUL WALTERS 921 Dale Ave Mishawaka, IN 46544 Red No. Tag No. Vehicle Make & Model Year VIN# Bid CARS: 14, 27563 Gray Ford Ranger 1999 1FTZR15V6XTA59098 $720.00 JOE CLEMONS 7556 E St. Road 2 New Carlisle, IN 46652 No. Red Tag No. Vehicle Make & Model Year VIN# Bid CARS: 2. 32393 Teal Blue Mercury Topaz 1994 1MEPM31X6RK630623 $208.00 10. 32390 White Mitsubishi Spyder 2001 4A3AE45GXIE032328 $226.00 TRUCKS: 13. 32291 White Chevrolet Truck 1994 IGBDC14KSRZ225435 $386.00 14. 27563 Gray Ford Ranger 1999 1FTZR15V6XTA59098 $401,00 TERRENCE BROWN 119 E Donald St. South Bend, IN 46613 No. Red Tea No. TVehicle Make & Model Year VIN# Bid CARS: 2. 32393 Teal Blue Mercury Topaz 1994 1MEPM31X6RK630623 $99.00 5. 27564 Red Chevrolet Cavalier 2001 1 G 1 JC 124717141876 $106.00 TRUCKS: 13. 32291 White Chevrolet Truck 1994 1 GBDC14K8RZ225435 $159.00 15. 32543 Gray Oldsmobile Bravada 1999 1GHDT13W8X2722064 $129.00 18. 131806 1 Red Ford F 150 12000 1 1 FTZF 1722YNB 14504 I $115.00 JAMES BOWKER 1307S3`dSt Niles, M149120 No. Red Tag No. Vehicle Make & Model Year VIN# Bid — CARS: 10. White Mitsubishi Spyder 2001 4A3AE45GX1E032328 $275.00 12• Gold Kia Optima 2004 KNAGD128345322925 $225,00 REGULAR MEETING MAY 1_ , 2015 145 TRUCKS: 14. 27563 Gray Ford Ranger 1999 1FTZR15V6XTA59098 $400.00 15. 32543 Gray Oldsmobile Bravada 1999 1GHDT13W8X2722064 $350.00 16. 27568 Green Jeep Grand Cherokee 1997 1J4GZ58S5VC521433 $525.00 17. 32486 Tan Chevrolet Suburban 2000 3GNFK16TOYG151351 $625.00 18. 31806 Red Ford F150 2000 IFTZF1722YNB14504 $275.00 DANIEL SANTANA 2630 Prairie Avenue Apt. D-203 South Bend, IN 46614 No. Red Tay No. Vehicle Make & Model Year VIN# Bid — CARS: 8. E37 White Jaguar X-Type 2002 SAJEA51DX2XC59739 $350.00 9.Black Chevrolet Malibu 1998 1GIND52MI WYI11182 $300.00 HALTON WEST 746 Kaley St. South Bend, IN 46619 No. Red Tea No. Vehicle Make & Model Year VIN# Bid — CARS: 9. 31761 Black Chevrolet Malibu 1998 IGIND52MIWYIII182 $410.00 TRUCKS: 14. 27563 Gray Ford Ranger 1999 1FTZR15V6XTA59098 $230.00 15. 32543 Gray Oldsmobile Bravada 1999 1GHDT13W8X2722064 $310.00 Upon a motion made by Mr. Gilot, seconded by Ms. Roos and carried, the above bids were referred to Code Enforcement for review and recommendation. OPENING OF QUOTATIONS — 2015 TREE AND STUMP REMOVAL — PROJECT NO. 115- 031 (MVH) Mr. Gilot advised that this was the date set for the receiving and opening of sealed Quotations for the above referenced project. The following Quotations were opened and read: KC TREE, INC. 1320 Third St. Osceola, IN 46561 Quotation was submitted by Kregg L. Keigley Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted, but not Notarized REGULAR MEETING MAY 12, 2015 146 ITEM NO. DESCRIPTION QUANTITY UNIT UNIT PRICE TOTAL I Tree, O" - 12". Remove I EACH $ 475 $ 475 2 Tree, 12.1" - 18", Remove 1 EACH $ 700 $ 700 3 Tree, 18. 1 " - 24", Remove 1 EACH $ 7,000 $ 1.000 4 Tree, 24.1 " -30", Remove 1 EACH $ 1,400 $ 1,400 5 Tree, 30. 1 " - 36", Remove 1 EACH $ 1,750 $ 1.750 6 Tree, 36.1"-48", Remove 1 EACH S I.975 $ 1,975 7 Tree, 48.1" -60". Remove 1 EACH $ 2,275 $ 2,275 8 Tree. W 1" : , Remove t LACH $ 2,500 $ 2,500 9 Stump, 0" - 12". Remove 1 EACH $ 225 $ 225 t0 Stump. 12,1"- 18", Remove I EACH $ 275 $ 275 1 I Stump. 18.1" -24", Remove I EACH $ 325 $ 325 12 Stump, 24.1" -30", Remove I EACH $ 400 S 400 13 Stump, 30.1"- 36", Remove I EACH $ 475 $ 475 14 Stump.36.1"-48".Remove I EACH S 525 $ 525 15 Stump, 48,1" -60"_ Remove 1 EACH S 600 $ 600 16 Stump, 60.1"+, Remove 1 EACH $ 675 $ 675 Total Amount of Quote $12,075.00 MARK TEMPLE TREE 200 S. Olive St, South Bend, IN 46619 Quotation was submitted by Mark Temple Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted, but not Notarized ITEM NO. DESCRIPTION QUANTITY UNIT UNIT PRICE TOTAL I Tree, 0" - 12", Remove 1 EACH $ 300 $ 300 2 Tree, 12.1"- 18", Remove 1 EACH $ 600 $ 600 3 Tree, 18, 1"-24".Remove 1 EACH $ 850 $ 850 4 Tree, 24.1 " -30", Remove 1 EACH $ 950 $ 950 5 Tree_ 30.1" - 36 '. Remove 1 EACH $ 1,050 $ 1,050 6 Tree, 36.1" -48", Remove ] EACH $ 1,250 $ 1,250 7 Tree, 48, P -60", Remove 1 EACH $ 1,680 $ 1,680 8 Tree, 601" +, Remove 1 EACH $ 2,100 $ 2,100 9 Stump, O" - 12", Remove l EACH $ 200 $ 200 10 Stump, 12.1" - 18"; Remove 1 EACH $ 300 $ 300 11 Stump, 18.1" -24", Remove 1 EACH $ 350 $ 350 12 Stump. 24.1" -30", Remove 1 EACH $ 400 $ 400 1.3 Stump, 30.1"-36", Remove 1 EACII $ 450 $ 450 14 Stump,36.1"-48",Remove 1 EACH $ 550 $ 550 15 Stump, 48.1" -60", Remove 1 EACH $ 600 $ 600 16 Stump, 60.1"+, Remove l EACH $ 650 $ 650 Total Amount of Quote $12,280.00 Upon a motion made by Ms. Roos, seconded by Mr. Relos and carried, the above Quotations were referred to Engineering for review and recommendation. REGULAR MEETING MAY 12, 2015 147 OPENING OF QUOTATIONS-2015 TREE PLANTING —PROJECT NO 115-032 (MVH) Mr. Gilot advised that this was the date set for the receiving and opening of sealed Quotations for the above referenced project. Ms. Martin, Clerk of the Board, stated there were no quotes received. AWARD BID AND APPROVE CONTRACT — BARTLETT STREET PHASE 1 & MEMORIAL NORTH PARKING LOT — PROJECT NO 114-032A & 114-047 (TIF INFRASTRUCTURE BOND AND RWDA TIF) Mr. Roger Nawrot, Engineering, advised the Board that on April 28, 2015, bids were received and opened for the above referenced project. After reviewing those bids, Mr. Nawrot recommended that the Board award the contract to the lowest responsive and responsible bidder Rieth-Riley Construction Co., Inc., 25200 State Road 23, South Bend, Indiana 46614 in the amount of $551,583.75 for Project No. 114-032A and $1,906,967.67 for Project No. 114-047, (Total $2,458,551.42). Therefore, Mr. Relos made a motion that the recommendation be accepted and the bid be awarded as outlined above. Ms. Roos seconded the motion, which carried. APPROVAL OF REQUEST TO REJECT BIDS - ONE OR MORE 2015 OR NEWER TANDEM AXLE HOOD LIFT & CONTAINER TRUCK WITH GRAPPLE LOADER SOLID WASTE CAPITAL LEASE & PR.INCIPAL) In a memorandum to the Board, Mr. Jeff Hudak, Central Services, requested permission to reject all bids for the above referenced equipment due to all bids received were over the budgeted amount. Therefore, upon a motion made by Mr. Gilot, seconded by Ms. Roos and carried, the above request was approved. APPROVE CHANGE ORDER NO. 2 — DEMOLITION OF I IS MORE OR LESS VACANT & ABANDONED HOMES DIVISION E — PROJECT NO. 114-073 fLOSS RECOVERY FUND) Mr. Gilot advised that Ms. Thia Vawter, Engineering, has submitted Change Order No. 2 on behalf of Indiana Earth, Inc., 10343 McKinley Highway, Osceola, Indiana, 46561, indicating the Contract amount be decreased by $15,700.00 for a new Contract sum, including this Change Order, in the amount of $449,313.00. Upon a motion made by Ms. Roos, seconded by Ms. Maradik and carried, the Change Order was approved. APPROVE CHANGE ORDER NO. 2 — DEMOLITION OF It 8 MORE OR LESS VACANT & ABANDONED HOMES DIVISION F — PROJECT NO. 114-073 LOSS RECOVERY FUND) Mr. Gilot advised that Ms. Thia Vawter, Engineering, has submitted Change Order No. 2 on behalf of Indiana Earth, Inc., 10343 McKinley Highway, Osceola, Indiana, 46561, indicating the Contract amount be decreased by $15,800.00 for a new Contract sum, including this Change Order, in the amount of $155,168.00. Upon a motion made by Ms. Roos, seconded by Ms. Maradik and carried, the Change Order was approved. APPROVE CHANGE ORDER NO. 1 — WAYNE STREET PARKING GARAGE FACADE REPLACEMENT — PROJECT NO. 114-027R (PARKING GARAGE FUND) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 1 on behalf of Slatile Roofing & Sheet Metal Co., Inc., indicating the Contract amount be increased by $17,970.00 for a new Contract sum, including this Change Order, in the amount of $263,564.00. Upon a motion made by Ms. Roos, seconded by Mr. Relos and carried, the Change Order was approved, APPROVE PROJECT COMPLETION AFFIDAVIT — DEMOLITION OF 118 VACANT & ABANDONED HOUSES DIVISION C — PROJECT NO. 114-073 (LOSS RECOVERY FUND) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted the Project Completion Affidavit on behalf of Torok Excavating, 825 Fellows Street, South Bend, Indiana 46601, for the above referenced project, indicating a final cost of $444,151.00. Upon a motion made by Ms. Roos, seconded by Mr. Relos and carried, the Project Completion Affidavit was approved subject to confirmation from Engineering that the sidewalks and fill have been properly restored. REGULAR MEETING MAY 12, 2015 148 APPROVE PROJECT COMPLETION AFFIDAVIT — DEMOLITION OF 118 VACANT & ABANDONED HOUSES DIVISION A — PROJECT NO. 114-073 LOSS RECOVERY FUND) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted the Project Completion Affidavit on behalf of Selge Construction, 2833 South 11`h Street, Niles, Michigan 49120, for the above referenced project, indicating a final cost of $396,094.00. Upon a motion made by Ms. Roos, seconded by Ms. Maradik and carried, the Project Completion Affidavit was approved subject to confirmation from Engineering that the sidewalks and fill have been properly restored. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS — ONE OR MORE 2015 OR NEWER SINGLE AXLE LIGHTENING LOADER (SOLID WASTE CAPITAL LEASE) In a memorandum to the Board, Mr. Matt Chlebowski, Central Services, requested permission to advertise for the receipt of bids for the above referenced equipment. Therefore, upon a motion made by Ms. Roos, seconded by Mr. Relos and carried, the above request was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS — 2015 SOUTH BEND POLICE VEHICLE EQUIPMENT (POLICE DEPARTMENT CAPITAL LEASE) In a memorandum to the Board, Lt. Chris Voros, Police Department, requested permission to advertise for the receipt of bids for the above referenced equipment. Therefore, upon a motion made by Ms. Roos, seconded by Ms. Maradik and carried, the above request was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS — DEMOLITION OF VACANT AND ABANDONED HOUSES, PHASE V — PROJECT NO 115-047 (LOSS RECOVERY FUND) In a memorandum to the Board, Mr. Michael Carey, Engineering, requested permission to advertise for the receipt of bids for the above referenced project. Therefore, upon a motion made by Ms. Roos, seconded by Ms. Maradik and carried, the above request was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS — TREE MAINTENANCE — PROJECT NO. 115-049 (MAJOR MOVES) In a memorandum to the Board, Mr. Corbitt Kerr, Engineering, requested permission to advertise for the receipt of bids for the above referenced project. Therefore, upon a motion made by Ms. Roos, seconded by Mr. Relos and carried, the above request was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS — ONE OR MORE 2015 OR NEWER EMERGENCY MEDICAL VEHICLE FIRE DEPARTMENT CAPITAL) In a memorandum to the Board, Mr. Jeff Hudak, Central Services, requested permission to advertise for the receipt of bids for the above referenced equipment. Therefore, upon a motion made by Ms. Roos, seconded by Ms. Maradik and carried, the above request was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS — 2015 INFRARED PAVEMENT PATCHING (MVH/WATER WORKS OPERATIONS) In a memorandum to the Board, Ms. Theresa Harrison, Engineering, requested permission to advertise for the receipt of bids for the above referenced project. Therefore, upon a motion made by Ms. Roos, seconded by Mr. Relos and carried, the above request was approved. ADOPT RESOLUTION NO. 19-2015 — A RESOLUTION OF THE CITY OF SOUTH BEND INDIANA BOARD OF PUBLIC WORKS FOR THE DISPOSAL OF SURPLUS PROPERTY Upon a motion made by Ms. Roos, seconded by Ms. Maradik and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 19-2015 A RESOLUTION OF THE CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS FOR THE DISPOSAL OF SURPLUS PROPERTY WHEREAS, I.C. 36-9-6-1 gives the Board of Public Works of the City of South Bend the right and duty to have custody of, control of, use of, and dispose of in accordance with Indiana statutes, all real and personal property owned by the City of South Bend; and REGULAR MEETING MAY 12, 2015 149 WHEREAS, the Common Council of the City of South Bend passed as amended on January 11, 1988, Ordinance No. 7847-88 which mandates the Board of Public Works of the City of South Bend to determine that the sidearm of a police officer who retires in good standing is surplus property and no longer useful to the City of South Bend; and WHEREAS, Officer Millard Hill, retired effective April 7, 2015, from the South Bend Police Department after thirty-three (33) years of service, and the Board of Public Safety of the City of South Bend has determined that he retired in good standing; and WHEREAS, I.C. 5-22-22-1 permits and establishes procedure for disposal of personal property which is no longer needed by the City and which is unfit for the purpose for which it was intended; NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that sidearm Serial No. AL49929, Model No. P229, a .40 Caliber Sig -Sauer sidearm, is no longer needed by the City and is unfit for the purpose for which it was intended and has an estimated fair market value of less than Five Hundred Dollars ($500.00). BE IT FURTHER RESOLVED that said property be disposed of and removed from the City inventory. Adopted this 12th day of May, 2015. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Gary A. Gilot s/ David P. Relos s/ Elizabeth A. Maradik s/ Kathryn Roos ATTEST: s/Linda M. Martin, Clerk ADOPT RESOLUTION NO. 20-2015 — A RESOLUTION OF THE CITY OF SOUTH BEND INDIANA BOARD OF PUBLIC WORKS FOR THE DISPOSAL OF SURPLUS PROPERTY Upon a motion made by Ms. Roos, seconded by Ms. Maradik and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO.20-2015 A RESOLUTION OF THE CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS FOR THE DISPOSAL OF SURPLUS PROPERTY WHEREAS, I.C. 36-9-6-1 gives the Board of Public Works of the City of South Bend the right and duty to have custody of, control of, use of, and dispose of in accordance with Indiana statutes, all real and personal property owned by the City of South Bend; and WHEREAS, the Common Council of the City of South Bend passed as amended on January 11, 1988, Ordinance No. 7847-88 which mandates the Board of Public Works of the City of South Bend to determine that the sidearm of a police officer who retires in good standing is surplus property and no longer useful to the City of South Bend; and WHEREAS, Officer David Gnoth, retired effective May 11, 2015, from the South Bend Police Department after thirty-seven (37) years of service, and the Board of Public Safety of the City of South Bend has determined that he retired in good standing; and WHEREAS, I.C. 5-22-22-1 permits and establishes procedure for disposal of personal property which is no longer needed by the City and which is unfit for the purpose for which it was intended; NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of REGULAR MEETING MAY 12, 2015 150 South Bend that sidearm Serial No. G513464, Model No. P229, a .40 Caliber Sig -Sauer sidearm, is no longer needed by the City and is unfit for the purpose for which it was intended and has an estimated fair market value of less than Five Hundred Dollars ($500.00). BE IT FURTHER RESOLVED that said property be disposed of and removed from the City inventory. Adopted this 12th day of May, 2015. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Gary A. Gilot s/ David P. Relos s/ Elizabeth A. Maradik s/ Kathryn Roos ATTEST: s/Linda M. Martin, Clerk ADOPT RESOLUTION NO. 21-2015 — A RESOLUTION OF THE CITY OF SOUTH BEND INDIANA BOARD OF PUBLIC WORKS FOR THE DISPOSAL OF SURPLUS PROPERTY Upon a motion made by Ms. Roos, seconded by Ms. Maradik and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 21-2015 A RESOLUTION OF THE CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS FOR THE DISPOSAL OF SURPLUS PROPERTY WHEREAS, I.C. 36-9-6-1 gives the Board of Public Works of the City of South Bend the right and duty to have custody of, control of, use of, and dispose of in accordance with Indiana statutes, all real and personal property owned by the City of South Bend; and WHEREAS, the Common Council of the City of South Bend passed as amended on January 11, 1988, Ordinance No. 7847-88 which mandates the Board of Public Works of the City of South Bend to determine that the sidearm of a police officer who retires in good standing is surplus property and no longer useful to the City of South Bend; and WHEREAS, Officer David Modlin, retired effective April 1, 2015, from the South Bend Police Department after twenty-six (26) years of service, and the Board of Public Safety of the City of South Bend has determined that he retired in good standing; and WHEREAS, I.C. 5-22-22-1 permits and establishes procedure for disposal of personal property which is no longer needed by the City and which is unfit for the purpose for which it was intended; NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that sidearm Serial No. AL50018, Model No. P229, a .40 Caliber Sig -Sauer sidearm, is no longer needed by the City and is unfit for the purpose for which it was intended and has an estimated fair market value of less than Five Hundred Dollars ($500.00). BE IT FURTHER RESOLVED that said property be disposed of and removed from the City inventory. Adopted this 12th day of May, 2015. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Gary A. Gilot s/ David P. Relos REGULAR MEETING MAY 12,2015 151 ATTEST: s/Linda M. Martin, Clerk s/ Elizabeth A. Maradik s/ Kathryn Roos ADOPT RESOLUTION NO. 22-2015 — A RESOLUTION OF THE CITY OF SOUTH BEND INDIANA BOARD OF PUBLIC WORKS FOR THE DISPOSAL OF SURPLUS PROPERTY Upon a motion made by Ms. Roos, seconded by Ms. Maradik and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO.22-2015 A RESOLUTION OF THE CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS FOR THE DISPOSAL OF SURPLUS PROPERTY WHEREAS, I.C. 36-9-6-1 gives the Board of Public Works of the City of South Bend the right and duty to have custody of, control of, use of, and dispose of in accordance with Indiana statutes, all real and personal property owned by the City of South Bend; and WHEREAS, the Common Council of the City of South Bend passed as amended on January 11, 1988, Ordinance No. 7847-88 which mandates the Board of Public Works of the City of South Bend to determine that the sidearm of a police officer who retires in good standing is surplus property and no longer useful to the City of South Bend; and WHEREAS, Officer Stephan Smith, retired effective May 15, 2015, from the South Bend Police Department after twenty (20) years of service, and the Board of Public Safety of the City of South Bend has determined that he retired in good standing; and WHEREAS, I.C. 5-22-22-1 permits and establishes procedure for disposal of personal property which is no longer needed by the City and which is unfit for the purpose for which it was intended; NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that sidearm Serial No. G513464, Model No. P229, a .40 Caliber Sig -Sauer sidearm, is no longer needed by the City and is unfit for the purpose for which it was intended and has an estimated fair market value of less than Five Hundred Dollars ($500.00). BE IT FURTHER RESOLVED that said property be disposed of and removed from the City inventory. Adopted this 12th day of May, 2015. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Gary A. Gilot s/ David P. Relos s/ Elizabeth Maradik s/ Kathryn Roos ATTEST: s/Linda M. Martin, Clerk APPROVAL OF AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA The following Agreements/Contracts/Proposals/Addenda were submitted to the Board for approval: Type Business Description Amount/ Motion/ Funding Second Addendum to Redevelopment Bartlett Street River West Roos/Relos the Master Commission Improvement Project Development REGULAR MEETING MAY 12, 2015 152 Agency Area TIF Agreement Addendum to Redevelopment Main Lafayette Connector SSDA TIF Roos/Relos the Master Commission Supplemental 5 Agency Agreement Addendum to Redevelopment High St. & Ireland Rd. SSDA TIF Roos/Relos the Master Commission Intersection Redesign Agency Agreement Lease Banc of Lease Financing for $3,425,273.58 Roos/Relos Financing America Public Various Public Safety and Financed over Subject to Proposal Capital Public Works Vehicle & Five Years Legal Review Corporation Equipment (Various Funding: COIT, Solid Waste, MVH, etc.) Professional Abonmarche Chase Plastics Facility $14,300 (Not Roos/Maradik Services Consultants, Site Improvements to Exceed) Agreement LLC (RWDA TIF) Professional Municipal H2O Risk Management Plan $7,200 Roos/Relos Services Update and One Year (Wastewater Agreement Compliance Service for Operations & Al WTP Maintenance) APPROVAL OF PERMIT AND LICENSE APPLICATIONS The following permit and license annlications were nre.qented fnr nnr,rnvr l Applicant Description Date/Time Location Motion Carried Eddy Street Non -Residential June 6, 2015; Eddy Street from Angela Roos/Relos Commons at Block Party - 7:00 a.m. — 2:00 Blvd. to Napoleon St. Notre Dame Sunburst Race p.m. Afterparty Meredith Non Residential June 14, 2015; West of the Entrance to the Roos/Relos Dalenburg Block Party — 4:00 a.m, to South Bend Clinic on Subject to Slide the City of 11:00 p.m. LaSalle St. to Hill St.; Notification South Bend Frances St. from North of of South Bend clinic Entrance Surrounding to Madison St. Businesses and NNRC and Indemnity and Legal Liability Thomas C. Procession -West May 25, 2015; Ford Street/Scenic Dr. Requirements Roos/Relos Klempay, Side Memorial 7:00 a.m. — from Olive Street to Sr. Day Parade 11:30 a.m. Mayflower Rd. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Ms. Roos, seconded by Mr. Relos and carried, the following traffic control devices were approved: NEW INSTALLATIONS: Handicapped Accessible Parking Space Signs LOCATIONS: 1919 South Scott Street 109 East Fairview St. 733 South 24th St. REMARKS: All Criteria has been met. TRAFFIC ESCORT: Police Escort for St. Joseph County Special Olympics REGULAR MEETING MAY 12. 2015 153 LOCATION: From Logan Center to City Limits; June 11, 2015; 6:00 p.m. REMARKS: Favorable Recommendation REMOVAL: All Existing Parking Related Signs NEW INSTALLATION: Four (4) Police Permitted Parking Signs Only LOCATION: Main Street between Washington Avenue and Courthouse ramp REMARKS: In response to request from Judge as result of Security Investigation Report RATIFY APPROVAL OF EXCAVATION BOND Mr. Anthony Molnar, Division of Engineering, recommended that the following Excavation Bond be ratified pursuant to Resolution 100-2000 as follows - Business Bond Type yp Approved/ Released Effective Date Hoosier Equipment Services, Inc. Excavation Approved April 30, 2015 Ms. Roos made a motion that the Bonds approval as outlined above be ratified. Mr. Relos seconded the motion, which carried. APPROVE CLAIMS Ms. Roos stated that a request to pay the following claims in the amounts indicated has been received by the Board; each claim is fully supported by an invoice; the person receiving the goods or services has approved the claims; and the claims have been filed with the City Fiscal Officer and certified for accuracv. Name Amount of Claim Date City of South Bend $2,411.00 05/06/2015 City of South Bend $1,482,252.17 05/12/2015 City of South Bend $4,850,635.10 05/08/2015 Therefore, Ms. Roos made a motion that after review of the expenditures, the claims be approved as submitted. Ms. Maradik seconded the motion, which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Gilot, seconded by Ms. Roos and carried, the meeting adjourned at 10:42 a.m. BOARD OF PUBLIC WORKS Gary A. Gilot, President David �Relos, Me er A. Maradik, Member Brian J. Pawlowski, Member ATTEST: l 1, `Li ii a M. Martin,, Clerk CLAIMS REVIEW MEETING MAY 19, 2015 154 A Claims Review Meeting of the Board of Public Works was convened at 9:00 a.m. on Tuesday, May 19, 2015, with Board President Gary A. Gilot and Board Members Kathryn Roos and David Relos present. Board Members Elizabeth Maradik and Brian Pawlowski were absent. AWARD BIDS — ABANDONED VEHICLES Ms. Kathy Eli, Code Enforcement, advised the Board that on May 12, 2015, bids were received and opened for the above referenced vehicles. After reviewing those bids, Ms. Eli recommended that the Board award the contract to the highest responsive and responsible bidders as highlighted in bold below: STEVE HUBLER 20057 5B Road Plymouth, IN 46563 No. Red Tag No. Vehicle Make & Model Year VIN# Bid CARS: 8. 32464 White Ja uar X-Type 2002 SAJEA51DX2XC59739 $550.00 9. 31761 Black Chevrolet Malibu 1998 lGlND52MI WY111182 $300.00 10. 32390 White Mitsubishi Spyder 2001 4A3AE45GX1E032328 $205.00 TRUCKS: 15. 32543 Gray Oldsmobile Bravada 1999 1GHDT13W8X2722064 $205.00 16. 27568 Green Jeep Grand Cherokee I997 1J4GZ58SSVC521433 $125.00 PAUL WALTERS 921 Dale Ave Mishawaka, IN 46544 No. Red Tea No. Vehicle Make & Model Year VIN# Bid ` CARS: 14. 27563 Gray Ford Ranger 1999 1FTZR15V6XTA59098 $720.00 JOE CLEMONS 7556 E St. Road 2 New Carlisle, IN 46652 Na. Red Tag No. Vehicle Make & Model Year VIN# Bid CARS: 2. 32393 Teal Blue MercuryTopaz 1994 1MEPM31X6RK630623 $208.00 10. 32390 White Mitsubishi Spyder 2001 4A3AE45GX1E032328 $226,00 TRUCKS: 13. 32291 White Chevrolet Truck 1994 1GBDC14K8RZ225435 $386.00 14. 27563 Gray Ford Ranger 1999 1FTZR15V6XTA59098 $401.00 TERRENCE BROWN 119 E Donald St, South Bend, IN 46613