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Home My WebLink About050715 Agenda Review SessionCITY OF SOUTH BEND oI$0UTtlNl BOARD OF PUBLIC WORKS °` AGENDA REVIEW SESSION May 7, 2015 —10:30 a.m. 186 Location: 1308 County -City Building South Bend, Indiana 46601 AGENDA REVIEW SESSION 1. LICENSES AND PERMITS A. Block Party — Residential 1. Applicant: Sounds by South Bend, LLC a) Event: Sounds by South Bend Near West Neighborhood Block Party b) Location: N. William St from Colfax Ave to City Hall Ct. c) Date /Time: May 8, 2015; 10:00 a.m. to 8:00 p.m. d) See Comments: Police Department and Traffic & Lighting state application received too late to support. B. Block Party — Non - Residential 1. Applicant: Sounds by South Bend, LLC a) Event: Sounds by South Bend Music Festival Mainstage Show b) Location: South Niles Ave. from East Washington St. to East Jefferson Blvd. c) Date /Time: May 9, 2015; 12:00 p.m. to 11:00 p.m. d) See Comments: Traffic & Lighting states application received too late. C. Sidewalk Sale - Ratify 1. Applicant: Sounds by South Bend /Finance Chair /Volunteer a) Location: In Front of Chicory Cafe b) Description: Sale of Tickets and T -Shirts to Sounds by South Bend Festival c) Date /Time: May 1, 2015; 6:00 p.m. to 9:00 p.m. and possible other days up to day of Festival d) See Comments REGULAR MEETING 1. REVIEW OF MINUTES A. Agenda Review Session: April 23, 2015; Regular Meeting April 28, 2015; and Claims Review Meeting: May 5, 2015 2. OPENING OF BIDS A. Removal of Lead -Based Paint at Ivy Tower, Phase II — Project No. 115 -030 1. Funding: River West Development Area TIF (324.1050.460.31.06) B. Equipment Purchase for Nello Corporation Phase II — Project No. 115 -037 1. Funding: River West Development Area TIF (324.1050.460.42.07) C. Hotel LaSalle Renovations — Project No. 115 -033 1. Funding: River West Development Area TIF (324.1050.460.42.02) D. Sale of Abandoned Vehicles GARY A. GILOT DAVID P. RELOS KATHRYN E. RODS ELIZABETH A. MARADIK BRIAN J. PAWLOWSKI Page 1 CITY OF SOUTH BEND oI$0UTtlNl BOARD OF PUBLIC WORKS °` AGENDA REVIEW SESSION May 7, 2015 —10:30 a.m. 186 Location: 1308 County -City Building South Bend, Indiana 46601 3. OPENING OF QUOTATIONS A. 2015 Tree and Stump Removal - Project No. 115 -031 1. Funding: MVH (202.0619.431.31.06) B. 2015 Tree Planting - Project No. 115 -032 1. Funding: MVH (202.0619.431.31.06) 4. AWARD BIDS AND APPROVE CONTRACT A. Bartlett St. Phase 1 - Project No. 114 -032A and Memorial North Parking Lot — Project No. 114 -047 1. Company: Rieth -Riley Construction Co., Inc. 2. Amount: $551,583.75 for Bartlett St.; $1,906,967.67 for Memorial Parking Lot 3. Funding: 2015 TIF Infrastructure Bond and RWDA TIF (324.1050.460.42.03) 5. REJECT BIDS A. One or More, 2015 or Newer Tandem Axle Hood Lift & Container Truck with Grapple Loader (Spec R) 1. Description: Bids received over Budgeted Amount. 2. Funding: Solid Waste Capital Lease Principal and Interest (611.0610.415.37.11 &.12) 6. CHANGE ORDERS A. Demolition of 118, More or Less, Vacant & Abandoned Homes, Division E — Project No. 114 -073 1. Company: Indiana Earth, Inc. 2. Change Order No.: 2 3. Decrease Amount: ($ 15,700) 4. Percent of Decrease: (3.38 %) 5. Revised Contract Amount: $449,313 6. Funding: Loss Recovery Fund (227.1201.415.39.89) B. Demolition of 118, More or Less, Vacant & Abandoned Homes, Division F — Project No. 114 -073 1. Company: Indiana Earth, Inc. 2. Change Order No.: 2 3. Decrease Amount: ($15,800) 4. Percent of Decrease: (9.24 %) 5. Revised Contract Amount: $155,168 6. Funding: Loss Recovery Fund (227.1201.415.39.89) C. Wayne Street Parking Garage Fagade Replacement — Project No. 114 -027R 1. Company: Slatile Roofing & Restoration, Inc. GARY A. GILOT DAVID P. RELOS KATHRYN E. RODS ELIZABETH A. MARADIK BRIAN J. PAWLOWSKI Page 2 CITY OF SOUTH BEND oI$0UTtlNl BOARD OF PUBLIC WORKS °` AGENDA REVIEW SESSION May 7, 2015 —10:30 a.m. 186 Location: 1308 County -City Building South Bend, Indiana 46601 2. Change Order No.: 1 3. Increase Amount: $17,970 4. Percent of Increase: 7.32% 5. Revised Contract Amount: $263,564 6. Funding: Parking Garage Fund (601.0464.645.42.02) 7. PROJECT COMPLETION AFFIDAVIT A. Ignition Park Site Improvements, Buildings 1 & 2 — Project No. 114 -050 1. Company: Majority Builders, Inc. 2. Final Contract Amount: $90,479.54 3. Funding: AEDA TIF (324.1050.460.31.06) B. Demolition of 118, More or Less, Vacant & Abandoned Homes, Division C — Project No. 114 -073 1. Company: Torok Excavating 2. Final Contract Amount: $444,151 3. Funding: Loss Recovery Fund (227.1201.415.39.89) C. Demolition of 118, More or Less, Vacant & Abandoned Homes, Division A — Project No. 114 -073 1. Company: Selge Construction 2. Final Contract Amount: $396,094 3. Funding: Loss Recovery Fund (227.1201.415.39.89) 8. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND TITLE SHEET A. One (1) or More, 2015 or Newer, Single Axle Hook Lift & Container Truck with Grapple Loader (Spec W) 1. Funding: Solid Waste Capital Lease Principal & Interest (611.0610.415.37.11 & .12) B. 2015 South Bend Police Vehicle Equipment 1. Funding: Police Department Capital Lease Principal & Interest (404.0401.415.37.11 &.12) C. Demolition of Vacant and Abandoned Houses, Phase V — Project No. 115 -047 1. Funding: Loss Recovery Fund (227.1201.415.39.89) D. Tree Maintenance — Project No. 115 -049 1. Funding: Major Moves E. One or More, 2015 or Newer, Emergency Medical Vehicle (Spec T) 1. Funding: Fire Department Capital (288.0902.422.43.02) F. 2015 Infrared Pavement Patching — Project No. 115 -046 1. Funding: LRSA GARY A. GILOT DAVID P. RELOS KATHRYN E. RODS ELIZABETH A. MARADIK BRIAN J. PAWLOWSKI Page 3 CITY OF SOUTH BEND oI$0UTfJNl BOARD OF PUBLIC WORKS °` AGENDA REVIEW SESSION May 7, 2015 —10:30 a.m. 186 Location: 1308 County -City Building South Bend, Indiana 46601 9. RESOLUTIONS A. No. 19 -2015 — A Resolution of the City of South Bend, Indiana Board of Public Works for the Disposal of Surplus Property 1. Description: Officer Millard Hill's Firearm B. No. 20 -2015 — A Resolution of the City of South Bend, Indiana Board of Public Works for the Disposal of Surplus Property 1. Description: Officer David Gnoth's Firearm C. No. 21 -2015 — A Resolution of the City of South Bend, Indiana Board of Public Works for the Disposal of Surplus Property 1. Description: Officer David Modlin's Firearm D. No. 22 -2015 — A Resolution of the City of South Bend, Indiana Board of Public Works for the Disposal of Surplus Property 1. Description: Officer Stephan Smith's Firearm 10. AGREEMENTS /CONTRACTS /PROPOSALS /ADDENDA A. Professional Services Agreement - Municipal H2O 1. Description: Risk Management Plan Update for the Wastewater Treatment Plant and One (1) Year Compliance Service 2. Amount: $7,200 3. Funding: Wastewater Operations & Maintenance (641.0630.793.63.35) B. Addendum to the Master Agency Agreement — Redevelopment Commission 1. Description: Bartlett Street Improvement Project 2. Funding: River West Development Area TIF (324.1050.460.42.03) C. Addendum to the Master Agency Agreement — Redevelopment Commission 1. Description: Main Lafayette Connector Supplemental 5 2. Funding: SSDA TIF (430.1050.460.31.06) D. Addendum to the Master Agency Agreement — Redevelopment Commission 1. Description: High St. & Ireland Rd. Intersection Redesign 2. Funding: SSDA TIF (430.4050.460.31.06) E. Lease Financing Proposal — Banc of America Public Capital 1. Description: Lease Financing for Various Public Safety and Public Works Vehicles and Equipment 2. Amount: $3,425,273.58 for Five (5) Years 3. Funding: Various: COIT, Solid Waste, MVH, etc. (404/611 /202 /etc.) F. Professional Services Agreement — Abonmarche Consultants, Inc. 1. Description: Chase Plastics Facility Site Improvements Design 2. Amount: NTE $14,300 3. Funding: RWDA TIF (324.1050.460.31.02) GARY A. GILOT DAVID P. RELOS KATHRYN E. RODS ELIZABETH A. MARADIK BRIAN J. PAWLOWSKI Page 4 CITY OF SOUTH BEND oI$0UTfjNl BOARD OF PUBLIC WORKS °` AGENDA REVIEW SESSION May 7, 2015 —10:30 a.m. 186 Location: 1308 County -City Building South Bend, Indiana 46601 11. LICENSES AND PERMITS A. Block Party — Non - Residential 1. Applicant: Eddy Street Commons at Notre Dame a) Event: Sunburst Race Afterparty b) Location: Eddy Street from Angela Blvd. to Napoleon St. c) Date /Time: June 6, 2015; 7:00 a.m. to 2:00 p.m. d) Favorable recommendations 2. Applicant: Meredith Dalenburg a) Event: Slide the City of South Bend b) Location: West of the Entrance to the South Bend Clinic on Lasalle St. to Hill St.; Frances St. from North of South Bend Clinic Entrance to Madison St. c) Date /Time: June 14, 2015; 4:00 a.m. to 11:00 p.m. d) Favorable Recommendations B. Processions a) Applicant: Thomas C. Klempay, Sr. b) Event: West Side Memorial Day Parade c) Location: Ford Street /Scenic Dr. from Olive Street to Mayflower Rd. d) Date /Time: May 25, 2015; 7:00 a.m. to 11:30 a.m. e) Favorable Recommendations 12. TRAFFIC CONTROL DEVICES A. New Installation - Handicapped Accessible Parking Space Sign 1. Location: a) 1919 South Scott Street (1) All Criteria has been met 2. Locations: a) 109 East Fairview Street b) 733 South 24' Street (1) All Criteria has been met B. Police Escort — St. Joseph County Special Olympics 1. Location: From Logan Center to City Limits, June 11, 2015; 6:00 p.m. 2. Favorable Recommendations C. Removal and Installation 1. Locations: Main Street between Washington Avenue and Courthouse Ramp 2. Description: Remove all Existing Parking Related Signs and Install Four (4) Police Permitted Parking Signs Only 3. In Response to Request from Judge as Result of Security Investigation Report D. Removal and Installation GARY A. GILOT DAVID P. RELOS KATHRYN E. RODS ELIZABETH A. MARADIK BRIAN J. PAWLOWSKI Page 5 CITY OF SOUTH BEND oI$0UTfjNl BOARD OF PUBLIC WORKS °` AGENDA REVIEW SESSION May 7, 2015 —10:30 a.m. 186 Location: 1308 County -City Building South Bend, Indiana 46601 1. Location: North Side of Jefferson Blvd. between Niles Ave. and Hill St. 2. Description: Remove all Existing Parking Signs and Install Two (2) , Two (2) Hour Parking Signs 3. Requested by The View Tavern 13. RATIFY BONDS A. Excavation Bonds 1. Hoosier Equipment Services, Inc., Approved Effective April 30, 2015 14. CLAIMS 15. PRIVILEGE OF THE FLOOR 16. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible. GARY A. GILOT DAVID P. RELOS KATHRYN E. RODS ELIZABETH A. MARADIK BRIAN J. PAWLOWSKI Page 6