HomeMy WebLinkAboutagenda item 2015 0326 rdc 02aITEM: 2.A.
SOUTH BEND REDEVELOPMENT COMMISSION
REGULAR MEETING
March 12, 2015
9:30 a.m.
Presiding: Marcia I. Jones, President
227 West Jefferson Boulevard
South Bend, Indiana
The meeting was called to order at 9:30 a.m.
1. ROLL CALL
Members Present:
Members Absent:
Legal Counsel:
Redevelopment Staff:
Others Present:
2. APPROVAL OF MINUTES
Ms. Marcia Jones, President
Dr. David Varner, Vice President
Mr. Don Inks, Secretary
Mr. Greg Downes
Mr. Gavin Ferlic
Mr. John Anella
Mr. Benjamin Dougherty, Esq.
Mr. David Relos, Associate II
Ms. Debrah Jennings, Associate I
Ms. Tracy Oehler, Recording Secretary
Mr. Chris Fielding, Assistant Executive Director
Ms. Elizabeth Leonard Inks, Director
Mr. Brock Zeeb, Director
Ms. Elizabeth Maradik, Associate II
Mr. Aaron Kobb, Associate Ill
Mr. Larry Katz
Ms. Katrina Marquardt
Mr. Mark Seaman
A. Approval of Minutes of the Regular Meeting of Thursday, February 26, 2015.
Upon a motion by Secretary Inks, seconded by Commissioner Downes and
unanimously carried, the Commission approved the Minutes of the Regular Meeting of
Thursday, February 26, 2015.
South Bend Redevelopment Commission
Regular Meeting -March 12, 2015
Page 2
3. APPROVAL OF CLAIMS
324 RIVER WEST DEVELOPMENT
AREA
Plews Shadley Racher & Braun LLP
Meridian Title Corporation
Faegre Baker Daniels
Barnes & Thornburg LLP
Kolata Enterprises LLC
Weaver Boos Consultants
430 SOUTH SIDE TIF AREA #1
Lawson Fisher Associates
65,692.80 Environmental Related-Union Station, Bosch,
Honeywell
300.00 Cove Lots 2, 3, 4
10,515.35 Redevelopment Commission
RDC Special Program Bonds/Series 2003 E TIF
5,090.15 District
2,055.00 Professional Services
2,749.82 Ivy Tower
20,854.75 Roundabout Intersection Improvement
$107,257.87
Upon a motion by Secretary Inks, seconded by Commissioner Downes and unanimously
carried, the Commission approved the Claims submitted March 12, 2015.
4. COMMUNICATIONS
None.
5. OLD BUSINESS
None.
6. NEW BUSINESS
A. River East Development Area
(1) Resolution No. 3280 Approving and Authorizing the Execution of an
Amendment to the Addendum to the Master Agency Agreement (Hill & Colfax
Drainage Improvement Project -Supplement No. 3)
Ms. Maradik noted on January 30, 2014, the Redevelopment Commission approved
the Hill and Colfax Drainage Improvement Project with a total budget of $204, 750,
which $75,000 was set aside for off-site construction including new pavement
markings, new street lighting, and landscaping. Staff is requesting a new
construction budget of $140,000 in order to complete streetscape work on both sides
of Colfax Avenue as the original budget only included one side of the street.
South Bend Redevelopment Commission
Regular Meeting -March 12, 2015
Page 3
Upon a motion by Commissioner Downes, seconded by Vice President Varner and
unanimously carried, the Commission approved Resolution No. 3280 approving and
authorizing the execution of an Addendum to the Master Agency Agreement for the
Hill and Colfax Drainage Improvement Project in the amount of $140,000.
B. River West Development Area
(1) AT&T Authorization to Prepare Cost Estimate for Facilities Relocation for
Ignition Park South
Mr. Relos stated the Authorization to Prepare Cost Estimate is to engage AT&T for
field survey and engineering work needed for the relocation of their lines and
facilities in Ignition Park South. Once this phase is completed, AT&T can then move
their lines and facilities in this area, and ultimately release their easements in the
vacated streets and alleys.
Upon a motion by Commissioner Downes, seconded by Vice President Varner and
unanimously carried, the Commission approved the AT&T Authorization to Prepare
Cost Estimate for facilities relocation for Ignition Park South in a not-to-exceed
amount of $5,000 and authorized Mr. Relos to sign the document.
(2) Resolution No. 3279 Appointing a Director to the Blackthorn Owners'
Association Board of Directors
Mr. Relos stated the Blackthorn Owners' Association's by-laws call for a three
member Board of Directors to be appointed by the Redevelopment Commission. At
the annual Owners' Association meeting this past October, the Board of Directors
nominated Jon Cook to be reappointed to another three year term ending December
31, 2017.
Upon a motion by Commissioner Downes, seconded by Secretary Inks and
unanimously carried, the Commission approved Resolution No. 3279 appointing Jon
Cook to the Blackthorn Owners' Association Board of Directors.
(3) First Amendment to Lease for 119 South Michigan Street (Irish Cupcakes d/b/a
Yummy Cupcakes)
Mr. Zeeb stated Yummy Cupcakes is requesting to restructure its lease agreement
as it incurred significantly higher construction and startup costs and due to
construction delays and unforeseen renovations, was unable to take advantage of
the current lease's four month stabilization period. The lease term of five year would
remain the same and payments would increase by $5,000 over five years.
Vice President Varner asked if a staggered rent is becoming standard. Mr. Zeeb
replied staggered rent structures are more common with start-up businesses.
South Bend Redevelopment Commission
Regular Meeting -March 12, 2015
Page4
Upon a motion by Commissioner Downes, seconded by Commissioner Ferlic and
unanimously carried, the Commission approved the First Amendment to Lease with
Yummy Cupcakes for 119 South Michigan Street.
C. West Washington-Chapin Development
None.
D. South Side Development Area
None.
E. Douglas Road Development Area
None.
F. Ratification of Service Contracts
Commission Role Contractor Service Contract Staff
in Transaction Provided Amount Member
Coveleski Park Lot 2 Disposition Meridian Title Corp. Title Report $100.00 Relos
Coveleski Park Lot 3 Disposition Meridian Title Corp. Title Report $100.00 Relos
Coveleski Park Lot 4 Disposition Meridian Title Corp. Title Report $100.00 Relos
Upon a motion by Commissioner Downes, seconded by Secretary Inks and unanimously
carried, the Commission approved the Ratification of Service Contracts.
7. PROGRESS REPORTS
None.
8. NEXT COMMISSION MEETING
Thursday, March 26, 2015, at 9:30 a.m.
9. ADJOURNMENT
President Jones adjourned the meeting at 9:40 a.m.
Brock Zeeb, Director of Economic Resources Marcia I. Jones, President