The URL can be used to link to this page

Home My WebLink About052615 Board of Public Works AgendaCITY OF SOUTH BEND BOARD OF PUBLIC WORKSs MEETING May 26, 2015 — 9:30 a.m. SwF Location: 1308 County -City Building South Bend, Indiana 46601 1. REVIEW OF MINUTES A. Agenda Review: May 7, 2015; Regular Meeting, May 12, 2015, and Claims Review: May 19, 2015 2. PUBLIC HEARING A. New License 1. Type: Massage Establishment 2. Company: Top Oriental Massage 3. Location: 421 N. Hickory Rd. 4. Favorable Recommendations 3. OPENING OF BIDS A. One (1) or More, 2015 or Newer 3 %2 Ton Utility Truck with Crane 1. Funding: Water Works Capital (622.0640.415.43.02) B. Janitorial/Cleaning Supplies for 2015 1. Funding: Various Department's Supplies 4. OPENING OF PROPOSALS A. Coquillard Primary School: Safe Routes to School (INDOT) 1. Description: Construction Inspection Services 2. Funding: LRSA (251.0608.380.10.99) B. Harrison Primary School: Safe Routes to School (INDOT) 1. Description: Construction Inspection Services 2. Funding: LRSA (251.0608.380.10.99) 5. AWARD BIDS AND APPROVE CONTRACTS A. Removal of Lead -Based Paint at Ivy Tower, Phase II — Project No. 115 -030 1. Company: Interstate Environmental Services, Inc. 2. Amount: $302,950 3. Funding: River West Development TIF (324.1050.460.31.06) B. Three - Hundred, Ninety -Five (395), More or Less, New Mobile, and One- Hundred, Twenty -Six (126), More or Less, New Portable Two -Way Radios with 12.5KHz TDMA and AVL Capabilities 1. Company: Tele -Rad, Inc. 2. Amount: Unit Prices Not to Exceed the Budgeted Amount of $452,174 3. Funding: Parks Capital Lease Principal & Interest; Streets, Sewer, Traffic & Lighting, Central Services Division, Water Works, Code Enforcement, Animal Control, Waste Water, Organic Resources, Sold Waste, and Engineering C. Equipment Purchase for Nello Corporation, Phase II — Project No. 115 -037 GARY A. GiLOT DAvID P. RELOS KATHRYN E. RODS ELIZABETH A. MARADiK BRIAN J. PAWLOWSKI Page 1 CITY OF SOUTH BEND BOARD OF PUBLIC WORKSs MEETING May 26, 2015 — 9:30 a.m. SwF Location: 1308 County -City Building South Bend, Indiana 46601 1. Company: BSCO, Inc. 2. Amount: $1,280,780 3. Funding: River West Development Area TIF (324.1050.460.42.07) D. 2015 Street and Sewer Materials — Project No. 115 -041 1. Company: Multiple Companies 2. Amount: Multiple Unit Prices 3. Funding: LRSA, MVH, Sewage Operation & Maintenance, Sewer Insurance, and Water Works Operations E. Hill Street Improvements, Phase II — Project No. 113 -024A 1. Company: Rieth- Riley Construction Co., Inc. 2. Amount: Unit Prices NTE $124,101.50 3. Funding: RWDA TIF (429.1050.460.31.02) 6. REJECT BIDS A. Wastewater Treatment Plant Grit and Screenings Improvements — Project No. 114 -075 1. Description: Bids over Budget 2. Funding: 2012 Sewer Bonds (661.0630.415.42.06) B. Hotel LaSalle Renovations —Project Nos. 115 -033C, 033D, and 033E 1. Description: Bids Non - Responsive to MBE /WBE Requirements 2. Funding: River West Development Area TIF (324.1050.460.42.02) C. One - Hundred (100), More or Less, Bi -Fuel Compressed Natural Gas /Gasoline Vehicle Conversions 1. Description: Older Vehicles Not Budgeted 2. Funding: Police Equipment (101.0801.421.43.06) CHANGE ORDER A. Ignition Park Infrastructure, Phase 1C — Project No. 114 -063A 1. Company: Walsh & Kelly, Inc. 2. Change Order No.: 1 3. Increase Amount: $3,950 4. Percent of Increase: 0.11% 5. Revised Contract Amount: $3,655,568.51 6. Funding: RWDA TIF (324.1050.460.31.06) 8. REVISED PROJECT COMPLETION AFFIDAVIT A. Pinhook Water Treatment Efficiency Improvements — Project No. 112 -062 1. Company: L.D. Docsa 2. Final Contract Amount: $3,290,255.67; Release of Retainage of $120,393.17 GARY A. GiLOT DAvID P. RELOS KATHRYN E. RODS ELIZABETH A. MARADiK BRIAN 7. PAWLOWSKI Page 2 CITY OF SOUTH BEND BOARD OF PUBLIC WORKSs MEETING May 26, 2015 — 9:30 a.m. SwF Location: 1308 County -City Building South Bend, Indiana 46601 3. Description: Previously Approved on September 9, 2014 for $3,287,755.67 Subject to Negotiations; Subsequently Reduced Liquidated Damages from Eighteen (18) Days to Thirteen (13) Days 4. Funding: Water Works (623.0640.415.43.62 /.08; 623.0640.415.36.20) 9. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND TITLE SHEET A. Western Avenue Corridor Improvements & Streetscape — Project No. 114 -033B & 114 -085A 1. Funding: 2015 TIF Infrastructure Bond B. Chase Plastics Facility Infrastructure Improvements — Project No. 115 -051 1. Title Sheet 2. Funding: River West Development Area TIF (324.1050.460.42.01) 10. TITLE SHEET A. Coquillard Primary School: Safe Routes to School — Project No. 114 -066 1. Funding: Local Roads and Streets (251.0608.380.10.99) 11. RESOLUTION A. No. 23 -2015 — A Resolution of the Board of Public Works Approving the Transfer of Real Property to the South Bend Department of Redevelopment 1. Description: Cleveland Rd. & Olive St.; Old Studebaker Museum Block 12. AGREEMENTS /CONTRACTS/PROPOSALS /ADDENDA A. Deed of Dedication — Redevelopment Commission 1. Description: Dedication of the Main St./Lafayette Blvd. Connector B. Sewer Reimbursement Agreement - Rainbow Rascals of South Bend 1. Description: Additional Taps Require Reimbursement to Rainbow 2. Location: 3032 East South Bend Avenue C. Professional Services Agreement — Greeley and Hansen, LLC 1. Description: Digester No. 2 Upgrade and Digester Gas Cleaning —Extension of Service Project No. 111 -029 2. Amount: $74,000 NTE 3. Funding: Environmental Services, Wastewater Engineering (641.0630.793.31.02) D. Professional Services Agreement — Donohue & Associates, Inc. 1. Description: Development of Project Specifications Documents for the Rehabilitation of One (1) Belt Filter Press 2. Amount: $22,200 NTE 3. Funding: Environmental Services, Wastewater Engineering (641.0630.793.31.02) GARY A. GiLOT DAvID P. RELOS KATHRYN E. RODS ELIZABETH A. MARADiK BRIAN 7. PAWLOWSKI Page 3 CITY OF SOUTH BEND BOARD OF PUBLIC WORKSs MEETING May 26, 2015 — 9:30 a.m. SwF Location: 1308 County -City Building South Bend, Indiana 46601 E. Maintenance Agreement Renewal — Doron Precision Systems 1. Description: Maintenance and Service for Driving Simulator 2. Amount: $9,657 3. Funding: Fire Department (288.0902.422.36.04) F. Maintenance Agreement - OJS Building Services, Inc. 1. Description: Three Year (05/01/2015- 04/30/2018) Contract for Annual Maintenance of the HVAC System at the Palais Royale and Morris Performing Arts Center 2. Amount: $29,400 /year for Morris PAC and $27,716 /year for Palais Royale 3. Funding: MPAC and PR General Fund (101.0404(5).453.36.01) G. Professional Services Agreement — Public Safety Medical 1. Description: Develop, Establish and Analyze Work Performance Evaluation 2. Amount: $10,440 3. Funding: Fire Department (101.0901.422.11.15) H. Master Lease Agreement — Banc of America Public Capital 1. Description: Lease Financing for Various Public Safety and Public Works Vehicles and Equipment 2. Amount: $3,425,273.58 for Five Years 3. Funding: Various Departmental Funds 13. LICENSES AND PERMITS A. Non - Residential Block Party 1. Applicant: Eddy Street Commons at Notre Dame a) Event: Outdoor Adventure Day b) Location: Eddy Street from Angela Blvd. to Napoleon St. c) Date/Time: June 20, 2015; 9:00 a.m. — 3:00 p.m. d) Favorable Recommendations B. Processions 1. Applicant: South Bend Chapter Indiana Black Expo a) Event: Selma Remembered b) Date/Time: June 13, 2015; 2:00 p.m. -3:00 p.m. c) Favorable Recommendations C. Sidewalk Cafe 1. Applicant: Jimmy John's a) Location: 138 S. Michigan b) Hours: Sunday 10:00 a.m. -3:00 p.m., Monday through Saturday 10:00 a.m. -9:00 p.m. c) Favorable Recommendations Subject to Engineering's New Layout 2. Applicant: Ciao's Lounge a) Location: 119 N. Michigan St. GARY A. GiLOT DAvm P. RELOS KATHRYN E. RODS ELIZABETH A. MARADiK BRIAN J. PAWLOWSKI Page 4 CITY OF SOUTH BEND BOARD OF PUBLIC WORKSs MEETING May 26, 2015 — 9:30 a.m. twF Location: 1308 County -City Building South Bend, Indiana 46601 b) Hours: Sunday - Saturday; 10:00 a.m. to 3:00 a.m. c) Favorable Recommendations; Side Patio Only D. Sidewalk Sale 1. Applicant: Dismas House of Michian a) Description: Sale of Jewelry and other Handmade Items on Two (2) Tables during First Fridays, Red Table Plaza Lunch Series, and Fridays by the Fountain b) Location: Studebaker Plaza c) Dates and Times: Tuesdays and Fridays in June, July, and August between 11:30 a.m. to 1:30 p.m. 14. TRAFFIC CONTROL DEVICES A. New Installation - Handicapped Accessible Parking Space Sign(s) 1. Locations: a) 420 S. Wellington Street b) 416 S. 29" Street c) 1010 N. Brookfield Street d) 1617 Fremont Street e) 802 Van Buren Street (2 Signs) 2. Remarks: All criteria has been met. B. New Installation - One (1) 4 -Hour Handicapped Parking Space Sign a) Location: Southwest Corner of Colfax & Michigan St. b) Remarks: All criteria has been met. C. Revision - Change Two (2),2-Hour Handicap Parking Signs to 4 -Hour a) Location: North Side of Colfax Ave., West of Michigan Street b) Remarks: All criteria has been met; to Accommodate Shows at MPAC 15. RATIFY BONDS A. Contractor Bonds 1. Alfred Shambery dba Shambery Construction, Approved effective May 19, 2015 B. Occupancy Bond 1. Peerless Midwest, Inc., Approved effective April 7, 2015 16. CLAIMS 17. PRIVILEGE OF THE FLOOR IF :l!\ III r11F1:101u 1 Do IN Y GARY A. GiLOT DAvID P. RELOS KATHRYN E. RODS ELIZABETH A. MARADiK BRIAN J. PAWLOWSKI Page 5 CITY OF SOUTH BEND BOARD OF PUBLIC WORKSs MEETING May 26, 2015 — 9:30 a.m. SwF Location: 1308 County -City Building South Bend, Indiana 46601 NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible. GARY A. GiLOT DAVID P. RELOS KATHRYN E. RODS ELIZABETH A. MARADiK BRIAN 7. PAWLOWSKI Page 6