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Department of
Community Investment
Memorandum
Monday, April 13, 2015
TO:
FROM:
SUBJECT:
Redevelopment Commission
Jitin Kain JI(,,
Addendum to Master Agency Agreement for Bartlett St. Improvements
Attached to this memorandum is Resolution 3287 and Addendum to the Master Agency Agreement
for the Bartlett Street Improvement Project -Phase 1. This addendum sets a construction budget for
the improvement project.
The Bartlett Street Improvement project consists of improvements to the main entrance of Memorial
Hospital, a realignment of Bartlett Street, parking lot improvements and the creation of a new
Roundabout at Bartlett and Michigan. Two funding sources will cover these improvements with TIF
resources from the RWDA going towards improvements to the Hospital Entrance and the Bartlett St.
Parking Lot. TIF infrastructure bond proceeds are expected to cover the realignment of Bartlett St. .
and the roundabout.
Staff requests approval of the attached resolution, agency addendum and a project budget in the
amount of $2.6 Million from the RWDA.
227 W. JEFFERSON BLVD. SOUTH BEND, IN 46601 I P: 574-235-9371 I FAX: 574-235-9021 I SOUTHBENDIN.GOV
RESOLUTION NO. 3287
RESOLUTION OF THE SOUTH BEND REDEVELOPMENT COMMISSION
APPROVING AND AUTHORIZING THE EXECUTION OF AN ADDENDUM TO
THE MASTER AGENCY AGREEMENT
(Bartlett Street Improvements Project)
WHEREAS, effective January 1, 2015, the South Bend Department of
Redevelopment, acting by and through its Redevelopment Commission (the
"Commission") and the South Bend Board of Public Works (the "BPW") entered into a
Master Agency Agreement which authorized the BPW to act as agent for and on behalf
of the Commission for certain projects during 2015; and
WHEREAS, effective January 1, 2015, the Commission and the BPW entered
into a Master Agency Agreement which authorized the BPW to act as agent· for and on
behalf of the Commission for the limited purpose of contracting for and managing the
completion of existing Projects; and
WHEREAS, the Commission desires to amend the Addendum by way of this
Amendment.
NOW, THEREFORE, BE IT RESOLVED by the South Bend Redevelopment
Commission as follows:
Section 1. The Commission hereby approves the Amendment to the
Addendum to the ·Master Agency Agreement (Bartlett Street Improvements Project) and
hereby authorizes its execution in substantially the form attached hereto with such
changes as the Commission may deem necessary or appropriate upon ·the advice of
counsel, said execution thereof to be conclusive evidence of the Commission's approval
of such changes. The Clerk is hereby directed to file a copy of this Amendment to the
Addendum with the BPW.
Section 2. This Resolution shall be in full force and effect after its adoption
by the Commission.
Section 3. Commission staff members are authorized to execute on behalf of
the Commission any documents necessary to carry out the intent of this resolution.
ADOPTED at a meeting of the South Bend Redevelopment Commission held on
April 16, 2015, at 9:30 a.m., in Room 1308, County-City Building, South Bend, Indiana
46601.
ATTEST:
South Bend Redevelopment Commission
CITY OF SOUTH BEND,
DEPARTMENT OF
REDEVELOPMENT
South Bend Redevelopment Commission
ADDENDUM TO
MASTER AGENCY AGREEMENT
(Bartlett Street Improvement Project)
This Addendum to Master Agency Agreement (this "Addendum"), made and entered into
as of the 16th day of April, 2015, by and between the South Bend Department of Redevelopment,
acting by and through its Redevelopment Commission (the "Commission") and the City of South
Bend, Indiana, a municipal corporation duly organized and existing pursuant to the laws of the
State of Indiana, acting by and through its Board of Public Works (the "BPW") for purposes of the
Commission designating the BPW to act as the Commission's agent to undertake the Bartlett
Street Improvement Project (the "Project").
WHEREAS, effective January 1, 2015, the Commission and the BPW entered into a
Master Agency Agreement which authorized the BPW to act as agent for and on behalf of the
Commission for certain projects during 2015; and
WHEREAS, pursuant to the Master Agency Agreement, the Commission desires to add
the Bartlett Street Improvement Project to the Master Agency Agreement by way of this
Addendum and set a project budget.
NOW, THEREFORE, in consideration of the mutual covenants and promises contained
herein, and for other good and valuable consideration, the receipt of which is hereby acknowledged,
the BPW and the Commission agree as follows:
1. The Commission hereby empowers and appoints the BPW, pursuant to the Master
Agency Agreement, to act as the Commission's agent for the limited purpose of contracting for and
managing the completion of the Project, the scope of said Project being more speciffcally described
in "Exhibit A", attached hereto and made a part hereof.
2. All of the terms and conditions of the Master Agency Agreement shall control this
appointment and this Addendum shall be attached to the Master Agency Agreement.
3. Commission staff members are authorized to execute on behalf of the Commission
any documents necessary to carry out the intent of this resolution.
IN WITNESS WHEREOF, the undersigned execute this Addendum to Master Agency
Agreement to be effective as of the date first written above.
ATTEST:
South Bend Redevelopment Commission
ATTEST:
Linda Martin, Clerk
CITY OF SOUTH BEND,
DEPARTMENT OF REDEVELOPMENT
South Bend Redevelopment Commission
CITY OF SOUTH BEND, INDIANA
BOARD OF PUBLIC WORKS
Gary Gilot, President
Kathryn Roos, Member
Brian Pawlowski, Member
David Relos, Member
Patrick Henthorn, Member
Exhibit "A"
Project Budget for Bartlett St. Improvement Project
Improvements to Memorial Hospital Entrance Area and Parking Lot North of Bartlett:
$2.6 Million