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HomeMy WebLinkAbout04/09/2015 Agenda ReviewAGENDA REVIEW SESSION APRIL 9.2015 95 The Agenda Review Session of the Board of Public Works was convened at 10:33 a.m. on April 9, 2015, by Board President Gary A. Gilot with Board Members David Relos, Patrick Henthom, and Brian Pawlowski present. Board Member Kathryn Roos was absent. Also present was Attorney Michael Schmidt. Board of Public Works Clerk, Linda Martin, presented the Board with a proposed agenda of items presented by the public and by City Staff. OPENING OF BIDS — IGNITION PARK INFRASTRUCTURE — PHASE IC — PROJECT NO. 114-063) RIVER WEST DEVELOPMENT AREA This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News, which were found to be sufficient. Attotncy Michael Schmidt stated he wanted to get the right dollar amounts in the record, but there are some unique features with this bid and no engineers available to question. He stated he would read what he could and the bids would need further review. Mr. Sclunidt noted the Indiana Local Preference form was included with the specifications but it is not applicable to Public Works projects. The following bids were opened and publicly read: MAJORITY BUII,DERS, INC 62900 US 31 South South Bend, IN 46614 Bid was signed by: Rick Slagle, President Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five percent (5%) Bid Bond was submitted. Division A, Base Bid No Bid Division B, Base Bid $ 784,591.97 Base Bid Less Credits A, B, C $ 768,900.13 Division B, Alternate A $ 66,246.50 Division B, Alternate B $ 61,452.50 RIETH-RILEY CONSTRUCTION CO. INC. 25200 State Road 23 South Bend, IN 46614 Bid was signed by: Eugene E. Yarkie, VP Operations Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of united States Steel Products or Foundry Products was submitted. Five percent (5%) Bid Bond was submitted. ma Division A Base Bid $3,616,859,65 Base Bid Less Credits A, B, C $3,596,859.65 Alternate B: $ 47,095.30 AlternateC: $ 24,129.00 AlternateD: $ 13,125.40 Ahemate E: $ 15,800.00 Alternate L: $ 22,540.00 Alternate M $ 60,230.00 Division B Base Bid: $ 9 8 99,14159 Alternate A, $ 01,545.00 Alternate B: 1 $ 99,079.00 AGENDA REVIEW SESSION APRIL 9, 2015 96 HRP CONSTRUCTION. INC. 5777 Cleveland Road, P. O. Box 266 South Bend, IN 46624 Bid was signed by: Paul J. Fallon, President Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United Slates Steel Products or — Foundry Products was submitted. Five percent (5%) Bid Bond was submitted. ME Division A Base Bid: $3,923,084.21 Base Bid Less Credits $3,883,084.21 Alternate B: $ 54,702.50 Alternate C: $ 14,281.00 Alternate D: $ 18,810.00 Alternate E: $ 18,981.50 Alternate L: $ 13,435.60 Alternate M. $ 22,735.00 Division B Base Bid: $ 1,071,863.31 Base Bid Less Credits $ 1,031,863.31 Alternate A: $ 57,450.00 Alternate B: $ 112,286.69 WALSH & KELLY, INC. 24358 State Road 23 South Bend, IN 46614 Bid was signed by: Dustin Hilary, Area Manager Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five percent (5%) Bid Bond was submitted. Division A Base Bid $3,585,721.21 Base Bid Less Credits A, B, C S3,565,721.21 Altemate B $ 44,680.30 Altemate C S 18,630.00 Alternate D S 8,367.00 Alternate E S 12,850.00 Alternate L S 13,250.00 Alternate M S 15,505,00 Division B Base Bid $ 846,819.25 Base Bid Less Credits A. B, C _ $ 846,819.25 Alternate A $ 66,962.50 Altemate B $ 112,186.84 SELGE CONSTRUCTION CO.. INC. 2833 S. 7 a' Street Niles, MI 49120 Bid was signed by: Mary Selge, President Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination AGENDA REVIEW SESSION APRIL 9, 2015 97 Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five percent (5%) Bid Bond was submitted. ME Division A Base Bid $4,338 418.22 Alternate B $ 66,612.95 Alternate C $ 22,430.75 Alternate D $ 25,953. 55 Alternate E $ 27,845.00 Alternate L $ 5,000.00 Alternate M $ 30,760.00 Division B Base Bid: $ Alternate A: $ Alternate B: $ C & E EXCAVATING, INC 53767 CR 9 Elkhart, IN 46514 Bid was signed by: Thad Bessinger, Vice President Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five percent (5%) Bid Bond was submitted. BID: Division A Base Bid S NO BID Alternate B $ NO BID Alternate C $ NO BID Alternate D $ NO BID Alternate E $ NO BID Alternate L $ NO BID Alternate M $ NO BID Division B Base Bid $ 990,047.50 Banc Bid Less Credits A, B, C $ 970,246.54 Altemate A $ 55,425.00 Alternate B S 60 610.00 Attorney Michael Schmidt noted the bids would need further review by the review staff to confirm all documents were in order. Upon a motion made by Mr. Gilot, seconded by Mr. Relos and carried, the above bids were referred to Community Investment and Engineering for review and recommendation. OPENING OF BIDS — DEMOLITION OF 87 MORE OR LESS VACANT AND ABANDONED HOUSES —PROJECT NO 115-012 (LOSS RECOVERY FUND) This was the date set for receiving and opening of scaled bids for the above referenced project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News, which were found to be sufficient. The following bids were opened and publicly read: HRP CONSTRUCTION INC. 5777 Cleveland Road, P. O. Box 266 South Bend, IN 46624 Bid was signed by: Paul J. Fallon, President Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination AGENDA REVIEW SESSION APRIL 9.2015 98 Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five percent (5%) Bid Bond was submitted. ME DIVISION A $383,248.00 DIVISION B S415,091.00 DIVISION $495,306.00 DIVISION $339,125.00 INDIANA EARTH, INC. 10343 McKinley Hwy Osceola, IN 46561 Bid was signed by: Mark Osler, President Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five percent (5%) Bid Bond was submitted. ME DIVISION A NO BID DIVISION B $423,850.00 DIVISION C $454,350.00 DIVISION D NO BID RITSCHARD BROS., INC. 1204 W. Sample St. South Bend, IN 46619 Bid was signed by: Rochelle L. Dolniak, President Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five percent (5%) Bid Bond was submitted. DIVISION A NO BID DIVISION B NO BID DIVISION C $564,120.00 DIVISION D $453,993.00 TOROK EXCAVATING & DEMOLITION 823 S. Fellows South Bend, IN 46601 Bid was signed by: William A. Torok, President Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding —. Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five percent (5%) Bid Bond was submitted. M DIVISION A NO BID DIVISION B $400,000.00 DIVISION C NO BID DIVISION D I NO BID AGENDA REVIEW SESSION APRIi, 9, 2015 99 C & E EXCAVATING. INC 53767 CR 9 Elkhart, IN 46514 Bid was signed by: Ed Bessinger, President Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five percent (5%) Bid Bond was submitted. Ll"0 DIVISION A S472,335.00 DIVISION B NO BID DIVISION C NO BID DIVISION D $363,955.00 KENNEDY EXPRESSLINE, INC 4324 Ashard Dr. South Bend, IN 46628 Bid was signed by: Marcus Northern, Owner Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five percent (5%) Bid Bond was submitted. on DIVISION A D DIVISION B DDIVISION ZN C 05.50DIVISION D D SELGE CONSTRUCTION CO. INC. 2833 S. ]]T" Street Niles, MI 49120 Bid was signed by: Mark Weaver, Estimator Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five percent (5%) Bid Bond was submitted. LIM DIVISION A —DIVISION $351:995.00 B $421,850.00 DIVISION C $483,612.00 DIVISION $535,182.00 Attorney Schmidt noted each bidder provided square foot bids for asbestos removal. Upon a motion made by Mr. Gilot, seconded by Mr. Relos and carried, the above bids were referred to Community Investment for review and recommendation. (RIVER WEST DEVELOPMENT AREA) AGENDA REVIEW SESSION APRIL 9 2015 100 Mr. Gilot advised that this was the date set for the receiving and opening of scaled Proposals for the above referenced project. Mr. Gilot stated the proposals will be reviewed and scored based on a matrix system, by a review team. He explained the Board would read only the names of the companies submitting proposals into the record. The following names and addresses were read from the proposals submitted: VALIDATED CUSTOM SOLUTIONS 905 N. Capital Ave, Ste. 200 Indianapolis, IN 46201 Bid was signed by: AJ Wilkerson Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. BALTIMORE AIRCOIL COMPANY C/O SUNDQUIST COMPANY, LLC PO Box 50375 6330 E 75"' St., Ste. 302 Indianapolis, IN 46250 Bid was signed by: John McGlynn Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Attorney Schmidt stated the Board would need to authorize the Legal and Engineering Departments to negotiate with the vendor most reasonably likely to be awarded the proposal based on the scoring matrix. Upon a motion made by Mr. Gilot, seconded by Mr. Relos and carried, the above proposals were referred to Community Investment and Engineering to review and score the proposals with the University of Notre Dante signing off. Board members discussed the following item(s) from the agenda. - Professional Services Agreement — Neighborhood Resources & Technical Services Corporation Ms. Pam Meyer, Community Investment stated this agreement is funded through a grant and is related to neighborhood leadership. Mr. Gilot questioned if the group had changed their name. Ms. Meyer stated they did but this is the correct legal name. - Award Bids — Tandem Axle Dump Trucks Mr. Jeff Hudak, Central Services, stated the difference in price for these trucks is due to the difference in the beds, and the trade-in value received. He noted they received a lot more for the trade-in on the truck for the Sewer Department. - Commercial Sales Agreement — Tyco Integrated Security Attorney Michael Schmidt stated this agreement for the purchase of security/fire alarm equipment at Central Services is a great business deal and stated Tyco added a cost escalation clause to prevent excessive cost increases in the agreement as requested. - Professional Services Agreement — Keramida Mr. Al Greek, Environmental Services, stated there is a consent decree they are working on with IDEM so they need to be able to track what is going on with this well. He noted it is pretty technical and complicated and nobody has this knowledge at their plant. - - Confidentiality Agreement —Indiana Department of Revenue Mr. Brock Zeeb, Community Investment, stated this agreement is related to the smart streets initiative and is taxrelated and private information. He noted the Board agrees to not share information being used as it is non -releasable and not a public record. He stated they will probably track at least a five (5) year periodand will track tax records either by block or by road. - Professional Services Agreement— 1" Source Bank Ms. Jennifer Hockenhull, Administration and Finance, stated this is a two year agreement. She noted I" Source Bank raised the City's rates by pennies and increased the interest rate the City receives, offsetting the increase in fees. - Professional Services Agreement - Enfocus AGENDA REVIEW SESSION APRIL 9 2015 101 Mr. Gilot stated he is on the Board of EnFocus, but does not receive a salary or any benefit from being a member. He questioned if he should recuse himself from the vote. Attorney Schmidt stated if there is a quorum, he would ask that he abstain, and at the least disclose he doesn't receive any benefit for his services on the Board. Mr. Sani Garces, Mayor's Office, stated F,nFocus funds half of these summer internships and the City pays the other half. He noted the benefits of attracting high performers. Professional Services Agreement — Brian Donoghue Mr. Santi Garces stated this individual is a former IBM employee and is helping the City develop relationships with other global companies. - Professional Services Agreement— Trek10 Mr. Santi Garces stated this company is helping prepare the City for storage in the cloud by determining how to connect appropriately, adding it is better to be hosted in the cloud for any internet applications. He stated the first application will be GIS. Mr. Garces noted this is a local vendor. - Resolution Regarding the Guaranteed Energy Savings Contract for Century Center Ms. Therese Doran, Office of Sustainability, stated the Common Council will approve the above contract on April 13, 2015 and allocate the funding. At that time they will also authorize the Board of Works to act as their agent in regards to this contract. Attorney Michael Schmidt stated the Board has already taken action to authorize this agreement with Ameresco. This resolution is to facilitate the closing and authorizes one person, Mr. Gilot, to act on behalf of the Board in case changes are needed and decisions need to be made. He added Finance will review the installment contract. No other business came before the Board. Upon a motion by Mr. Gilot, seconded by Mr. Henthom and carried, the meeting adjourned at 12:05 p.m. BOARD OF PUBLIC WORKS Gary A. Uilot, President Brian J. Pawlowski, Member ATTEST: 'Linda M. Martin, Clerk REGULAR MEETING APRIL 14 2015 The Regular Meeting of the Board of Public Works was convened at 9:35 a.m. on April 14, 2015, by Board President Gary A. Gilot, with Board Members David Relos; Patrick Henthorn, and Brian Pawlowski present. Board Member Kathryn E. Roos was absent. Also present was Board Attorney Michael Schmidt. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Relos, seconded by Mr. Henthom and carried, the Minutes of the Agenda Review Session of the Board held on. March 19, 2015, Regular Meeting of March 24, 2015 and Claims Review of March 31 and April 7, 2015 were approved.