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HomeMy WebLinkAbout04/28/2015 Board of Public Works MeetingREGULAR MEETING APRIL 28, 2015 126 BID ALTERNATE —DEDUCT Item No. Description Quanti Unit Price Total Deduct to provide Screenings Conveyor (Specification Section 41 21 23) and 1 Screenings Compactor (Specification Section 46 24 21) by Alternate LS N/A Manufacturer Name: Bid Alternate Deduct Total MANDATOR Y BID ALTERNATES — DED UCT Item No. Description Ouanti Unit Price Total 1 Provide Carbon Steel Chit Cyclones LS N/A $ 15,000 (Specification Section 46 23 27A) 2 Provide Carbon Steel Grit Washers LS N/A $ 15,000 (Specification Section 46 23 65A) 3 Deduct Grit Collector Steel Replacement LS NA $ 30,00. (Specification Section 46 23 12) 4 Deduct Grit Collecting Equipment LS NA Rehabilitation (Specification Section 46 23 $410,00 12) 5 Deduct Mechanical Screen Covers LS NA (Specification Section 46 23 12, Paragraph $ 83,000 3.1-E.) Mandatory Bid $553,00 Alternate Deduct INDUSTRIAL MAINTENANCE AND CONTRACT SERVICES, L.P. 1739 Ridge Road Munster, IN 46321 Bid was signed by: William S. Laszlo Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five percent (5%) Bid Bond was submitted. BID: Item No. Description Quantity Um TotalAmount 1 Grit and Screenings improvements LS NIA $2,183,47. 2 Grit Collector Steel Replacement 2 Tons N/A $46,00 3 Screenings Conveyor and Compactor- Provided by Jim Myers & Sons LS N/A $130,000 Bid Tota $2,359,47 BIDALTERNATE—DEDUCT Item No. 1 Descritition I QuantirviUnit Price I Total REGULAR MEETING APRIL 28 2015 127 De ducttoprovide Screenings Conveyor (Specification Section 41 21 23) and I Screenings Compactor (Specification LS N/A N/A Section 46 24 21) by Alternate Manufacturer Name: Bid Alternate Deduct Total MANDATOR YBID ALTERNATES —DEDUCT Item No. Deseri tion uantity Unit Price Total I Provide Carbon Steel Grit Cyclones LS N/A $ 22,00 (Specification Section 46 23 27A) 2 Provide Carbon Steel Grit Washers LS N/A $ 16,000 (Specification Section 46 23 65A 3 Deduct Grit Collector Steel Replacement LS NA (Specification Section 46 23 12) $ 93,000 4 Deduct Grit Collecting Equipment LS NA Rehabilitation (Specification Section 46 23 S137,000 12) 5 Deduct Mechanical Screen Covers LS NA (Specification Section 46 23 12, Paragraph S 91,00 3.1-E.) Mandatory Bid $359,00 Alte mate Deduct Upon a motion made by Ms. Roos, seconded by Mr. Relos and carried, the above bids were referred to Engineering for review and recommendation. OPENING OF BIDS — BARTLETT STREET, PHASE 1 & MEMORIAL NORTH PARKING LOT — PROJECTS NO. 114-032A AND NO 114-047 (2015 TIF INFRASTRUCTURE BOND & MEDICAL TIF) This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. The following bids were opened and publicly read: RIETH-RILEY CONSTRUCTION CO., INC. 25200 State Road 23 South Bend, IN 46614 Bid was signed by: Christopher L. Weinkauf Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Tnvestment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five percent (5%) Bid Bond was submitted. BID: Division 1 $551,583.75 Division 2 $849,328.55 Division 3 $1,057,539.12 WALSH & KELLY, INC. 24358 State Road 23 South Bend, TN 46614 REGULAR MEETING APRIL 28.2015 128 Bid was signed by: Dustin Ililary, Area Manager Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five percent (5%) Bid Bond was submitted. BID: DDivsion 1 $650,737.01 ivision2 1 $1,102,627.95 Division 3 1 $1,149,685.78 Upon a motion made by Ms. Roos, seconded by Ms. Maradik and carried, the above bids were referred to Engineering and Community htvestment for review and recommendation. OPENING OF QUOTATIONS — INGROUND HOISTS REPLACEMENT (CENTRAL SERVICES CAPITAL) Mr. Gilot advised that this was the date set for the receiving and opening of sealed Quotations for the above referenced project. The following Quotations were opened and read: RIDGE COMPANYMDGE NAPA AUTO PARTS 1535 S. Main St. South Bend, IN 46613 Quotation was submitted by John Foster. Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Indiana Local Business Preference Claim submitted Est. Q - Item Manufacturer Unit Price Total 2 Removal and Installation R. H. Lowan of In Ground Hoist Labor $ 7,800.00 2 EV 1220 Challenger In Ground Hoists $10,198.00 $20,396.00 TOTAL $28,196.00 OTT EQUIPMENT SERVICE, INC. 517 IIerriman Ct. Noblesville, IN 46060 Quotation was submitted by Erich W. Goebes. Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United Slates Steel Products or Foundry Products was submitted. Est. Q Item Manufacturer Unit Price Total 2 RemovalGrounandd Installation ROTARY of In Hoist LIFT $16,130.99 $32,261.98 Upon a motion made by Mr.. Gilot, seconded by Ms. Roos and carried, the above Quotations were referred to Equipment Services for review and recommendation. AWARD BID — IGNITION PARK INFRASTRUCTURE PHASE 1C — PROJECT NO. 114- 063B (RWDA TIF) Mr. Corbitt Kerr, Engineering, advised the Board that on April 9, 2015, bids were received and opened for the above referenced project. After reviewing those bids, Mr. Kerr recommended that the Board award the contract to the lowest responsive and responsible bidder Majority Builders, REGULAR MEETING APRIL 28.2015 129 Inc., 62900 US 31 South, South Bend, Indiana 46614 in the amount of $912,291.97 for the Base Bid plus Alternates A and B. Therefore, Mr. Reins made a motion that the recommendation be accepted and the bid be awarded as outlined above. Ms. Maradik seconded the motion, which carried. Ms. Roos abstained from the vote. AWARD BID — ONE (1) OR MORE, 2015 OR NEWEP, TANDEM AXLE MULTI -USE DUMP TRUCK (STREET DEPARTMENT CAPITAL LEASE & PRINCIPAL) Mr. Jeffrey Hudak, Central Services, advised the Board that on March 19, 2015, bids were received and opened for the above referenced vehicle. After reviewing those bids, Mr. Hudak recommended that the Board award the contract to the lowest responsive and responsible bidder Selking International, 4849 West Western Avenue, South Bend, Indiana 46619 in the amount of $170,603 for the Base Bid plus Option No. 1. Therefore, Ms. Roos made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Relos seconded the motion, which carried. AWARD BID — ONE (1) OR MORE, 2015 OR NEWER 314 TON TWO -WHEEL DRIVE PICK-UP TRUCK (WATER WORKS CAPITAL) Mr. Jeffrey Hudak, Central Services, advised the Board that on March 24, 2015, bids were received and opened for the above referenced vehicle. After reviewing those bids, Mr. Hudak recommended that the Board award the contract to the lowest responsive and responsible bidder Gates Chevy World, 636 West McKinley Avenue, Mishawaka, Indiana 46545 in the unit price amount of $25,331.00. Therefore, Ms. Roos made amotion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Relos seconded the motion, which carried. AWARD BID — ONE (1) OR MORE, 2015 OR NEWER, LP POWERED LIFT TRUCK (TRAFFIC AND LIGHTING CAPITAL PRTCIPAL & INTEREST) Mr. Jeff Hudak, Central Services, advised the Board that on April 14, 2015, bids were received and opened for the above referenced vehicle. After reviewing those bids, Mr. Hudak recommended that the Board award the contract to the lowest responsive and responsible bidder Hull Lift Truck, 28747 Old US 33 West, Elkhart, Indiana 46516 in the unit amount of $30,291,00. Therefore, Ms. Roos made a motion that the recommendation be accepted and the bid be awarded as outlined above. Ms. Maradik seconded the motion, which carried. AWARD BID — VALVES & FIRE HYDRANTS INVENTORY (WATER WORKS OPERATIONS) Mr. Robert Krol, Water Works, advised the Board that on April 14, 2015, bids were received and opened for the above referenced materials. After reviewing those bids, Mr. Krol recommended that the Board award the contract to the lowest responsive and responsible bidder, Underground Pipe & Valve, Inc., 1077 Oliver Plow Court, South Bend, Indiana 46601 in the unit prices per their bid subject to budgeted total amount. Therefore, Ms. Roos made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Rclos seconded the motion, which carried. AWARD BID —DUCTILE IRON PIPE INVENTORY (WATER WORKS OPERATIONS) Mr. Robert Krol, Water Works, advised the Board that on April 14, 2015, bids were received and opened for the above referenced materials. After reviewing those bids, Mr. Krol recommended that the Board award the contract to the lowest responsive and responsible bidder, Underground Pipe & Valve, Inc., 1077 Oliver Plow Court, South Bend, Indiana 46601 in the unit prices per their bid subject to budgeted total amount. Therefore, Ms. Roos made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Relos seconded the motion, which carried. AWARD BID — MADISON ST. AND MARION ST. ONE-WAY TO TWO-WAY CONVERSION — PROJECT NO. 114.034 (2015 TIF INFRASTRUCTURE BOND) Mr. Roger Nawrot, Engineering, advised the Board that on April 14, 2015, bids were received and opened for the above referenced project. After reviewing those bids, Mr. NawTot recommended that the Board award the contract to the lowest responsive and responsible bidder Rieth-Riley Construction Co., Inc., 25200 State Road 23, South Bend, Indiana 46614 in the amount of $577,190.05 for the Base Bid and Alternate 1. Therefore, Ms. Roos made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Relos seconded the motion, which carried. REGULAR MFFTING APRIL 28, 2015 130 AWARD BID — THIRTY-NINE (39)MORE OR LESS 2015 OR NEWER ALL WHEEL DRIVE POLICE PATROL VEHICLES (POLICE DEPARTMENT CAPITAL LEASE PRINCIPAL & INTEREST) Mr. Jeff Hudak, Central Services, advised the Board that on April 14, 2015, bids were received and opened for the above referenced vehicles. After reviewing those bids, Mr. Hudak recommended that the Board award the contract to the lowest responsive and responsible bidder Jordan Motors, Inc., 609 East Jefferson Boulevard, Mishawaka, Indiana 46545 in the unit amount of S23,742.00 for the Base Bid. Therefore, Ms. Roos made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Relos seconded the _ motion, which carried. AWARD QUOTATION — WALNUT GROVE TRAFFIC CALMING —PROJECT NO 110-008 (LRSA) Mr. Roger Nawrot, Engineering, advised the Board that on April 23, 2015, quotations were received and opened for the above referenced project. After reviewing those quotations, Mr. Nawrot recommended that the Board award the contract to the lowest responsive and responsible bidder, Michiana Contracting, Inc., 7843 Lilac Rd., Plymouth, Indiana 46563, in the amount of $22,400.00 for the Base Quote only. Therefore, Ms. Roos made a motion that the recommendation be accepted and the quotation be awarded as outlined above. Mr. Relos seconded the motion, which carried. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS — ONE (I) OR MORE, 2015 OR NEWER 3'/z TON UTILITY TRUCK WITH CRANE (WATER WORKS CAPITAL) In a memorandum to the Board, Mr. Jeffrey Hudak, Central Services, requested permission to advertise for the receipt of bids for the above referenced equipment. Therefore, upon a motion made by Ms. Roos, seconded by Mr. Relos and carried, the above request was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS — 2015 STREET AND SEWER MATERIALS — PROJECT NO 114-041 (LRSA MOTOR VEHICLE HIGHWAY. SEWAGE OPERATIONS & MAINTENANCE SEWER INSURANCE AND WATER WORKS OPERATIONS) In a memorandum to the Board, Mr. Pete Kaminski, Streets, requested permission to advertise for the receipt of bids for the above referenced materials. Therefore, upon a motion made by Ms. Roos, seconded by Mr. Gilot and carried, the above request was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS — 2015 JANITORIAL/CLEANING SUPPLIES (VARIOUS DEPARTMENTS OPERATIONS AND SUPPLIES) In a memorandum to the Board, Ms. Toni Laisure, Central Services, requested permission to advertise for the receipt of bids for the above referenced supplies. Therefore, upon a motion made by Ms. Roos, seconded by Mr. Relos and carried, the above request was approved. APPROVE INDOT TITLE SHEET — HARRISON PRIMARY CENTER SAFE ROUTES TO SCHOOL Mr. Gilot advised that the INDOT Title Sheet for the above referenced project was being presentedat this time for execution. Upon a motion made by Ms. Roos, seconded by Mr. Relos and carried, the above referenced Title Sheet was approved and signed. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS — HILL STREET IMPROVEMENTS, PHASE II — PROJECT NO 113-024A (RWDA TIF) In a memorandum to the Board, Mr. Roger Nawrot, Engineering, requested permission to — advertise for the receipt of bids for the above referenced project. Therefore, upon a motion made by Ms. Roos, seconded by Mr. Roles and carried, the above request was approved. APPROVAL OF AGREEMF.NTS/CONTRACTS/PROPOSALS/ADDFNDA The following Agreements/Contracts/Proposals/Addenda were submitted to the Board for approval: REGULAR MEETING APRIL 28, 2015 131 Type Business Description Amount/ Motion/ Funding Second Amendment to Abonmarche Ignition Park NTE $32.900 Roos/Relos Professional Consultants, Infrastructure, PhaseIC— (RWDATIF) Services - Inc. Project No. 114-063B Agreement Professional Abonmarche SR 23 Sidewalk Design NTE $29,200 Roos/ Services Consultants, between Locust Rd. and (Engineering Maradik Agreement Inc. Prairie Ave. Apartments Professional Services) Amendment to Abonmarche Additional Bid NTE $2,500 Roos/ Professional Consultants, Procurement Services for (RWDA TIF) Maradik Services Inc. Ignition Park Buildings I Agreement & 2 Agreement Ricoh USA, Copier for Animal Control $5,261.50; Roosl Inc. $101.32/month Maradik for 60 months. plus CPC Maintenance Amendment to CIIA East Bank Phase V NTE $9,200 Roos/ Professional Consulting, Inc. Additional Survey and (2012 Sewer Maradik Services Design around The View Bond) Agreement Atrium Site — Project No. 114-062 Amendment to CBCInnovis, Revised Schedule No. 1 $3,500 Roos/Relos Master Inc. for Master Agreement for (DCI Agreement Credit Report Services O erations) Professional Civitas IT 2015 Computer NTE $8,500 Roos/ Services Deployment (ITCOIT) Maradik Agreement Amendment to Hewlett 2015 Computer $135,958.05 RooslBelos Master Lease Packard Deployment ($2,908.70 per Agreement Financial month for 48 Services months) Company (Various Department's Principal and Interest Addendum to Accela, Inc. Increase in No Additional Roos/Rclos Professional Address/Parcel/Owner Cost Services Data Updates Agreement Professional Geographic Architecture Assessment NTE $29,500 Roos/ Services Technologies and Enterprise GIS Design (IT Maradik Agreement Group Professional Services) Professional EPOCH Design Services for $19,835 TABLED Services Architecture & Leighton Parking Garage (Leighton Roos/Relos Agreement Planning and Wayne Street Parking Garage; Garage Wayne Garage) Professional McCormick Downtown Sewer NTE $33,000 Roos/Relos Services Engineering, Separation Study (Engineering Agreement LLC Professional Services) Collaboration Downtown No Cost Collaboration N/A Roos/ Agreement South Bend and Agreement for SB150 Maradik Chamber of Events Commerce of St. Joseph County Foundation, Inc. REGULAR MEETING APRIL 28. 2015 132 Open Market TBD Open Market Purchase of (RWDA TIF) TABLED Purchase Equipment for Notre Roos/Relos Dame Turbo at Ignition Park: Closed Circuit Coolers; Proposals Rejected Amended and Smith & Corrected Version of N/A Roos/Relos Restated Trade Wesson Trade Agreement Agreement previously signed by the Board on April 21, 2015 APPROVAL OF PERMIT APPLICATIONS The followine permit anolications were presented fnr snnroval Applicant Description Date/Time Location Motion _ Carried Historic Block Party — May 9, 2015; Elm St. from W. Colfax Relos/Roos Preservation Non- 11:00 a.m. to Ave. to City Cemetery Commission Residential - 5:00 p.m. Gate South Bend Notification to City Resident's Required Cemetery Heritage Tour Launch Matthys Little Procession - May 9, 2015, Subject to amended Gitol/Roos League Matthys 9:00 am. to Route: start at Meadow Baseball 10:20 p.m. Lane (Fast) to Edison Opening Day Street (North), crossing Children's Sample Street, Left on Parade Ford Street (West) to Scenic Drive (South) back to Meadow Ln. Chet Waggoner Procession - May 2, 2015; Subject to Amended Roos/ Relos Little League- Chet 7:00 a.m. to Route: start at Holy Waggoner 9:00 a.m. Cross Church at Wilber Little League St. and Vassar St. (with Opening Day Church's approval); Parade Northbound on Wilber Street to Portage Ave; north on Portage Ave. to Highland Cemetery; exit the cemetery northbound on Portage Ave. to Boland Drive; east on Boland Dr. to Riverside Drive to the ball park entrance. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Ms. Roos, seconded by Mr. Relos and carried, the following traffic control devices were approved: NEW INSTALLATION: Handicapped Accessible Parking Space Sign LOCATIONS: 829 Gladstone 2209 Leer St, 1434 East Donald St. 320 W. Navarre REMARKS: All criteria has been met. A City of South Bend Stop Sign Informational Brochure and Request Form recommended by the Engineering Department was presented for review of the Board. Ms. Kara Boyles, Deputy Director of Public Works, noted the brochure is based on examples from hundreds of cities that REGULAR MEETING APRIL 28, 2015 133 currently use the same type of informational brochure. She stated she just wanted to give the Board notice that this will be used in the future for stop sign, yield sign, and similar traffic cahning requests, to educate the public on Uniform Traffic Control Device regulations and appropriate uses. Ms. Boyles added this will create a process to deal with the many random requests received and will provide contact information for Engineering to review and determine if there is another solutionto the problem they can recommend. She stated she was presenting the form to the Board for their feedback. The Board noted they did not need to give approval of the form. RATIFY APPROVAL AND/OR RELEASE CONTRACTOR AND EXCAVArDON BONDS Mr. Anthony Mohiar, Division of Engineering, recommended that the following Contractor and Excavation Bonds be ratified pursuant to Resolution No. 100-2000 as follows: Business Bond T Type Approved/ Released Effective Date Wasietewski & Son Contractor proved April 9, 2015 Mitschelen & Associates Contractor Approved Aril 6, 2015 Daugherty Concrete Contractor Approved _April 1, 2015 Thomas M. Tharp dba River Valley Concrete Contractor Approved April 10, 2015 Ms. Roos made a motion that the Bonds approval as outlined above be ratified. Mr. Relos seconded the motion, which carried. APPROVE CLAIMS Ms. Roos stated that a request to pay the following claims in the amounts indicated has been received by the Board; each claim is fully supported by aninvoice; the person receiving the goods or services has approved the claims; and the claims have been filed with the City Fiscal Officer and certified for accuracy. Name Amount of Claim Date City of South Bend $4,865,325.08 04/24/2015 City of South Bend 51,933,492.92 04/28/2015 City of South Bend $1,779,741.44 04/21/2015 U.S. Bank National Association: Smart Streets Bond $65,261.29 04/24/2015 Therefore, Ms. Roos made a motion that after review of the expenditures, the claims be approved as submitted. Mr. Relos seconded the motion, which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Ms. Roos, seconded by Mr. Relos and carried, the meeting adjourned at 10:35 a.m. BOARD OF PUBLIC WORKS Gary A. Gii'lo�tt,, President Fk�id P. Relos, Member Kathryn . Roos, Member Elizabeth A. Maradik, Member Brian J. Pawlowski, ATTEST: Linda M. Martin, Clerk