HomeMy WebLinkAboutApproving an Agreement Establishing Consoldated Department of Records ManagementRESOLUTION
NO. 2107 -94
Passed by the Common Council of the City of South Bend, Indiana,
March 14, 19 94
Attest: / City Clerk
Attest: President of Common Council.
Presented by me to the Mayor of the City of South Bend, Indiana
Approved and signed by me 3.41 -7 19j�—.
Clerk
Mayor
RESOLUTION NO. 02 10'7-?Al
A RESOLUTION OF THE COMMON COUNCIL
OF THE CITY OF SOUTH BEND, INDIANA
APPROVING AN AGREEMENT ESTABLISHING
THE CONSOLIDATED DEPARTMENT OF RECORDS MANA
AND AUTHORIZING THE EXECUTION THEREOF
WHEREAS, the City of South Bend, Indiana (City), and the County of
St. Joseph (County), desire to cooperate in the management and
preservation of public records in order to provide for the
professional, systematic handling, management, storage and
preservation of City and County public records; and
WHEREAS, the County is willing to assume. the responsibility for
the day -to -day operation of the Department of Records Management and
Archives and to continue to employ all current County Department of
Records Management and Archives employees and to employ any additional
necessary employees; and
WHEREAS, the efficiencies of administration resulting from such a
joint operation consolidation will produce cash savings for both the
City and the County; and
WHEREAS, I.C. 36 -1 -7, the Interlocal Cooperation Act, authorizes
one or more governmental entities to exercise, jointly or by one
entity on behalf of the others, powers that may be exercised by such
units severally; and
WHEREAS, substantially similar, resolutions will be approved by the
County Council of St. Joseph County.
NOW, THEREFORE, AND PURSUANT TO THE AUTHORITY GRANTED THE CITY OF
SOUTH BEND, INDIANA UNDER I.C. 36 -1 -7, THE INDIANA INTERLOCAL
COOPERATION ACT, BE IT RESOLVED BY THE COMMON COUNCIL OF THE CITY OF
SOUTH BEND AS FOLLOWS:
Section I. THAT the Common Council of the City of South Bend,
Indiana has considered and hereby approves the establishment of a
Consolidated Department of Records Management for the provision of
records management services, the development and implementation of
public- records retention schedules, the classification of all public
records, the provision of imaging services, the maintenance of a St.
Joseph County Archives, and related activities.
Section II. THAT the Common Council of the City of South Bend,
Indiana hereby authorizes the Mayor of the City of South Bend, Indiana
to enter into an agreement establishing a Consolidated Department of
Records Management, in form and substance the same as or similar to
that of the Agreement attached hereto.
Section III. This resolution shall be in full force and effect
from and after its adoption by the Common Council and approval by the
Mayor. i"
e , Common Cc c
PRESENTED
NOT APPROVED /
A D 0 P T L D
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