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Home My WebLink About031015 Board of Public Works AgendaCITY OF SOUTH BEND oI$0UTfJNl BOARD OF PUBLIC WORKS °` MEETING March 10, 2015 — 9:30 a.m. 186 Location: 1308 County -City Building South Bend, Indiana 46601 1. REVIEW OF MINUTES A. Agenda Review of February 19, 2015; Regular Meeting of February 24, 2015; and Claims Review of March 3, 2015. 2. OPENING OF BIDS A. One (1) or More, 2015 or Newer, Tandem Axle Multi -Use Dump Truck (Spec D) 1. Funding: Sewer Department Capital (642.0621.415.43.02) B. Four (4), More or Less, 2015 or Newer, 3/4 Ton Extended Cab Four Wheel Drive Pick Up Trucks (Spec E) 1. Funding: Sewer Department Capital Budget (642.0630.415.43.02); Street Department Capital Lease Principal & Interest (202.0607.431.37.11 and.12); Solid Waste Capital Lease Principal & Interest (611.0610.415.37.11 and .12) C. Four (4), More or Less, 2015 or Newer, 3/4 Ton Four Wheel Drive Pick Up Trucks (Spec F) 1. Funding: Street Department Capital Lease and Interest (202.0607.431.37.11 and .12); Solid Waste Capital Lease Principal and Interest (611.0610.415.37.11 and .12); Water Works Capital (622.0640.415.43.02); and Sewer Department Capital (642.0621.415.43.02) D. Two (2), More or Less, 2015 or Newer, Six (6) Yard Front End Rubber Tire Loaders (Spec H) 1. Funding: Organic Resources Capital Lease Principal & Interest (651.0631.793.37.11 and .12) E. Two (2), More or Less, 2015 or Newer, 1.0 Cubic Yard Loaders /Backhoes (Spec 1) 1. Funding: Water Works Capital (622.0640.415.43.02) and Sewer Department Capital (642.0621.415.43.02) F. One - Thousand (1,000), More or Less, Universal/Nestable Refuse Containers (Spec J) 1. Funding: Solid Waste Operating Supplies (610.0610.791.22.24) G. Wastewater Treatment Plant Nitrification Towers Demolition — Project No. 114- 076 1. Funding: 641.0630.793.63.35 3. AWARD BIDS AND APPROVE CONTRACT A. 2015 Trucking of Belt Pressed Bio- Solids for Land Application 1. Company: Trucks `R Us, Inc. 2. Amount: Unit Price of $85.00 per Truck, per Hour, Not to Exceed $163,040 3. Funding: Organic Resources, Contractual Services (641.0631.793.63.35) B. Removal and Disposal of PCB Remediation Waste at Ivy Tower — Project No. 115 -004 GARY A. GILOT DAVID P. RELOS KATHRYN E. RODS PATRICK M. HENTHORN BRIAN J. PAWLOWSKI Page 1 CITY OF SOUTH BEND oI$0UTtlNl BOARD OF PUBLIC WORKS °` MEETING March 10, 2015 - 9:30 a.m. 186 Location: 1308 County -City Building South Bend, Indiana 46601 1. Company: RCRA, Inc. dba Earth Services 2. Amount: $89,400 3. Funding: River West Development Area TIF (324.1050.460.31.06) C. Equipment Purchase for Nello Corporation - Project No. 115 -005 1. Company: PPT Industrial Machines Inc. dba Pacific Press Technologies 2. Amount: $3,497,770 3. Funding: River West Development Area TIF (324.1050.460.42.07) D. One (1) or More, 2015 or Newer Front Wheel Drive Cargo Van (Spec G) 1. Company: Gates Chevy World 2. Amount: $20,856.81 3. Funding: 2015 Central Services Capital (222.0605.419.43.02) 4. REQUEST TO REJECT QUOTES A. Michigan Street at Wayne Street Conduit Replacement - Project No. 114 -082 1. Reject One (1) Quote received on January 13, 2015 5. CHANGE ORDERS A. Primary Clarifier Rehabilitation and Equipment Upgrades - Project No. 111 -071 1. Company: L. D. Docsa & Associates 2. Change Order No.: 3 3. Increase Amount: Adjustment for time only: 98 Days to October 9, 2015 4. Percent of Increase: N/A 5. Revised Contract Amount: $5,086,427,67 (No Change, Time Extension Only) 6. Funding: Wastewater Capital Fund (642.0630.415.43.66) B. Digester No. 2 Upgrade and Digester Gas Cleaning - Project No. 111 -029 1. Company: Grand River Construction 2. Change Order No.: 16 3. Increase Amount: $10,891 4. Percent of Increase: .18% 5. Total Percent of Increase: 6.85% 6. Revised Contract Amount: $5,982,531 7. Funding: 2012 Sewer Bond (661.0630.415.42.06) C. Vacant and Abandoned Home Demolitions Division D - Project No. 114 -073 1. Company: Indiana Earth, Inc. 2. Change Order No.: 1 3. Increase Amount: $2,124 4. Percent of Increase: .62% 5. Revised Contract Amount: $345,624 6. Funding: Loss Recovery Fund (227.1201.415.39.89) D. Vacant and Abandoned Home Demolitions Division E - Project No. 114 -073 GARY A. GILOT DAVID P. RELOS KATHRYN E. RODS PATRICK M. HENTHORN BRIAN J. PAWLOWSKI Page 2 CITY OF SOUTH BEND oI$0UTfJNl BOARD OF PUBLIC WORKS °` MEETING March 10, 2015 — 9:30 a.m. 186 Location: 1308 County -City Building South Bend, Indiana 46601 1. Company: Indiana Earth, Inc. 2. Change Order No.: 1 3. Increase Amount: $7,488 4. Percent of Increase: 1.64% 5. Revised Contract Amount: $465,013 6. Funding: Loss Recovery Fund (227.1201415.39.89) E. Vacant and Abandoned Home Demolitions Division F — Project No. 114 -073 1. Company: Indiana Earth, Inc. 2. Change Order No.: 1 3. Increase Amount: $3,168 4. Percent of Increase: 1.89% 5. Revised Contract Amount: $170,968 6. Funding: Loss Recovery Fund (227.1201415.39.89) 6. CONTRACT RELATED LIQUIDATED DAMAGES A. Primary Clarifier Rehabilitation and Equipment Upgrades — Project No. 111 -071 1. Company: L. D. Docsa & Associates 2. Funding: Wastewater Capital Fund (642.0630.415.43.66) 7. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. Wastewater Treatment Plant Grit and Screenings Improvements — Project No. 114 -075 1. Title Sheet 2. Funding: 2012 Sewer Bond (661.0630.415.42.06) A. One (1) or More 2015 or Newer LP Powered Lift Truck (Spec Q) 1. Funding: Traffic & Lighting Capital Principal & Interest (202.0607.431.37.11 & .12) B. Fire Hydrant and Valves Inventory 1. Funding: Water Works Revenue (620.0640.606.23.62) C. Ductile Iron Pipe Inventory 1. Funding: Water Works Revenue (620.0640.606.23.62) D. Madison Street and Marion Street One -Way to Two -Way Conversion — Project 114 -034 1. Funding: 2015 TIF Infrastructure Bond E. Demolition of 87, More or Less, Vacant and Abandoned Homes — Project No. 115 -012 1. Funding: Loss Recovery Fund (227.1201.415.39.89) F. Equipment Purchase for Notre Dame Turbo at Ignition Park; Closed Circuit Coolers 1. Funding: River West Development Area TIF (324.1050.460.42.07) GARY A. GILOT DAVID P. RELOS KATHRYN E. RODS PATRICK M. HENTHORN BRIAN J. PAWLOWSKI Page 3 CITY OF SOUTH BEND oI$0UTtlNl BOARD OF PUBLIC WORKS °` MEETING March 10, 2015 — 9:30 a.m. 186 Location: 1308 County -City Building South Bend, Indiana 46601 8. RESOLUTIONS A. Resolution No. 10 -2015 - A Resolution of the South Bend Board of Public Works Approving the Trade -In of City -Owned Property on Property of Similar Nature 1. Description: Trade -in of Streets Department Sweeper and Dump Trucks A. Resolution No. 11 -2015 — A Resolution of the Board of Public Works of the City of South Bend Approving and Authorizing the Execution of an Agency Agreement and Regarding Related Matters 1. Description: 2015 Infrastructure Bond 9. AGREEMENTS /CONTRACTS /PROPOSALS /ADDENDA A. Contract - Northern Indiana Workforce Board (NIWB), Inc. 1. Description: Supporting Manufacturers and Regional Talent (SMART) Program (15J010) 2. Amount: $69,911 3. Funding: COIT (404.1001.460.31.06) B. Contract - Northern Indiana Workforce Board (NIWB), Inc. 1. Description: Build South Bend (15J012) 2. Amount: $35,000 3. Funding: COIT (404.1001.460.31.06) C. Professional Services Agreement — American Structurepoint, Inc. 1. Description: Two -Way Conversion of Michigan/St. Joseph Street and Main Street from Chippewa Street to LaSalle Street 2. Amount: $799,905 3. Funding: Major Moves (412.0602.431.42.03) D. First Amendment to the Addendum to the Master Agreement — Redevelopment Commission 1. Description: Hill Street Improvements (13J028) 2. Amount: $128,495; for a total cost of $297,417 3. Funding: River East Development Area TIF (436.1050.460.31.02) E. Contract — South Bend Police Department 1. Description: Neighborhood Action Reclamation Patrols Program 2. Amount: $90,000 3. Funding: CDBG (212.1001.460.39.30) F. Contract — Department of Code Enforcement 1. Description: Demolition of Blighted Houses 2. Amount: $359,248 3. Funding: NSP 1 (212.1001.460.39.30) G. Open Market Purchase — CDS Machines GARY A. GILOT DAVID P. RELOS KATHRYN E. RODS PATRICK M. HENTHORN BRIAN J. PAWLOWSKI Page 4 CITY OF SOUTH BEND oI$0UTtlNl BOARD OF PUBLIC WORKS °` MEETING March 10, 2015 — 9:30 a.m. 186 Location: 1308 County -City Building South Bend, Indiana 46601 GARY A. GILOT DAVID P. RELOS KATHRYN E. RODS PATRICK M. HENTHORN BRIAN J. PAWLOWSKI Page 5 1. Description: Equipment Purchases for NORRES North America, Inc. 2. Amount: $83,080 3. Funding: River West Development Area TIF (324.1050.460.42.07) H. Letter of Intent — Activate Healthcare, LLC 1. Description: Workplace Clinic 2. Amount: $39,000 3. Funding: Health Insurance Fund (711.0425.671.31.26) I. Professional Services Agreement — Crowe Horwath 1. Description: Tax Abatement Consulting Services 2. Amount: $5,000 3. Funding: Administration (211.1001.460.31.06) J. Second Amendment to Professional Services Agreement — Abonmarche Consultants, Inc. 1. Description: Colfax & Hill Drainage Improvements 2. Amount: $5,500; Adjusted Agreement Total of $33,450 3. Funding: River East Development Area TIF (436.1050.460.31.02) K. Open Market Purchase — Howden North America, Inc. 1. Description: Equipment Purchase for Notre Dame Turbo at Ignition Park: Vacuum Blower System 2. Amount: $2,025,000 3. Funding: River West Development Area TIF (324.1050.460.42.07) L. Memorandum of Understanding — Michiana Area Council of Governments 1. Description: Traffic Counts 2. Amount: $11,000 3. Funding: (251.0608.431.31.06) M. Professional Services Agreement — Jones, Petrie, Rafinski 1. Description: Review and Inspection for the Leighton Plaza and Wayne Street Parking Garage Emergency Elevator Repairs 2. Amount: Not to Exceed $2,500 3. Funding: Parking Garage Revenue (601. 0462 .645.36.01/601.0464.645.36.01) N. Amendment to Professional Services Agreement — Abonmarche Consultants, Inc. 1. Description: Hill Street Improvements 2. Amount: $7,950; Adjusted Agreement Total of $27.250 3. Funding: River East Development Area TIF (436.1050.460.31.02) O. Maintenance Service Agreement Renewal — Doron Precision Systems, Inc. 1. Description: Maintenance Service Contract for Two (2) Emergency Vehicle Driver Simulators 2. Amount: $9,675 3. Funding: EMS Capital (288.0902.422.36.04) GARY A. GILOT DAVID P. RELOS KATHRYN E. RODS PATRICK M. HENTHORN BRIAN J. PAWLOWSKI Page 5 CITY OF SOUTH BEND oI$0UTfjNl BOARD OF PUBLIC WORKS °` MEETING March 10, 2015 — 9:30 a.m. 186 Location: 1308 County -City Building South Bend, Indiana 46601 10. LICENSES AND PERMITS A. Processions 1. Applicant: Our Lady of Hungary Parish a) Event: Living Stations of the Cross b) Date /Time: March 29, 2015/4:00 p.m. to 5:30 p.m. c) Comments: Must Start on Time 2. Applicant: March of Dimes a) Event: March for Babies Michiana b) Date /Time: May 16, 2015/8:30 a.m. to 12:00 p.m. c) Favorable Recommendations 3. Applicant: University of Notre Dame Cycling Club a) Event: Notre Dame Cycling Classic b) Date /Time: April 26, 2015/7:00 a.m. to 3:30 p.m. c) Comments: Must use the same route as last year and will need letter from residents with their permission to hold race in the neighborhood 4. Applicant: Homeward Bound a) Event: The Homeward Bound Run b) Date /Time: April 11, 2015/8:00 a.m. to 10:30 a.m. c) Favorable Recommendation B. License Renewals 1. Type: Massage Establishment a) Applicant: Southside Massage Retreat b) Location: 411 E. Ireland Road c) Favorable Recommendations 2. Type: Massage Establishment a) Applicant: Prairie House Massage Therapy b) Location: 914 Lincolnway West c) Favorable Recommendations 3. Type: Massage Establishment a) Applicant: Hair Crafters b) Location: 602 Lincolnway East c) Favorable Recommendations 4. Type: Massage Establishment a) Applicant: Top Oriental Massage b) Location: 421 Hickory Favorable Recommendations 5. Type: Transient Merchant a) Applicant: St. Joe Valley Watercolor Society b) Description: Leeper Park Art Fair c) Location: Leeper Park GARY A. GILOT DAVID P. RELOS KATHRYN E. RODS PATRICK M. HENTHORN BRIAN J. PAWLOWSKI Page 6 CITY OF SOUTH BEND oI$0UTfjNl BOARD OF PUBLIC WORKS °` MEETING March 10, 2015 — 9:30 a.m. 186 Location: 1308 County -City Building South Bend, Indiana 46601 d) Date /Time: June 20 -21, 2015/10:00 a.m. to 6:00 p.m. e) Favorable Recommendations 11. TRAFFIC CONTROL DEVICES A. New Installation - Handicapped Accessible Parking Space Sign 1. Locations: a) 1118 Grace St. b) 1126 Roosevelt St. c) 502 S. 28th St. d) 925 S. 28th St. 2. All criteria has been met B. New Installation — Stop Sign 1. Location: Fremont St. at Bergan St. 2. Remarks: Fremont St. tees into Bergan St. Bergan St. to remain the through street. 12. CLAIMS 13. PRIVILEGE OF THE FLOOR 14. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible. GARY A. GILOT DAVID P. RELOS KATHRYN E. RODS PATRICK M. HENTHORN BRIAN J. PAWLOWSKI Page 7