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Home My WebLink About12/08/08 Board of Public Works Regular Meeting BOARD OF PUBLIC WORKS MEETING Monday, December 8, 2008 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 1.PUBLIC HEARING A.New License - Transient Merchant 1.T.C. Tree Farms a)Purpose: Christmas Tree sales b)Location: 4331 South Michigan Street c)Dates: November 20 to December 20, 2008 2.REVIEW OF MINUTES A.Agenda Session: November 20, 2008 B.Regular Meeting: November 24, 2008 C.Claims Review Meeting: December 1, 2008 3.ELECTION OF 2009 BOARD OF PUBLIC WORKS PRESIDENT 4.OPENING OF BIDS A.One, More or Less, Organic Material Screener 1.Funding: Environmental Services Capital/Insurance Reimbursement 5.OPENING OF QUOTATIONS A.Paper Products Procurement – Project No. 108-090 1.Funding: Water Works 620 B.Trash Dumpster Service for Various City Departments 1.Funding: Departmental Budgets 6.CHANGE ORDER A.Radio Telemetry Project – Project No. 107-096 1.Company: Trans Tech Electric 2.Change Order No.: 1 3.Increase Amount: $104,700.00 4.Percent of Increase: 28.4% 5.New Contract Amount: $472,700.00 6.Funding: Water/Wastewater Capital 7.PROJECT COMPLETION AFFIDAVITS A.Yard Lamppost Program 2008 – Project No. 108-024 1.Company: Bancroft Electric, Inc. 2.Final Contract Amount: $15,600.00 3.Funding: General B.Leighton Plaza Parking Garage Membrane Sealant - Project No. 107-104 1.Company: Slatile Roofing & Restoration, Inc. 2.Final Contract Amount: $109,300.00 BOARD OF PUBLIC WORKS MEETING Monday, December 8, 2008 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 3.Funding: EDIT 8.REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND TITLE SHEET A.Primary Scum and Final Clarifier Numbers 6 & 7 Gate Improvements - Project No. 108-086 1.Funding: Sewer Bond 2.Title Sheet 9.RESOLUTIONS A. A Resolution of the City of South Bend, Indiana Board of Public Works On Disposal of Unfit and/or Obsolete Property 1.No. 87-2008 - Police Department Riot Helmets 2.No. 88-2008 - Police Department JOBO 2300 Film Processor 10.AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A.Construction Contract – Herrman & Goetz - RATIFY 1.Service: Century Center Chiller Replacement – Project No. 108-085 2.Amount: $593,400.00 3.Funding: Bond Issue B.Grant of Easement - Mary Reineke 1.Service: Easement for placement of new storm sewer for Miami/Ridgedale Drainage Improvements - Project No. 108-007 2.Amount: $530.00 3.Funding: 2007 Sewer Bond C.Proposal - The Troyer Group, Inc. 1.Service: Southern View Drive Culvert Replacement - Project No. 109-008 2.Amount: $9,873.00 3.Funding: Sewer Bond D.Contract Extension - Underground Pipe and Valve 1.Service: Extension of 2007/2008 Contract pricing for Ductile Iron Pipe through November 10, 2009 2.Amount: Unit Prices 3.Funding: Water Works Capital E.Agreement - Near Northwest Neighborhood, Inc. 1.Service: Property Acquisition/Demo/Redevelopment related to Portage Avenue Commercial Corridor 2.Amount: $50,000.00 3.Funding: COIT Commercial Corridor F.Agreement - Urban Enterprise Association of South Bend, Inc. 1.Service: Staff services for 2009 in which UEA pays City/CED 2.Amount: $85,000.00 to City BOARD OF PUBLIC WORKS MEETING Monday, December 8, 2008 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 G.Professional Services Agreement - DLZ 1.Service: Oliver Plow Basin Expansion and Chapin Street Storm Sewer Extension - Project No. 109-012 2.Amount: First Phase, NTE $148,100.00 3.Funding: 2007B Sewer Bond/Section 108 Loan H.Professional Services Agreement - Development Strategies Group 1.Service: Design of Regional Public Safety Training Tower - Project No. 109-011 2.Amount: $19,801.72 3.Funding: EMS Capital I.Proposal - Landmark Environmental 1.Service: Gas reporting for Fredrickson Park 2.Amount: $1,980.00 3.Funding: TBD 11.RECOMMENDATIONS A.Procession – Candlewalk 2008 1.Sponsor: Chapin Park Neighborhood Association 2.Location: 800 Block Park Ave. north to Riverside, west on 900 block Riverside, south on 800 block Forest, ending going east on 400 block Manitou. 3.Date/Time: December 17, 2008 from 6:00 p.m. to 8:00 p.m. 4.Favorable Recommendations B.Procession – St. Margaret's House Winter Walk 2009 1.Sponsor: St. Margaret's House 2.Location: 117 North Lafayette north to LaSalle, east to Main, south to Western, west to Lafayette, north on Lafayette, return to beginning. 3.Date/Time: February 22, 2009 from 1:30 p.m. to 4:30 p.m. 4.Favorable Recommendations 12.TRAFFIC CONTROL DEVICES A.Renewal – Paid Handicapped Accessible Parking Space Sign 1.Applicant: Thomas Stewart a)Location: East side of Lafayette, north of Jefferson Blvd., third space from corner b)Permit No. 011 c)All criteria has been met B.New Installation - No Parking 1.Location: North side of Western Avenue from Kosciuszko to Olive 13.SAFETY REPORTS - NOVEMBER 2008 A.Streets, Sewers, and Traffic & Lighting, Streets B.Engineering BOARD OF PUBLIC WORKS MEETING Monday, December 8, 2008 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 14.CONSENT TO ANNEXATION AND WAIVER OF RIGHT TO REMONSTRATE A.61135 US 31 South, West side of US 31 South, south of Kern Road – Sewer 15.CERTIFICATE OF INSURANCE A.American Structurepoint, Inc., Indianapolis 1.Approve new policy with ONB Insurance Group, Cancel old policy with ACEC/MARSH 16.BONDS A.Contractor Bonds 1.Moore's Concrete, Inc. - Approved November 18, 2008 Pursuant to Resolution No. 100-2000 B.Excavation Bonds 1.Underground Contractors, Inc. – Approved November 18, 2008, Pursuant to Resolution No. 100-2000 17.CLAIMS A.City of South Bend B.St. Joseph County Housing Consortium 18.PRIVILEGE OF THE FLOOR 19.ADJOURNMENT