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Home My WebLink About04/14/2015 Board of Public Works MeetingAGENDA REVIEW SESSION APRIL 9, 2015 101 Mr. Gilot stated he is on the Board of En Focus, but does not receive a salary or any benefit from being a member. He questioned if he should recuse himself from the vote. Attorney Schmidt stated if there is a quorum, he would ask that he abstain, and at the least disclose he doesn't receive any benefit for his services on the Board. Mr. Santi Garces, Mayor's Office, stated EnFocus funds half of these summer internships and the City pays the other half. He noted the benefits of attracting high performers. Professional Services Agreement — Brian Donoghue Mr. Santi Garces stated this individual is a former IBM employee and is helping the City develop relationships with other global companies. - Professional Services Agreement— Trekl0 Mr. Sami Garces stated this company is helping prepare the City for storage in the cloud by determining how to connect appropriately, adding it is better to be hosted in the cloud for any internet applications. He stated the first application will be GIS. Mr. Garces noted this is a local vendor. - Resolution Regarding the Guaranteed Energy Savings Contract for Century Center Ms. Therese Dorau, Office of Sustainability, stated the Common Council will approve the above contract on April 13, 2015 and allocate the funding. At that time they will also authorize the Board of Works to act as their agent in regards to this contract. Attorney Michael Schmidt stated the Board has already taken action to authorize this agreement with Ameresco. This resolution is to facilitate the closing and authorizes one person, Mr. Gilot, to act on behalf of the Board in case changes are needed and decisions need to be made. He added Finance will review the installment contract. No other business came before the Board. Upon a motion by Mr. Gilot, seconded by Mr. Henthom and carried, the meeting adjourned at 12:05 p.m. BOARD OF PUBLIC WORKS [A-4 Gary A. Gilot, President Brian J. Pawlowski, Member ATTEST: Linda M. Martin, clerk REGULAR MEETING APRIL 14, 2015 The Regular Meeting of the Board of Public Works was convened at 9:35 a.m. on April 14, 2015, by Board President Gary A. Gilot, with Board Members David Relos, Patrick Henthom, and Brian Pawlowski present Board Member Kathryn E. Roos was absent. Also present was Board Attorney Michael Schmidt. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Relos, seconded by Mr. Henthorn and carried, the Minutes of the Agenda Review Session of the Board held on March 19, 2015, Regular Meeting of March 24, 2015 and Claims Review of March 31 and April 7, 2015 were approved. REGULAR MEETING APRTL 14.20t5 102 OPENING OF BIDS — FIRE HYDRANTS AND VALVES INVENTORY (WATER WORKS OPERATINGI This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News, which were found to be sufficient. The following bids were opened and publicly read: HD SUPPLY WATERWORKS LTD. 731 W. Ireland Rd. South Bend, IN 46614 Bid was signed by: Matthew Ferguson Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or .Foundry Products was submitted. Ten percent (10%) Bid Bond was submitted. 09 Item No. Est. Qty. Item Manufacturer Unit Price 1 10 4" OR RW MJ valve Mueller & Clow $484.00 2 75 6" OR RW MJ valve Mueller & Clow $613.00 3 50 8" OR RW MJ valve Mueller & Clow $945.00 4 10 10" OR RW MJ valve Mueller & Clow $1,472.00 5 50 12" OR RW MJ valve Mueller & Clow $1,872.00 6 60 5'/d' SB hydrant 5' Mueller & Clow $1,836.00 7 60 5 '/d' SB hydrant 6' Mueller & Clow $1,913.00 8 20 5 %4" SB hydrant 7' Mueller & Clow $1,992.00 UNDERGROUND PIPE. & VALVE. INC. 1077 Oliver Plow Ct. South Bend, IN 46601 Bid was signed by: Donald E. Nuner Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Ten percent (10%) Bid Bond was submitted. Indiana Local Business Preference Form submitted Item No. Eat' Qty.Manufacturer Item Unit Price I 10 4" OR RW MJ valve Mueller & Clow $419.00 2 75 6" OR RW MJ valve Mueller & Clow $433.00 3 50 8" OR RW MJ valve Mueller & Clow $674.00 4 10 10" OR RW MJ valve Mueller & Clow $1,048.00 5 50 12" OR RW MJ valve Mucller & Clow $1,325.00 6 60 5 ''/a' SB hydrant Y Mueller & Clow $1,490.00 7 60 5 '/4" SB hydrant 6' Mueller & Clow $1,490.00 8 20 5 ''/d' SB hydrant 7' Mueller & Clow $1,490.00 REGULAR MEETING APRIL 14, 2015 103 Upon a motion made by Mr. Gilot, seconded by Mr. Henthom and carried, the above bids were referred to Water Works for review and recommendation. OPENING OF BIDS — DUCTILE IRON PIPE INVENTORY f WATER WORKS OPERATIONS) This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News, which were found to be sufficient. The following bids were opened and publicly read: UNDERGROUND PIPE & VALVE INC. 1077 Oliver Plow Ct. South Bend, IN 46601 Bid was signed by: Donald E. Nuner Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Ten percent (10%) Bid Bond was submitted. BID: Item No. Est. Qty. Item Manufacturer Unit Price 1 500, 4"x18' DuctilelronPipc McWare.Ductile $15.84 2 7500' 6" x 18' Ductile Iron Pipe McWane Ductile $12.75 3 7500' 8" x 18' Ductile Iron Pipe McWane Ductile $17.81 4 1200' 10" x 18' Ductile Iron Pipe McWane Ductile $23.90 5 7500' 12" x 18' Ductile Iron Pipe McWane Ductile $30,17 6 1000, 16" x l8' Ductile Iron Pipe McWane Ductile $44.31 7 1000' 20" x 18' Ductile Iron Pipe McWane Ductile $58.81 8 1000, 24" x 18' Ductile Iron Pipe McWane Ductile $73.79 9 100 30" x 18' Ductile Iron Pipe McWane Ductile $93.62 HD SUPPLY WATER WORK LTD 1731 W. Ireland Rd South Bend, IN 46614 Bid was signed by: Donald E. Nuner Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Ten percent (10%) Bid Bond was submitted. [BUD Item No Est.Qt3'. Item Manufacturer Unit Price 1 500' 4" x 18' Ductile Iron Pipe US Pipe $16.75/ft. 2 7500' 6" x 18' Ductile Iron Pipe US Pipe $13.50/ft. 3 7500' 8" x 18' Ductile Iron Pipe US Pipe $18.83/ft. 4 1200' 10" x 18' Ductile Iron Pipe US Pipe $25.28/ft. 5 7500' 12" x 18' Ductile Iron Pipe US Pipe $31.92/ft. 6 1000' 16" x 18' Ductile Iron Pipe US Pipe $46.84/ft. REGULAR MEETING APRIL 14.2015 104 7 1000, 20" x 18' Ductile Iron Pipe US Pipe $62.20/ft. 8 1000, 24" x 18' Ductile Iron Pipe US Pipe $78.05/ft. 9 100 30" x 18' Ductile iron Pipe US Pipe $135.80/ft. Upon a in n made by Mr. Gilot, seconded by Mr. Henthom and carried, the above bids were referred to Water Works for review and recommendation. OPENING OF BIDS — ONE (1) OR MORE, 2015 OR NEWER LP POWERED LIFT TRUCK (SPEC Q) (TRAFFIC & LIGHTING CAPITAL PRINCIPAL & INTEREST) This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News, which were found to be sufficient. The following bids were opened and publicly read: HULL LIFT TRUCK 28747 ONUS 33 West Elkhart, IN 46516 Bid was signed by: Brent Dennison Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Ten percent (10%) Bid Bond was submitted. BID: LP Gas Fork Lift, 2015 Toyota 8F6U32 $30,291 Upon a motion made by Mr. Gilot, seconded by Mr. Henthorn and carried, the above bids were referred to Central Services for review and recommendation. OPENING OF BIDS — ONE (1) OR MORE, 2015 OR NEWER TANDEM AXLE HOOK LIFT & CONTAINER TRUCK WITH GRAPPLE LOADER (SOLID WASTE CAPITAL LEASE AND PRINCIPAL) This was the date set for receiving and opening of sealed bids for the above referenced. project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News, which were found to be sufficient. The following bids were opened and publicly read: BEST EQUIPMENT CO., INC. 5550 Poindexter Dr Indianapolis, IN 46235 Bid was signed by: Maria Dahlmann Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Ten percent (10%) Bid Bond was submitted. Description Year/Make/Model Unit Price Hook Lift & Grapple 2016 Freightliner 114SD Loader $274 480 00 Year Make/Model — Trade In Unit Price 1995 Unit SW588, GMC Roll Of TTruck, ViN# 4V2DCFBE3SN695985 $2,000.00 Option# Description Cost Total REGULAR MEFTTNG APRIL 14, 2015 105 1 CNG Fuel System $39,385.00 $39,385.00 2 Trash dump body of equal size constructed with HDX-Hardox Material $ 6,790.00 $ 6,790.00 Upon a motion made by Mr. Gilot, seconded by Mr. Relos and carried, the above bids we 1c lli u w �cauaI ,�erviceS ror review ana recommendation. OPENING OF BIDS — MADISON STREET AND MARION STREET ONE-WAY TO TWO- WAY CONVERSION -- PROJECT NO 114-034 (TiF INFRASTRUCTURE BOND) This was the date set for receiving and opening of sealed bids for the above referenced project. -- The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News, which were found to be sufficient. The following bids were opened and publicly read: RIF.TH-RILEY CONSTRUCTION CO. INC. 25200 State Road 23 South Bend, IN 46614 Base Bid: ,908.55 $569 Alternate 1: ate S 7,281.50 Alternate2: $ 86,445.00 WALSH & KFLLY, INC 24358 State Road 23 South Bend, IN 46614 Base Bid: $575,036.62 Alternate 1: IS 6,393.06 Alternate 2: 1 $ 73,727.24 Upon a motion made by Mr. Gilot, seconded by Mr. Relos and carried, the above bids were referred to Engineering and Community Investment for review and recommendation. OPENING OF BIDS — THREE HUNDRED NNETY-FIVE 395 MORE, OR LESS NEW MOBILE AND ONE HUNDRED TWENTY-SIX (126) MORE OR LESS NEW PORTABLE TWO-WAY RADIOS WITH 12.5KHZ TDMA AND AVL CAPABILITIES SPEC S (VARIOUS DEPARTMENTS) This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News, which were found to be sufficient. The following bids were opened and publicly read: EMERGENCY RADIO SERVICE INC. 57678 CR 3 Elkhart IN 46517 Bid was signed by: Amy K. Smith Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Ten percent (10%) Bid Bond was submitted. Bid: Description Make/Model Unit Price Mobile Radio See submittal $683.63 Portable Radio (GPS) $679.00 Portable Radio (Non GPS) $502.11 includes capacity plus license @$111.11 Specified Computer $1,677.11 REGULAR MEETING APRIL 14, 2015 106 Equipment Any Additional Equipment or Upgrade to Complete Project $118,666.10 J & K COMMUNICATIONS. INC. 222 S. Tower View Drive Columbia City, IN 46725 Bid was signed by: Adam Hurley Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Ten percent (10%) Bid Bondwas submitted. MM Description Make/Model Unit Price Mobile Radio MD782G-V 1 $842.90 Portable Radio (GPS) PD752G-V 1 S497.88 Portable Radio (Non CPS) PD662G-V 1 $465 82 Specified Computer Equipment HP Probook 650 GI with windows office $1,885 Any Additional Equipment or Upgrade to Complete Project RD982-1 Repeaters, Controls Station and Smarth Dispatch AVI. Software $35,580.54 TELE-R&D INC. 511 E 8" St. Holland, MI 49423 Bid was signed by: Micah Kooyers Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Ten percent (10%) Bid Security check was submitted. Bid: Description Make/Modet Unit Price Mobile Radio See submittal $562.11 Portable Radio (GPS) $653.88 Portable Radio (Non GPS) $376.53 Specified Computer Equipment $1,317.88 Any Additional Equipment or Upgrade to Complete Project $132,077.00 Upon a motion made by Mr. Gilot, seconded by Mr. Henthom and carried, the above bids were referred to Central Services for review and recommendation. OPEN AND AWARD OF QUOTATIONS — IGNITION PARK SOUTH DEMOLITIONS PHASE VI (RIVER WEST DEVELOPMENT AREA TIFI Mr. Gilot advised that this was the date set for the receiving and opening of seated Quotations for the above referenced project. The following Quotations were opened and read: REGULAR MEETING APRIL 14. 2015 107 PELLEY EXCAVATING - AWARDER 1990 Progressive Drive Niles, MI 49120 Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Quotation was submitted by Charles Polley, Owner QUOTATION: $32,807.00 B & J EXCAVATION. INC. 1104 West Donald Street South Bend, IN Contractor's Nan -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Quotation was submitted by Eveline O'Neil, Owner QUOTATION: $48,507.00 JACKSON SERVICES 1674 N 750 W Rochester, IN 46975 Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Quotation was submitted by Beverly Jackson QUOTATION: $34,250.00 Upon a motion made by Mr. Gilot, seconded by Mr. Relos and carried, the above Quotations were referred to Engineering and Community Investment for review and recommendation. After reviewing those quotations, Mr. Michael Carey, Engineering, recommended that the Board award the contract to the lowest responsive and responsible bidder, Polley Excavating, in the amount of $32,807.00. Therefore, Mr. Relos made a motion that the recommendation be accepted and the quotation be awarded as outlined above. Mr. Henthom seconded the motion, which carried. OPENING OF QUOTATIONS — SIX (6) MOBILE COLUMN LIFTS (CENTRAL SERVICES CAPITAL) Mr, Gilot advised that this was the date set for the receiving and opening of sealed Quotations for the above referenced project. The following Quotations were opened and read: SEFAC, INC. 23 Fontana Lane, Suite 109 Baltimore, MD 21237 Contractor's Non -Collusion Affidavit, Non-Debarraeut Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Quotation was submitted by Allister Collings, President Item Manufacturer Price REGULAR MEETING APRIL 14.2015 108 Six (6) 15,000 lb.Re-Built Mobile Column SEFAC, Inc. $30,990.00 Lifts Less Trade -In of Set of Six 12,000 lb. SEFAC ($1,800.00) Lifts TOTAL $29,190.00 Upon a motion made by Mr. Gilot, seconded by Mr. Relos and carried, the above quotation was referred to Central Services for review and recommendation. AWARD BID — ONE (1) OR MORF. 2015 OR NEWER ASPHALT HOT BOX (STREET DEPARTMENT CAPITAL LEASE) Mr. Jeffrey Hudak, Central Services,. advised the Board that on March 24, 2015, bids were received and opened for the above referenced equipment. After reviewing those bids, Mr. Hudak recommended that the Board award the contract to the lowest responsive and responsible bidder Falcon Road Maintenance Equipment, 120 Waldo Avenue, Midland, MI 48642 in the amount of $22,214 for the Base Bid plus Option No. 1. Therefore, Mr. Rclos made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Henthom seconded the motion, which carried. AWARD BID — TWO (2), MORE OR LESS, 2015 OR NEWER SINGLE AXLE MULTI -USE DUMP TRUCKS (SEWER DEPARTMENT CAPITAL) Mr. Jeffrey Hudak, Central Services, advised the Board that on March 19, 2015, bids were received and opened for the above referenced vehicles. After reviewing those bids, Mr. Hudak recommended that the Board award the contract to the lowest responsive and responsible bidder Selking International, 4949 West Western Avenue, South Bend, Indiana 46619, in the amount of $154,978 each for the Base Bid plus Option No. 1 and Less Trade -In. Therefore, Mr. Relos made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Henthorn seconded the motion, which carried. AWARD BID — ONE (1) OR MORE, 2015 OR NEWS 'TANDEM AXLE DUMP TRUCK — (SEWER DEPARTMENT CAPITAL) Mr. Jeffrey Hudak, Central Services, advised the Board that on March 10, 2015, bids were received and opened for the above referenced vehicle. After reviewing those bids, Mr. Hudak recommended that the Board award the contract to the lowest responsive and responsible bidder Hill Truck Sales, Inc., 1011 West Sample Street, P. O. Box 598, South Bend, Indiana 46624 in the amount of $146,177 for the Base Bid plus Option Nos. I and 3, and less trade-in. Therefore, Mr. Relos made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Henthom seconded the motion, which carried. AWARD BID — FOUR (4) MORE OR LESS 2015 OR NEWER 3/4 TON EXTENDED CAB FOUR-WHEEL DRIVE PICK-UP TRUCKS (STREET DEPARTMENT CAPITAL LEASE PRINCIPAL AND INTEREST SOLID WASTE CAPITAL SEWER DEPARTMENT CAPITAL LEASE PRINCIPAL& INTEREST) Mr. Jeffrey Hudak, Central Services, advised that on March 10, 2015, bids were received and opened for the above referenced vehicles. After reviewing those bids, Mr. Hudak recommended that the Board award the contract to the lowest responsive and responsible bidder Gates Chevy World, 636 West McKinley, Mishawaka, Indiana 46545, in the amount of $42,376.64 each for the Base Bid plus Option Nos. 2 and 3, for a total of $169,506.56. Therefore, Mr. Relos made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Henthorn seconded the motion, which carried. AWARD BID — FIVE (5) MORE OR LESS 2015 OR NEWER 3/4 TON FOUR-WHEEL DRIVE PICK-UP TRUCKS (STREET DEPARTMENT CAPITAL LFASE PRINCIPAL AND INTEREST SOLID WASTE CAPITAL WATER WORKS CAPITAL LEASE PRINCIPAL& INTEREST) Mr. Jeffrey Hudak, Central Services, advised that on March 10, 2015, bids were received and opened for the above referenced vehicles. After reviewing those bids, Mr. Hudak recommended that the Board award the contract to the lowest responsive and responsible bidder Gates Chevy World, 636 West McKinley, Mishawaka, Indiana 46545, in the amount of $40,827.86 each for four (4) for the Base Bid plus Option Nos. 2 and 3 and S40,250.86 for one (1) for Waste Water for the Base Bid plus Option Nos. 1 and 3. Therefore, Mr. Relos made a motion that the REGULAR MEETING APRIL 14, 2015 109 recommendation be accepted and the bid be awarded as outlined above. Mr. Eleuthera seconded the motion, which carried. TABLE BID AWARD — DEMOLITION OF 87 MORE OR LESS, VACANT AND ABANDONED HOUSES —PROJECT NO 115-012 (LOSS RECOVERY FUND) Mr. Michael Carey, Engineering, requested the Board table this request at this time. Therefore, Mr. Pawlowski made a motion that the award of the bid be tabled. Mr. Relos seconded the motion, which carried. AWARD BID — IGNITION PARK INFRASTRUCTURE — PHASE 1C — PROJECT NO. 114- 063A (RIVER WEST DEVELOPMENT AREA I -IF) Mr. Corbitt Kerr, Engineering, advised the Board that on April 9, 2015, bids were received and opened for the above referenced project. After reviewing those bids, Mr. Kerr recommended that the Board award the contract to the lowest responsive and responsible bidder Walsh & Kelly, Inc. 24358 State Road 23, South Bend, Indiana, in the amount of $3,651,618.51 with Alternates B, D, and E. Therefore, Mr. Relos made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Henthoru seconded the motion, which carried. REJECT PROPOSALS — EQUIPMENT PURCHASE FOR NOIRE DAME TURBO AT IGNITION PARK, CLOSED CIRCUIT EVAPORATIVE COOLERS — PROJECT NO. 114- 083D (RIVER WEST DFVELOPMENT ARFA TI, F� Mr. Michael Carey, Engineering, advised the Board that on April 9, 2015, two (2) proposals were received and opened for the above referenced project. After reviewing those proposals, Mr. Carey recommended that the Board reject both of the proposals due to neither vendor meeting the specifications regarding the minimum performance requirements. Therefore, Mr. Gilot made a motion that the recommendation be accepted and the proposals be rejected as non -responsive to the bid specifications. Mr. Relos seconded the motion, which carried. APPROVE CHANGE ORDER NO. 1 — DEMOLITION OF 118 MORE OR LESS VACANT & ABANDONED HOMES —PROJECT NO I t4-073C (LOSS RECOVERY) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. I on behalf of Torok Excavating, 825 Fellows Street, South Bend, Indiana 46601, indicating the Contract amount be increased by $15,160 for anew Contract sum in the amount of $444,151. Upon a motion made by Mr. Henthoru, seconded by Mr. Relos and carried, the Change Order was approved APPROVE CHANGE ORDER NO. 1 —DEMOLITION OF 118 MORE OR LESS VACANT & ABANDONED HOMES — PROJECT NO 114-073A (LOSS RFCOVERYI Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted. Change Order No. 1 on behalf of Selge Construction, 2833 South I la' Street, Niles, Michigan 49120, indicating the Contract amount be decreased by $34,669 for a new Contract sum in the amount of $396,094. Upon a motion made by Mr. Relos, seconded by Mr. Henthoru and carried, the Change Order was approved APPROVE AMENDED CHANGE ORDERS NOS. 1 AND 2 — SOUTHWOOD SEWER PROJECT —PROJECT NO 112-042 (2011 SEWER BOND) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted amended Change Orders Nos. 1 and No. 2 on behalf of Walsh & Kelly Construction, Inc., 24358 State Road 23, South Bend, Indiana 46614, indicating the Contract amount be increased by $120,000.00 for Change Order No. I for an amended contract amount of $2,071,843.55 and decreased in the amount of $62,982.06 for an amended Contract sum in the amount of S2,008,861.49. Mr. Villa explained the previous two (2) Change Orders were submitted based on a local preference bid amount, not the actual contract amount awarded. He noted the Change Order amounts were correct, he just needed to correct the total contract amounts for the record. Upon a motion made by Mr. Gilot, seconded by Mr. Henthom and carried, the amended Change Orders were approved as noted. APPROVE CHANGE ORDER NO I (FINAL) AND PROJECT COMPLETION AFFIDAVIT WEST WASHINCTON STREET LIGHTS — PROJECT NO. 114-044 COIT Mr. Gilot advised that Mr. Toy Villa, Engineering has submitted Change Order No. 1 (Final) on behalf of Michian Contracting, Inc., P.O. Box 929, Plymouth, Indiana 46563, indicating the contract amount be increased by $8,789.10 for a new contract sum, including this Change Order, of $78,684.10. Additionally submitted was the Project Completion Affidavit indicating this new final cost of $78,684.10. Upon a motion made by Mr. Relos, seconded by Mr. Henthom and carried, Change Order No. 1 (Final) and the Project Completion Affidavit were approved. REGULAR MEETING APRIL 14.2015 110 TABLE CHANGE ORDER NO. 2 (FINAL) AND PROJECT COMPLETION AFFIDAVIT — 2014 CURB AND SIDEWALK REPLACEMENT PROGRAM —PROJECT NO 114-013 (MVHI Mr. Gilot advised that Mr. Eric Horvath, Director of Public Works, has requested that this Change Order No. 2 (Final) and Completion Affidavit be tabled at this time. Upon a motion made by Mr. Relos, seconded by Mr. Henthom and carried, Change Order No. 2 (Final) and the Project Completion Affidavit were tabled. APPROVAL OF REOUEST TO ADVERTISE FOR THE. RECEIPT OF BIDS — REMOVAL OF — LEAD -BASED PAINT AT IVY TOWER, PHASE II — PROJECT NO. 115-030 (RIVER WEST DEVELOPMENT AREA TIF) In a memorandum to the Board, Mr. Michael Carey, Engineering, requested permission to advertise for the receipt of bids for the above referenced project. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Henthom and carried, the above request was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS — HOTEL LASALLE RENOVATIONS — PROJECT NO. 115-033 (RIVER WEST DEVELOPMENT AREA TIF) In a memorandum to the Board, Mr. Michael Carey, Engineering, requested permission to advertise for the receipt of bids for the above referenced project. Upon a motion made by Mr. Gilot, seconded by Mr. Henthom and carried, the above request to advertise was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS — EQUIPMENT PURCHASE FOR NELLO CORPORATION PHASE B — PROJECT NO. 115-037 (RIVER WEST DEVELOPMENT TIT) In a memorandum to the Board, Mr. Michael Carey, Engineering, requested permission to advertise for the receipt of bids for the above referenced project. Upon a motion made by Mr. Gilot, seconded by Mr. Henthom and carried, the above request to advertise was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS — IN TEK SEWER _ LINE RIGHT-OF-WAY CLEANING — PROJECT NO 114-070 (SEWER OPERATIONS AND MAINTENANCE) In a memorandum to the Board, Mr. Patrick Henthom, Engineering, requested permission to advertise for the receipt of bids for the above referenced project. Upon a motion made by Mr. Gilot, seconded by Mr. Henthom and carried, the above request to advertise was. approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS — 2015 SEWER REHABILITATION - PROJECT NO 115-002 (SEWER OPERATIONS AND MAINTENANCE) In a memorandum to the Board, Mr. Patrick Henthorn, Engineering, requested permission to advertise for the receipt of bids for the above referenced project. Upon a motion made by Mr. Gilot, seconded by Mr. Henthorn and carried, the above request to advertise was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS FOR SALE OF ABANDONED VEHICLES (CODE ENFORCEMENT) In a memorandum to the Board, Kathy Eli, Code Enforcement, requested permission to advertise for the receipt of bids for the above referenced vehicles. Upon a motion made by Mr. Gilot, seconded by Mr. Henthorn and carried, the above request to advertise was approved. ADOPT RESOLUTION NO. 15-2015 — A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS FOR THE TRANSFER OF VARIOUS EQUIPMENT MACHINERY AND COMPUTERS FROM THE SOUTH BEND FIRE DEPARTMENT TO TIIE SOUTH BEND FIRE DEPARTMENT EMS — Upon a motion made by Mr. Relos, seconded by Mr, Henthom and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO.15-2015 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS FOR THE TRANSFER OF VARIOUS EQUIPMENT, MACHINERY, AND COMPUTERS FROM TILE SOUTH BEND FIRE DEPARTMENT TO THE SOLTH BEND FIRE DEPARTMENT EMS REGULAR MEETING APRIL 14, 2015 ill WHEREAS, I.C. 36-1-11-8 governs the exchange of property by the City with another governmental entity; and WHEREAS, the City of South Bend Fire Department owns the attached list of equipment, machinery, and computers; and WHEREAS, the City of South Bend Fire Department Emergency Management System (EMS) has now been designated as an enterprise for the purposes of fiscal reporting; and WHEREAS, the attached list of items are to be used by the South Bend Fire Department EMS; and WHEREAS, the City of South Bend Fire Department EMS seeks the transfer by the South Bend Fire Department to it of said equipment, machinery, and computers; and WHEREAS, it is the desire of the South Bend Fire Department to transfer said equipment, machinery, and computers to the City of South Bend Fire Department EMS Division. NOW THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend the transfer to the South Bend Fire Department EMS of the attached list of equipment, machinery, and computers as indicated. ADOPTED this 14th day of April, 2015, CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Gary A. Gilot s/ David P. Relos s/ Patrick M. Henthom s/ Brian Pawlowski ATTEST: s/Linda M. Martin, Clerk ADOPT RESOLUTION NO. 16-2015 — A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY Upon a motion made by Mr. Relos, seconded by Mr. Henthom and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 16-20 5 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY WHEREAS, it has been determined by the Board of Public Works that the following Property is unfit for the purpose for which it was intended and is no longer needed by the City of South Bend: THREE (3) NITRIFICATION TOWERS AT CITY OF SOUTH BEND WASTEWATER TREATMENT PLANT WHEREAS, Indiana Code 5-22-21-6(4)(B) permits and establishes procedure for disposal of personal property which is considered worthless, has no market value, or if the value of the property is less than the estimated costs of the sale and transportation of the property. This equipment is no longer needed by the City. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that the items listed above are considered worthless, has no market value, or if the value of the property is less than the estimated costs of the sale and transportation of the property . This equipment is no longer needed by the City. REGULAR MEETING APRIL 14, 2015 112 BE IT FURTHER RESOLVED that said items may be transferred or sold at public auction or private sale, without advertising. However, if the property is deemed worthless, such may be demolished or junked. ADOPTED this 14th day of April, 2015. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Gary A. Gilot s/ David P. Relos s/ Patrick M. Henthom s/ Brian Pawlowski ATTEST: s/Linda M. Martin, Clerk ADOPT RESOLUTION NO. 17-2015 — A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY Upon a motion made by Mr. Relos, seconded by Mr. Henthorn and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 17-2015 RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY WHEREAS, it has been determined by the Board of Public Works that the following property is unfit for the purpose for which it was intended and is no longer needed by the City of South Bend: 1995 CHEVROLET PICK-UP TRUCK V IN #1 GCGK24K 1 SE 111825 WHEREAS, Indiana Code 5-22-22-1 permits and establishes procedures for disposal of personal property which is unfit for the purpose for which it was intended and which is no longer needed by the City in order to dispose of the City's surplus personal property if the property to be sold is one (1) item with an estimated total value of $1,000 or less, or is more than one (1) item with an estimated value of $5,000 or less; and WHEREAS, Indiana Code 5-22-22-1 states that said items may be transferred or sold at public auction or private sale, without advertising. However, if the property is deemed worthless, such maybe demolished or junked. THEREFORE, the Board of Public Works hereby authorizes and directs the Director of Public Works to enter into and execute any and all documents to facilitate the transfer, sale, or disposal of said property on behalf of the Board. ADOPTED this 14" day of APRIL 2015, CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Gary A. Gilot s/ David P. Relos s/ Patrick M. Henthorn — s/ Brian Pawlowski ATTEST: s/Linda M. Martin, Clerk ADOPT RESOLUTION NO. 18-2015 — A RESOLUTION OF THE BOARD OF PUBLIC WORKS FOR THE CITY OF SOUTH BEND INDIANA AUTHORIZING THE APPROVAL AND SIGNATURE OF THE ENERGY SAVINGS AGREEMENT WITH AMERESCO INC. THE INSTALLMENT PAYMENT CONTRACT WITH BANC OF AMERICA LEASING & CAPITAL. LLC AND DOCUMENTS RELATED THERETO REGULAR MEETING APRIL 14, 2015 113 Upon a motion made by Mr. Relos, seconded by Mr. Henthorn and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 18-2015 A RESOLUTION OF THE BOARD OF PUBLIC WORKS FOR THE CITY OF SOUTH BEND, INDIANA AUTHORIZING THE APPROVAL AND SIGNATURE OF THE ENERGY SAVINGS AGREEMENT WITH AMERESCO, INC., THE INSTALLMENT PAYMENT CONTRACT WITH BANC OF AMERICA LEASING & CAPITAL, LLC AND DOCUMENTS RELATED THERETO WHEREAS, the City of South Bend Board of Public Works ("Board") is the contracting body for the City of South Bend, Indiana ("City") and the Board has the authority to design, construct and execute the construction of certain public improvements pursuant to Indiana Code § 36-9-6; and WHEREAS, in compliance with the requirements of Indiana law including, but not limited to IC 36-1-12.5, and upon the powers granted to it by the City of South Bend Common Council ("Common Council") acting through Resolution No. 4382-14, the Board negotiated an Energy Savings Agreement ("Agreement") with Ameresco, Inc. attached as Exhibit I and incorporated herein; WHEREAS, the Board formally ratified the Agreement by way of Resolution No. 08-2015 pursuant to the approval of funding at a later date; WHEREAS, in conjunction with the responsibilities and powers granted to it by the Common Council through Resolution No. 438244, the Board also negotiated an Installment Payment Contract ("IP Contract") to secure funding for the Agreement with Banc of America Leasing & Capital LLC or its affiliates (collectively "Lender") substantially in the form attached hereto as Exhibit 2 and incorporated herein; WHEREAS, the Board is now asked to ratify and approve the IP Contract as substantially negotiated as of April 14, 2015; WHEREAS, the Board further desires to expressly authorize certain representatives to execute any and all such documents as may be necessary or proper to finalize and close on the ratified agreements with Ameresco, Inc. and Lender, including, but not limited to, the Agreement and the IP Contract; WHEREAS, the Council through Ordinance No. 17-15 attached hereto as Exhibit 3 (the "Council Ordinance") has approved the Agreement, the IP Contract and other documents related thereto and the transactions contemplated; and WHEREAS, time is of the essence in this matter. NOW, THEREFORE, BE IT RESOLVED by thc City of South Bend Board of Public Works as follows: 1. All of the provisions of the Council Ordinance are incorporated herein by reference and are hereby approved as a part of this resolution. 2. The IP Contract substantially in the form and substance submitted as of this meeting with Banc of America Leasing & Capital, LLC or its affiliates is hereby ratified and approved. The signatories authorized by the Council Ordinance or this resolution are hereby authorized to execute the IP Contract in substantially the form herein, with such additions, deletions or modifications thereto as may be approved by the person or persons signing the IP Contract on behalf of the City, the execution thereof being the conclusive evidence of such approval. 2. Member Gary Gilot, in his capacity as President of the Board is hereby authorized to act on behalf of the Board in executing any documents to effect the intent of the Board in connection with the Energy Savings Agreement with Ameresco, Inc. or REGULAR MEETING APRIL 14, 2015 114 the IP Contract with Banc of America Leasing & Capital or its affiliates. 3. This Resolution shall be in full force and effect after its adoption by the City of South Bend Board of Public Works. ADOPTED at a meeting of the Board of Public Works of the City of South Bend, Indiana held on April 14, 2015, at 1308 County -City Building, 227 West Jefferson Boulevard, South Bend, Indiana 46601. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Gary A. Gilot s/ David P. Relos s/ Patrick M. Henthorn s/ Brian Pawlowski ATTEST: s/Linda M. Martin, Clerk APPROVAL OF AGRFF,MENTS/CONTRACTS/PROPOSAiS/ADDF,NDA The following Agreements/Contracts/Proposals,!Addenda were submitted to the Board for aomoval: Type Business Description Amount/ Motion/ Funding Second Amendment to Redevelopment Hill and Colfax Drainage (River Fast Relos/Henthom the Addendum Commission & Site improvement Development to the Master Project — Supplement Area TIF) Agency No.3 Agreement Amendment to Rcdcvclopment Ignition Park (River West Relos/Henthom the Addendum Commission Infrastructure, Phase 1 B, Development to the Master Supplement No. 3 Area TIF) Agency Agreement Professional 151 Source Bank Renewal. of Two Year Various Fees: Gilot/Relos Services Agreement for Various Based on Agreement Banking Fees; increase in Usage Renewal Checking Account Interest Rate Commercial Tyco Integrated Purchase of Currently $2,073 for Relos/Henthom Sales Security Leased. Equipment Agreement Burglm/Fire/Sprinkler Purchase and Alarm Equipment plus $102 per Maintenance Repair Month Services Service Fee for 36 Months (Central Services Repair and Maintenance Construction Redevelopment Rehabilitation of Hotel $171,000 Relos/Henthom Management Commission LaSalle (RWDA TIF) Agreement and RealAmerica Development LLC, RealAmerica Construction, LLC, The LaSalle Apartments, REGULAR MEETING APRIL 14, 2015 115 LLC, and RealAmerica Funding Corporation Professional Public Safety Firefighter's Annual Various: Per Relos/Henthom Services Medical Physicals Medical Agreement Service Performed (Fire Department Personnel Medical Confidentiality Indiana No Cost, Non -Disclosure Services) Relos/Henthom Agreement Department of Agreement for Tracking Revenue Tax Information Supplied by Department of Revenue related to Smart Streets Initiative Amendment to Abonmarche Twenty (20) Sidewalk NTE $43,800 Relos/Henthorn Professional Consultants, Easements for Western (Major Services Inc. Avenue Streetscape Moves) Agreement Design; Survey and Design of Adjacent Alley Improvements on North Side of Western Ave. between Camden St. and Liberty St. Professional Keramida Statistical Evaluation of $5,400 Relos/Henthom Services Groundwater at Organic (Wastewater Proposal Resources Lagoon No. 4 Operations & at 4340 Trade Drive Maintenance Joint Funding U.S. Geological Water Level Monitoring $2,600 Relos/Henthom Agreement Survey, U.S. (Water Works Department of Operations) the Interior Professional enFocus Summer Internship 524,464.40 Relos/Henthom Services Collaboration with (COII) Mr. Gilot Agreement enFoeus for the Office of Recused Innovation himself Professional Brian IT Consulting Services $25/Hour; Relos/Henthorn Services Donoghue NTE$17,500 Agreement through June 30,2015 Professional 'IYek10 IT Infrastructure Analysis (COIT) $7,500 Relos/IIenthom Services regarding Cloud (COIT) Agreement Environments and Best Cloud Vendor Determination Local Public INDOT Lincoln Primary: Safe $200,000 Relos/Henthom Agency Project Routes to Schools (80/20 Coordination Matching Contract Funds: $800,000 (80%) Federal; $200,000 (20%) Local) Local Public INDOT Perley Primary: Safe (LRSA) $182,000 Relos/flenthom A ency Pr ject Routes to Schools (80/20 REGULAR MEETING APRIL 14 2015 116 Coordination Matching Contract Funds: $728,000 (80%) Federal: $182,000 (20%) Local) (LRSA) Professional American Inspection Services for $99,920 Relos/Henthom Services Structurepoint, Ignition Park, Phase 1C, (River West Agreement Inc. and Oversight of Ignition Development Park, Phase 1 C, and Area TIF) Bartlett Street Relocation and Memorial Hospital Parking Lot Professional Earth Inspection Services for $3,096 Relos/Henthorn Services Explorations Ignition Park, Phase IC — (River West Agreement Basin Development Area TIF) Professional Neighborhood Support for NRC $25,000, Relos/Ilenthorn Services Resources & Programs and Services April 1, 2015 Agreement Technical related to Neighborhood - March 31, Services Leadership 2016 Corporation, (EDIT) hie. Professional Rebuilding Housing Rehabilitation $10,500 Relos/Henthom Services Together Program For Elderly, (EDIT) Agreement Disabled and Other Low and Moderate Income Residents Right -of -Way _ INDOT Grant of Entry on Right- N/A Relos/Henthorn Permit of -Way for City of South Bend for Construction of Notre Dame Boathouse APPROVAL OF PERMIT AND LICENSE APPLICATIONS The following permit and license application were presented for annrnval- Applicant Description Date/Time Location Motion Carried Al Sabin III Residential May 16, 2015; Lebanon Street from Relos Henthom Block Party 10:00 a.m. to Indiana Avenue to 3:00 .m. Broadwa St. The Music Village Non- June 28, 2015; Washington Street Gilot/Relos; Residential 8:00 am. to from Main Street to Subject to Block Party;J" 6:00 p.m. Michigan Street Notification to Annual TCU Credit Birthday Union, Caf6 Party/Outdoor Navarre, Music Festival Subway, and Alex' Shoe Hospital and One (1) Uniformed Officer present Meredith Non- Tune 14, 2015; LaSalle Street from Tabled Dalenburg Residential 4:00 &m. to Eddy Street to Hill Relos/Henthom Block Party; 11:00 P.M. Street Further Slide the City Communication of South Bend and Coordination needed Community Non- May 5, 201 % on R. Hunt Plaza Relos/Henthorn REGULAR MEETING APRIL 14 2015 117 Foundation of St. Residential 7:00 a.m. to (Morris Drive in front Joseph County, Block Party; 7:00 p.m. (South Michigan) Inc. Give Local St. Joseph County City of South Non- May 20, —May Jefferson Boulevard, Relos/Henthorn Bend/Downtown Residential 25, 2015 St. Joseph Street to South Bend Block Party; St. Louis Boulevard; SB 150 St. Louis Boulevard, Birthday Jefferson Blvd. to Celebration Wayne St.; and Niles Avenue, Jefferson Boulevard to 4'" Annual 420 Non - April 18, 2015; W'ashin on Street Review Previous Gilot/Hcnthorn Jam Fest Residential 11:00 a.m. to Approval Subject to Approved Block Party: 10:00 p.m. Uniform Police Subject to No 4" Annual 420 Security Alcohol Served Jam Fest or Carried Outside of Bar and Notification to Police of Approval VenkataS. Procession; August15, From the Doubletree Restrictions Relos/Henthorn Musunum/Manjula Wedding Banat 2015; 1 t:30 Hotel Entrance on Musunum a.m. to 12:30 Washington Street to p.m. the Morns Performing Arts Center S-O-S, Family Procession; April 23, 2015; From the St. Joseph Relos/Henthom Justice Center of 'rake Back the 6:45 p.m. to County Courthouse St. Joseph County Night 8:30 p.m. on Main Street to the WNIT Building National MS Procession; May 2, 2015, From IUSB to Relos/Henthorn Society Walk MS: 7:00 a.m. to ironwood Drive along Michiana 2015 12:00 p.m. Northside Boulevard and back to Cam us. St. Joseph County Procession; 4- July 4, 2015; Lafayette Blvd. @ Henthorn/Relos 4II Fair H Fair 6:00 a.m. to Four Winds Field, Parade/Salutc 12:00 p.m. North to Colfax Ave., to 150a' West to Williams St., Anniversary of South to the Stadium South Bend Fraternal Order of Procession: August 1, South Bend Police Relos/Henthom Police No. 36 Fallen Officer 2015; 12:00 Station to FOP No. 36 Scholarship p.m. to 5:00 Lodge Grounds on Ride p.m. SR 23 Episcopal License Monday 117 N. Lafayette Relos/Henthom Cathedral of St. Renewal: through Friday; Blvd. James Public Parking 7:00 a.m. to Facility 6:00 p.m. LePeep of South Sidewalk Cafe Saturday and 127 S. Michigan PawlowskilRelos Bend, Inc. Sunday, 7:00 Street Most Maintain a.m.-2:00 p.m.; 5' Clear Monday Pedestrian Path through Friday, 6:30 a.m.-2:00 p.m. Cafe Navarre Sidewalk Caf6 Saturday, 4:00 101 N. Michigan Pawlowski/Relos p.m.-12:00 Street Must Maintain a.m.; Sunday, 5' Clear 4:00 .m: Pedestrian Path REGULAR MEETING APRIL 14, 2015 119 10:00 p.m.; Monday through Thursday, 11:00 a.m: 11:00 p.m., Friday, 11:00 a.m.-12:00 a.m. Fiddler's Hearth Sidewalk Cafe Sunday, 11:00 127 N. Main Street Pawlowski/Relos a.m.-9:00 p.m.; Monday - Tuesday, 11:00 a.m.-11:00 p.m.; Wednesday - Thursday, 11:00 a.m: 12:00 a.m.; Friday - Saturday, 11:00 a.m.- 1:00 a.m. Wooehi Japanese Sidewalk Cafc Sunday 123 W. Washington Pawlowski/Relos Fusion & Bar through Street Saturday, 10:00 am.- 10:00 P.M. South Bend Brew Sidewalk Cafe Sunday, 10:00 216 S. Michigan Pawlowski/Relos Werks a.m.-8:00 p.m.; Street Monday, 5:00 P.M.-10:00 p.m. -Tuesday through Thursday, 11:00 a.m.- 10:00 p.m.; Friday, 11:00 a.m.-12:00 a.m.; Saturday, 12:00 p.m.- 12:00 a.m. The Creperie Sidewalk Cafe Sunday, 7:00 121 S. Niles Street na IOWski/Relos a.m.-7:00 p.m.; Must Maintain Monday 5' Clear through Pedestrian Path Saturday, 7:00 a.m.-9:00 P.M. Brnno's Pizza Sidewalk Cafe Sunday 131 S. Michigan Pawlowski/Relos through Street Saturday, 10:30 a.m. - 9:00 P.M. Chicory Cafe Sidewalk Cafe Sunday, 9:00 105 East Jefferson Pawlowski/Relos a.m.-6:00 Boulevard Subject to New p.m., Monday Map; Must through Maintain 5' Thursday, 6:30 Clear Pedestrian a.m. - 10:00 Path from Fence p.m.; Friday, to Street 6:30 a.m.- 12:a.m.; and REGULAR MEETING APRIL 14.2015 119 Saturday, 8:00 a.m. — 12:00 a.m 'Mr. Paul Meyer, South Bend Medical Clinic, informed the Board that this event was moved �.. �—.—y '� avnnu rnocKmg me entrance to the'Nouth Bend Clinic, but the Clinic is also open on Sunday the same hours as Saturday. Mr. Meyer noted the Bike the Bend. Event is the same day, so any alternate routes into the clinic will also be blocked. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr, Relos, seconded by Mr. Henthom and carried, the following traffic control devices were approved: NEW INSTALLATION: Handicapped Accessible Parking Space Sign LOCATION: 1511 Fisher Street 1336 Dunham Street 2514 Prast Boulevard REMARKS: All criteria has been met. LOCATION: 1004 Johnson Street REMARKS: Space will be located on the opposite (West) side of street as near as possible to requestor's home as there is no parking on East side of street. Space is subject to the location of potential future driveway. APPROVE. TRAFFIC CONTROL DEVICE Upon. a motion made by Mr. Henthom, seconded by Mr. Relos and carried, the following traffic control device was approved: TEMPORARY CLOSURE: The Crossing Educational Center of South Bend LOCATION/DATE: Lafayette St. between South St. and Bronson St. REMARKS: SB 150 Community Beautification Project to Beautify and Stabilize the Former Studebaker/Oliver Campus between Western Avenue, Chapin Street, Sample Street, and Michigan Street, APPROVE WASTEWATER DISCHARGE PER 41T(S)RENEWALS In a Memorandum to the Board, Ms. Kim Thompson, Division of Environmental Services, submitted the following Wastewater Discharge Permit(s) for renewal and recommended approval: Honeywell International, Inc., 3502 S. Westmoor Street, South Bend, IN 46628 Linde, LLC, 3809 Calvert Street, South Bend, IN 46613 There being no further discussion, upon a motion made by Mr. Gilot; seconded by Mr. Henthorn and carried, the permit renewals were approved. RATIFY APPROVAL AND/OR RELEASE CONTRACTOR AND EXCAVATION BONDS Mr. Anthony Molnar, Division of Engineering, recommended that the following Contractor and Excavation Bonds be ratified pursuant to Resolution 100-2000 and/or released as follows: Basinese Bond Type Approved/ Effective Date R Casteel Construction Co oration eleased Contractor Released April 17, 2015 Tony Lee Bevins (All Around Rehab Contractor A roved Aril 1, 2015 Mr. Relos made a motion that the Bonds approval and/or release as outlined above be ratified. Mr. Henthom seconded the motion, which carried. APPROVE CLAIMS Mr. Relos stated that a request to pay the following claims in the amounts indicated has been received by the Board; each claim is fully supported by an invoice; the person receiving the goods or services has approved the claims; and the claims have been filed with the City Fiscal Officer and certified for accuracy �.arneI Amount of Claim Date City of South Bend $4,815,132.46 f 04/tn/�ni� REGULAR MEETING APRIL 14, 2015 120 Name Amount of Claim Date CiryofSouth Bend $1,385,117.05 04/14/20151 St. Joseph County HousingConsortium $40 U .24 03/3 U2015 Therefore, Mr. Relos made a motion that after review of the expenditures, the claims be approved as submitted. Mr. Henthom seconded the motion, which carried. PRIVILEGE OF THE FLOOR Mr. Jeff Wells, HRP Construction, questioned the tabling of the award of the Demolition of Eighty -Seven (87) More or Less, Vacant and Abandoned Homes, noting he was the low bidder on — Division A and B and he was aware there was some confusion with one of the forms, but he has since clarified this in writing. A representative Item Tele-Rad asked that the person responsible for putting together the bid specs for the mobile and portable two-way radios be informed the specs were convoluted and there were unclear issues affecting the bottom line. IIe noted he consulted for two (2) weeks with professionals on filling out his bid and added there are so many variables, there is no clear bottom line amount. He added the award could affect the bottom line by as much as 550,000. Mr. Gilot stated they will ask the review team to evaluate the specs and clarify. Mr. Gilot thanked Mr. Patrick Henthom for his years of service on the Board and noted this will be his last regular meeting, he is leaving the City to take another position with EmNet, a local company the City does business with. Mr. Gilot noted it is good to retain his talent in the community. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Gilot, seconded by Mr. Pawlowski and carried, the meeting adjourned at 11:05 a.m. BOARD OF PUBLIC WO KS Gary A. Gilot, President Brian J. Pawlowski, Member ATT6EST: ' -rinda M. Martin, Clerk