HomeMy WebLinkAbout04.30.2015 Redevelopment Commission MinutesSOUTH BEND REDEVELOPMENT COMMISSION
REGULAR MEETING
April 30, 2015
9:30 a.m.
Presiding: Marcia Jones, President
227 West Jefferson Boulevard .
South Bend, Indiana
The meeting was called to order at 9:32 a.m.
1. ROLL CALL
Members Present:
, Members Absent:
· Legal Counsel:
Redevelopment Staff:
Others Present:
2. APPROVAL OF MINUTES
Marcia Jones, President
Greg Downes
Gavin Ferlic
John Anella
David Varner, Vice President
Don Inks, Secretary
Benjamin Dougherty, Esq.
David Relos, Associate II
Debrah Jennings, Associate I
Tracy Oehler, Recording Secretary
Scott Ford, Executive Director
Chris Fielding, Assistant Executive Director
Elizabeth Leonard-Inks, Director
Brock Zeeb, Director
Aaron Kobb, Associate 111
Jacob Alexander, Associate
Conrad Damian
Media Representative, WSBT
A. Approval of Minutes of the Rescheduled Regular Meeting of Thursday, April 15,
2015.
Upon a motion by Commissioner Downes, seconded by Commissioner Ferlic the motion
carried 3-0 (Vice President Varner and Secretary Inks absent), the Commission
approved the Minutes of the Rescheduled Regular Meeting of Thursday, April 15, 2015.
South Bend Redevelopment Commission
Rescheduled Regular Meeting -April 30, 2015
Page 2
3. APPROVAL OF CLAIMS
324 Fund River West Development Area
Christopher B. Burke Engineering, LLC
Comcast
Shaffner Heaney Associates Inc.
Howden
MGLM Architects LTD
South Bend Tribune
Tri County News
Jones Petrie Rafinski
430 Fund South Side Development Area #1
Lawson Fisher Associates
10,484.00
10,263.92
18,485.10
405,000.00
7,369.82
82.68
102.88
2,295.00
10,969.00
465,052.40
5 Points Utility Relocation Design
Forced Location
Building Fagade ACM Panels for Ignition
Park Building
Equipment Purchase
Southeast Neighborhood for Master Plan
Equipment Purchase for NORRES North
America Inc.
Notice to Bidders
Inspection Service for ACM Panel for
Roundabout Intersection Improvement
Upon a motion by Commissioner Downes, seconded by Commissioner Ferlic the motion
carried 3-0 (Vice President Varner and Secretary Inks absent), the Commission approved
the Claims submitted April 30, 2015.
4. COMMUNICATIONS
None.
5. OLD BUSINESS
None.
6. NEW BUSINESS
A. River East Development Area
(1) Consent and Subordination of Leases of Eddy Street Commons Parking
Garage (Kite Realty Eddy Street Garage, LLC)
Mr. Relos stated the Consent and Subordination of Leases (Consent) is between the
Redevelopment Authority, the Redevelopment Commission, and Kite Realty Eddy
Street Garage, LLC (Kite). The Consent will allow a Parking Easement Agreement to
be entered in to between Kite and the University of Notre Dame, allowing parking
spaces in the Eddy Street garage to be reserved for the accommodations of
customers for the full service hotel to be constructed at Eddy Street Commons
completing the planned components of Phase I.
As the Redevelopment Commission is party to certain leases with the
Redevelopment Authority and Kite related to the parking garage, the Commission is
South Bend Redevelopment Commission
Rescheduled Regular Meeting -April 30, 2015
Page 3
being asked to consent to the Parking Easement and make the leases subordinate
to the Parking Easement. The Parking Easement will allow an exclusive easement
for 285 parking spaces for the hotel and a non-exclusive easement for vehicular and
pedestrian ingress/egress in the garage.
Upon a motion by Commissioner Downes, seconded by Commissioner Ferlic the
motion carried 3-0 (Vice President Varner and Secretary Inks absent), the
Commission approved the Consent and Subordination of Leases of Eddy Street
Commons Parking Garage with the Redevelopment Authority and Kite Realty Eddy
Street Garage, LLC.
8. River West Development Area
(1) Downtown Parking Study (Rich & Associates, Inc.)
Mr. Relos stated on February 20, 2015, the Department of Community of Investment
issued a Request for Proposal to five firms for proposals to conduct a downtown
parking study. After the review of the proposals and interviews held, it was
determined Rich & Associates was the best fit. Fee for the study is $40,465 and a
final report is expected within 12 weeks from engagement. A not-to-exceed amount
of $50,000 is requested in the event there are changes in the scope of services as
the study progresses.
Commissioner Downes requested the services provided include customer
satisfaction surveys as well as input from downtown stakeholders.
Upon a motion by Commissioner Downes, seconded by Commissioner Ferlic the
motion carried 3-0 (Vice President Varner and Secretary Inks absent), the
Commission approved the Professional Services Agreement with Rich
& Associates
in a not-to-exceed amount of $50,000.
(2) Job Order for Utility Relocation in Ignition Park South (NIPSCO)
Mr. Relos stated the Job Order from NIPSCO is to engage them to vacate their lines
in Ignition Park South, which is part of the larger effort to vacate the streets and
alleys and relocate utilities in order to make the site next to Ignition Park
developable. Once NIPSCO has vacated their lines, they can release their
easements.
Upon a motion by Commissioner Downes, seconded by Commissioner Ferlic the
motion carried 3-0 (Vice President Varner and Secretary Inks absent), the
Commission approved the NIPSCO's Job Order in the amount of $8,279.
South Bend Redevelopment Commission
Rescheduled Regular Meeting -April 30, 2015
Page4
(3) Estimate of Cost and Authority to Work for Facilities Relocation Ignition Park
South (AT&T)
Mr. Relos stated on March 12, 2015, the Commission approved an Authorization to
Prepare Cost Estimate with AT&T to engage them for field survey and engineering
work to arrive at a cost for the relocation of their lines in Ignition Park South. A local
AT&T representative estimated the cost between $3,000 and $5,000 as the
corporate office could not provide an estimate without actually completing the work.
AT&T has now conducted their survey and engineering work with an Estimate of
Cost and Authority to work in the amount of $11,759.91 to perform the relocations.
To date, staff has received costs from three utilities within this area: NIPSCO
$8,279; Comcast $10,264; and AT&T $11,760.
Upon a motion by Commissioner Downes, seconded by Commissioner Ferlic the
motion carried 3-0 (Vice President Varner and Secretary Inks absent), the
Commission approved the Estimate of Cost and Authority to Work for Facilities
Relocation in Ignition Park with AT&T for $11,759.91.
(4) Renewal of Surface Lot Parking Management Agreement and Services
(Downtown South Bend, Inc.)
Mr. Zeeb stated the Temporary Use and Management Agreement with Downtown
South Bend, Inc. is a two year renewal of the surface lot parking management with
the same terms previously approved by the Commission.
Commissioner Downes requested staff to provide a historical financial performance
report for the garages and parking lots.
Upon a motion by Commissioner Downes, seconded by Commissioner Ferlic the
motion carried 3-0 (Vice President Varner and Secretary Inks absent), the
Commission approved the Renewal of Surface Lot Parking Agreement and Services
with Downtown South Bend, Inc.
C. West Washington-Chapin Development
None.
D. South Side Development Area
None.
E. Douglas Road Development Area
None.
South Bend Redevelopment Commission
Rescheduled Regular Meeting -April 30, 2015
Page 5
F. Other
(1) Mowing and Trash Removal Agreement for Commission-Owned Properties
(South Bend Parks and Recreation Department)
Mr. Zeeb stated the South Bend Parks and Recreation Department has submitted an
updated proposal for mowing and trash removal on the Commission-owned
properties until mid-October for $33,000.
Upon a motion by Commissioner Downes, seconded by Commissioner Ferlic the
motion carried 3-0 (Vice President Varner and Secretary Inks absent), the
Commission approved Mowing and Trash Removal Agreement for Commission-
Owned Properties with the South Bend Parks and Recreation Department for a not-
to-exceed amount of $33,000.
7. PROGRESS REPORTS
None.
8. NEXT COMMISSION MEETING
Thursday, May 14, 2015, at 9:30 a.m.
9. ADJOURNMENT
President Jones adjourned the meeting at 9:45 a.m.
Brock Zeeb, Director of Economic Resources