The URL can be used to link to this page

Home My WebLink About03/24/2015 Board of Public Works MeetingREGULAR MEETING MARCH 24, 2015 82 The Regular Meeting of the Board of Public Works was convened at 9:35 a.m. on Tuesday, March 24, 2015, by Board President Gary A. Gilot, with Board Members David Relos, Kathryn Roos, Patrick Henthorn, and Brian Pawlowski present. Also present was Board Attorney Michael Schmidt, APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Ms. Roos, seconded by Mr. Henthorn and carried, the Minutes of the Agenda Review and Regular Meetings of March 5 and March 10, 2015 and the Claims Review Meeting of the Board held on March 17, 2015, were approved. OPENING OF BIDS — ONE (11 OR MORE 2015 OR NEWER ASPHALT HOT BOX (STREET DEPARTMENT CAPITAL LEASE PRINCIPAL AND INTEREST AND SEWER DEPARTMENT CAPITAL) This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. The following bids were opened and publicly read: FALCON ROAD MAINTENANCE EQUIPMENT 120 Waldo Avenue Midland, MI 48642 Bid was signed by: Mark Groulx, President Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Ten percent (10%) Bid Bond was submitted BID: Description Year/Make/Model Unit Price 4 Ton Asphalt Hot Box 2015 Falcon P4P2X1D S20,359 Option# Description Cost Total 1 Electric backup heat for indoor use. $1,855 $1,855 RPM MACHINERY 3953 Ralph Jones Drive South Bend, IN 46628 Bid was signed by: Kevin Wolford, Sales Representative Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Local Preference Claim submitted. Ten percent (10%) Bid Bond was submitted BID: Descriptiake./Model Unit Price 4 Ton Premix Heater 2015 Stepp SPH-3.0 (LP) $24 600 00 Option# Description Cost Total 1 Electric backup heat for indoor use. $1,652 S26,252.00 BROWN EQUPMENT CO INC REGULAR MEETING MARCH 24 2015 83 PO Box 9799 Fort Wayne, IN 46899-9799 Bid was signed by: Douglas W. Brown, President Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Ten percent (10%) Bid Bond was submitted BID: Description Year/Make/Model Unit Price Asphalt Hot Box 2015 Spaulding Mfg. RMV 4TLP $26,850.00 Option# Description Cost Total 1 I Electric backup heat for indoor use. $1,900 $1,900 Upon a motion made by Ms. Roos, seconded by Mr. Rclos and carried, the above bids were referred to the Street Department for review and recommendation. OPENING OF BIDS — ONE (11 OR MORE 2015 OR NEWER 3/4 TON TWO WHEEL DRIVE PICK IIP TRUCK (WATER WORKS CAPITAL) This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. The following bids were opened and publicly read: GATES CHEVY WORLD 636 W. McKinley Avenue Mishawaka, IN 46545 Bid was signed by: Chris Dill, Fleet Manager Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Fmployment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Local Business Preference Claim submitted. Ten percent (10"%) Bid Bond was submitted. BID: Description YearMake/Model Unit Price 2015 Chevrolet 2500 IID 2WD $25 331 Option# Description Cost Tota] 1 TT« « CNG - Bi f iel conversion $8,075 $8,075 .,r ._..,,,, .. ===au= �y ivis. Woos, seconuen oy Mr. Henmom and carried, the above bids were referred to Central Services for review and recommendation. Mr. Gilot requested that Mr. George King, Purchasing, check the State QPA pricing since only one (1) bid was received and this is a fairly common bid. CAPITAL LEASE PRINCIPAL AND INTEREST) Phis was the date set for receiving and opening of scaled bids for the above referenced project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. The following bids were opened and publicly read: REGULAR MEETING MARCH 24 201584 GATES CHEVY WORLD 636 W. McKinley Avenue Mishawaka, IN 46545 Bid was signed by: Chris Dill, Fleet Manager Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Local Business Preference Claim submitted. Ten percent (10%) Bid Bond was submitted. Description Year/Make/Model = Unit Price 2015 Chevrolet Colorado 4WD $29,328 Option# Description Cost Total t) Truck Cap utility style with lockable $1,490 $2,980 2@ doors, no glass. 2) Foldable tonneau cover. $ 359 $ 718 2Ini) 3) CNG—Bi-fuel conversion. $9,990 $19,980 Gasoline/CNG conversion with state of the art components and minimum 16 gallon tank or tanks mounted under bed. Upon a motion made by Ms. Roos, seconded by Mr. Henthom and carried, the above bids were referred to Central Services for review and recommendation. Mr. King stated he would also check the State QPA on this bid. OPENING OF BIDS — THIRTY-NINE (39) MORE OR LESS 2015 OR NEWER ALL WHEEL DRIVE POLICE PATROL VEHICLES (POLICE DEPARTMENT CAPITAL LEASE PRINCIPAL AND INTEREST) This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. The following bids were opened and publicly read: WADE FORD, INC. 3860 South Cobb Drive Smyma, GA 30080 Bid was signed by: Roger A. Moore, Government Sales Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel. Products or Foundry Products was submitted. Ten percent (10%) Bid Bond was not submitted. I11"D Description Year/Make/Model Unit Price All -Wheel Drive Sedan 2015 Ford/PI Sedan P2M S24272.00 Option# Description Cost Total A Patrol Car $1,650.0 —ea $1,650.00 B Slick Top $1,225.00 ca $1,225.00 REGULAR MEETING MARCH 24.2015 85 C Detective Car $1,175.00 ea $1,175.00 D Bi-Fuel CNG system thru S"fAG $7,495.00 ea $7,495.00 CNG System is not covered by Ford Warranty, but is wairantied thru STAG USA JORDAN MOTORS. INC 609 E. Jefferson Blvd. Mishawaka, 1N 46545 _- Bid was signed by: Debra Starkweather Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Local Business Preference Claim was submitted. Ten percent (10°/u) Bid Bond was submitted. BID: Description Year/Make/Model Unit Price All -Wheel Drive Sedan 12015 Ford Police Interceptor $23 7�—.I Option# Description Cost Total A Patrol Car Not Available B Slick Top -Detective Not Available C Car Not Available ll Bi-Fuel Not Available Upon a motion made by Ms. Roos, seconded by Mr. Relos and carried, the above bids were referred to Central Services for review and recommendation. Attorney Schmidt added they would need to check Jordan Motor's bid for reasons that no alternatives were offered. AWARD BID — TWO (2) MORE OR LESS 2015 OR NEWER TWENTY-FIVE (25) CUBIC YARD PACKERS (SOLID WASTE CAPIIAL LFASE & INTEREST) Mr. Matt Chlebowski, Cenral Services, advised the Board that on February 10, 2015, bids were received and opened for the above referenced vehicles. After reviewing those bids, Mr. Chlebowski recommended that the Board award the contract to the lowest responsive and responsible bidder Best Equipment Company, Inc., 5550 Poindexter Drive, Indianapolis, Indiana 46235 in the unit price of S196,733.00 plus CNG Fuel System (Option No.l) at $42,313.00 and Complete Scale System (Option No. 2) at $16,520.00 for a total of $511,172.00. Therefore, Ms. Roos made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Henthom seconded the motion, which carried. Mr, Matt Chlebowski, Central Services, advised the Board that on March 10, 2015, bids were received and opened for the above referenced supplies. After reviewing those bids, Mr. Chlebowski recommended that the Board award the contract to the lowest responsive and responsible bidder Pyramid Equipment Inc., 211 South Prairie Street, Rolling Prairie, Indiana 46371 in the unit price of $45.10 for a total not to exceed the budgeted amount of $71,000,00. Therefore, Ms. Roos made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Henthorn seconded the motion, which carried. AWARD BID — WASTEWATER TREATMENT PLANT NITRIFICATION TOWERS DEMOLITION — PROJECT NO 114-076 (ENVIRONMENTAL SERVICE Mr. Jacob Klosmski, Environmental Services, advised the Board that on March 10, 2015, bids were received and opened for the above referenced project. After reviewing those bids, Mr. Klosinski recommended that the Board award the contract to the lowest responsive and responsible bidder, Indiana Earth, Inc., 10343 McKinley Highway, Osceola, Indiana 46561, in REGULAR MEETING MARCH 24, 2015 86 the amount of $327,600.00 for the Base Bid. Therefore, Ms. Roos made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Henthom seconded the motion, which carried. AWARD BID — TWO U, MORE OR LESS, 2015 OR NEWER, SIX (6) YARD FRONT END RUBBER TIRE LOADERS (ORGANIC RESOURCES CAPITAL LEASE PRINCIPAL & INTEREST) Mr. Jeff Hudak, Central. Services, advised the Board that on March 10, 2015, bids were received and opened for the above referenced vehicles. After reviewing those bids, Mr. Hudak recommended that the Board award the contract to the lowest responsive and responsible bidder Hardings, Inc., 109 West Connnercial Avenue, Lowell, Indiana 46356 in the unit price of $249,169.00 each with trade-ins for a total of $442,338.00. Therefore, Ms. Roos made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Relos seconded the motion, which carried. AWARD BID — TWO (2), MORE OR LESS, 2015 OR NEWER, 1.0 CUBIC YARD LOADERSlBACKHOES (SEWER DEPARTMENT CAPITAL: WATER WORKS CAPITAL) Mr. Jeff Hudak, Central Services, advised the Board that on March 10, 2015, bids were received and opened for the above referenced equipment. After reviewing those bids, Mr. Hudak recommended that the Board award the contract to the lowest responsive and responsible bidder West Side Tractor Sales Company, 25166 West State Road 2, South Bend, Indiana 46619 in the unit price of $117,780.00 and $109,780.00 each for the Base Bid plus Option Nos. 1 and 6 plus trade-ins. Therefore, Ms. Roos made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Relos seconded the motion, which carried. AWARD PROPOSALS — EQUIPMENT FOR NOTRE DAMF, TURBO AT IGNITION PARK — AIR COMPRESSORS — PROJECT NO. 114-083A AND GAS FIRED COMPRESSED AIR HEATER— PROJECT NO. 114-083C (RIVER WEST DEVELOPMENT AREA TIF) Attorney Michael Schmidt stated these were Requests for Proposals, not bids. He noted Statute allows for the identification of firms likely to be awarded subject to the negotiations of the terms. _ He stated the Board of Works previously identified the firms likely to be awarded and terms have now been negotiated. For the Air Compressors, he stated the terms negotiated were consistent with the specifications with some minor tweaks. He noted the best and final offer has now been brought to the Board, and Notre Dame University has signed off on the recommendation and KFI has signed off on the warranty on the air compressors. Mr. Gilot noted that a Request for Proposals is not awarded based on the lowest cost, that is just one of the factors looked at. Mr. Gilot read a Memo to the Board from Mr. Michael Carey, Engineering, recommending that the Board award the Air Compressors to Ingersoll Rand Company in the final negotiated amount of $1,359,500.00. Upon a motion by Ms. Roos, seconded by Mr. Relos and carried, the proposal was awarded to Ingersoll Rand Company as outlined above. Attorney Schmidt stated the award of the Gas Fired Compressed Air Heaters was also backed up to negotiate the terms with this company designated reasonably susceptible to be awarded the proposal. In his Memo to the Board, Mr. Carey requested the Board award the equipment proposal to Sigma Thermal in the negotiated amount of $925,858.00 with delivery from HESECO, the Sales Representative, in the not -to -exceed amount of $50,000.00, for a total of $975:858.00. Mr. Schmidt added that Notre Dame has also signed off on this award and he has included a letter from Sigma Thermal with language putting a cap on the delivery charges. Mr. Gilot explained this is a pass -through agreement. The City will pay Sigma Thermal and they will pay the shipping. He added there is no mark-up potential on the shipping. Upon a motion by Ms. Roos, seconded by Mr. Reins and carried, the proposal was awarded to Sigma Thermal as outlined above. APPROVE CHANGE ORDER NO. 1 SEWER OVERFLOW SENSORY CONTROL NETWORK - FAIRFAX SITE —PROJECT NO 110-091 (2012 SEWER BOND) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 1 on behalf of C & E Excavating, Inc., 53767 CR 9, Elkhart, Indiana 46514, indicating the Contract amount be increased by $8,303.00 for a. new Contract sum, including this Change Order, in the amount of $314,934.00. Upon a motion made by Ms. Roos, seconded by Mr. Henthorn and carried, the Change Order was approved. REGULAR MEETING MARCH 24, 2015 87 APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS ONE (11 OR MORE 2015 OR NEWER TANDEM AXLE HOOK LIFT AND CONTAINER TRUCK WITH GRAPPLE LOADER (SOLID WASTE CAPITAL LEASE) In a memorandum to the Board, Mr. Jeff Hudak, Central Services, requested permission to advertise for the receipt of bids for the above referenced project. Therefore, upon a motion made by Ms. Roos, seconded by Mr. Relos and carried, the above request was approved. TABLE REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS SALE OF ABANDONED VEHICLES In a memorandum to the Board, Ms. Kathy Eli, Code Enforcement, requested permission to advertise for the receipt of bids for the sale of approximately eighteen (18) abandoned vehicles. Upon a motion made by Ms. Roos, seconded by Mr. Relos and carried, the above request to advertise was tabled for further review of the specifications. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS THREE HUNDRED. NINETY-FIVE (395)MORE OR LESS NEW MOBILE AND ONE HUNDRED TWENTY-SIX (126), MORE OR LESS NEW PORTABLE TWO-WAY RADIOS WITH 12.5 In a memorandum to the Board, Mr. Adam Cole, Central Services, requested permission to advertise for the receipt of bids for the above referenced equipment. Therefore, upon a motion made by Ms. Roos, seconded by Mr. Henthorn and carried, the above request was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND TITLE SHEET — BARTLETT STREET. PHASE 1 AND MEMORIAL NORTH PARKING LOT — PROJECT NO 114-032 A & t 14-047 (RIVER WEST DEVELOPMENT AREA TITI In a memorandum to the Board, Mr. Roger Nawrot, Engineering, requested permission to advertise for the receipt of bids for the above referenced project. Also presented at this time for approval and execution was the Title Sheet. Therefore, upon a motion made by Ms. Roos, seconded by Mr. Relos and carried, the above request to advertise was approved and the Title -- Sheet was approved and signed. TABLE RESOLUTION NO. 12-2015 — A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS APPROVING THE TRADE-IN OF CITY -OWNED PROPERTY ON PROPERTY OF SIMILAR NATURE (POLICE WEAPON Upon a motion made by Ms. Roos, seconded by Mr. Relos and carried, the above Resolution was tabled. ADOPT RESOLUTION NO. 13-2015 — A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND 1NDIANA APPROVING THE TRANSFER OF REAL PROPERTY TO THE SOUTH BEND REDEVELOPMENT COMMISSION LOT 10 WATER WORKS PARKING LOT ON N MAIN ST Upon a motion made by Mr. Relos, seconded by Ms. Roos and carried, the following Resolution was adopted by the Board of Public Works to transfer the Water Works parking lot on N. Main St. to the Redevelopment Commission to be used for resident parking for the Hotel LaSalle when complete, subject to approval by the Redevelopment Commission. Mr. Gilot noted there is a cross -access agreement for the Morris Performing Arts Center that must be preserved for the loading and unloading of equipment at their loading dock for shows. RESOLUTION NO. 13-2015 A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA APPROVING THE TRANSFER OF REAL PROPERTY TO THE SOUTH BEND REDEVELOPMENT COMMISSION WHEREAS, the City of South Bend, Indiana, Board of Public Works (the `Board") has custody of and may maintain and dispose of all real property owned by the City of South Bend, Indiana (the "City") pursuant to I.C. 36-9-6-3; and WHEREAS, pursuant to I.C. 36.1-11-8, the City, acting by and through the Board, may transfer or exchange property with another governmental entity upon terms and conditions REGULAR MEETING MARCH 24, 2015 88 agreed upon by the two (2) entities as evidenced by the adoption of substantially identical resolutions of each entity; and WHEREAS, the South Bend Redevelopment Commission (the "Commission"), the governing body of the South Bend, Indiana, Department of Redevelopment (the "Department") and of the Redevelopment District of the City of South Bend, Indiana (the "Redevelopment District"), exists and operates under the provisions of I.C. 36-7-14, as amended from time to time (the "Act") and is a body corporate and politic; and WHEREAS, the Department, by and through the Commission, has presented to the Board, a request for the transfer of a certain parcel of land previously transferred to the Board and more particularly described at Exhibit A (the "Property"); and WHEREAS, the request provides that the Board will transfer the Property to the Department to facilitate the redevelopment efforts of the Hotel La Salle; and WHEREAS, the City, through the Board, desires to transfer the Property to the Department and to authorize the Mayor to approve and execute a quitclaim deed effecting the transfer of the Property and the City Clerk to attest such deed; and WHEREAS, the Board desires to expressly authorize certain representatives to execute such documents as may be necessary or proper to provide for the transfer of the Property, including, but not limited to, any plat(s) or replatting documents relating to the Property; and WHEREAS, it is contemplated that the Department, through the Commission, will adopt a resolution consistent with I.C. 36-1-11-8; and NOW, THEREFORE, BE TT RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA, AS FOLLOWS: 1. The transfer of the Property described at Exhibit A situated in St. Joseph County, Indiana, by the City of South Bend, Indiana, by and through the Board of Public Works, to the South Bend Redevelopment Commission, for and on behalf of the Department of Redevelopment, shall be, and hereby is, approved. 2. The Mayor and the City Clerk, or the duly authorized designee(s) of each, shall be, and hereby are, authorized to approve the form of and execute and attest, respectively, a quitclaim deed or any other instruments necessary to convey all of the right, title and interest in the Property to the Departmentpursuant to the terms and conditions evidenced by this Resolution. 3. Members David Relos and Patrick Henthom, each acting alone or both acting together as the case may require, are hereby authorized to act on behalf of the Board in executing any documents to effect the intent of the Board in connection with the transfer of the Property, including, but not limited to, any plat(s) or replatiing documents relating to the Property. 4. This Resolution shall be in frill force and effect upon its adoption by the Board and upon the adoption of a substantially similar resolution of the Commission. ADOPTED at a meeting of the Board of Public Works of the City of South Bend, Indiana held on March 24, 2015, at 008 County -City Building, 227 West Jefferson Boulevard, South — Bend, Indiana 46601. CH OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Gary A. Gilot s/ David P. Relos s/ Kathryn E. Roos s/ Patrick M. Henthom s/ Brian Pawlowski ATTEST: s/Linda M. Martin, Clerk REGULAR MEETING MARCH 24.2015 89 APPROVAL OF AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA The following Agreements/Contracts/Proposals/Addenda were submitted to the Board for approval: Type Business Description Amountl Motion/ Fundin Second Agreement D&T Drilling, Authorizing Entry upon $5,000 Bond Roos/Henthom Inc. Public Property for Drilling Purposes and Revocable Permit for Environmental Remediation Purposes for One (1) Test Well in the Elwood St. Right -of -Way East of Portage Ave. Maintenance Canon Maintenance on Used Copier $60/month RoosBelos Agreement Solutions transferred from Water Works plus America, Inc. to Morris Performing Arts in Overages February of 2014 (MPAC Special SEFAC, Inc. Substantial Savings and O erational 'Total TABLED Purchase Compatibility on Six (6) $29,190 Roos/Henthorn Remanufactured SEFAC Lifts (Central Services Equipment and Materials) Professional Su Gard Cloud-BasedNaviline $194,983,92 Roos/Henthom Services Public Sector, Services Five Year, Month to First Year; Agreement Inc. Month Agreement $992,754.12 Total for Five (5) Years (IT Operations) Agreement Habitat for Development of Vacant or $90,000 TABLED Humanity of Demolished Properties (NSPI) Roos/Relos St. Joseph County Agreement Rebuilding Provide Major Home Repairs $163,074 Roos/Relos Together for Low to Moderate Income (CDBG) Homeowners in Olive Street/Lincolnway West Neighborhood Amendment EmNet, LLC Additional Services for $30,000 TABLED to Sensor Work (Environmen Roos/Relos Professional tal Services Mr. Henthorn Services Other Recused Agreement Contractual) himself Professional Mydatt West Side Corridors $61,857.37 Roos/Henthom Services Services, Inc. Ambassador Program along (COIT) Agreement dba Block by Lincolnway West and Block Western Avenue Indemnifrca- Tire Rack, Inc. IndemnifiAgreement $0 s/Reloscation Roo lion Allowing SBPD Officers to Agreement Use Property for Training Agreement Smith & Trade -In of Two -Hundred, $0 TABLED Wesson Ninety (290) Used Handguns Roos/Relos for New Handguns for the Police Department APPROVAL OF PERMIT AND LICENSE APPLICATIONS The following permit and license applications were presented for approval: REGULAR MEETING MARCH 24, 2015 90 Applicant Description Datefrime Location Motion Carried Morris Block Party -Non- June 5,12,19,26; Jon Hunt Plaza; Roosaelos Performing Residential: Fridays July Michigan St. from Arts Center by the Fountain 3,10,17,24,31; LaSalle St. to August 7,14,21, Colfax Ave. and 28, 2015 Steven 4th Annual 420 April 18, 2015; Woodward Court Roos/Rclos Nicholas Jamfest 11:00 a.m. to Subject to at Epson 10:00 P.M. least two (2) Sworn Uniformed Officers present ALR 357 Procession: July 5, 2015; On Revised Route Roos/Henthom Riders Keman's Heroes 8:00 a.m. to 12:00 p.m. Memorial Procession: June 5, 12:00 On Route Roos/Henthom Health and Sunburst Race p.m. to 8:00 p.m. Submitted Lifestyle and June 6, Center 2015, 6:00 a.m. to 12:30 p.m. Angel of Procession: Angel August 15, 2015; On Route Roos/Henthom Hope of Hope Memorial 9:00 a.m. to 2:00 Submitted Ride p.m. The License Renewal: 328 N. Michigan Roos/Henthom Vibrance Massage St. Center Establishment ,Veda Salon License Renewal: 2041 East Ireland Roos/Henthom and Day Spa Massage Rd. Establishment Therapeutic License Renewal: 904 E. Jefferson Roos/Henthom Indulgence Massage Blvd. Establishment Massage by License Renewal: 108 N. Main St., Roos/Henthom Angie Massage Suite 735 Establishment Group 2 Transient Merchant March 13-15, Century Center Ratified: Promotions, License 2015; 5:00 p.m.- Roos/Relos Inc./Michian 9:00 p.m.; 10:00 a Home a.m.-9:00 p.m.; Show 12:00 p.m.-5:00 p.m. South Bend Public Parking 117 S. William St., Roos/Relos Parking Co. Facilities 123 N. Main St., APPROVED: 119 W. Wayne St., 117 S. William and 322 S. St., 123 N. Main Lafayette Blvd. St., and 322 S. Lafayette Blvd. Roos/Pawlowski DENIED: 119 W. Wayne St. South Side Open Air Business: Monday through 1823 S. Michigan Roos/Relos Grocery Sale of Clothing Sunday; 8;00 St. Subject to a.m. to 8:00 p.m. Adequate Open Pedestrian Right - of -Way APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Ms. Roos, seconded by Mr. Henthom and carried, the following traffic control device was approved: REGULAR MEETING MARCH 24 2015 91 NEW INSTALLATION: Handicapped Accessible Parking Space Sign LOCATION: 2914 Frederickson Street REMARKS: All criteria has been met. Upon a motion made by Ms. Roos, seconded by Mr. Relos and carried, the following traffic control device was. approved: TRAFFIC RESTRICTION: Street(s) Barricaded for IUSB Ewaste Event LOCATION: 201h Street & Vine (on May 9); Message Boards on Mishawaka Ave before and after 20`h Street DATFiTIME: May 8-9, 2015; 8:00 a.m: 2:00 p.m. Upon a motion made by Ms. Roos, seconded by Mr. Henthorn and carried, the following traffic control device was approved: NEW INSTALLATION: Stop Signs LOCATION: Northwest Comer of Norton and Alpine Drive; Northwest Comer of Woodvale and Alpine Drive REMARKS: All criteria has been met. Upon a motion made by Ms. Roos, seconded by Mr, Relos and carried, the following traffic control device was approved: NEW INSTALLATION: Handicapped Accessible Parking Space Signs LOCATION: Notre Dame Boathouse on Northside Blvd. Viewing Park) REMARKS: Signing to Designate One of the Six New On -Street Parking Spaces as Handicapped Parking. Construction of Parking Spaces, Sign Installation, and Pavement Marking will be done by Notre Dame RATIFY APPROVAL AND./OR RELEASE CONTRACTOR AND EXCAVATION BONDS Mr. Anthony Molnar, Division of Engineering, recommended that the following Contractor and Excavation Bonds be ratified pursuant to Resolution No 100-2000 and/ t d or re. case as follows: Business Bond Type YP Approved! Released Uffective Date KLS Underground, Inc. Excavation Approved February 13, 2015 KRC LWVM1r & Sheet Metal, Inc. I Occupancy Released Aril 5, 2015 - -- ---�� --- � --EL — u- -- approval anwor release as outlined above be ratified. Mr. Relos seconded the motion, which carried. APPROVE CLAIMS Ms. Roos stated that a request to pay the following claims in the amounts indicated has been received by the Board; each claim is fully supported by an invoice; the person receiving the goods or services has approved the claims; and the claims have been filed with the City Fiscal Officer and certified for accurneo Bend Therefore, Ms. Roos made a motion that after review of the expenditures, the claims be approved as submitted. Mr. Relos seconded the motion, which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Gilot, seconded by Ms. Roos and carried, the meeting adjourned at 10:40 a.m. BOARD OF PUBLIC WORKS e Gary A. Gi�lot,President David P. Relos, Member REGULAR MEETING MARCH 24, 2015 92 Kal yn E. oos, Member �� Patrick M. om, Member ki. Member A Linda M. Martin, Clerk