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Home My WebLink Aboutagenda report 2015 0312 rdc 06a1ITEM: 6.A.(1) Department of Community Investment Memorandum March 9, 2015 TO: FROM: SUBJECT: Redevelopment Commission Jitin Kain ~ Resolution No. 3280 & Amendment to the Addendum to the Master Agency Agreement -Hill & Colfax Drainage Improvements, Supplement 3 Attached is a third amendment to the Hill and Colfax Drainage & Streetscape Improvement Project. On January 30, 2014, the Commission approved Supplement #1 to the Hill and Colfax Drainage Improvement Project and set a budget for both on-site and off-site improvements. Of a total budget of $204,750, $75,000 was set aside for off- site construction which included new pavement markings, new street lighting and landscaping. The most recent estimates from the consultants puts the cost of streetscape work on Colfax Ave. at $124,000. The original construction budget only estimated new street lights on one side of the street. Staff is requesting a change in the budget to complete streetscape work on Colfax Ave. to include lighting on both sides and new pavement markings to allow for on-street parking. Including an approximately 10% contingency, the new construction budget is set at $140,000. Staff requests approval of $140,000 from River East Development Area and Resolution #3280 and Amendment to the Addendum to the Master Agency Agreement. 227 W. JEFFERSON BLVD. SOUTH BEND, IN 46601 I P: 574-235-9371 I FAX: 574-235-9021 I SOUTH BEN DIN.GOV RESOLUTION NO. 3280 RESOLUTION OF THE SOUTH BEND REDEVELOPMENT COMMISSION APPROVING AND AUTHORIZING THE EXECUTION OF AN AMENDMENT TO THE ADDENDUM TO THE MASTER AGENCY AGREEMENT (Hill & Colfax Drainage Improvement Project -Supplement #3) WHEREAS, effective January 1, 2013, the South Bend Department of Redevelopment, acting by and through its Redevelopment Commission (the "Commission") and the South Bend Board of Public Works (the "BPW") entered into a Master Agency Agreement which authorized the BPW to act as agent for and on behalf of the Commission for certain projects during 2013; and WHEREAS, effective January 1, 2013, the Commission and the BPW entered into a Master Agency Agreement which authorized the BPW to act as agent for and on behalf of the Commission for the limited purpose of contracting for and managing the completion of existing Projects; and WHEREAS, pursuant to the Master Agency Agreement, the Commission added the Hill & Colfax Drainage Improvement Project to the Master Agency Agreement by way of an Addendum on August 15, 2013; and WHEREAS, the Commission amended the Master Agency agreement (Hill Colfax Drainage Improvement Project-Supplement #1) by way of an amendment on January 30, 2014; and WHEREAS, the Commission amended the Master Agency agreement (Hill Colfax Drainage Improvement Project-Supplement #2) by way of an amendment on July 24,2014;and WHEREAS, the Commission desires to amend the Addendum by way of this Amendment. NOW, THEREFORE, BE IT RESOLVED by the South Bend Redevelopment Commission as follows: Section 1. The Commission hereby approves the Amendment to the Addendum to the Master Agency Agreement (Hill & Colfax Drainage Improvement Project -Supplement #3) and hereby authorizes its execution in substantially the form attached hereto with such changes as the Commission may deem necessary or appropriate upon the advice of counsel, said execution thereof to be conclusive evidence of the Commission's approval of such changes. The Clerk is hereby directed to file a copy of this Amendment to the Addendum with the BPW. Section 2. This Resolution shall be in full force and effect after its adoption by the Commission. Section 3. Commission staff members are authorized to execute on behalf of the Commission any documents necessary to carry out the intent of this resolution. ADOPTED at a meeting of the South Bend Redevelopment Commission held on March 12, 2015, at 9:30 a.m., in Room 1308, County-City Building, South Bend, Indiana 46601. ATTEST: South Bend Redevelopment Commission CITY OF SOUTH BEND, DEPARTMENT OF REDEVELOPMENT South Bend Redevelopment Commission AMENDMENT TO THE ADDENDUM TO THE MASTER AGENCY AGREEMENT (Hill & Colfax Drainage Improvement Project -Supplement #3) This Amendment to the Addendum to the Master Agency Agreement (this "Amendment"), made and entered into as of the 12th day of March, 2015, by and between the South Bend Department of Redevelopment, acting by and through its Redevelopment Commission (the "Commission") and the City of South Bend, Indiana, a municipal corporation duly organized and existing pursuant to the laws of the State oflndiana, acting by and through its Board of Public Works (the "BPW") for purposes of the Commission designating the BPW to act as the Commission's agent to undertake the Hill & Colfax Drainage Improvement Project -Supplement #3(the "Project"). WHEREAS, effective January 1, 2013, the Commission and the BPW entered into a Master Agency Agreement which authorized the BPW to act as agent for and on behalf of the Commission for certain projects during 2013; and WHEREAS, effective January 1, 2013, the Commission and the BPW entered into a Master Agency Agreement which authorized the BPW to act as agent for and on behalf of the Commission for the limited purpose of contracting for and managing the completion of existing Projects; and WHEREAS, pursuant to the Master Agency Agreement, the Commission added the Hill & Colfax Drainage Improvement Project to the Master Agency Agreement by way of an Addendum on August 15, 2013; and WHEREAS, pursuant to the Master Agency Agreement, the Commission added the Hill & Colfax Drainage Improvement Project -Supplement # 1 to the Master Agency Agreement by way of an Addendum on January 30, 2014; and WHEREAS, pursuant to the Master Agency Agreement, the Commission added the Hill & Colfax Drainage Improvement Project -Supplement #2 to the Master Agency Agreement by way of an Addendum on July 24, 2014; and WHEREAS, the Commission desires to amend the Addendum by way of this Amendment, adding Supplement #3. NOW, THEREFORE, in consideration of the mutual covenants and promises contained herein, and for other good and valuable consideration, the receipt of which is hereby acknowledged, the BPW and the Commission agree as follows: 1. The Commission hereby empowers and appoints the BPW, pursuant to the Master Agency Agreement, to act as the Commission's agent for the limited purpose of contracting for and managing the completion of the Project, the scope of said Project being originally described in "Exhibit A", amended as described in "Exhibit B" and now amended as described in "Exhibit C", attached hereto and made a part hereof. 2. All of the terms and conditions of the Master Agency Agreement shall control this appointment and this Addendum shall be attached to the Master Agency Agreement. 3. Commission staff members are authorized to execute on behalf of the Commission any documents necessary to carry out the intent of this resolution. IN WITNESS WHEREOF, the undersigned execute this Addendum to Master Agency Agreement to be effective as of the date first written above. (Signature Page Follows) ATTEST: South Bend Redevelopment Commission ATTEST: Linda Martin, Clerk CITY OF SOUTH BEND, DEPARTMENT OF REDEVELOPMENT South Bend Redevelopment Commission CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS Gary Gilot, President Kathryn Roos, Member Brian Pawlowski, Member David Relos, Member Patrick Henthorn, Member Exhibit "A" HILL & COLFAX DRAINAGE IMPROVEMENT PROJECT See attached Proposal from Abonmarche dated August 5, 2013 Consulting Services Amount: $8,200 Exhibit "B" HILL & COLFAX DRAINAGE IMPROVEMENT PROJECT -SUPPLEMENT #1 See attached proposal from Abonmarche dated January 22, 2014 Project Budget: $204,750 Item Cost Consulting Services for Amended Scope $19,750 On-Site Improvements $110,000 Off-Site Improvements $75,000 TOTAL $204,750 Exhibit "C" HILL & COLFAX DRAINAGE IMPROVEMENT PROJECT Establishing New Construction Budget for Off-Site Improvements at $140,000