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Home My WebLink About03/10/2015 Board of Public Works MeetingAGENDA REVIEW SESSION MARCH 5, 2015 57 stated this issue was different and had be adequately addressed. It would be revisited when the requested information was provided. The Clerk was instructed to post the agenda and notify the media and other persons who have requested notice of the meeting agenda. No other business came before the Board. The meeting adjourned at 11:46 a.m. BOARD OF PUBLIC WORKS ��- Gary A. Gi ot, President ATTEST: L' 'da M. Martin, Clerk REGULAR MEETING MARCH 10, 2015 The Regular Meeting of the Board of Public Works was convened at 9:39 a.m. on Tuesday, March 10, 2015, by Board President Gary A. Gilot, with Board Members David Relos, Patrick Henthom, and Brian Pawlowski present. Board Member Kathryn Roos was absent. Also present was Board Attorney Michael Schmidt. TABLE APPROVAL OF MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Relos, seconded by Mr. Pawlowski and carried, the Minutes of the Agenda Review Session, Regular Meeting and Claims Meeting of the Board held on February 19, 2015, February 24, 2015, and March 3, 2015, were tabled. OPENING OF BIDS — ONE (1) OR MORE 2015 OR NEWER TANDEM AXLE MULTI iJSE DUMP TRUCK (SEWER DEPARTMENT CAPITAL) This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. The following bids were opened and publicly read: SELKING INTERNATIONAL TRUCKS 4849 W. Western Ave South Bend, IN 46619 Bid was signed by: Kenneth A. Waite Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. T,ocal Preference was submitted. Ten percent (10%) Bid Bond was submitted REGULAR MEETING MARCH 10 2015 58 BID: Description Year/Make/Model Unit Price Tandem Axle Dump 2016International Model 7400 $147,267.64 Year Make/Model — Trade In Unit Price 2000 Unit SN462, Freightliner Dump Truck, VIN#1FVXJFBBXYHG10098 $ 7,500.00 Option# Description Cost Totai 1 Front Snow Plow $9,478.00 $9,478.00 2 CNG Fuel System NO BID NO BID 3 Stainless Steel Monroe tailgate s reader, Model #MS966 $3,982. 0 _ $3,982.00 _HILL TRUCK SALES. INC.,j,•` j 7. 1011 W. Sample Street, P. O. Box 598 South Bend, IN 46624 Bid was signed by: Rich Stopezynski Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Local Preference was submitted.. Ten percent (10%) Bid Bond was submitted BID: Description Year/Make/Model nit Price Tandem Dump Truck 2016 Freightliner Model 108SD with equipmenr$5U01217.00 by W. A. Jones Track Bodies and Equipment Year Make/Model—Trade In Unit Price 2000 Unit SN462, Freightliner Dump Truck, VIN#1FVXJFBBXYHG10098 $ 17,500.00 Optton# Description Cost Total 1 Front Snow Plow $ 9,478. 00 2 CNG Fuel System $46,435.00 3 Stainless Steel Monroe tailgate spreader. Model #MS966 $ 3,982.00 Upon a motion made by Mr. Gilot, seconded by Mr. Henthorn and carried, the above bids were referred to Equipment Services for review and recommendation. OPENING OF BIDS — FOUR (41 MORE OR LESS 2015 OR NEWER 3/4 TON EXTENDED CAB FOUR WHEEL DRIVE PICK UP TRUCKS (SEWER DEPARTMENT CAPITAL BUDGET- STREET DEPARTMENT CAPITAL LEASE PRINCIPAL & INTEREST- SOLID WASTE CAPITAL LEASE PRINCIPAL & INTERESTI This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. The following bids were opened and publicly read: REGULAR MEETING MARCH 10, 2015 59 GATES CHEVY WORLD 635 W. McKinley Avenue Mishawaka, IN 46545 Bid was signed by: Chris Dill Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. _ Local Preference submitted. Ten percent (10%) Bid Bond was submitted BID: Description Year/Make/Model Unit Price 2015 Chevrolet 250OHD Double Cab $28,532.64 Option# Description Cost Total 1 Plow Package: Front mounted westem $ 5,192 $20,768. 00 4@ 8' pro -plus power angling left and right. Plow to come equipped with safety approved lights and markers, and snow deflector.. 2 Front mounted Western MVP Plus. $ 5,769 $23,076. 00 4@ Plow to come equipped with safety approved lights, markers, and snow deflector and shoes. 3 CNG—Bi-fuel conversion S 8,075 $32,300.00 4a Upon a motion made by Mr. Gilot, seconded by Mr. Relos and carried, the above bid was referred to Equipment Services for review and recommendation. OPENING OF BIDS — FOUR (4)MORE OR LESS 2015 OR NEWER / TON FOUR WHEEL DRIVE PICK UP TRUCKS (STREET DEPARTMENT CAPITAL LEASE AND INTEREST, SOLID WASTE CAPITAL LEASE PRINCIPAL AND INTEREST This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. The following bids were opened and publicly read: GATES CHT,VY WORLD 635 W. McKinley Avenue Mishawaka, IN 46545 Bid was signed by: Chris Dill Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Local Preference submitted. Ten percent (10%) Bid Bond was submitted BID: Description Year/Make/Model Unit Price 2015 Chevrolet 2500 HD 4WD $26 983 86 Description REGULAR MEETING MARCH 10, 2015 60 1 Plow Package: Front mounted western $5,192 $20,768.00 4@ 8' pro -plus power angling left and right. Plow to come equipped with safety approved lights and markers, and snow deflector. 2 Front mounted Western MVP Plus. $5,769 $23,076 4@ Plow to come equipped with safety approved lights, markers, and snow deflector and shoes. 3 Bi-fuel conversion. $8,075 $32,300 4 Upon a motion made by Mr. Giloy seconded by Mr. Henthorn and carried, the above bid was referred to Equipment Services for review and recommendation. &INTEREST) This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. The following bids were opened and publicly read: HARDINGS. INC. 109 West Commercial Avenue Lowell, IN 46356 Bid was signed by: David Huppenthal Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Ten percent (10%) Bid Bond was submitted. BID: Description YearlMakelModel Unit Price Extension See Quote#15-0641 2015 HyundaiIIL770-9A $248,169.00 S496,338.00 Year Make/Model—Trade In Unit Price 1997 Unit SNOW, Case 921 Loader, VIN# JEE0040694 $20,000.00 1999 Unit SN612, Case 921 C Loader, VIN# JEE0093570 $34,000.00 RPM MACHINERY 3953 Ralph Jones Drive South Bend, IN 46628 Bid was signed by: Kirk Lude Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding — Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Local Preference submitted. Ten percent (10%) Bid Bond was submitted. BID: Description Year/Make/Model Unit Price Wheel Loader I 2015 Case 1021E _I $292,950 REGULAR MEETING MARCH 10, 2015 61 Year Make/Model—Tradeln Unit Price 1997 Unit SN603, Case 921 Loader, VIN# JEE0040694 1999 Unit SN612, Case 921C Loader, VIN# JEE0093570 $30;000.00 End of June Delivery RUDD EQUIPMENT CO. 5820 Industrial Rd. Ft. Wayne, IN 46825 Bid was signed by: Billy Schenkel Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Ten percent (10%) Bid Bond was submitted. BID: Description Year/Make/Model Unit Price Wheel Loader 2015 Volvo L150H $318,500 Year Make/Model — Trade In Unit Price 1997 Unit SN603, Case 921 Loader, VIN# JEE0040694 $23,000.00 1999 Unit SN612, Case 921C Loader, VIN# JEE0093570 $30,000.00 RPM MACHINERY 3953 Ralph Jones Drive South Bend, IN 46628 Bid was signed by: Kirk Lude Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Local Preference submitted. Ten percent (10%) Bid Bond was submitted. am Description Year/Make/Model Unit Price Wheel Loader 2015 Case 1021F $292,950.00 Year Make/Model—Trade In Unit Price 19 77 Unit SN603, Case 921 Loader, VIN# JEE0040694 $15,5O0.00 1999 C_, Unit SN612, Case 921C Loader, VIN# JEE0093570 ..1 T---- -1. WEST SIDE TRACTOR SALES CO. 25166 W. State Road 2 South Bend, IN 46619 Bid was signed by: Mike Frederick REGULAR MEETING MARCH 10, 2015 62 Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry. Products was submitted. Local Preference submitted. Ten percent (10%) Bid Bond was submitted. BID: Description Year/Make/Model Unit Price Wheel Loader 2015 2015 John Deere 744K II $295,600 Year Make/Model — Trade In Unit Price 1997 Unit SN603, Case 921 Loader, VIN# JEE0040694 $14,000.00 1999 Unit SN612, Case 921C Loader, VIN# JEE0093570 $28,000.00 Upon a motion made by Mr. Gilot, seconded by Mr. Henthorn and carried, the above bids were referred to Equipment Services and Organic Resources for review and recommendation. OPENING OF BIDS — TWO (2) MORE OR LESS 2015 OR NEWER 1.0 CUBIC YARD LOADERS/BACKHOES (WATER WORKS CAPITAL- SEWER DEPARTMENT CAPITAL) This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- Cotmty News, which were found to be sufficient. The following bids were opened and publicly read: RPM MACHINERY 3953 Ralph Jones Drive South Bend, IN 46628 Bid was signed by: Kirk Lude Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Local Preference submitted. Ten percent (10%) Bid Bond was submitted. BID: Description Year/MakelModel Unit Price 1.0 Cu Yd Backhoe 2015 Case 590SN $104,860 Year Make/Model—Trade In Unit Price 1986 Unit 213, Case Loader, VIN# JJG0197173 $18,000 2002 Unit 585, John Deere Loader, VI'V# T0410GX910542 Option# Description Cost Total 1 Automatic Ride Control $ 1,566 $ 1,566 2 1' wide t ench ng bucket $ 1,100 $ 1'100 3 Extended warranty on full machine/S ear/5000 hours $ 6,190 $ 6,190 4 New tamper $ 6,000 $ 6,000 5 New needle $12,000 $12,000 REGULAR MEETING MARCH 10. 2015 63 6 Clam bucket $ 7,500 7 Thumb for baekhoe bucket $ 2,100 $ 2,100 "Lu Vr ivruy r Uuvcry RPM MACHINERY 3953 Ralph Jones Drive South Bend, IN 46628 Bid was signed by: Kirk Lude Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Local Preference submitted. Ten percent (10%) Bid Bond was submitted. BID: Description Year/Make/Model Unit Price 1.0 Cu Yd Backhoe 2015 Case 590SN $104,860 Year Make/Model—Trade In Unit Price 1986 Unit 213, Case Loader, VIW JJG0197173 2002 Unit 585, John Deere Loader, VIN# T0410GX9105 22 $21,500 Option# Description Cost Total 1 Automatic Ride Control $ 1,566 $ 1,566 2 1' wide trenahingbucket $ 1,100 $ 1'100 3 Extended warranty on full machine/5 year/5,000 hours $ 6,190 $ 6,190 4 New tamper $ 6,000 $ 6,000 5 New needle $12,000 $12,000 6 Clam bucket $ 7,500 $ 7,500 7 E d Thumb for backhoe bucket f $ 2,100 $ 2,100 n o May Dchvery Upon a motion made by Mr. Gilot, seconded by Mr. Henthorn and carried, the above bids were referred to Equipment Services for review and recommendation. OPENING OF BIDS — ONE THOUSAND (1000) MORE OR LESS UNIVERSAL/NESTABLE REFUSE CONTAINERS (SOLID WASTE OPERATING SUPPLIES) This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. The following bids were opened and publicly read: BEST EQUIPMENT CO.. INC 5550 Poindexter Dr. Indianapolis, IN 46235 Bid was signed by: Maria Dahlmann REGULAR MEETING MARCH 10, 2015 64 Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Ten percent (10%) Bid Bond was submitted. BID: Description Year/Make/Model Unit Price Item Est. No. Qty. Item Unit Price Total 1 1,000 96 Gallon UniversaMestable Refuse $57.50 $57,500.00 Container Manufacturer: Toter PYRAMID EQUIPMENT, INC. 211 S. Prairie St. Rolling Prairie, IN 46371 Bid was signed by: Greg Dadlow Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Local Business Preference submitted. Ten percent (10%) Bid Bond was submitted. BID: Description Year/Make/Model Unit Price Cascade 96 Gallon Refuse Carts $45.10 Item Est. No. Qty. Item Unit Price Total 1 1,000 96 Gallon Universal/Nestable Refuse $45.10 $45,100.00 Container Manufacturer: PYRAIVIID EQUIPMENT, INC 211 S. Prairie St. Rolling Prairie, IN 46371 Bid was signed by: Greg Dadlow Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Local Business Preference submitted. Ten percent (10%) Bid Bond was submitted. BID: Description Year/Make/Model Unit Price OTTO 96 Gallon Refuse Carts $48.15 Item No. Est. Item Unit Price Total 1 1,000 96 Gallon Universal/Nestable Refuse $48.15 $48,150.00 REGULAR MEETING MARCH 10, 2015 65 Container Manufacturer: Upon a motion made by Mr. Gilot, seconded by Mr. Henthorn and carried, the above bids were referred to Solid Waste for review and recommendation. OPENING OF BIDS — WASTEWATER TREATMENT PLANT NITRIFICATION TOWERS DEMOLITION — PROJECT NO 114-076 (WASTEWATER CONTRACTUAL SERVICES) This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. The following bids were opened and publicly read: SELGE CONSTRUCTION CO., INC. 2833 S. 1la' Street Niles, MI 49120 Bid "us signed by: Mark Weaver, Estimator Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Pmducts was submitted. Five percent (5%) Bid Bond was submitted. BASE BID: $845,500.00 ALTERNATE #1: $737,700,00 GREEN DEMOLITION CONTRACTORS INC. 1427 W. Dickens Chicago, IL 60614 Bid was signed by: Michael J. Brough, President Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five percent (5%) Bid Bond was submitted. BASE BID: $1,198,500.00 ALTERNATE#1: $1,012,800.00 HRP CONSTRUCTION INC. 5777 Cleveland Road, P. O. Box 266 South Bend, IN 46624 Bid was signed by: Paul J. Fallon, President Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five percent (5%) Bid Bond was submitted. BASE BID: $792,000.00 ALTERNATE #1: $768,650.00 C & E EXCAVATING, INC. 53767 CR 9 Elkhart, IN 46514 Bid was signed by: Thad Bessinger, Vice -President Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five percent (5%) Bid Bond was submitted. REGULAR MEETING MARCH 10, 2015 66 BASE BID: $717,736.00 ALTERNATE ill: $684,962.00 INDIANA EARTH, INC. 10343 McKinley Highway Osceola, IN 46561 Bid was signed by: Mark Osler, President Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding — Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five percent (5%) Bid Bond was submitted. BASE BID: $327,600.00 ALTERNATE#1: $267,600.00 AMERICAN DEMOLITION CORPORATION 305 Ramona Elgin, IL 60120 Bid was signed by: Alfredo Palafox, President Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five percent (5%) Bid Bond was submitted. BASE BID: S347,000.00 ALTERNATE#1: $299,800.00 DORE & ASSOCIATES CONTRACTING. INC. _ 900 Harry S. Tr unan Pkwy Bay City, MI 48706 Bid was signed by: Arthur M. Dore, President Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding hrvestment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five percent (5%) Bid Bond was submitted. BASE BID: $334,600.00 ALTERNATE 41: $319,700.00 Upon a motion made by Mr. Gilot, seconded by Mr. Hentbom and carried, the above bids were referred to Environmental Services for review and recommendation. AWARD BID — 2015 TRUCKING OF BELT PRESSED BIO-SOLIDS FOR LAND APPLICATION (ORGANIC RESOURCES CONTRACTUAL SERVICES) Mr. Jacob Klosinski, Environmental Services, advised the Board that on February 24, 2015, bids were received and opened for the above referenced project. After reviewing those bids, Mr. Klosinskirecommended that the Board award the contract to the lowest responsive and responsible bidder, Trucks R Us, Inc., 23942 State Road 2, South Bend, Indiana in the amount of $85.00 unit price per truck, per hour, not to exceed $163,040. Therefore, Mr. Relos made a — motion that the recommendation be accepted mid the bid be awarded as outlined above. Mr. Henthom seconded the motion, which carried. AWARD BID — REMOVAL AND DISPOSAL OF PCB REMEDIATION WASTE AT IVY TOWER — PROJECT NO. 115-004 (RIVER WEST DEVELOPMENT AREA TIF) Mr. Michael Carey, Engineering, advised the Board that on February 24, 2015, bids were received and opened for the above referenced project. After reviewing those bids, Mr. Carey recommended that the Board award the contract to the lowest responsive and responsible bidder RCRA, Inc. dba Earth Services, 10903 Prestwick Drive, Benton, Illinois in the amount of REGULAR MEETING MARCH 10. 2015 67 $89,400. Therefore, Mr. Relos made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Henthorn seconded the motion, which carried. AWARD BID — EQUIPMENT PURCHASE FOR NEi I O CORPORATION — PROJECT NO 115-005 (RIVER WEST DEVELOPMENT ARFA TI, F) Mr. Michael Carey, Engineering, advised the Board that on February 24, 2015, bids were received and opened for the above referenced equipment. After reviewing those bids, Mr. Carey recommended that the Board award the contract to the lowest responsive and responsible bidder PPT Industrial Machines Inc. dba Pacific Press Technologies, 714 N. Walnut St., Carmel, Indiana in the amount of $3,497,770. Therefore, Mr. Relos made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Henthorn seconded the motion, which carried. AWARD BID — ONE (1) OR MORE 2015 OR NEWER FRONT WHEEL DRIVE CARGO VAN (2015 CENTRAL SERVICES CAPITAL) Mr. Jeff Hudak, Central Services, advised the Board that on February 24, 2015, bids were received and opened for the above referenced equipment. After reviewing those bids, Mr. Hudak recommended that the Board award the contract to the lowest responsive and responsible bidder Gates Chevy World, 636 W. McKinley Ave., Mishawaka, Indiana in the amount of $20,856.81. Therefore, Mr. Relos made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Henthorn seconded the motion, which carried. REJECT QUOTES — MICHIGAN STREET AT WAYNE STREET CONDUIT REPT ACEMENT — PROJECT NO. 114-082 Upon a motion by Mr. Henthorn, seconded by Mr. Relos and carried, the Board approved the rejection of all quotes for the above project. TABLE CHANGE ORDER NO 3 —PRIMARY CLARIFIER REHABILITATION AND EQUIPMENT 13PORADES —PROJECT NO 111-071 (WASTEWATER CAPITAL FUND) Mr. Gilot advised that Mr. Jacob Klosinski, Environmental Services, has submitted Change Order No. 3 on behalf of L.D. Docsa & Associates, Inc., 1605 King Highway, Kalamazoo, Michigan, indicating the Contract schedule be increased by ninety-eight (98) days for a new completion date of October 9, 2015. Upon a motion made by Mr. Gilot, seconded by Mr. Henthorn and carried, the Change Order was tabled. APPROVE CHANGE ORDER NO 16 — DIGESTER NO 2 UPGRADE AND DIGESTFR GAS CLEANING — PROJECT NO. 111-029 (2012 SEWER BOND) Mr. Gilot advised that Mr. Jacob Klosinski, Environmental Services, has submitted Change Order No. 16 on behalf of Grand River Construction, Inc., 5025 40" Ave., Hudsonville, Michigan, indicating the Contract amount be increased by $10,891 for a new Contract sum, including this Change Order, in the amount of $5,982,531. Upon a motion made by Mr. Relos, seconded by Mr. Henthorn and carried, the Change Order was approved. APPROVE CHANGE ORDER NO 1 — VACANT AND ABANDONED HOME DEMOLITIONS, DIVISION D -- PROJECT NO 114-073 (LOSS RECOVERY FUND) Mr. Gilot advised that Ms. This, Vawter, Engineering, has submitted Change Order No. 1 on behalf of Indiana Earth, Inc., 10343 McKinley Highway, Osceola, Indiana, indicating the Contract amount be increased by $2,124 for a new Contract sum, including this Change Order, in the amount of $345,624. Upon a motion made by Mr. Henthom, seconded by Relos and carried, the Change Order was approved. APPROVE CHANGE ORDER NO 1 — VACANT AND ABANDONED HOME DEMOLITIONS DIVISION E — PROJECT NO 114-073 (LOSS RECOVERY FUND) Mr. Gilot advised that Ms. Thia Vawter, Engineering, has submitted Change Order No. 1 on behalf of Indiana Earth, Inc., 10343 McKinley Highway, Osceola, Indiana, indicating the Contract amount be increased by $7,488 for a new Contract sum, including this Change Order, in the amount of $465,013. Upon a motion made by Mr. Henthom, seconded by Mr. Relos and carried, the Change Order was approved. APPROVE CHANGE ORDER NO 1 — VACANT AND ABANDONFD HOME DEMOLITIONS. DIVISION F— PROJECT NO. 114-073(1OSSRECOVERY FUND) REGULAR MEETING MARCH 10 2015 68 Mr. Gilot advised that Ms. Thia Vawter, Engineering, has submitted Change Order No. i on behalf of Indiana Earth, Inc., 10343 McKinley Highway, Osceola, Indiana, indicating the Contract amount be increased by $3,168 for a new Contract sum, including this Change Order, in the amount of $170,968. Upon a motion made by Mr. Reins, seconded by Mr. Henthom and carried, the Change Order was approved. APPROVE LIQUIDATED DAMAGES — WASTEWATER TREATMENT PLANT PRIMARY CLARIFIER REHABILITATION AND FOUIPMENT UPGRADES — HYDROGRITTER PROJECT NO. 111-071 (WASTEWATERCAPITAL) Mr. Gilot advised that Mr. Jacob Kloskinski, has submitted a request for the Board's approval to impose liquidated damages on L.D. Docsa Associates, Inc., 1605 King Highway, Kalamazoo, Michigan for the hydrogritter for the above project in the adjusted amount of 58,750 and five (5) calendar days. Mr. Gilot noted the specifications for the hydrogritter were unique and dealt with this equipment piece separately, with no relation to the other equipment. Attorney Schmidt concurred and noted the hydrogritter issue has no interference with the greater issue with L.D. Docsa and the City, it is separate and apart from the other delays. He stated he is comfortable moving forward with this as it will not have an impact on the other liquidated damages on the other equipment related to this project. Upon a motion made by Mr. Relos, seconded by Mr. Henthom and carried, the liquidated damages for the hydrogritter were approved as outlined above. APPROVAL OF REQUESTTO ADVERTISE FOR THE RECEIPT OF BIDS AND TITLE SHEET — WASTEWATER TREATMENT PLANT GRIT AND SCREENINGS IMPROVEMENTS — PROJECT NO. 114-075 (2012 SEWER BOND) In a memorandum to the Board, Mr. Jacob Kloskinski, Environmental Services, requested permission to advertise for the receipt of bids for the above referenced project. Also presented at this time for approval and execution was the Title Sheet. Upon a motion made by Mr. Relos, seconded by Mr. Henthom and carried, the above request to advertise was approved, and the Title Sheet was approved and signed. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS — ONE (1) OR MORE 2015 OR NEWER LP POWERED LIFT TRUCK (SPEC 0) (TRAFFIC & LIGHTING CAPITAL PRINCIPAL & INTEREST) In a memorandum to the Board, Mr. Jeff -Hudak, Central Services, requested permission to advertise for the receipt of bids for the above referenced equipment. Therefore, upon a motion made by Mr. Relos, seconded by Mr. Henthom and carried, the above request was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS FIRE HYDRANT AND VALVES INVENTORY (WATER WORKS REVENUE1 In a memorandum to the Board, Mr. Robert Krol, Water Works, requested permission to advertise for the receipt of bids for the above referenced equipment. Therefore, upon a motion made by Mr. Relos, seconded by Mr. Henthom and carried, the above request was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS DUCTILE IRON PIPE INVENTORY (WATER WORKS REVENUE) In a memorandum to the Board, Mr. Robert Krol, Water Works, requested permission to advertise for the receipt of bids for the above referenced equipment. Therefore, upon a motion made by Mr. Relos, seconded by Mr. Henthorn and carried, the above request was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS MADISON STREET AND MARION STREET ONE-WAY TO TWO-WAY CONVERSION PROJECT NO. 114-034 (2015 TIF INFRASTRUCTURE BOND) — In a memorandum to the Board, Mr. Roger Nawrot, Engineering, requested permission to advertise for the receipt of bids for the above referenced project. Therefore, upon a motion made by Mr. Relos, seconded by Mr. Henthom and carried, the above request was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS — DEMOLITION OF 87 MORE OR LESS. VACANT AND ABANDONF,D HOMES - PROJECT NO. 115-012 (LOSS RECOVERY FUND) In a memorandum to the Board, Mr. Michael Carey, Engineering, requested permission to advertise for the receipt of bids for the above referenced project. Therefore, upon a motion made by Mr. Pawlowski, seconded by Mr. Relos and carried, the above request was approved. REGULAR MEETING MARCH 10, 2015 69 APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS — EOUIPMENT PURCHASE FOR NOTRE DAME TURBO AT IGNITION PARK; CLOSED CIRCUIT COOLERS (RIVER WEST DEVELOPMENT AREA TIF) In a memorandum to the Board, Mr. Michael Carey, Engineering, requested permission to advertise for the receipt of bids for the above referenced project. Therefore, upon a motion made by Mr. Relos, seconded by Mr. Henthom and carried, the above request was approved. ADOPT RESOLUTION NO. 10-2015 — A RESOLUTION OF THE SOUTII BEND BOARD OF PUBLIC WORKS APPROVING THE TRADE-IN OF CTTY-OWNED PROPERTY ON _ PROPERTY OF SIMILAR NATURE Upon a motion made by Mr. Relos, seconded by Mr. Henthorn and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 10-2015 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS APPROVING THE TRADE-IN OF CITY -OWNED PROPERTY ON PROPERTY OF SIMILAR NATURE WHEREAS, it has been determined by the Board of Public Works of the City of South Bend that die following described property is unfit for the purpose for which it was intended and should be traded -in for property of a similar nature: 00009397 2007 Front Load Sweeper, Asset Tag Number 2277 00005448 2000 International Dump Truck, Asset Tag Number 254 00005446 2000 International Dump Truck, Tag Number 250 00005447 2000 International Dump Truck, Tag Number 253 WIIEREAS, I.C. 36-1-I1-9 authorizes the Board of Public Works to trade in or exchange City -owned property for partial or full reduction in the purchase price of property of similar nature. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, AS FOLLOWS: 1. The following described property shall be traded -in for property of a similar nature and shall be removed from the inventory of the City of South Bend: 00009397 2007 Front Load Sweeper, Asset Tag Number 2277 00005448 2000 International Dump Truck, Asset Tag Number 254 00005446 2000 International Dump Truck, Tag Number 250 00005447 2000 International Dump Truck, Tag Number 253 ADOPTED this 1 Oth day of March, 2015 CITY OF SOUTII BEND BOARD OF PUBLIC WORKS s/ Gary A. Gilot s/ David P. Relos s/ Patrick M. Henthom s/ Brian Pawlowski ATTEST: s/Linda M. Martin, Clerk ADOPT RESOLUTION NO. 11-2015 — A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND APPROVING AND AUTHORIZING 'THE EXECUTION OF AN AGENCY AGREEMENT AND REGARDING RELATED MATTERS Upon a motion made by Mr. Relos, seconded by Mr. Henthorn and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 11-2015 A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA, RFGULAR MEETING MARCH 10 2015 70 APPROVING AND AUTHORIZING THE EXECUTION OF AN AGENCY AGREEMENT AND REGARDING RELATED MATTERS WIIEREAS, the Board of Public Works (the "Board") of the City of South Bend, Indiana (the "City"), has been created pursuant to Indiana Code 36-4-9, as amended from time to time; and WHEREAS, the South Bend Redevelopment Authority (the "Authority") intends to issue bonds pursuant to the Indiana Code 36-7-14.5-19 to be known as the "South Bend — Redevelopment Authority Lease Rental Revenue Bonds of 2015" in the aggregate principal amount not to exceed Twenty-five Million and 00/100 ($25,000,000.00) (the `Bonds"), the proceeds of which are to be used to finance all or any portion of the acquisition, construction and installation of certain local public improvements as part of the City's Smart Streets initiative and Westside Main Streets Revitalization Plan which local public improvements shall consist of all or any portion of the acquisition, construction and installation of the following: pavement, streelscape, and sidewalk improvements, bulb -out installation, street signage and markings, installation of bicycle facilities, road widening, intersection and traffic signal interconnection improvements, utility relocation, utility and sidewalk improvements, and installation of lighting and right-of-way improvements, all of which local public improvements are to be located along the following stretches of road: (i) Bartlett Street between Lafayette Blvd and Riverside Drive; (ii) Michigan Street between Riverside Drive and Barbie Street; (iii) Main Street between Park Lane and Barbie Street; (iv) St. Joseph Street between LaSalle Avenue and Western Avenue; (v) Lafayette Blvd between Park Lane and Indiana Avenue; (vi) Western Avenue between .Michigan Street and Mayflower Road; (vii) Linoolnway West between West LaSalle Avenue and the City limits (Woodland Avenue); (viii) Marion and Madison Streets between Michigan Street and Lincolnway West; and (ix) any cross streets related to the foregoing stretches and various expenses related thereto (collectively, the "Project") and to pay the costs of the issuance of the Bonds; and WHEREAS, the Authority desires to have the Board serve as its agent for the _ construction of the Project pursuant to an Agency Agreement by and between the Board and the Authority; and WHEREAS, the Authority intends to lease the Project to the South Bend Redevelopment Commission (the "Commission") pursuant to a lease dated as of February 1, 2015, as may be amended from time to time (the "Lease"), between the Authority and the Commission; and WHEREAS, Indiana Code 36-1-11 generally provides the manner in which a govemtental entity may provide for the disposal of property; and WIIEREAS, Indiana Code 36-1-11-8 provides that a transfer of property may be made with a governmental entity upon terms and conditions agreed upon by the entities as evidenced by the adoption of a substantially identical resolution by each entity; and WHEREAS, the City possesses a right-of-way interest over certain property which will contain a portion of the Project (the "City Roads"); and WHEREAS, on behalf of the City, the Board desires to grant to the Authority a license in the City Roads for the purpose of permitting the Authority to locate and lease a portion or the Project on the City Roads to the Commission; and WHEREAS, the State of Indiana (the "State") either owns or possesses a right-of- way interest over certain property which will contain a portion of the Project (the "State Roads"); and WHEREAS, the City expects to receive a permit (the "Permit") from the State to undertake the Project on the State Roads; and WHEREAS, on behalf of the City, the Board desires to grant an interest in the Permit for the purpose of permitting the Authority to locate and lease a portion of the Project on the State Roads to the Commission; and REGULAR MEETING MARCH 10, 2015 71 NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend, Indiana, that: Section I. The Boardhereby grants to the Authority a license in the City Roads to locate and lease the portion of the Project on the City Roads; and the Board hereby grants to the Authority an interest in the Permit to locate and lease the portion of the Project on the State Roads, Section 2. The Board hereby approves of the Agency Agreement in the form attached hereto as Exhibit A and authorizes the President of the Board to execute and deliver the Agency Agreement in such form with such changes as may be acceptable to the President of the Bound upon the advice of cormsel as evidenced by his signature thereon. Section 3. The President and Clerk of this Board are hereby authorized to take all such actions and to execute all such instruments as are desirable to carry out the transactions contemplated by this Resolution, in such forms as the President and Clerk shall deem proper, to be evidenced by the execution thereof. Section 4. This Resolution shall be in full force and effect from and after its adoption by the Board. ADOPTED at a meeting of the Board of Public Works of the Commission of South Bend, Indiana, held on March 10, 2015, at Room 1308, County -City Building, 227 West Jefferson Boulevard, South Bend, Indiana. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Gary A. Gilot s/ David P. Relos s/ Patrick M. Henthorn s/ Brian Pawlowski ATTEST: s/Linda M. Martin, Clerk APPROVAL OF AGREEMF,NTS/CONTRACTS/PROPOSALS/ADDENDA The following Agreements/Contracts/Proposals/Addenda were submitted to the Board for a proval: Type Business Description Amount/ Motionl Contract Northern Indiana Supporting Manufacturers Funding $69,91 l Second Relos/Henthom Workforce and Regional Talent (COI1) Board (N1WB), (SMART) Program Inc. Contract Northern Indiana Build South Bend $35,000 Rclos/Henthorn Workforce (COIT) Board (NIWB), Inc. Professional Services American Structmepoint, Two -Way Conversion of Michigan/St. $799,905 Henthorn/Relos Joseph Street (Major Agreement Inc. and Main Street from Moves) Chippewa Street to LaSalle Street First Amendment Redevelopment Commission Hill Street Improvements $128,495; for Relos/Henthom to the a total cost of Addendum to $297,417 the Master (River East Agreement Development Contract South Bend Neighborhood Action Area TIF) $90,000 Pawlowski/ Police Reclamation Patrols (CDBG) Relos REGULAR MEETING MARCH 10 2015 72 Department Program Contract Department of Demolition of Blighted $359,248 Henthorn/Relos Code Houses (NSP 1) Enforcement Open Market CDS Machines Equipment Purchases for $83,080 Relos/Henthom Purchase NORRES North America, (River West Inc. Development Area TIF) Letter of Activate Workplace Clinic $39,000 Henthorn/Relos Intent Healthcare, LLC (Health Insurance Fund) Professional Crowe Horwath Tax Abatement Consulting $5,000 Relos/Henthorn Services Services (Admin and Agreement Finance Professional Services Second Abonmarche _ Colfax & Hill Drainage $5,500; Relos/Henthom Amendment Consultants, Inc. Improvements Adjusted to Agreement Professional Total of Services $33,450 Agreement (River East Development Area TIF) Open Market Howden North Approve to Finalize $2,025,000 Henthorn/Relos Purchase America, Inc. Purchase of Equipment for (River West Notre Dame Turbo at Development Ignition Park: Vacuum Area TIF) Blower System Memorandu Mich ana Area Traffic Counts $11,000 Henthom Relos m of Council of Understandin Governments Professional Jones, Petrie, Review and Inspection for Not to Exceed Relos/Henthom Services Rafinski the Leighton Plaza and $2,500 Agreement Wayne Street Parking (Parking Garage Emergency Garage Elevator Repairs Revenue Amendment Abonmarche Hill Street Improvements $7,950; Relos/Henthom to Consultants, Inc. Adjusted Professional Agreement Services Total of Agreement $27.250 (River East Development Area TIF) Maintenance Doron Precision Maintenance Service $9,675 TABLED Service Systems, Inc Contract for Two (2) (EMS Relos/Henthom Agreement Emergency Vehicle Driver Capital) Renewal Simulators APPROVAL OF PERMIT AND LICENSE APPLICATIONS The following permit and license applications were presented for approval: Applicant Description DatelTime Location Motion Carried Our Lady of Procession March 29, On Route as Submitted Relos/Henthom Hungary Parish 2015/4:00 p.m. to 5:30 P.M. March of Procession May 16, On Route as Submitted Henthoru/Relos REGULAR MEETING MARCH 10, 2015 73 Dimes 2015/8:30 a.m. to 12:00 .m. University of Procession April 26, Must use same Route as Relos/fIenthorn Notre Dame 2015/7:00 a.m. last Year Cycling Club to 3:30 p.m. Homeward Procession April 11, On Route as Submitted Relos/Henthom Bound 2015/8:00 am. to 10:30 a.m. Southside License; 411 E. Ireland Road Henthorn/Relos Massage Massage Retreat Establishment Prairie House License; 914 Lincolnway West Henthorn/Relos Massage Massage Therapy Establishment Hair Crafters License; 602 Lincolnway East 1 ee os/Henthom Massage Establishment Top Oriental License; 421 Hickory Rd. Relos/Henthom Massage Massage Establishment St. Joe Valley License; Lecper Park —Re—, os/Hcnthom Watercolor Transient Society Merchant; Leeper Park Art Fair APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Relos, seconded by Mr. Henthom and carried, the following traffic control devices were approved: NEW INSTALLATION: Handicapped Accessible Parking Space Sign LOCATIONS: 1118 Grace St. 1126 Roosevelt St. 502 S, 28" St. 925 S. 28a' St. REMARKS: All criteria has been met NEW INSTALLATION: Stop Sign LOCATION: Fremont St. at Bergan St. REMARKS: Freemont St. tees into Bergan St. Bergau St. to remain the through street. APPROVE CLAIMS Mr. Relos stated that a request to pay the following claims in the amounts indicated has been received by the Board; each claim is fully supported by an invoice; the person receiving the goods or services has approved the claims; and the claims have been filed with the City Fiscal Officer and certified for aecurar.v Name Amount of Claim Date City of South Bend 52,425.29 03/02/2015 City of South Bend $1,078,247.92 03/10/2015 St. Joseph County Housing Consortium $80,091.66 03/02/2015 Therefore, Mr. Relos made a motion that after review of the expenditures, the claims be approved as submitted. Mr. Henthorn seconded the motion, which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Gilot, seconded by Mr. Henthorn and carried, the meeting adjourned at 10:47 a.m. BOARD OF PUBLIC WORKS REGULAR MEETING ATTEST: Linda M. Martin, Clerk MARCH 10. 2015 Gary A. Gilot, President 74