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Home My WebLink About031915 Agenda Review SessionCITY OF SOUTH BEND oI$0UTfJNl BOARD OF PUBLIC WORKS °` AGENDA REVIEW SESSION March 19, 2015 —10:30 a.m. 186 Location: 1308 County -City Building South Bend, Indiana 46601 AGENDA REVIEW SESSION 1. OPENING OF BIDS A. Three (3), More or Less, 2015 or Newer, Single Axle Multi -Use Dump Trucks (Spec B) 1. Funding: Street Department Capital Lease Principal & Interest (202.0607.431.37.11 & 12) and Sewer Department Capital (642.0621.415.43.02) B. Two (2), More or Less, 2015 or Newer, Tandem Axle Multi -Use Dump Trucks (Spec C) 1. Funding: Street Department Capital Lease Principal & Interest (202.0607.431.37.11 &.12) 2. RESCIND AWARD OF PROPOSALS A. Equipment Purchases for Notre Dame Turbo at Ignition Park — Air Compressors — Project No. 114 -083A 1. Company: Ingersoll Rand 2. Explanation: Pursuant to IC 5- 22 -9 -6, Authorize Legal and Engineering Departments to Negotiate a Final/Best Offer to be presented for the Board's Approval on March 24, 2015. 3. Funding: River West Development Area TIF B. Equipment Purchase for Notre Dame - Gas Fired Compressed Air Heater — Project No. 114 -083C 1. Company: Heseco /Sigma Thermal 2. Explanation: Pursuant to IC 5- 22 -9 -6, Authorize Legal and Engineering Departments to Negotiate a Final/Best Offer to be presented for the Board's Approval on March 24, 2015. 3. Funding: River West Development Area TIF REGULAR MEETING 1. REVIEW OF MINUTES A. Agenda Review Meeting of March 5, 2015; Regular Meeting of March 10, 2015; and Claims Review Meeting of March 17, 2015 2. OPENING OF BIDS A. One (1) or More, 2015 or Newer, Asphalt Hot Box (Spec K) 1. Funding: Street Department Capital Lease Principal & Interest and Sewer Department Capital (202.0607.431.37.11 & .12) B. One (1) or More, 2015 or Newer, 3/4 Ton Two Wheel Drive Pick Up Truck (Spec L) 1. Funding: Water Works Capital (622.0640.415.43.02) GARY A. GILOT DAVID P. RELOS KATHRYN E. RODS PATRICK M. HENTHORN BRIAN J. PAWLOWSKI Page 1 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS oI$0UTfJNl °` AGENDA REVIEW SESSION March 19, 2015 —10:30 a.m. 186 Location: 1308 County -City Building South Bend, Indiana 46601 C. Two (2), More or Less, 2015 or Newer, Mid -Size Extended Cab Four Wheel Drive Pick Up Trucks (Spec O) 1. Funding: Code Enforcement Capital Lease Principal & Interest (600.1201.415.37.11 &.12) D. Thirty-Nine (39), More or Less, 2015 or Newer, All Wheel Drive Police Patrol Vehicles 1. Funding: Police Department Capital Lease Principal (404.0401.415.37.11 & .12) 3. AWARD BIDS AND APPROVE CONTRACT A. Two (2), More or Less, 2015 or Newer 25 Cubic Yard Packers (Spec A) 1. Company: Best Equipment Company, Inc. 2. Amount: $255,586 ea. /Base Bid plus Option 1 and 2; Total $511,172 3. Funding: Solid Waste Capital Lease & Interest (611.0610.415.37.11 & .12) B. One Thousand (1,000), More or Less, Universal/Nestable Refuse Containers (Spec J) 1. Company: Pyramid Equipment Inc. 2. Amount: Unit Price $45.10; Total Not to Exceed $71,000 3. Funding: Solid Waste Operating Supplies (610.0610.791.22.24) C. Wastewater Treatment Plant Nitrification Towers Demolition — Project No. 114- 076 1. Company: Indiana Earth, Inc. 2. Amount: $327,600 3. Funding: Environmental Services Contractual Services and Other Equipment (641.0630.793.63.35) and (641.0630.793.36.05) D. Two (2), More or Less, 2015 or Newer, Six Yard Front End Rubber Tire Loaders (Spec H) 1. Company: Hardings, Inc. 2. Amount: $248,169, Unit Price; Total $442,338 with Trade Ins 3. Funding: Organic Resources Capital Lease Principal & Lease (641.0631.793.37.11 &.12) E. Two (2), More or Less, 2015 or Newer, 1.0 Cubic Yard Loaders /Backhoes (Spec 1) 1. Company: West Side Tractor Sales Company 2. Amount: $117,780 and $109,780 each; Base Bid plus Options #146, with Trade Ins 3. Funding: Sewer Department Capital (642.0621.415.43.02) and Water Works Capital (622.0640.415.43.02), respectively GARY A. GILOT DAVID P. RELOS KATHRYN E. RODS PATRICK M. HENTHORN BRIAN J. PAWLOWSKI Page 2 CITY OF SOUTH BEND oI$0UTfJNl BOARD OF PUBLIC WORKS °` AGENDA REVIEW SESSION March 19, 2015 —10:30 a.m. 186 Location: 1308 County -City Building South Bend, Indiana 46601 4. CHANGE ORDERS A. Sewer Overflow Sensory Control Network - Fairfax Site — Project No. 110 -091 1. Company: C & E Excavating, Inc. 2. Change Order No.: 1 3. Increase Amount: $8,303 4. Percent of Increase: 2.71 % 5. Revised Contract Amount: $314,934 6. Funding: 2012 Sewer Bond (661.0621.415.42.05) 5. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. One (1) or More, 2015 or Newer Tandem Axle Hook Lift and Container Truck with Grapple Loader (Spec R) 1. Funding: 2015 Solid Waste Capital Lease Principal and Interest (611.0610.415.37.11 &.12) B. Sale of Abandoned Vehicles C. Three- Hundred, Ninety -Five (395), More or Less, New Mobile and One - Hundred, Twenty -Six (126), More or Less, New Portable Two -Way Radios with 12.5 KHz TDMA and AVL Capabilities 1. Funding: Capital Lease & Interest for Parks, Streets, Sewer, Traffic & Lighting, Central Services, Water Works, Code Enforcement, Animal Control, Waste Water, Organic Resources, Solid Waste, and Engineering Departments D. Bartlett Street Phase 1 & Memorial North Parking Lot — Project No. 114 -032 A & 114 -047 1. Funding: TIF Infrastructure Bond & Medical TIF 6. RESOLUTION A. No. 12 -2015 — A Resolution of the South Bend Board of Public Works Approving the Trade -In of City -Owned Property on Property of Similar Nature 1. Description: Trade -In of Three- Hundred, Six (306) Surplus Police Department Sig Sauer Handguns on New Handguns 7. AGREEMENTS /CONTRACTS /PROPOSALS /ADDENDA A. Agreement Authorizing Entry upon Public Property for Drilling Purposes and Revocable Permit for Environmental Remediation Purposes — D &T Drilling, Inc. 1. Description: One (1) Test Well in the Elwood St. Right -of -Way East of Portage Ave. B. Maintenance Agreement — Canon Solutions America, Inc. 1. Description: Maintenance on Used Copier transferred from Water Works in February of 2014 2. Amount: $60 /month plus Overages GARY A. GILOT DAVID P. RELOS KATHRYN E. RODS PATRICK M. HENTHORN BRIAN J. PAWLOWSKI Page 3 8. CITY OF SOUTH BEND 3. BOARD OF PUBLIC WORKS oI$0UTtlNl °` AGENDA REVIEW SESSION March 19, 2015 —10:30 a.m. 186 2. Location: 1308 County -City Building South Bend, Indiana 46601 LICENSES AND PERMITS GARY A. GILOT DAVID P. RELOS KATHRYN E. RODS PATRICK M. HENTHORN BRIAN J. PAWLOWSKI Page 4 3. Funding: MPAC Operations (101.0404.453.36.01) C. Sales Agreement — Tyco Integrated Security LLC 1. Description: Purchase of Security Equipment and Monitoring Services 2. Amount: $2,073 for Equipment; $102 /month for Three (3) Years' Service D. Special Purchase — SEFAC, Inc. 1. Description: Substantial Savings on Six (6) Remanufactured SEFAC Lifts 2. Amount: Total $29,190 3. Funding: Central Services Equipment and Materials (224.0605.419.43.10) E. Professional Services Agreement — SunGard Public Sector, Inc. 1. Description: Cloud -Based Naviline Services Five Year, Month to Month Agreement 2. Amount: $194,983.92 First Year; $992,754.12 Total for Five (5) Year Term 3. Funding: IT Operations (404.0672.415.36.04) F. Agreement — Habitat for Humanity of St. Joseph County 1. Description: Development of Vacant or Demolished Properties 2. Amount: $90,000 3. Funding: NSP1 (212.1001.460.39.30) G. Agreement — Rebuilding Together 1. Description: Provide Major Home Repairs for Low to Moderate Income Homeowners in Olive Street /Lincolnway West Neighborhood 2. Amount: $163,074 3. Funding: CDBG (212.1001.460.39.30) H. Amendment to Professional Services Agreement — EmNet, LLC 1. Description: Additional Services for Sensor Work 2. Amount: $30,000 3. Funding: Environmental Services Other Contractual (641.0630.793.63.35) I. Agreement — Mydatt Services, Inc. dba Block by Block 1. Description: West Side Corridors Ambassador Program along Lincolnway West and Western Avenue 2. Amount: $61,857.37 3. Funding: COIT (404.1001.460.42.03) J. Indemnification Agreement — Tire Rack, Inc. 1. Description: Indemnification Agreement Allowing SBPD Officers to Use Property for Training K. Agreement — Smith & Wesson 1. Description: Trade -In of Two - Hundred, Ninety (290) Used Handguns for New Handguns for the Police Department 2. Amount: $0 LICENSES AND PERMITS GARY A. GILOT DAVID P. RELOS KATHRYN E. RODS PATRICK M. HENTHORN BRIAN J. PAWLOWSKI Page 4 CITY OF SOUTH BEND oI$0UTfjNl BOARD OF PUBLIC WORKS °` AGENDA REVIEW SESSION March 19, 2015 —10:30 a.m. 186 Location: 1308 County -City Building South Bend, Indiana 46601 A. Block Party — Non - Residential 1. Applicant: Morris Performing Arts Center a) Event: Fridays by the Fountain b) Location: Jon Hunt Plaza; Michigan St. from LaSalle St. to Colfax Ave. c) Dates /Times: June 5,12,19,26; July 3,10,17,24,31; August 7,14,21, and 28, 2015 d) Favorable Recommendations 2. Applicant: Steven Nicholas Epson a) Event: 4th Annual 420 Jamfest b) Location: Woodward Court c) Dates /Times: April 18, 2015; 11:00 a.m. to 10:00 p.m. d) Favorable Recommendations provided at least two (2) sworn uniformed officers present during festival hours B. Processions 1. Applicant: ALR 357 Riders a) Event: Keman's Heroes b) Date /Time: July 5, 2015; 8:00 a.m. to 12:00 p.m. c) Favorable Recommendations 2. Applicant: Memorial Health and Lifestyle Center a) Event: Sunburst Race b) Date /Time: June 5, 12:00 p.m. to 8:00 p.m. and June 6, 2015, 6:00 a.m. to 12:30 p.m. c) Favorable Recommendations 3. Applicant: Angel of Hope a) Event: Angel of Hope Memorial Ride b) Date /Time: August 15, 2015; 9:00 a.m. to 2:00 p.m. c) Favorable Recommendations C. License Renewals 1. Type: Massage Establishment a) Applicant: The Vibrance Center b) Location: 328 N. Michigan St. c) Favorable Recommendations 2. Type: Massage Establishment a) Applicant: Veda Salon and Day Spa b) Location: 2041 East Ireland Rd. c) Favorable Recommendations 3. Type: Massage Establishment a) Applicant: Therapeutic Indulgence b) Location: 904 E. Jefferson Blvd. c) Favorable Recommendations GARY A. GILOT DAVID P. RELOS KATHRYN E. RODS PATRICK M. HENTHORN BRIAN J. PAWLOWSKI Page 5 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS oI$0UTfjNl °` AGENDA REVIEW SESSION March 19, 2015 —10:30 a.m. 186 Location: 1308 County -City Building South Bend, Indiana 46601 4. Type: Massage Establishment a) Applicant: Massage by Angie b) Location: 108 N. Main St., Suite 735 c) Favorable Recommendations 5. Type: Transient Merchant - Ratify a) Applicant: Group 2 Promotions, Inc. / Michiana Home Show b) Location: Century Center c) Date /Time: March 13 -15, 2015; 5:00 p.m. -9:00 p.m.; 10:00 a.m. -9:00 p.m.; 12:00 p.m. -5:00 p.m. 6. Type: Public Parking Facility a) Applicant: South Bend Parking Co. b) Locations: 119 W. Wayne St., 117 S. William St., 123 N. Main St.; and 322 S. Lafayette Blvd. c) Recommendations: Favorable for all but 119 W. Wayne St. 7. Type: Open Air Business a) Applicant: South Side Grocery b) Locations: 1823 S. Michigan St. c) Description: Sale of Clothing d) Date /Time: Monday through Sunday; 8;00 a.m. to 8:00 p.m. e) Recommendations: Favorable /Keep Adequate Room on Sidewalk Open for Pedestrians 9. TRAFFIC CONTROL DEVICES A. New Installation - Handicapped Accessible Parking Space Sign 1. Locations: a) 2914 Frederickson Street 2. All criteria has been met B. Traffic Restriction — 1. Applicant: IUSB Center for a Sustainable Future 2. Event: Annual Ewaste Collection Fest 3. Description: Barricades on 201h Street & Vine (on May 9); Message Boards on Mishawaka Ave before and after 20' Street 4. Date /Time: May 8 -9, 2015; 8:00 a.m. -2:00 p.m. C. New Installation — Stop Signs 1. Location: Northwest Corner of Norton and Alpine Drive; Northwest Corner of Woodvale and Alpine Drive 2. All criteria has been met D. New Installation — Handicapped Accessible Parking Space Sign 1. Location: Notre Dame Boathouse on Northside Blvd.(Viewing Park) GARY A. GILOT DAVID P. RELOS KATHRYN E. RODS PATRICK M. HENTHORN BRIAN J. PAWLOWSKI Page 6 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS oI$0UTfjNl °` AGENDA REVIEW SESSION March 19, 2015 —10:30 a.m. 186 Location: 1308 County -City Building South Bend, Indiana 46601 2. Remarks: Signing to Designate One of the Six New On- Street Parking Spaces as Handicapped Parking. Construction of Parking Spaces, Sign Installation, and Pavement Marking will be done by Notre Dame 10. RATIFY BONDS A. Excavation Bond 1. KLS Underground, Inc., Effective February 13, 2015 B. Occupancy Bond 1. KRC Roofing & Sheet Metal, Inc.; Cancellation effective April 5, 2015 11. CLAIMS 12. PRIVILEGE OF THE FLOOR 13. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible. GARY A. GILOT DAVID P. RELOS KATHRYN E. RODS PATRICK M. HENTHORN BRIAN J. PAWLOWSKI Page 7