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Home My WebLink About02/10/2015 Board of Public Works MeetingREGULAR MEETING FEBRUARY 10, 2015 25 Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Local Preference submitted. Ten percent (10°%) Bid Bond was submitted Description Year/Make/Model Unit Price (3) 25 Yard Packers 2016 Freightliner 114SD wlWayne 25 yd Body $608'634.00 Option# Description Cost Total 1 CNG Fuel System $44,563.00 each each $133678900 2 Complete scale system. Vulcan Model R-206L or equal. Unit to be 6 cell with set point controller to support (2) 5 amp devices. 0.00 each $ 36,450.00 BEST EOUIPMENT CO., INC 5550 Poindexter Drive Indianapolis, IN 46235 Bid was signed by: Maria Dahlmann Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Ten percent (10%) Bid Bond was submitted Description Year/Make/Mode[ Unit Price 25 Cubic Yard Packer 2016 Freightliner SD-114 $196,733.00 Option# Description Cost Total 1 CNG Fuel System $42,313.00 $ 42,313.00 2 Complete scale system. Vulcan Model R- 206L or equal. Unit to be 6 cell with set point controller to support (2) 5 amp devices. $16,520.00 $ 16,540.00 MCNEILUS TRUCK & MFG. 1130 Morrison Road Gahanna, OH 43230 Bid was signed by: John A. Needham Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Ten percent (10%) Bid Bond was submitted. Description I Year/Make/Model Unit Price REGULAR MEETING FEBRUARY 10, 2015 26 25 Yd Rear Load 2016 Freightliner 114SD w/MeNeilus 2516 $208,000.00 Option# Description Cost Total 1 CNG FUel System $42,313.00 $126,939 2 Complete scale system. Vulcan Model R-206L or equal. Unit to be 6 cell with set point controller to support 2) 5 amp devices. $11,871.00 $ 35,613 Upon a motion made by Mr. Gilot, seconded by Ms. Roos and carried, the above bids were referred to Solid Waste and Central Services for review and recommendation. OPENING OF QUOTATIONS — TRASH PACKER TRUCK RENTAL (SOLID WASTE CAPITAL LEASE) Mr. Gilot advised that this was the date set for the receiving and opening of sealed Quotations for the above referenced equipment lease. The following Quotations were opened and read: PREMIER TRUCK SALES & RENTAL, INC. 5800 W. Canal Road Cleveland, OH 44125 Quotation was submitted by Vicki Lojek. Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was not submitted QUOTATION: $4,800.00 RANTOUL TRUCK CENTER, LLC. 892 W. Champaign Rantoul, IL 61866 Quotation was submitted by Jeff Seegmiller. Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was not submitted QUOTATION: $5,550.00 per month plus Security Deposit of $750.00. Upon a motion made by Ms. Roos, seconded by Mr. Relos and carried, the above Quotations were referred to Solid Waste and Central Services for review and recommendation. APPROVE CHANGE ORDER NO. 15 — DIGESTER NO 2 UPGRADE AND DIGESTER GAS CLEANING —PROJECT NO 11 I-029 (2012 SEWER BOND) Mr. Gilot advised that Mr. Jacob Klosinski, Environmental Services, has submitted Change Order No. 15 on behalf of Grand River Construction, 5025 40`h Avenue, Hudsonville, Michigan 49426, indicating the Contract amount be increased by $862.00 for a new Contract sum, including this Change Order, in the amount of $5,971,640.00. Upon a motion made by Ms. Roos, ._ seconded by Mr. Henthorn and carried, the Change Order was approved. APPROVE CHANGE ORDER NO 1 (FINAL) AND PROJECT COMPLETION AFFIDAVIT —DEMOLITION OF 84 MORE OR LESS VACANT & ABANDONED HOMES DIVISION A — PROJECT NO 114-028 (LOSS RECOVERY FUND Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 1 (Final) on behalf of R & R Excavating, 705 South Beiger Street, Mishawaka, Indiana 46546 indicating the contract amount be decreased by $13,410.00 for a new contract sum, including this Change Order, of $323,040.00. Additionally submitted was the Project Completion Affidavit indicating REGULAR MEETING FEBRUARY 10, 2015 27 this new final cost of $323,040.00, Upon a motion made by Mr. Relos, seconded by Ms. Roos and carried, Change Order No. 1 (Final) and the Project Completion Affidavit were approved. APPROVE CHANGE ORDER NO 2 (FINAL) AND PROJECT COMPLETION AFFIDAVIT — DEMOLITION OF 84 MORE OR LESS VACANT & ABANDONED HOMES DIVISION B — PROJECT NO 114-028 (LOSS RECOVERY FUND) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 2 (Final) on behalf of R & R Excavating, 705 South Rciger Street, Mishawaka, Indiana 46546 indicating the contract amount be decreased by $27,041.80 for a new contract sum, including this Change Order, of $421,058.20. Additionally submitted was the Project Completion Affidavit indicating this new final cost of $421,058.20. Upon a motion made by Ms. Roos, seconded by Mr. Relos and carried, Change Order No. 2 (Final) and the Project Completion Affidavit were approved. APPROVE PROJECT COMPLETION AFFIDAVIT — DEMOLITION OF 84 MORE OR LESS VACANT & ABANDONED HOMES. DIVISION C — PROJECT NO, 114-028 LOSS RECOVERY FUND) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted the Project Completion Affidavit on behalf of R & R Excavating, 705 South Beiger Street, Mishawaka, Indiana 46546, for the above referenced project, indicating a final cost of $201370.00. Upon a motion made by Ms. Roos, seconded by Mr. Henthorn and carried, the Project Completion Affidavit was approved. APPROVE, PROJECT COMPLETION AFFIDAVIT — DEMOLITION OF 84 MORE OR LESS VACANT & ABANDONED HOMES DIVISION D — PROJECT NO. 114-028 LOSS RECOVERY FUND) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted the Project Completion Affidavit on behalf of R & R Excavating, 705 South Beiger Street, Mishawaka, Indiana 46546, for the above referenced project, indicating a final cost of $252,750.00. Upon a motion made by Ms. Roos, seconded by Mr. Relos and carried, the Project Completion Affidavit was approved. APPROVE PROJECT COMPLETION AFFIDAVIT — CENTURY CENTER RIVER SUITES CARPET REPLACEMENT - PROJECT NO 114-022 (HOTEL/MOTEL TAX) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted the Project Completion Affidavit on behalf of Office Interiors/Workplace Environments, 1415 University Drive, Court, Granger, Indiana 46530, for the above referenced project, indicating a final cost of $134,752.00. Upon a motion made by Ms. Roos, seconded by Mr. Relos and carried, the Project Completion Affidavit was approved. APPROVE PROJECT COMPLETION AFFIDAVIT — CENTURY CENTER EXHIBIT IIALLS "A" & `B" FLOOR FINISH IMPROVEMENTS (HOTEL/MOTEL TAX) Mr. Griot advised that Mr. Toy Villa, Engineering, has submitted the Project Completion Affidavit on behalf of The Blakley Corporation/F. E. Gates Division, 8060 East 88" Street, Indianapolis, Indiana 46236, for the above referenced project, indicating a final cost of $114,239.80. Upon a motion made by Ms. Roos, seconded by Mr. Relos and carried, the Project Completion Affidavit was approved. APPROVAI. OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS TWO (2) nnnvv nn ri , In a memorandum to the Board, Mr. Jeffrey Hudak, Central Services, requested permission to advertise for the receipt of bids for the above referenced equipment. Therefore, upon a motion made by Ms. Roos, seconded by Mr. Relos and carried, the above request was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS TWO (2) MORE OR LESS 2015 OR NEWER 1 .0 CUBIC YARD LOADERS/BACKHOES SPEC I (WATER WORKS AND SEWER DFPARTMENT CAPITAL) In a memorandum to the Board, Mr. Jeff Hudak, Central Services, requested permission to advertise for the receipt of bids for the above referenced equipment. Therefore, upon a motion made by Ms. Roos, seconded by Mr. Henthorn and carried, the above request was approved, REGULAR MEETING FEBRUARY 10, 2015 28 APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS — ONE THOUSAND (1,000), MORE OR LESS. UNIVERSAL/NESTABLE REFUSE CONTAINERS (SPEC J) (SOLID WASTE OPERATING SUPPLIES In a memorandum to the Board, Mr. Matt Chlebowski, Central Services, requested permission to advertise for the receipt of bids for the above referenced equipment. Therefore, upon a motion made by Ms. Roos, seconded by Mr. IIenthom and carried, the above request was approved. APPROVAL OF REQUEST TO ADVF,RTISF FOR THE RECEIPT OF BIDS — ONE (1) OR MORE, 2015 OR NEWER, ASPHALT HOT BOX (SPEC K) (STREET DEPARTMENT — CAPITAL LEASE AND PRINCIPAL) In a memorandum to the Board, Mr. Jeffrey Hudak, Central Services, requested permission to advertise for the receipt of bids for the above referenced equipment. Therefore, upon a motion made by Ms. Roos, seconded by Mr. Henthom and carried, the above request was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS — ONE (1) OR MORE. 2015 OR NEWER, 3/4 TON TWO WHEEL DRIVE PICK UP TRUCK (SPEC L) (WATER WORKS CAPITAL) In a memorandum to the Board, Mr. Jeffrey Hudak, Central Services, requested permission to advertise for the receipt of bids for the above referenced equipment. Therefore, upon a motion made by Ms. Roos, seconded by Mr. Relos and carried, the above request was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND TITLE SHEETWASTEWATERTREATMENT PLANT NITRIFICATION TOWERS DEMOLITION —PROJECT NO. 114-076 (ENVIRONMENTAL SF.RViCES, CONTRACTUAL SERVICES) In a memorandum to the Board, Mr. Jacob Klosinski, Environmental Services; requested permission to advertise for the receipt of bids for the above referenced project. Also presented at this time for approval and execution was the Title Sheet. Upon a motion made by Ms. Roos, seconded by Mr. Relos and carried, the above request to advertise was approved, and the Title Sheet was approved and signed. APPROVAL OF AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA The following Agreements/Contracts/Proposals/Addenda were submitted to the Board for approval: Type Business Description Amount/ Motion/ Funding Second Amendment to Abonmarche Increase in Scope of $6,300; Roos/Relos Professional Consultants, Southwood Sewer Separation New Total Services Inc. Project $124,800 Agreement (2011 Sewer Bond) Professional DLZ Indiana, Street Design of Bendix Drive $303,000 Roos/ Services LLC from 470 Feet North of (LRSA) Henthom Agreement Lathrop Drive to the I-80 Bridge Professional mCapitol 2015 Governmental Relations $24,000 Roos/Relos Services Management & Consulting for 1 st Quarter ($8,000/month Agreement for three months) (COff) Professional CB Innovis, Master Agreement for Credit $3,500 Roos/ Services Inc. Report Services related to (DCI Henthom Agreement Housing Counseling Operations) Professional Abonmarche Western Avenue Streetscapes, $94,900 Roos/ Services Consultants, Phase I (Major Moves) Henthom Agreement Inc. Agreement Historic Public Education, Data $25,000 Roos/Relos Preservation Collection and Historic (EDIT) Commission Review of Federal Projects of St. Joseph County Professional Redevelopme Annual Agreement for Legal N/A Roos/ Services nt Services Henthom REGULAR MEETING FEBRUARY 10.2015 29 Agreement Commission and City of South Bend Legal Dept. Special Midwest Compatible Meter $300,000 Roos/ Purchase Meters Replacement; Extension of (Water Works Henthom 2014 Unit Prices Operations) Professional Arcadis US, Approval of Remaining Tasks $30,800 Roos/Relos Services Inc 4 and 5 of Agreement for (Engineering Agreement Water System Evaluation Professional Professional Rene Casiano IT Consultation Services NTE $80,000 Roos/Relos Services (COLT) Agreement Professional Services an IT Consultation NTE $17,500 Roos/Relas Donoghue (COLD) A eement Professional Xerox Workflow Assessment to N/A Roos/ - Services Corporation Improve Customer Business Henthom Agreement Processes and Reduce the Use of Paper Professional MWH Evaluate and Negotiate New NTE Roos/ Services Long Term Control Plan $2,000,000 Henthom Agreement (2012 Sewer Addendum to Redevelopme Add Hotel LaSalle Multi -Use Bond) (RWDA TIF) Roos/Relos the Master nt Rehabilitation Project to Subject to Agency Commission Master Agency Agreement Redevelop - Agreement ment Commis- sion approval on , Addendum to Redevelopme Add Ignition Park South (RWDA TIF) 2/12/2015 Roos/Relos the Master nt Demolition, Phase 6 Project to Subject to Agency Commission Master Agency Agreement Redevelop - Agreement went Commis- sion approval on Professional Dixon Inspection of the Northwest $2,500 2/12/2015 Roos/Relos Services Engineering Elevated Tank (Water Works Agreement Operations) Professional H. J. Accounting Management for NTE 520,000 Roos/ Services Umbaugh & City Utilities (Water Henthom Agreement Associates, Operations and LLP Wastewater Professional KAR Wastewater, Pretreatment O&M) $32,320 Roos/ Services Laboratories, Biosolids Analysis (Wastewater Henthont Agreement Inc. O & M) Professional Feathergill & Perform Psychological Testing $900/Applicant Roos/ Services Associates,. on Police Dept. Applicants (General Fund) Henthom Agreement Inc. APPROVAL, OF PERMIT AND LICENSE APPLICATIONS The following permit and license a plications were presented fora proval: Applicant Description Date/Time Location Motion Carried Type: Block Party Non -Residential REGULAR MEETING FEBRUARY 10. 2015 30 Downtown St. Paddy's March 13, Baer's Parking Lot; Roos/Henthom South Bend Tent Party and 2015; 12:00 Michigan St. from Pub Tour P.M. to 11:00 Wayne St. to Western p.m. Ave. Type: Processions Pediatric Brain Northern June 28, 2015; On Route as Submitted Roos/Henthom Tumor Indiana Ride 8:00 a-m. to Foundations for Kids 11:30 a.m. Girls on the Girls on the May 16, 2015; On Route as Submitted Roos/Relos Run Michiana Run SK 7:30 a.m. to Celebration 10:00 a.m. St. Margaret's St. Margaret's February 15, On Route as Submitted Roos/Henthom House House Winter 2015; 1:00 p.m. Walk 2015 to 4:30 p.m. American Stars and May 23, 2015; On Route as Submitted Roos/Relos Legion Riders Stripes Ride 8:00 a.m. to 357 11:00 a.m. American Kernan's June 28, 2015; Police and Street Depts. TABLED Legion Riders Heroes Ride 8:00 a.m. to Request different Route Roos/Relos 357 12:00 p.m. American Fallen Heroes May 17, 2015; On Route as Submitted Roos/Relos Legion Riders Family Ride 8:00 a.m. to 1:00 P.M. Type: Pransient Merchant License Renewals Douglas Road Michiana's March 6, 2015; Century Center, 120 S. Roos/Henthom Radio/WNSN- Women Show 5:00 p.m. to St. Joseph Street WZOC 9:00 p.m. and March 7, 2015; 8:00 a.m. to 5:00 P.M. St. Joseph St. Joseph July 3 to July St. Joseph County Roos/Henthom County 4-H County 4-H 11, 2015; 8:00 Fairgrounds, 5117 Fair, Inc Fair a.m. to 11:00 South Ironwood Rd. p.m. MWA/MBSS Michian Boat January 30, 31, Century Center, 120 S. RATIFIED Michiana and Sports and February 1, St. Joseph Street Roos/Relos Walle eAssoc. Show 2015 Maple Hill Gol F Huge Golf February 21, Century Center, 120 S. Roos/Henthom Liquidation 9:00 a.m. to St. Joseph Street Sale 5:00 p.m. and February 22, 2015;10:00 a.m. to 3:00 m. T e: Open Air Business Renewals Skinny's Coney Hot Dog Cart March 1, 2015- Southwest Corner of Roos/Henthom Concession October 31, Washington & Main 2015; 9:00 a.m. Streets to 4:00 2.m. Skinny's Coney Hot Dog Cart Morris Comer of Colfax and Roos/Henthorn Concession Performing Arts MPAC Drive; John Center Event . Hunt Plaza Dates; 4:00 P.M. to 10:00 P.M. (Setup only upon permission from Moms many ement) REGULAR MEETING FEBRUARY 10, 2015 31 APPROVAL OF REVOCABLE PERMIT FOR ENCROACHMENT — COLFAX HILL PARTNERS.LLC Mr. Gilot stated a Revocable Permit has been received for the purpose of allowing access ramps and stairs, retaining wall, and an outdoor seating area to be installed in the right-of-way at Colfax Ave. and Hill Streets, by Colfax Hill Partners, LLC, 1115 Burns St., South Bend, Indiana. The encroachment shall remain in the right of way until the time as the Board of Public Works of the City of South Bend shall determine that such encroachment is in any way impairing or interfering with the highway or with the free and same flow of traffic. Engineering stated the applicant shall adhere to both Building Department and Engineering Department design requirements; they must install railings as appropriate; there must be adequate lighting; the sidewalk most be extended to the curb line to maintain ADA width requirements; and a Sidewalk Cafe permit must be applied for each year if that is the purpose of the outdoor seating area. Upon a motion made by Ms. Roos, seconded by Mr. Henthorn and carried, the Revocable Permit was approved. FAVORABLE RECOMMENDATION - PETITION TO VACATE ALL PUBLIC ALLEYS AND STREETS BOUNDED BY KEMBLE STREET ON THE WEST, THE. NORFOLK & SOUTHERN RAILROAD ON THE NORTII SCOTT STREET ON THE EAST AND INDIANA AVENUE ON THE SOUTH Mr. Gilot indicated that Danch, Harper & Associates, on behalf of the City of South Bend, has submitted a request to vacate the above referenced alleys and streets. Mr. Sou advised the Board is in receipt of favorable recommendations concerning this Vacation Petition from the Area Plan Commission, Police Department, Fire Department, Solid Waste, Community Investment, and Engineering. Area Plan stated the vacation would not hinder the growth or orderly development of the unit or neighborhood in which it is located or to which it is contiguous. The vacation would not make access to the lands of the aggrieved person by means of public way difficult or inconvenient. The vacation would not hinder the public's access to a church, school or other public building or place. The vacation would not hinder the use of a public right-of-way by the neighborhood in which it is located or to which it is contiguous. Therefore, Ms. Roos made a motion recommending approval of the request for vacation. Mr. Relos seconded the motion which carried. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Ms. Roos, seconded by Mr. Henthom and carried, the following traffic control devices were approved: NEW INSTALLATION: Handicapped Accessible Parking Space Signs LOCATION: 832 South 26th Street 1114 East Bowman REMARKS: All criteria has been met. RENEWAL: Reserved Handicap Parking Permit LOCATION: Handicap Permit Spot No. 3 in front of County -City Building —Irvin Smith REMARKS: All criteria has been met. APPROVE TRAFFIC CALMING PLAN — WALNUT GROVE Mr. Gilot stated at the Board of Works meeting on Thursday Mr. Eric IIorvath, Public Works Director, spoke regarding the Engineering Department's recommendations for traffic calming in the Walnut Grove neighborhood. He stated the Board heard those in favor and those opposed to the traffic calming plan speak, and held public discussions. Therefore, he stated, the Board will not repeat the information already presented by the residents, but if anyone had anything of value to add, the Board would allow one person to speak on behalf of those in favor and one person to speak on behalf of those opposed. He noted he would allow the City Engineer, Corbitt Ken to speak first if there are any changes to the City's recommendation, and speak after those opposed and those in favor have had a chance to speak, to address any comments or questions. Mr. Kerr stated that after receiving lots of public input via entails, letters, phone calls, and public meetings, the City has only one adjustment to their proposed plan which is to add "and/or 26" Street" for the potential installation of a street hump. He noted this would allow the City to make the determination if and where it could be put on 26" Street. Mr. Gilot informed those present that Mr. Kerr, as the City Engineer, has a big responsibility for traffic decisions. He explained Mr. Eric Horvath made the presentation on Thursday and would have been present today but he REGULAR MEETING FEBRUARY 10, 2015 32 had an important issue to attend to in Indianapolis and couldn't be here. Mr. Gilot stated he didn't want anyone to think this issue wasn't important to Mr. Horvath, it is very important to him and he would be here making the recommendation today if he didn't have to be elsewhere. Ms. Mary Fisher of Tuxedo Drive stated she is in favor of the City's traffic calming plan, and noted it is a great inconvenience to all having 27`t' Street closed. She stated it is true there is less traffic in Walnut Grove but it's moved to Tuxedo where there are more homes and more residents, including elderly people. She added there are bad sight lines on Tuxedo making it more dangerous for traffic, especially at the bottom of the hill on Tuxedo. Ms. Kathleen Pettijean of 261h Street thanked the Board for addressing the neighborhoods issues. She stated the Board may not know that originally Walnut Crrove streets were privately owned by Walnut Grove up until 1972, when the City took over. Ms. Pettijean stated the residents have been told by the City many times that stop signs and speed limit signs were not appropriate methods of traffic calming. She stated what she is asking for is speed humps like those installed in Eddy Commons. She noted the City previously told the neighborhood that there was no money available to install speed humps. Ms. Pettijean stated the process done this time was back in September the City Engineer came up with the option to close 2Th Street as a way to reduce traffic and gave the residents a process which included circulating a petition which they were told would need 2/3 of the resident's signatures. She stated they obtained 80% of the resident's signatures in favor or the closure of the street. She stated the City did traffic studies to see that it met warrants and got the Fire and Police Department's and School system's approval. Ms. Pettijean stated Councilman Fred Ferlic asked them to communicate with the neighborhood to work for a greater plan. She stated they did their own traffic counts and found that traffic on 261h Street and Tuxedo Drive was pretty evenly distributed. She added they felt that four-way stops could be helpful if installed but the City was not interested. Ms. Pettijean stated her opposition to humps and speed limits is please include 29'h Street on the speed humps and please keep 27" Street closed until all of the traffic calming devices are in place. She noted the fear of the resident's is that if it is re -opened, people will take out their aggressions by deliberately speeding. Mr. Gilot thanked her and asked Mr. Kerr if he had any rebuttal. Mr. Kerr stated he appreciated all the comments and stated there were some good points brought up. He noted November 18 was when 27' Street was closed, not September as Ms. Pettijean stated. He noted also that the number of petitioner's that signed the _ petition was 165 out of 240, which is not quite 80% as she stated. Mr. Kerr stated that stop signs are not to be used as traffic calming at Wilson and 26`h Street; they have not met warrants for stop signs and they won't be put up there. He stated as far as waiting to open 27' Street, it will not be until spring that speed humps can be installed, so they would like to re -open 27th Street once the stop signs are installed. He noted the reason for that is due to the icy hill on Tuxedo Drive. Mr. Kerr stated he has no objection to or issue with the speed hump on 260' Street. He stated he would like to offer to the Board to leave the solar speed signs on 26' Street and add "and/or 29' Street". Ms. Roos asked for confirmation that he was changing his recommendation to add solar signs on "26a' Street or 29th Street". Mr. Kerr confirmed and stated he was recommending also that they add "and/or 26°i Street and/or 29`h Street" to the installation of a speed hump, noting the City could do further traffic counts in the spring on these locations. Mr. Gilot questioned the cost of solar speed signs. Mr. Kerr stated they installed them on the Lincolnway West project and they cost $6,000.00 each, about the same cost as a speed hump. Mr. Gilot stated he understood the signs can go up ininclement weather, but can the Engineers work with the Street Department to get the speed humps done as early as possible in the spring. Mr. Kerr noted they will use concrete instead of asphalt so the material won't have to be heated. Mr. Gilot thanked everyone for following the process. He added everybody can't be happy but he has great respect for the engineers that looked at all the alternatives. He noted Mr. Eric Horvath has empathy with everybody, but there is no perfect solution. Upon a motion by Ms. Roos, seconded by Mr. Henthorn and carried the City's recommendation as presented was approved with the noted amendments to letters d. and e.: TRAFFCI CALMING FOR WALNUT GROVE: a) Intersections of Colfax Avenue/261° Street and Colfax Avenue/27"h Street/2911 Street changed to three (3) way stop; b) Crosswalks installed at intersections of Colfax Avenue/26'h St. and Wilson Ave./261' St.; c) Designate and Post speed limit on 27" Street at 20 mph; d) Installation of a speed hump on 271' Street and/or 261h and 29`h Streets REGULAR MEETING FEBRUARY 10, 2015 33 e) Installation of solar speed indication signs on 261h Street and/or 29`h Street in both directions; and f) Maintain temporary street closure of 27'h Street between McKinley Avenue and Colfax Avenue until stop signs are installed. The current action by the City Engineer expires on February 23, 2015 and further continuance of the temporary closure of 27`h Street requires Board of Public Works approval. APPROVE INDUSTRIAL WASTEWATER DISCHARGE PERMIT In a Memorandum to the Board, Ms. Kim Thompson, Division of Environmental Services, submitted the following Wastewater Discharge Permit and recommended approval: Hoosier Tank and Manufacturing, Inc., 1710 N. Sheridan Street There being no further discussion, upon a motion made by Ms. Roos, seconded by Mr. Henthorn and carried, the permit was approved. APPROVE CLAIMS Ms. Roos stated that a request to pay the following claims in the amounts indicated has been received by the Board; each claim is fully supported by an invoice; the person receiving the goods or services has approved the claims; and the claims have been filed Witt, tt,P r;, , u;—i Officer and certified for accuracy. v-1 Name Amount of Claim Date City of South Bend $992,922,56 02/10/2015 Cityof South Rend $1,893.69 02/03/2015 Therefore, Ms. Roos made a motion that after review of the expenditures, the claims be approved as submitted. Mr. Relos seconded the motion, which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Gilot, seconded by Ms. Roos and carried, the meeting adjourned at 10:30 a.m. BOARD OF PUBLIC WORKS Gary A. Giillot, President David P. Relos, ember K�atthrynE.�Roos, Member 1�r�� -� Patrick M. Henthom, Member Brian J. Pawlowski, Member ATTEST: VV' C Linda M. Martin, Clerk —� CLAIMS REVIEW MEETING FEBRUARY 17, 2015 34 A. Claims Review Meeting of the Board of Public Works was convened at 9:02 a.m. on Tuesday, February 17, 2015, by Board President Gary Gilot with Board Members Kathryn Roos, David Relos, Patrick Henthorn, and Brian Pawlowski present. APPROVE CLAIMS Ms. Roos stated that a request to pay claims has been received by the Board; each claim is fully supported by an invoice; the person receiving the goods or services has approved the claims; and the claims have been filed with the City Fiscal Officer and certified for accuracy. Ms. Roos stated the following claims were submitted to the Board for approval: — Name Amount of Claim Date City of South Bend $663,08893 02/09/2015 and 02/12/2015 City of South Bend 53,296,149.99 02/13/2015 City of South Bend $1,581,879.90 02/17/2015 St. Joseph County Housing Consortium $966.00 02/03/2015 Ms. Roos made a motion that after review of the expenditures, the claims be approved separately as submitted. Mr. Relos seconded the motion, which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Gilot, seconded by Ms. Roos and carried, the meeting adjourned at 9:03 a.m. BOARD OF PUBLIC WORKS Gary A. Gilot, President cam_ ,r) P/ vid P. Relos, Member l thryn E. Roos, Member �' tl� Patrick M. Henthom, Member Pawlowski, Member A J TES s 00�� Linda M. Martin, Clem