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Home My WebLink About052115 Agenda Review SessionCITY OF SOUTH BEND BOARD OF PUBLIC WORKS oI$0UTtlNl °` AGENDA REVIEW SESSION May 21, 2015 —10:30 a.m. 186 Location: 1308 County -City Building South Bend, Indiana 46601 AGENDA REVIEW SESSION 1. OPENING OF BIDS A. 2015 Streets & Sewer Materials — Project No. 115 -041 1. Funding: LRSA, MVH, Sewage Operation & Maintenance, Sewer Insurance & Water Works Operations (See Sheet for Accounts) B. Hill Street Improvements, Phase II — Project No. 113 -024A 1. Funding: River East Development Area TIF (429.1050.460.31.02) REGULAR MEETING 1. REVIEW OF MINUTES A. Agenda Review: May 7, 2015; Regular Meeting, May 12, 2015, and Claims Review: May 19, 2015 2. PUBLIC HEARING A. New License 1. Type: Massage Establishment 2. Company: Top Oriental Massage 3. Location: 421 N. Hickory Rd. 4. Favorable Recommendations 3. OPENING OF BIDS A. One (1) or More, 2015 or Newer 3 1/2 Ton Utility Truck with Crane 1. Funding: Water Works Capital (622.0640.415.43.02) B. Janitorial/Cleaning Supplies for 2015 1. Funding: Various Department's Supplies 4. OPENING OF PROPOSALS A. Coquillard Primary School: Safe Routes to School (INDOT) 1. Description: Construction Inspection Services 2. Funding: LRSA (251.0608.380.10.99) B. Harrison Primary School: Safe Routes to School (INDOT) 1. Description: Construction Inspection Services 2. Funding: LRSA (251.0608.380.10.99) 5. AWARD BIDS AND APPROVE CONTRACTS A. Removal of Lead -Based Paint at Ivy Tower, Phase II — Project No. 115 -030 1. Company: Interstate Environmental Services, Inc. 2. Amount: $302,950 3. Funding: River West Development TIF (324.1050.460.31.06) GARY A. GILOT DAVID P. RELOS KATHRYN E. RODS ELIZABETH A. MARADIK BRIAN J. PAWLOWSKI Page 1 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS oI$0UTtlNl °` AGENDA REVIEW SESSION May 21, 2015 —10:30 a.m. 186 Location: 1308 County -City Building South Bend, Indiana 46601 B. Three- Hundred, Ninety -Five (395), More or Less, New Mobile, and One - Hundred, Twenty -Six (126), More or Less, New Portable Two -Way Radios with 12.5KHz TDMA and AVL Capabilities 1. Company: Tele -Rad, Inc. 2. Amount: Unit Prices Not to Exceed the Budgeted Amount of $452,174 3. Funding: Parks Capital Lease Principal & Interest; Streets, Sewer, Traffic & Lighting, Central Services Division, Water Works, Code Enforcement, Animal Control, Waste Water, Organic Resources, Sold Waste, and Engineering C. Equipment Purchase for Nello Corporation, Phase II — Project No. 115 -037 1. Company: BSCO, Inc. 2. Amount: $1,280,780 3. Funding: River West Development Area TIF (324.1050.460.42.07) 6. RATIFY OPEN MARKET PURCHASE A. Equipment Purchase for Notre Dame Turbo at Ignition Park: Closed Circuit Coolers —Project No. 114 -038D 1. Company: Baltimore Aircoil Company c/o Sundquist Company, LLC 2. Amount: $1,333,767 3. Funding: River West Development Area TIF (324.1050.460.42.07) 7. REJECT BIDS A. Wastewater Treatment Plant Grit and Screenings Improvements — Project No. 114 -075 1. Description: Bids over Budget 2. Funding: 2012 Sewer Bonds (661.0630.415.42.06) B. Hotel LaSalle Renovations — Project Nos. 115 -033C, 033D, and 033E 1. Description: Bids Non - Responsive to MBE /WBE Requirements 2. Funding: River West Development Area TIF (324.1050.460.42.02) C. One- Hundred (100), More or Less, Bi -Fuel Compressed Natural Gas /Gasoline Vehicle Conversions 1. Description: No Budget 2. Funding: Police Equipment (101.0801.421.43.06) 8. CHANGE ORDER A. Ignition Park Infrastructure, Phase 1C — Project No. 114 -063A 1. Company: Walsh & Kelly, Inc. 2. Change Order No.: 1 3. Increase Amount: $3,950 4. Percent of Increase: 0.11 % GARY A. GILOT DAVID P. RELOS KATHRYN E. RODS ELIZABETH A. MARADIK BRIAN J. PAWLOWSKI Page 2 CITY OF SOUTH BEND oI$0UTtlNl BOARD OF PUBLIC WORKS °` AGENDA REVIEW SESSION May 21, 2015 —10:30 a.m. 186 Location: 1308 County -City Building South Bend, Indiana 46601 5. Revised Contract Amount: $3,655,568.51 6. Funding: RWDA TIF (324.1050.460.31.06) 9. REVISED PROJECT COMPLETION AFFIDAVIT A. Pinhook Water Treatment Efficiency Improvements — Project No. 112 -062 1. Company: L.D. Docsa 2. Final Contract Amount: $3,290,255.67; Release of Retainage of $120,393.17 3. Description: Previously Approved on November 9, 2014 for $3,287,755.67 Subject to Negotiations; Subsequently Reduced Liquidated Damages from Eighteen (18) Days to Thirteen (13) Days 4. Funding: Water Works (623.0640.415.43.62 /.08; 623.0640.415.36.20) 10. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND TITLE SHEET A. Western Avenue Corridor Improvements & Streetscape — Project No. 114 -033B & 114 -085A 1. Funding: 2015 TIF Infrastructure Bond B. Chase Plastics Facility Infrastructure Improvements — Project No. 115 -051 1. Funding: River West Development Area TIF (324.1050.460.42.01) 11. TITLE SHEET A. Coquillard Primary School: Safe Routes to School — Project No. 114 -066 1. Funding: Local Roads and Streets (251.0608.380.10.99) 12. RESOLUTION A. No. 23 -2015 — A Resolution of the Board of Public Works Approving the Transfer of Real Property to the South Bend Department of Redevelopment 1. Description: Cleveland Rd. & Olive St.; Old Studebaker Museum Block 13. AGREEMENTS /CONTRACTS /PROPOSALS /ADDENDA A. Deed of Dedication — Redevelopment Commission 1. Description: Redevelopment Commission to Dedicate the Main/Lafayette Connector to the City of South Bend B. Sewer Reimbursement Agreement - Rainbow Rascals of South Bend 1. Description: Additional Taps Require Reimbursement to Rainbow 2. Location: 3032 East South Bend Avenue C. Professional Services Agreement — Greeley and Hansen, LLC 1. Description: Digester No. 2 Upgrade and Digester Gas Cleaning — Extension of Service Project No. 111 -029 2. Amount: $74,000 NTE GARY A. GILOT DAVID P. RELOS KATHRYN E. RODS ELIZABETH A. MARADIK BRIAN J. PAWLOWSKI Page 3 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS oI$0UTtlNl °` AGENDA REVIEW SESSION May 21, 2015 —10:30 a.m. 186 Location: 1308 County -City Building South Bend, Indiana 46601 3. Funding: Environmental Services, Wastewater Engineering (641.0630.793.31.02) D. Professional Services Agreement — Donohue & Associates, Inc. 1. Description: Development of Project Specifications Documents for the Rehabilitation of One (1) Belt Filter Press 2. Amount: $22,200 NTE 3. Funding: Environmental Services, Wastewater Engineering (641.0630.793.31.02) E. Maintenance Agreement Renewal — Doron Precision Systems 1. Description: Maintenance and Service for Driving Simulator 2. Amount: $9,657 3. Funding: Fire Department (288.0902.422.36.04) F. Professional Services Agreement - OJS Building Services, Inc. 1. Description: Three Year (05/01/2015- 04/30/2018) Contract for Annual Maintenance of the HVAC System at the Palais Royale and Morris Performing Arts Center 2. Amount: $29,400 /year for Morris PAC and $27,716 /year for Palais Royale 3. Funding: MPAC and PR General Fund (101.0404(5).453.36.01) G. Service Agreement — Public Safety Medical 1. Description: Develop, Establish and Analyze Work Performance Evaluation 2. Amount: $10,440 3. Funding: Fire Department (101.0901.422.11.15) H. Master Lease Agreement — Banc of America Public Capital 1. Description: Lease Financing for Various Public Safety and Public Works Vehicles and Equipment 2. Amount: $3,425,273.58 for Five Years 3. Funding: Various Departmental Funds 14. LICENSES AND PERMITS A. Block Party — Residential 1. Applicant: Faheemah N. Fowler a) Event: Graduation Block Party b) Location: Scott Street from Donald Street to Calvert Street c) Date /Time: June 6, 2015; 4:00 p.m. -8:00 p.m. or later d) See Comments B. Block Party — Non - Residential 1. Applicant: Eddy Street Commons at Notre Dame a) Event: Outdoor Adventure Day b) Location: Eddy Street from Angela Blvd. to Napoleon St. c) Date /Time: June 20, 2015; 9:00 a.m. — 3:00 p.m. GARY A. GILOT DAVID P. RELOS KATHRYN E. RODS ELIZABETH A. MARADIK BRIAN J. PAWLOWSKI Page 4 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS oI$0UTtlNl °` AGENDA REVIEW SESSION May 21, 2015 —10:30 a.m. 186 Location: 1308 County -City Building South Bend, Indiana 46601 d) Favorable Recommendations C. Processions 1. Applicant: South Bend Chapter Indiana Black Expo a) Event: Selma Remembered b) Date /Time: June 13, 2015; 2:00 p.m. -3:00 p.m. c) Favorable Recommendations D. Sidewalk Cafe 1. Applicant: Jimmy John's a) Location: 138 S. Michigan b) Hours: Sunday 10:00 a.m. -3:00 p.m., Monday through Saturday 10:00 a.m. -9:00 p.m. c) Favorable Recommendations Subject to Engineering's New Layout 2. Applicant: Ciao's Lounge a) Location: 119 N. Michigan St. b) Hours: Sunday - Saturday; 10:00 a.m. to 3:00 a.m. c) Favorable Recommendations; Side Patio Only E. Sidewalk Sale 1. Applicant: Dismas House of Michiana a) Description: Sale of Jewelry and other Handmade Items on Two (2) Tables during First Fridays, Red Table Plaza Lunch Series, and Fridays by the Fountain b) Location: Studebaker Plaza c) Dates and Times: Tuesdays and Thursdays in June, July, and August between 11:30 a.m. to 1:30 p.m. 15. TRAFFIC CONTROL DEVICES A. New Installation - Handicapped Accessible Parking Space Sign 1. Locations: a) 420 S. Wellington Street b) 416 S. 291h Street c) 1010N. Brookfield Street d) 1617 Fremont Street 2. All criteria has been met. B. New Installation 1. Handicapped Parking Spaces (2) a) Location: 802 Van Buren Street b) All criteria has been met. 2. One (1) 4 -Hour Handicapped Parking a) Location: Southwest Corner of Colfax & Michigan St. b) All criteria has been met. GARY A. GILOT DAVID P. RELOS KATHRYN E. RODS ELIZABETH A. MARADIK BRIAN J. PAWLOWSKI Page 5 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS oI$0UTfjNl °` AGENDA REVIEW SESSION May 21, 2015 —10:30 a.m. 186 Location: 1308 County -City Building South Bend, Indiana 46601 C. Revision 1. Change Two 2 -Hour Handicap Parking Sign to 4 -Hour a) Location: North Side of Colfax Ave., West of Michigan Street b) All criteria has been met. 16. RATIFY BONDS A. Contractor Bonds 1. Peerless Midwest, Inc., Occupancy Bond, effective April 7, 2015 2. Alfred Shambery dba Shambery Construction, effective May 19, 2016 17. CLAIMS 18. PRIVILEGE OF THE FLOOR 19. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible. GARY A. GILOT DAVID P. RELOS KATHRYN E. RODS ELIZABETH A. MARADIK BRIAN J. PAWLOWSKI Page 6