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HomeMy WebLinkAbout02/24/2015 Board of Public Works MeetingAGENDA REVIEW SESSION FEBRUARY 19 20t5 40 David P. Relos, Member 14 ATTEST: inda M. Martin, Clerk Member Member Member REGULAR MEETING FEBRUARY 24 2015 The Regular Meeting of the Board of Public Works was convened at 9:34 a.m. on Tuesday, February 24, 2015, by Board President Gary A. Gilot, with Board Members David Relos, and Patrick Henthorn present. Board members Kathryn E. Roos and Brian Pawlowski were absent. Also present was Board Attorney Michael Schmidt. Lee Bene, Secretary, was present as acting Clerk of the Board. CHANGES TO THE AGENDA Mr. Gilot noted the addition to the agenda of Resolution No. 09-2015, Adopting Common Construction Wage Rates. Also noted was the removal of the Letter of Intent with Activate Healthcare, LLC. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Gary Gilot, seconded by David Relos and carried, the minutes of the Agenda Review Session, Regular Meeting and Claims Meeting of the Board held on February 5, 2015, February 10, 2015, and February 17, 2015, were approved. OPENING OF BIDS -- 2015 TRUCKING OF BELT PRESSED BIO-SOLIDS FOR LAND APPLICATION ORGANIC RESOURCES CONTRACTUAL SERVICES This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. The following bids were opened and publicly read: TRUCKS R US INC. 23942 State Road 2 South Bend, IN 46619 Bid was signed by: Casey D. Berger, Secretary Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Ten percent (10%) Bid Bond was submitted. BID: $85.00 per truck, per hour FANIQ SERVICES, INC. 28015 State Road 23 North Liberty, IN 46554 Bid was signed by: Cindy Elliott, President Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination REGULAR MEETING FEBRUARY 24, 2015 41 Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Ten percent (10%) Bid Bond was submitted. BID: $90.00 per truck, per hour Upon a motion made by Mr. Relos, seconded by Mr. Henthorn and carried, the above bids were referred to the review committee for review and recommendation. OPENING OF BIDS — EQUIPMENT PURCHASE FOR NELLO CORPORATION — PROJECT NO. 115005 (RIVER WEST DEVELOPMENT AREA TIFF This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. The following bids were opened and publicly read: ACCURPRESS AMERICA 450 Concourse Drive Rapid City, SD 57703-4766 Bid was signed by: Steve Hilton, President Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Ten percent (10%) Bid Bond was submitted. (Certified Check) BID: $3,494,000.00 STRIPPIT, INC. 12975 Clarence Center Road Akron, NY 14001 Bid was signed by: Jean-Pierre LeFebvre, President Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Ten percent (10%) Bid Bond was submitted. (Certified Check) BID: $3,500,000.00 PPT INDUSTRIES MACHINES INC. DBA PACIFIC PRESS TECHNOLOGIES 714 N. Walnut St. Mt. Carmel, IL 62863 Bid was signed by: Todd Katz, Chief of Business Development Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Ten percent (10%) Bid Bond was submitted. BID: $3,497,770.00 Upon a motion made by David Relos, seconded by Patrick Henthorn and carried, the above bids were referred to the review committee for review and recommendation. OPENING OF BIDS — REMOVAL AND DISPOSAL OF PCB REMEDIATION WASTE AT IVY TOWER — PROJECT NO. 115-004 (RIVER WEST DEVELOPMENT AREA TIF) This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- REGULAR MEETING FEBRUARY 24, 2015 42 County News, which were found to be sufficient. The following bids were opened and publicly read: CLEAN HARBORS ENVIRONMENTAL SERVICES, INC. 42 Longwater Drive Norwell, MA 02061-9149 Bid was signed by: George L. Curtis, EVP Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Ten percent (10%) Bid Bond was submitted. romyiD Item No. Description Quantity Unit Price Total Amount Removal, Management, and Disposal of PCB Remediation I Waste (Concrete Floor and 1 Lump Sum $204,909.02 Drainage System) in accordance with Contract Documents and Specifications Replacement of Concrete Floor 2 and Drainage System in 1 Lump Sum $ 55,230,15 accordance with Contract Documents and Specifications TOTAL AMOUNT ITEMS 1 THRU 2 $260,139.17 Item No. Unit Pricing if Required Unit Add Per Unit Price Removal, Management and Disposal I of PCB -impacted concrete to PCB TON $ 979.34 Disposal Facility or RCRA Type C Disposal Facility Removal, Management, and Disposal II. of PCB -impacted concrete to RCRA TON $ 966.67 Type D Disposal facility Excavation, Removal, Management, III. and Disposal of PCB -impacted soil to TON $ 703.46 PCB Disposal Facility or RCRA Type C Disposal facility Excavation, Removal, Management, IV. and Disposal of PCB -impacted soil to TON $ 617.44 RCRA Type D Disposal Facility Backfill and/or Fill obtained, V. transported, placed, graded, and Cubic Yard $ 396.29 compacted, from off -site source. SQS, INC DBA ERG ENVIRONMENTAL SERVICES 13040 Merriman Road Livonia, MI 48150-1816 Bid was signed by: Erik Thayer, President/CEO Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Ten percent (10%) Bid Bond was submitted. :B REGULAR MEETING FEBRUARY 24 2015 43 Item No. Description Removal, Management, and Disposal of PCB Remediation 1 Waste (Concrete Floor and Drainage System) in accordance with Contract Documents and Replacement of Concrete Floor 2 and Drainage System in accordance with Contract Documents and Specificationq TOTAL AMOUNT ITEMS 1 THRU 2 Quantity Unit Price Total Amount 1 Lump Sum $91,706.00 1 I Lump Sum $ 17,700.00 $109,406, 00 Item No. I. Unit Pricing if Required Removal, Management and Disposal of PCB -impacted concrete to PCB Disposal Facility or RCRA Type C Disposal Facility Unit TON Add Per Unit Price $ 451.00 H. Removal, Management, and Disposal of PCB -impacted concrete to RCRA Type D Disposal Facility TON $ 256.00 III, Excavation, Removal, Management, and Disposal of PCB -impacted soil to PCB Disposal Facility or RCRA Type C Disposal Facility TON $ 414.00 IV. Excavation, Removal, Management, and Disposal of PCB -impacted soil to RCRA Type D Disposal Facility TON $ 195.00 V. Backfill and/or Fill obtained, transported, placed, graded, and compacted, from off -site source. Cubic Yard $ 81.00 RCRA, INC DBA EARTH SERVICES 10903 Prestwick Drive Benton, IL 62812 Bid was signed by: Josh Appleton, President Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Ten percent (10%) Bid Bond was submitted. BID: Item No. Description Removal, Management, and Disposal of PCB Remediation 1 Waste (Concrete Floor and Drainage System) in accordance with Contract Documents and Specifications Replacement of Concrete Floor 2 and Drainage System in accordance with Contract Documents and Specifications TOTAL AMOUNT ITEMS 1 THRU 2 Quantity I Unit Price I Total Amount 1 Lump Sum 1$66,400.00 1 1 Lump Sum I $ 23,000.00 $89,400.00 REGULAR MEETING FEBRUARY 24, 2015 44 Item No. Unit Pricing if Required Unit Add Per Unit Removal, Management and Disposal Price I. of PCB -impacted concrete to PCB Disposal Facility or RCRA Type C TON 475.00 Disposal Facility Removal, Management, and Disposal II. of PCB -impacted concrete to RCRA TON $ 350.00 Type D Disposal Facility Excavation, Removal, Management, III. and Disposal of PCB -impacted soil to TON $ 450.00 PCB Disposal Facility or RCRA Type C DisposaI Facility Excavation, Removal, Management, IV. and Disposal of PCB -impacted soil to TON $ 250.00 RCRA Type D Disposal Facility Backf ll and/or Fill obtained, V. transported, placed, graded, and Cubic Yard $ 55.00 compacted, from off -site source. OPENING OF BIDS — ONE (1) OR MORE, 2015 OR NEWER, FRONT WHEEL DRIVE CARGO VAN (SPEC G) CENTRAL SERVICES CAPITAL This was the date set for receiving and opening of sealed bids for the above referenced vehicle. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. The following bids were opened and publicly read: JORDAN MOTORS INC. 609 E. Jefferson Boulevard Mishawaka, IN 46545 Bid was signed by: Debra Starkweather, Commercial Fleet Manager Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Local Business Preference Claim was submitted. Ten percent (10%) Bid Bond was submitted. BID: $21,224.00 Each GATES CHEVY WORLD 636 W. McKinley Avenue Mishawaka, IN 46545 Bid was signed by: Chris Dill, Fleet Manager Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Local Business Preference Claim was submitted. Ten percent (10%) Bid Bond was submitted BID: $20,856.81 Each Upon a motion made by David Relos, seconded by Patrick Henthorn and carried, the above bids were referred to the review committee for review and recommendation. AWARD BID AND APPROVE CONTRACT — BUILDING FACADE ACM WALL PANELS FOR CATALYST 1 & 2 AT IGNITION PARK — PROJECT NO. 115-006 RIVER WEST DEVELOPMENT AREA TIF REGULAR MEETING FEBRUARY 24, 2015 45 Michael Carey, Engineering, advised the Board that on February 19, 2015, bids were received and opened for the above referenced project. After reviewing those bids, Mr. Carey recommended that the Board award the contract to the lowest responsive and responsible bidder Shaffner Heaney Associates, Inc., Exterior System Professionals, 2508 South Main Street, South Bend, Indiana, 46614, in the amount of $409,851.00. Therefore, Patrick Henthorn, made a motion that the recommendation be accepted and the bid be awarded and the contract approved as outlined above. David Relos seconded the motion, which carried. AWARD PROPOSAL EQUIPMENT PURCHASES FOR NOTRE DAME TURBO AT IGNITION PARK — AIR COMPRESSORS — PROJECT NO. 114-083A RIVER WEST DEVELOPMENT AREA TIF Michael Carey, Engineering, advised the Board that on February 19, 2015, bids were received and opened for the above referenced project. After reviewing those bids, Mr. Carey recommended that the Board award the contract to the highest scoring and responsible bidder Ingersoll Rand, 2501 Landmeier Road, Elk Grove Village, IL 60007. Therefore, David Relos, made a motion that the recommendation be accepted and the proposal be awarded and the contract approved, subject to negotiating terms and conditions. Patrick Henthorn seconded the motion, which carried. APPROVAL OF RE -QUEST TO REJECT BIDS — EQUIPMENT PURCHASES FOR NOTRE DAME TURBO AT IGNITION PARK — VACUUM BLOWER SYSTEM — PROJECT NO. 114-083B (RIVER WEST DEVELOPMENT AREA TIF- In a memorandum to the Board, Michael Carey, Engineering, requested permission to reject all bids and seek sources for an open market purchase for the above referenced project. Therefore, upon a motion made by Patrick Henthorn, seconded by David Relos and carried, the above request was approved, AWARD PROPOSAL — EQUIPMENT PURCHASES FOR NOTRE DAME TURBO AT IGNITION PARK — GAS FIRED COMPRESSED AIR HEATER — PROJECT NO. 114-083C RIVER WEST DEVELOPMENT AREA TIF) Michael Carey, Engineering, advised the Board that on February 19, 2015, one bid was received and opened for the above referenced project. After reviewing the bid, Mr. Carey recommended that the Board award the contract to HESECO, 1288 Oakcrest Avenue, Roseville, Minnesota 55113 as it meets or exceeds the criteria. Therefore, Patrick Henthorn, made a motion that the recommendation be accepted and the proposal be awarded and the contract approved in the amount of $925,858.00, subject to negotiating terms and conditions. David Relos seconded the motion, which carried. APPROVE CHANGE ORDER NO. 1 — IGNITION PARK SITE IMPROVEMENTS BUILDINGS 1 & 2 — PROJECT NO. 114-050 AEDA TIF Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 1 on behalf of Majority Builders, Inc., 62900 US 31 South, South Bend, Indiana, 46614, indicating the Contract amount be increased by $14,355.61 for a new Contract sum, including this Change Order, in the amount of $90,479.85. Upon a motion made by David Relos, seconded by Patrick Henthorn and carried, the Change Order was approved. APPROVE CHANGE ORDER NO. 2 — SOUTHWOOD SEWER SEPARATION — PROJECT NO. 112-042 2012 SEWER BOND Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 2 on behalf of Walsh and Kelly Construction, Inc., 24358 State Road 23, South Bend, Indiana, 46614, indicating the Contract amount be decreased by $63,982.06 for a new Contract sum, including this Change Order, in the amount of $1,978,861.49. Upon a motion made by Patrick Henthorn, seconded by David Relos and carried, the Change Order was approved. REQUEST FOR CHANGE ORDER NO. 4 — REMOVAL OF LEAD -BASED PAINT AT IVY TOWER — PROJECT NO. 114-011 (AEDA TIE) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 4 on behalf of Interstate Environmental Services, Inc., 338 West 806, US Route 6, Valparaiso, Indiana 46385, indicating the Contract amount be increased by approximately 14.67% to add Floors 5 & 6 to Contract for a new Contract sum, including this Change Order, in the amount of $374,400. Upon a motion made by David Relos, seconded by Patrick Henthorn and carried, the Change Order was approved. REGULAR MEETING FEBRUARY 24, 2015 46 APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS — TWO 2 MORE OR LESS 2015 OR NEWER, MID -SIZE EXTENDED CAB FOUR WHEEL DRIVE PICK UP TRUCKS SPEC O CODE ENFORCEMENT CAPITAL LEASE PRINCIPAL AND INTEREST) In a memorandum to the Board, Mr. Jeffrey Hudak, Central Services, requested permission to advertise for the receipt of bids for the above referenced project. Therefore, upon a motion made by Patrick Henthorn, seconded by David Relos and carried, the above request was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS THIRTY- NINE 39 MORE OR LESS 2015 OR NEWER ALL WHEEL DRIVE POLICE PATROL VEHICLES (POLICE DEPARTMENT CAPITAL LEASE PRINCIPAL AND INTEREST) In a memorandum to the Board, Mr. Jeffrey Hudak, Central Services, requested permission to advertise for the receipt of bids for the above referenced project. Therefore, upon a motion made by Patrick Henthorn, seconded by David Relos and carried, the above request was approved. _APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS —IGNITION PARK INFRASTRUCTURE — PHASE 1 C — PROJECT NO. 114-063 In a memorandum to the Board, Mr. Corbitt Kerr, Engineering, requested permission to advertise for the receipt of bids for the above referenced project. Therefore, upon a motion made by David Relos, seconded by Patrick Henthorn and carried, the above request was approved. ADOPT RESOLUTION NO. 01-2015— A RESOLUTION OF THE CITY OF SOUTH BEND INDIANA BOARD OF PUBLIC WORKS FOR THE DISPOSAL OF SURPLUS PROPERTY Upon a motion made by Gary Gilot, seconded by David Relos and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO.01-2015 A RESOLUTION OF THE CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS FOR THE WRITE-OFF OF UNCOLLECTABLE UTILITY BILLED ACCOUNTS RECEIVABLE FOR 2011-2014 WHEREAS, the City of South Bend, through the Bureaus of Water Works, Solid Waste, and Sewers billed various municipal services to customers; and WHEREAS, the unsuccessfully collected accounts receivable is written off after all attempt efforts are put forth to collect and recover the charges, complying with the Indiana State Board of Accounts for Bad Debts and Uncollectible Accounts; WHEREAS, the City of South Bend by and through its Board of Public Works, desires to write off various billed bad debt accounts. NOW THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend, that a direct write-off of $510,324 for 2014; $491,956 for 2013; $441,644 for 2012; and $353,626 for 2011 for a total of $1,797,550 be approved. ADOPTED this 24th day of February, 2015. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Gary A. Gilot sl David P. Relos sl Patrick M. Henthorn ATTEST: s/Lee A. Ben6, Acting Clerk ADOPT RESOLUTION NO. 06-2015— A RESOLUTION OF THE CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS FOR THE DISPOSAL OF SURPLUS PROPERTY Upon a motion made by David Relos, seconded by Patrick Henthorn and carried, the following Resolution was adopted by the Board of Public Works_ REGULAR MEETING FEBRUARY 24 2015 47 RESOLUTION NO. 06-2015 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY FIREFIGHTER FIRE HELMET AND BOOTS WHEREAS, pursuant to I.C_ 36-9-6-1 et. seq., the Board of Public Works ("Board") has the duty and authority to have custody, control, use, and to dispose of real and personal property owned by the City of South Bend, Indiana; and WHEREAS, IC 5-22-22-6 permits and establishes the procedure for disposal of personal property which is no longer needed by the City and which is unfit for the purpose for which it was intended; and WHEREAS, on February 1, 2015, Captain Ronald Brandt retired from the South Bend, Indiana, Fire Department after thirty-five (35) years of service, and the Board of Public Safety of the City of South Bend, Indiana has determined that he has retired in good standing; and WHEREAS, Chief Stephen Cox has advised the Board that this Firefighter's fire helmet and boots ("Property") are of no further use to the Department, are of no practical value, and have an estimated market value of less than One -Thousand Dollars ($1,000.00); and WHEREAS, the Board has determined that the Property is worthless as that term is defined in I.C. 5-22-22-8(b); and WHEREAS, I.C. 5-22-22 permits and establishes procedures for the disposal of personal property which is either unfit for the purpose for which it was intended, no longer needed by the City, or property which is deemed worthless. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend, Indiana, as follows: I. The Property is no longer needed by the City of South Bend, is unfit for the purposes for which was intended, and has an estimated value of less than One -Thousand Dollars ($1,000.00). 2. The Property may be demolished, junked or otherwise disposed in a manner determined by the Fire Chief, including donation to the Firefighter as a token for his years of service to the City of South Bend. ADOPTED this 24th day of February, 2015. ATTEST: s/Lee A. Bene, Acting Clerk CITY OF SOUTH BEND BOARD OF PUBLIC WORKS sl Gary A. Gilot s/ David P. Relos s/ Patrick M. Henthorn ADOPT RESOLUTION NO. 07-2015 — A RESOLUTION OF THE CITY OF SOUTH BEND INDIANA BOARD OF PUBLIC WORKS FOR THE DISPOSAL OF SURPLUS PROPERTY Upon a motion made by David Relos, seconded by Patrick Henthorn and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 07-2015 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY WHEREAS, it has been determined by the Board of Public Works that the following property is unfit for the purpose for which it was intended and is no longer needed by the City of South Bend: REGULAR MEETING FEBRUARY 24, 2015 48 POLICE DEPARTMENT FITNESS EQUIPMENT WHEREAS, Indiana Code 5-22-22 permits and establishes procedure for disposal of personal property which is unfit for the purpose for which it was intended and which is no longer needed by the City. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that the items listed above are no longer needed by the City; are unfit for the purpose for which they were intended and have an estimated value of less than five thousand dollars ($5,000.00). BE IT FURTHER RESOLVED that said items may be transferred or sold at public auction or private sale, or donated without advertising. However, if the property is deemed worthless, such may be demolished or junked. ADOPTED this 24th day of February, 2015. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Gary A. Gilot s/ David P. Relos sl Patrick M. Henthorn ATTEST: s/Lee A. Bene, Acting Clerk ADOPT RESOLUTION NO. 08-2015 — A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS RATIFYING CONFIRMING AND APPROVING THE GUARANTEED ENERGY SAVINGS CONTRACT FOR CENTURY CENTER WITH AMERESCO, INC. Upon a motion made by David Relos, seconded by Patrick Henthorn and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 08-2015 A RESOLUTION OF THE BOARD OF PUBLIC WORKS FOR THE CITY OF SOUTH BEND, INDIANA RATIFYING, CONFIRMING AND APPROVING THE ENERGY SAVINGS AGREEMENT WITH AMERESCO, INC. WHEREAS, the City of South Bend Board of Public Works ("Board") is the contracting body for the City of South Bend, Indiana ("City") and the Board has the authority to design, construct and execute the construction of certain public improvements pursuant to Indiana Code § 36--9-6; and WHEREAS, in compliance with the requirements of Indiana law including, but not limited to IC 36-1-12.5, and upon the powers granted to it by the City of South Bend Common Council ("Common Council") acting through Resolution No. 4382-14, attached as Exhibit I and incorporated herein, the Board negotiated an Energy Savings Agreement ("Agreement") with Ameresco, Inc. attached as Exhibit 2 and incorporated herein; and WHEREAS, the Board is now asked to ratify the Agreement pursuant to funding being approved at a later date by the Common Council so that the required documents for the public bond may be finalized; and WHEREAS, time is of the essence in this matter. NOW, THEREFORE, BE IT RESOLVED by the City of South Bend Board of Public Works as follows: 1. The Energy Savings Agreement as negotiated with Ameresco, Inc. is hereby ratified for the explicit purpose of securing financing by way of a public bond. REGULAR MEETING FEBRUARY 24, 2015 49 2. This Resolution shall be in full force and effect after its adoption by the City of South Bend Board of Public Works. ADOPTED at a meeting of the Board of Public Works of the City of South Bend, Indiana held on February 24, 2015, at 1308 County -City Building, 227 West Jefferson Boulevard, South Bend, Indiana 46601. ADOPTED this 24th day of February, 2015. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS sl Gary A. Gilot s/ David P. Relos s/ Patrick M. Henthorn ATTEST: s/Lee A. Bene, Acting Clerk ADOPT RESOLUTION NO. 09-2015 — A RESOLUTION OF THE CITY OF SOUTH BEND BOARD OF PUBLIC WORKS ADOPTING COMMON CONSTRUCTION WAGE RATES FOR PUBLIC WORKS PROJECTS ESTIMATED TO COST MORE THAN $175 000 IN 2015 Mr. Eric Horvath, Director of Public Works, stated that Mayor Pete Buttigieg requested the Board of Public Works ratify the resolution regarding the City's support of common construction wage rates for Public Work's projects in light of the impending State Legislature repealing the law regarding such. This action is in recognition of the value of a skilled labor force being paid fair wages and benefits and support of continuing the trade's apprenticeship programs. Mr. Gilot thanked Mr. Horvath and Mayor Pete for getting right on this issue in view of the pending state legislation to repeal the "prevailing construction wage" law. He stated the wages and benefits on public infrastructure projects apply to union and non -union contractors alike and it is important to provide continuity of good public policy in the City of South Bend that maintains respect for fair wages for the workers who construct the (Water, Wastewater, Sewers, Curbs, Walks and Roads) building blocks of civilization in our City. Mr. Gilot stated the Board will honor Mayor Pete's request today, and noted he fully supports it as the right thing to do. Mr. Gilot noted that many of the Public Works facilities in South Bend are lasting 20, 50, even 100 years and he can't see how a race to the bottom on wages and benefits for the skilled trades providing the workmanship that help produce these impressive service lives builds a better future. He added that training in the Guild Hall model of novice, apprentice, journeyman and master of trades has been critical to passing skills to build things from generation to generation, and we are doing the right thing by upholding wages and benefits that are critical to preserving that institutional capacity of skilled construction trades education. Upon a motion made by David Relos, seconded by Patrick Henthorn and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 09-2015 A RESOLUTION OF THE CITY OF SOUTH BEND BOARD OF PUBLIC WORKS ADOPTING COMMON CONSTRUCTION WAGE RATES FOR PUBLIC WORKS PROJECTS ESTIMATED TO COST MORE THAN $175,000 IN 2015 WHEREAS, the City of South Bend desires that workers on public works projects be compensated fairly for the application of their skills and trailing; and WHEREAS, the State of Indiana House of Representatives recently passed House Bill 1019 which would repeal Indiana Code §5-16-7-1, et seq, which is commonly known as the state's common construction wage statute; and WHEREAS, the Saint Joseph Valley Building Trades Council is an independent organization representing Indiana's construction unions that has conducted surveys of the labor rates in South Bend and Saint Joseph County and it has participated in many Common Construction Wage Rate determination hearings for City of South Bend projects resulting in the adoption of the St. Joseph Valley Building Trade Council's surrey as the common wage rate for public works projects; and REGULAR MEETING FEBRUARY 24, 2015 50 WHEREAS, the scales of Common Construction Wages adopted in these hearings that apply to public works construction projects estimated to cost more than $175,000 are valid for three (3) months and may be revised or amended at each wage determination meeting; and WHEREAS, the City of South Bend, acting by and through its Board of Public Works, desires to adopt the Common Construction Wage Rates as amended from time to time for public works projects estimated to cost more than $175,000. NOW, THEREFORE, BE IT RESOLVED by the City of South Bend Board of Public Works that the Common Construction Wage Rates shall apply to public works projects having an estimated cost of more than $175,000 being bid or offered after February 24, 2015 for the duration of calendar year 2015. ADOPTED at a meeting of the Board of Public Works of the City of South Bend, Indiana held on February 24, 2015, at 1308 County -City Building, 227 West Jefferson Boulevard, South Bend, Indiana 46601. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Gary A. Gilot s/ David P. Relos s/ Patrick M. Henthorn ATTEST: s/Lee A. Bene, Acting Clerk APPROVAL OF AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA The following Agreements/Contracts/Proposals/Addenda were submitted to the Board for approval: Type Business Description Amount/ Motion/ Funding Second Professional City of LaPorte Fire Department $3,000 Per Henthorn/ Services LaPorte Recruit School Candidate Candidate/Paid Relos Agreement Training Program at South To City Bend Training Center Professional Community Community Investment to $15,000/Paid Relos/ Services Homebuyers Provide Staff to CHC to to City Henthorn Agreement Corporation Administer Programs and Services Professional Urban Community Investment to $50,000/Paid Henthorn/ Service Enterprise Provide Staff to UEA to to City Relos Agreement Association of Administer Programs and South Bend, Services Inc. Letter of Studebaker Letter of Authorization for Subject to Relos/ Permission National Museum to Conduct Car approval of the Henthorn Museum Raffle Gaming Commission Professional Plante Moran, Preparation Assistance of $23,925 Henthorn/ Services PLLC 2014-2016 Comprehensive (2015); Relos Agreement Annual Financial Report $14,600 (2016); $15,050 (2017) (Administratio n and Finance Professional Services) Professional Lawson- Engineering Services to $210,000 Henthorn/ Services Fisher Design Pavement (LRSA) Relos Agreement Associates, Replacement of Olive Street PC from Tucker Drive to Delaware Street REGULAR MEETING FEBRUARY 24, 2015 51 Professional Jones, Petrie, Inspection Services for ACM $26,750 Henthorn/ Services Rafinski Panels for Ignition Park (River West Relos Agreement Corporation Buildings 1 & 2 Development Area TIF) Open Market Sterling Item No. 1, Equipment $11,815 Relos/ Purchase Purchase for NORRES North (River West Henthorn Agreement America, Inc.; No Bids Development Received Area TIF) Professional American Two -Way Conversion of $711,800 TABLED Services Structurepoint, Michigan St./St. Joseph St. (Major Moves) Relos/ Agreement Inc. and Main St. from Chippewa Henthorn St. to LaSalle St. APPROVAL OF PERMIT AND LICENSE APPLICATIONS for approval: The following permit and Iicense applications were presented Applicant Description Date/Time Location T--Motion Carried Procession Holy Family Holy Family April 25, 2015; Begins at Mayflower & Relos/ School/Adam West Side 5K 7:00 a.m. to Washington; See Map Henthorn Lagodney & Trojan 11:00 a.m. Stampede Michiana Celtic Saint Patrick's March 14, Downtown East Wayne Relos/ Society c/o Day Parade 2015; 9:30 a.m. Street to South Frances Henthorn Fiddler's Hearth to 12:00 p.m Street to Jefferson Blvd. River Park River Park Day May 16, 2015; Twyckenham to 36' Relos/ Business Parade 8:00 a.m. to Street; South Bend Henthorn Association/Dave 11:00 a.m 46615 along Mishawaka Subject to Nufer Ave No Objects being thrown Saint Adalbert Via Crucis — March 29, Relos/ Catholic The Way of the 2015; 2:00 p.m. Henthorn Church/Jesusa Cross to 3:30 p.m. Subject to Rivera No Horses Bike the Bend, Bike the Bend June 14, 2015; Relos/ Inc./Glenda 6:30 a.m. to Henthorn Lamont 11:30 a.m. Subject to No Closed Route; more volunteers; and Working with Traffic & Lighting to provide more barricades. Letter of support from Mayor's Office United Health Paint the Town June 18, 2015; Seitz Park Bridge South submitted. Relos/ Services/Tracy Yellow 5:00 p.m. to towards IUSB (approx.. Henthorn Schneider 7:00 p.m. 3 miles) Open Air Business License Renewal Skinny's Coney Hot Dog Cart 10:00 a.m.to SW Corner of West Relos/ Concession/Mark 3:00 p.m. and Jefferson Blvd. and Henthorn Bennett during South Michigan Street Downtown Events REGULAR MEETING FEBRUARY 24, 2015 52 Massage Establishment Renewal Chinese Massage Spa/Jingri Crain Spa 2614 South MichiRelos/ gan Street Henthorn APPROVE TRAFFIC CONTROL DEVICE Upon a motion made by David Relos, seconded by Patrick Henthorn and carried, the following traffic control device was approved: NEW INSTALLATION: Handicapped Accessible Parking Space Sign LOCATION: Main Library at 304 South Main Street (Add One Additional Handicap Parking Space North of the Two Existing Spaces on the East Side of Main Street Immediately South of Wayne Street.) REMARKS: All criteria has been met. FILING OF CERTIFICATE OF INSURANCE Upon a motion made by David Relos, seconded by Patrick Henthorn and carried, the Certificates of Insurance for the following businesses were accepted for filing: Gibson Insurance Agency, Property Insurance for Eddy Street Parking Garage RATIFY APPROVAL AND/OR RELEASE CONTRACTOR AND EXCAVATION BONDS Mr. Anthony Molnar, Division of Engineering, recommended that the following Contractor and r le- n_ Excavation Bonds be ratified pursuant to Resolution 100-2000 anaror reieawu as iuiivws. Approved/ Effective Date Business Bond Type Released Enviro Forensic Investigations, Inc„ Excavation Released February 03, 2015 S & L Concrete & Excavating, LLC Excavation Released March 05, 2015 Mr. Gilot made a motion that the Bonds approval and/or release as outlined above be ratified. Mr. Relos seconded the motion, which carried. APPROVE CLAIMS Mr. Relos stated that a request to pay the following claims in the amounts indicated has been received by the Board; each claim is fully supported by an invoice; the person receiving the goods or services has approved the claims; and the claims have been filed with the City Fiscal fWfio.Pr and certifier/ for nocuracv_ Name Amount of Claim Date City of South Bend $1,442,933.91 February 24, 2015 Therefore, Mr. Relos made a motion that after review of the expenditures, the claims be approved as submitted. Mr. Henthorn seconded the motion, which carried. PRIVILEGE OF THE FLOOR Kenny Hayes, Local 645, expressed appreciation for the support of continuing the common wage laws and the recognition by Gary Gilot, Mayor Pete Buttigieg and Eric Horvath of the value of fair benefit package and wages and the importance of the apprenticeship training program. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Gary Gilot, seconded by David Relos and carried, the meeting adjourned at 11:51 a.m. BOARD OF PUBLIC WORKS Gary A. Gilot, President REGULAR MEETING FEBRUARY 24, 2015 53 ATTEST: Linda M. Martin, Clerk David 1'. Relos, ember yTth7ryn E. as, Member Patrick M. rn, Member Brian J. aw ows i, Member CLAIMS REVIEW MEETING MARCH 3, 2015 54 A Claims Review Meeting of the Board of Public Works was convened at 9:03 a.m. on Tuesday, March 3, 2015, with Board Member Kathryn Roos, David Relos, Patrick Henthorn, and Brian Pawlowski present. APPROVE CLAIMS Ms. Roos stated that a request to pay claims has been received by the Board; each claim is fully supported by an invoice; the person receiving the goods or services has approved the claims; and the claims have been filed with the City Fiscal Officer and certified for accuracy. Ms. Roos stated the following claims were submitted to the board for approval: Name Amount of Claim Date City of South Bend $1,117,376.94 February 24 & 27, 2015 City of South Bend $1,238,020.47 March 3, 2015 City of South Bend $1,550,317,83 February 27, 2015 City of South Bend $773,339.79 February 28, 2015 Therefore, Ms. Roos made a motion that after review of the expenditures, the claims be approved as submitted. Mr. Relos seconded the motion, which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Ms. Roos, seconded by Mr. Relos and carried, the meeting adjourned at 9:04 a.m. BOARD OF PUBLIC WORKS Gary A. Gilot, President Kathryn E. Roos, Member vid P. , el s, Member Patrick thorn, Member ]Mr n Pawl Member ATTEST: � Wid— M. Martin, Clerk