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Home My WebLink About042315 Agenda Review SessionCITY OF SOUTH BEND oI$0UTfJNl BOARD OF PUBLIC WORKS °` AGENDA REVIEW SESSION April 23, 2015 —10:30 a.m. 186 Location: 1308 County -City Building South Bend, Indiana 46601 AGENDA REVIEW SESSION 1. OPENING OF QUOTATIONS A. Walnut Grove Traffic Calming — Project No. 115 -008 1. Funding: LRSA (251.0608.431.42.96) REGULAR MEETING 1. REVIEW OF MINUTES A. Agenda Review: April 9, 2015; Regular Meeting: April 14, 2015; and Claims Review Meeting: April 21, 2015 2. OPENING OF BIDS A. Grit and Screenings Improvements — Project No. 114 -075 1. Funding: 2012 Sewer Bond (661.0630.415.42.06) B. Bartlett Street, Phase 1 & Memorial North Parking Lot — Projects No. 114 -032A and No. 114 -047 1. Funding: 2015 TIF Infrastructure Bond & Medical TIF 3. OPENING OF QUOTATIONS A. Inground Hoists Replacement 1. Funding: Central Services Capital (224.0605.419.43.10) 4. AWARD BIDS AND APPROVE CONTRACTS A. Ignition Park Infrastructure, Phase 1C — Project No. 114 -063 1. Company: Majority Builders, Inc. 2. Amount: $912,291.97; Base Bid plus Alternates A & B 3. Funding: RWDA TIF (324.1050.450.42.02) B. One (1) or More, 2015 or Newer, Tandem Axle Multi -Use Dump Truck 1. Company: Selking International 2. Amount: $170,603; Base Bid plus Option No. 1 3. Funding: Street Department Capital Lease and Principal (202.0607.431.37.11 &.12) C. One (1) or More, 2015 or Newer, 3/4 Ton Two -Wheel Drive Pick -Up Truck 1. Company: Gates Chevy World 2. Amount: $25,331 3. Funding: Water Works Capital (622.0640.415.43.02) D. One (1) or More, 2015 or Newer, LP Powered Lift Truck 1. Company: Hull Lift Truck 2. Amount: $30,291 3. Funding: Traffic and Lighting Capital Principal & Interest (202.0607.431.37.11 &.12) GARY A. GILOT DAVID P. RELOS KATHRYN E. RODS ELIZABETH A. MARADIK BRIAN J. PAWLOWSKI Page 1 CITY OF SOUTH BEND oI$0UTtlNl BOARD OF PUBLIC WORKS °` AGENDA REVIEW SESSION April 23, 2015 —10:30 a.m. 186 Location: 1308 County -City Building South Bend, Indiana 46601 E. Valves & Fire Hydrants Inventory 1. Company: Underground Pipe & Valve, Inc. 2. Amount: Unit Pricing per Bid 3. Funding: Water Works Operating (620.0640.606.23.62) F. Ductile Iron Pipe 1. Company: Underground Pipe & Valve, Inc. 2. Amount: Unit Pricing per Bid 3. Funding: Water Works Operating (620.0640.606.23.62) G. Madison St. and Marion St. One -Way to Two -Way Conversion — Project No. 114 -034 1. Company: Rieth -Riley Construction Co., Inc. 2. Amount: $577,190.05 (Base Bid plus Alternate 1) 3. Funding: 2015 TIF Infrastructure Bond 5. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND TITLE SHEET A. One (1) or More, 2015 or Newer, 3�/z Ton Utility Truck with Crane 1. Funding: Water Works Capital (622.0640.415.43.02) B. 2015 Street and Sewer Materials — Project No. 114 -041 Funding: LRSA, Motor Vehicle Highway, Sewage Operations & Maintenance, Sewer Insurance, and Water Works Operations (251.0608.431.23.02; 641.0621.792.22.24; 641.0621.792.23.02, .03, & .04; 641.0625.792.22.24 641.0625.792.23.04; 640.0620.811.23.04; 620.0640.606.23.30) C. 2015 Janitorial/Cleaning Supplies Funding: Various Departments Operations and Supplies 6. AGREEMENTS /CONTRACTS /PROPOSALS /ADDENDA A. Amendment to Professional Services Agreement — Abonmarche Consultants, Inc. 1. Description: Ignition Park Infrastructure, Phase 1 C — Project No. 114 -063 2. Amount: NTE $32,900 3. Funding: RWDA TIF (324.1050.450.42.03) B. Professional Services Agreement — Abonmarche Consultants, Inc. 1. Description: SR 23 Sidewalk Design between Locust Rd. and Prairie Ave. Apartments 2. Amount: NTE $29,200 3. Funding: Engineering Professional Services (202.0619.431.31.06) C. Amendment to Professional Services Agreement — Abonmarche Consultants, Inc. 1. Description: Additional Bid Procurement Services for Ignition Park Buildings 1 &2 2. Amount: NTE $2,500 3. Funding: RWDA TIF (324.1050.450.42.02) GARY A. GILOT DAVID P. RELOS KATHRYN E. RODS ELIZABETH A. MARADIK BRIAN J. PAWLOWSKI Page 2 CITY OF SOUTH BEND oI$0UTfJNl BOARD OF PUBLIC WORKS °` AGENDA REVIEW SESSION April 23, 2015 —10:30 a.m. 186 Location: 1308 County -City Building South Bend, Indiana 46601 D. Agreement — Ricoh USA, Inc. 1. Description: Copier for Animal Control 2. Amount: $5,261.50; $101.32 /month for 60 months, plus CPC Maintenance E. Amendment to Professional Services Agreement — CHA Consulting, Inc. 1. Description: East Bank Phase V Additional Survey and Design around The View Atrium Site — Project No. 114 -062 2. Amount: NTE $9,200 3. Funding: 2012 Sewer Bond (661.0621.415.42.05) F. Amendment to Master Agreement — CBCInnovis, Inc. 1. Description: Revised Schedule No. 1 for Master Agreement for Credit Report Services 2. Amount: $3,500 3. Funding: DCI Operating (211.1001.460.31.19) G. Professional Services Agreement — Civitas IT 1. Description: 2015 Computer Deployment 2. Amount: NTE $8,500 3. Funding: IT COIT (404.0672.415.23.25) H. Amendment to Master Lease Agreement — Hewlett Packard Financial Services Company 1. Description: 2015 Computer Deployment 2. Amount: $135,958.05 ($2,908.70 per month for 48 months) 3. Funding: Various Department's Principal and Interest I. Addendum to Professional Services Agreement — Accela, Inc. 1. Description: Increase in Address /Parcel/Owner Data Updates 2. Amount: No Additional Cost J. Professional Services Agreement — Geographic Technologies Group 1. Description: Architecture Assessment and Enterprise GIS Design 2. Amount: $29,500 3. Funding: (404.0672.415.31.06) K. Professional Services Agreement — EPOCH Architecture & Planning 1. Description: Design Services for Leighton Parking Garage and Wayne Street Parking Garage 2. Amount: $19,835 3. Funding: (601.0460.645.42.02; 601.0462.645.42.02; and 601.0464.645.42.02) (Main & Colfax Garage; Leighton Garage; Wayne Garage) L. Professional Services Agreement — McCormick Engineering, LLC 1. Description: Downtown Sewer Separation Study 2. Amount: NTE $33,000 3. Funding: TBD GARY A. GILOT DAVID P. RELOS KATHRYN E. RODS ELIZABETH A. MARADIK BRIAN J. PAWLOWSKI Page 3 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS oI$0UTtlNl °` AGENDA REVIEW SESSION April 23, 2015 —10:30 a.m. 186 Location: 1308 County -City Building South Bend, Indiana 46601 M. Collaboration Agreement — Downtown South Bend and Chamber of Commerce of St. Joseph County Foundation, Inc. 1. Description: No Cost Collaboration Agreement for SB150 Events N. Open Market Purchase - Equipment Purchase for Notre Dame Turbo at Ignition Park: Closed Circuit Coolers — TBD 1. Description: Proposals Rejected; Approval of Open Market Purchase 2. Funding: River West Development Area TIF (324.1050.460.42.07) 7. LICENSES AND PERMITS A. Block Party — Non - Residential 1. Applicant: Historic Preservation Commission a) Event: South Bend City Cemetery Heritage Tour Launch b) Location: Elm St. from W. Colfax Ave. to City Cemetery Gate c) Date /Time: May 9, 2015; 11:00 a.m. to 5:00 p.m. d) Favorable Recommendations; Notification to Resident's Required B. Processions 1. Applicant: Matthys Little League a) Event: Matthys Baseball Opening Day Children's Parade b) Date /Time: May 9, 2015; 9:00 a.m. to 10:20 p.m. c) See Police Comments 2. Applicant: Chet Waggoner Little League a) Event: Chet Waggoner Little League Opening Day Parade b) Date /Time: May 2, 2015; 7:00 a.m. to 9:00 a.m. c) See Police Comments 8. TRAFFIC CONTROL DEVICES A. New Installation - Handicapped Accessible Parking Space Sign 1. Locations: a) 829 Gladstone b) 2209 Leer St. c) 1434 East Donald St. d) 320 W. Navarre 2. All criteria has been met B. City of South Bend Stop Sign Informational Brochure and Request Form 9. RATIFY BONDS A. Contractor Bonds 1. Wasielewski & Son, Approved Effective April 9, 2015 2. Mitschelen & Associates, Approved Effective April 6, 2015 3. Daugherty Concrete, Approved Effective April 1, 2015 GARY A. GILOT DAVID P. RELOS KATHRYN E. RODS ELIZABETH A. MARADIK BRIAN J. PAWLOWSKI Page 4 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS oI$0UTfjNl °` AGENDA REVIEW SESSION April 23, 2015 —10:30 a.m. 186 Location: 1308 County -City Building South Bend, Indiana 46601 4. Thomas M. Tharp dba River Valley Concrete, Approved Effective April 10, 2015 10. CLAIMS 11. PRIVILEGE OF THE FLOOR 12. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible. GARY A. GILOT DAVID P. RELOS KATHRYN E. RODS ELIZABETH A. MARADIK BRIAN J. PAWLOWSKI Page 5