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Home My WebLink About021915 Agenda Review SessionCITY OF SOUTH BEND oI$0UTfJNl BOARD OF PUBLIC WORKS °` AGENDA REVIEW SESSION February 19, 2015 —10:30 a.m. 186 Location: 1308 County -City Building South Bend, Indiana 46601 AGENDA REVIEW SESSION 1. OPENING OF PROPOSALS A. Equipment Purchases for Notre Dame Turbo at Ignition Park 1. Air Compressors, Project No. 114 -083A 2. Vacuum Blower System, Project No. 114 -038B 3. Gas Fired Compressed Air Heater, Project No. 114 -038C a) Funding: River West Development Area TIF (324.1050.460.42.07) 2. OPENING OF BIDS A. Building Fagade ACM Wall Panels for Catalyst 1 & 2 at Ignition Park — Project No. 115 -006 1. Funding: River West Development Area TIF (324.1050.460.42.02) REGULAR MEETING 1. REVIEW OF MINUTES A. Agenda Review of February 5, 2015; Regular Meeting of February 10, 2015; and Claims Review of February 17, 2015. 2. OPENING OF BIDS A. 2015 Trucking of Belt Pressed Bio- Solids for Land Application 1. Award 2. Funding: Organic Resources Contractual Services (641.0631.793.63.35) B. Equipment Purchase for Nello Corporation — Project No. 115 -005 1. Funding: River West Development Area TIF (324.1050.460.42.07) C. Removal and Disposal of PCB Remediation Waste at Ivy Tower — Project No. 115 -004 1. Funding: River West Development Area TIF (324.1050.460.31.06) D. Three (3), More or Less, 2015 or Newer Single Axle Multi -Use Dump Trucks (Spec B) 1. Funding: Street Department Capital Lease Principal and Interest; Sewer Department Capital (202.0607.431.37.11 /.12; 642.0621.415.43.02) E. Two (2), More or Less, 2015 or Newer, Tandem Axle Multi -Use Dump Trucks (Spec C) 1. Funding: Street Department Capital Lease Principal and Interest (202.0607.431.37.11 /.12) F. One (1) or More, 2015 or Newer, Front Wheel Drive Cargo Van (Spec G) 1. Funding: Central Services Capital (222.0605.419.43.02) 3. AWARD BIDS AND APPROVE CONTRACT A. Three (3), More or Less, 2015 or Newer 25 Cubic Yard Packers (Spec A) GARY A. GILOT DAVID P. RELOS KATHRYN E. RODS PATRICK M. HENTHORN BRIAN J. PAWLOWSKI Page 1 CITY OF SOUTH BEND oI$0UTfJNl BOARD OF PUBLIC WORKS °` AGENDA REVIEW SESSION February 19, 2015 —10:30 a.m. 186 Location: 1308 County -City Building South Bend, Indiana 46601 1. Company: Best Equipment Company, Inc. 2. Amount: Unit Price of $255,586 each (Base Bid plus all Options); Total:$766,758 3. Funding: Solid Waste Capital Lease Principal and Interest (611.0610.415.37.11 /.12) 4. CHANGE ORDERS A. Ignition Park Site Improvements Buildings 1 & 2 — Project No. 114 -050 1. Company: Majority Builders, Inc. 2. Change Order No.: 1 3. Increase Amount: $14,355.61 4. Percent of Increase: 18.86% 5. Revised Contract Amount: $90,479.85 6. Funding: AEDA TIF (324.1050.460.31.06) B. Southwood Sewer Separation —Project No. 112 -042 1. Company: Walsh & Kelly, Inc. 2. Change Order No: 2 3. Decrease Amount: ($62,982.06) 4. Percent of Decrease: (3.08 %) 5. Revised Contract Amount: $$1,978,861.49 6. Funding: 2011 Sewer Bond (659.0621.415.31.02) C. Removal of Lead Based Paint at Ivy Tower — Project No. 114 -011 1. Description: Request to Add Floors 5 & 6 to Contract to Exceed 20% Limit 2. Company: Interstate Environmental Services, Inc. 3. Amount: Additional Scope approximately 29% Increase; New Total 34% Increase 5. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. Two (2), More or Less, 2015 or Newer Mid -Size Extended Cab Four Wheel Drive Pick Up Trucks (Spec O) 1. Funding: Code Enforcement Capital Lease Principal and Interest (600.1201.415.37.11 /.12) B. Thirty-Nine (39), More or Less, 2015 or Newer, All Wheel Drive Police Patrol Vehicles (Spec P) 1. Funding: Police Department Capital Lease Principal and Interest (404.0401.415.37.11 /.12) C. Ignition Park Infrastructure — Phase 1C — Project No. 114 -063 1. Funding: 6. RESOLUTIONS GARY A. GILOT DAVID P. RELOS KATHRYN E. RODS PATRICK M. HENTHORN BRIAN J. PAWLOWSKI Page 2 CITY OF SOUTH BEND oI$0UTfjNl BOARD OF PUBLIC WORKS °` AGENDA REVIEW SESSION February 19, 2015 —10:30 a.m. 186 Location: 1308 County -City Building South Bend, Indiana 46601 A. No. 01 -2015 — A Resolution of the South Bend, Indiana Board of Public Works for the Write -Off of Uncollectable Utility Billed Accounts Receivables for 2011- 2014 1. Description: Write -Off of Delinquent Utility Accounts after Rigid Procedures for Collection Failed B. No. 06 -2015 — A Resolution of the South Bend Board of Public Works on Disposal of Unfit and /or Obsolete Property 1. Description: Firefighter Helmet and Boots — Captain Ronald Brandt C. No. 07 -2015 — A Resolution of the South Bend Board of Public Works on the Disposal of Unfit and /or Obsolete Property 1. Description: Police Department Old Fitness Equipment to be Donated to the South Bend Police Athletic League for Summer Youth Recreation Programs D. No. 08 -2015 — A Resolution of the South Bend Board of Public Works Ratifying a Guaranteed Energy Savings Contract for Century Center with Ameresco, Inc. 1. Amount: $4,850,000 7. AGREEMENTS /CONTRACTS /PROPOSALS /ADDENDA A. Professional Services Agreement — City of LaPorte 1. Description: LaPorte Fire Department Recruit School Candidate Training Program at South Bend Fire Training Center 2. Amount: $3,000 /Candidate; Paid to City B. Professional Services Agreement — Community Homebuyers Corporation 1. Description: Community Investment to Provide Staff to CHC to Administer Programs and Services 2. Amount: $15,000; Paid to City C. Professional Services Agreement — Urban Enterprise Association of South Bend, Inc. 1. Description: Community Investment to Provide Staff to UEA to Administer Programs and Services 2. Amount: $50,000; Paid to City D. Letter of Permission — Studebaker National Museum 1. Description: Letter of Authorization for Museum to Conduct Car Raffle E. Professional Services Agreement — Plante Moran, PLLC 1. Description: Preparation Assistance of 2014 -2016 Comprehensive Annual Financial Report 2. Amount: $23,925 (2015); $14,600 (2016); $15,050 (2017) 3. Funding: Administration and Finance Professional Services (101.0401.415.31.06) F. Professional Services Agreement — Lawson - Fisher Associates, PC GARY A. GILOT DAVID P. RELOS KATHRYN E. RODS PATRICK M. HENTHORN BRIAN J. PAWLOWSKI Page 3 CITY OF SOUTH BEND oI$0UTtlNl BOARD OF PUBLIC WORKS °` AGENDA REVIEW SESSION February 19, 2015 —10:30 a.m. 186 Location: 1308 County -City Building South Bend, Indiana 46601 1. Description: Engineering Services to Design Pavement Replacement of Olive Street from Tucker Drive to Delaware Street 2. Amount: $210,000 3. Funding: LRSA (251.0608.431.42.96) G. Professional Services Agreement — Jones, Petrie, Rafinski Corporation 1. Description: Inspection Services for ACM Panels for Ignition Park Buildings 1 &2 2. Amount: $26,750 3. Funding: River West Development Area TIF (324.1050.460.42.02) H. Open Market Purchase Agreement — Sterling 1. Description: Item No. 1, Equipment Purchase for NORRES North America, Inc.; No Bids Received 2. Amount: $11,815 3. Funding: River West Development Area TIF (324.1050.460.42.07) I. Professional Services Agreement — American Structurepoint, Inc. 1. Description: Two -Way Conversion of Michigan/St. Joseph Street and Main Street from Chippewa Street to LaSalle Street 2. Amount: Not to Exceed $711,800 3. Funding: Major Moves (420.0602.431.42.03) J. Letter of Intent — Activate Healthcare, LLC 1. Description: Set Forth Preliminary Terms for Health Fund Based City Clinic 2. Amount: $39,000 3. Funding: Health Insurance Fund (711.0425.671.31.26) 8. LICENSES AND PERMITS A. Processions 1. Applicant: Holy Family School/Adam Lagodney a) Event: Holy Family West Side 5K & Trojan Stampede b) Date /Time: April 25, 2015; 7:00 a.m. to 11:00 a.m. c) Favorable Recommendations 2. Applicant: Michiana Celtic Society c/o Fiddler's Hearth a) Event: Saint Patrick's Day Parade b) Date /Time: March 14, 2015; 9:30 a.m. to 12:00 p.m. c) Favorable Recommendations 3. Applicant: River Park Business Association/Dave Nufer a) Event: River Park Day Parade b) Date /Time: May 16, 2015; 8:00 a.m. to 11:00 a.m. c) Favorable Recommendation provided any Entry throwing any Objects be removed from Event Immediately. 4. Applicant: Saint Adalbert Catholic Church/Jesusa Rivera GARY A. GILOT DAVID P. RELOS KATHRYN E. RODS PATRICK M. HENTHORN BRIAN J. PAWLOWSKI Page 4 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS oI$0UTtlNl °` AGENDA REVIEW SESSION February 19, 2015 —10:30 a.m. 186 Location: 1308 County -City Building South Bend, Indiana 46601 a) Event: Via Crucis — The Way of the Cross b) Date /Time: March 29, 2015; 2:00 p.m. to 3:30 p.m. c) Favorable Recommendations Subject to no Horses 5. Applicant: Bike the Bend, Inc. /Glenda Lamont a) Event: Bike the Bend b) Date /Time: June 14, 2015; 6:30 a.m. to 11:30 a.m. c) Favorable Recommendations subject to No Closed Route 6. Applicant: United Health Services /Tracy Schneider a) Event: Paint the Town Yellow b) Date /Time: June 18, 2015; 5:00 p.m. to 7:00 p.m. c) Favorable Recommendations B. License Renewals 1. Type: Open -Air Business License a) Applicant: Skinny's Coney Concession/Mark Bennett b) Location: SW Corner of West Jefferson Blvd. and South Michigan Street c) Date /Time: 10:00 a.m.to 3:00 p.m. and during Downtown Events d) Favorable Recommendations 2. Type: Massage Establishment a) Applicant: Chinese Massage Spa/Jingri Crain b) Location: 2614 South Michigan Street c) Favorable Recommendation 9. TRAFFIC CONTROL DEVICES A. New Installation - Handicapped Accessible Parking Space Sign 1. Locations: a) Main Library at 304 South Main Street (Add One Additional Handicap Parking Space North of the Two Existing Spaces on the East Side of Main Street Immediately South of Wayne Street.) 2. All criteria has been met. 10. CERTIFICATES OF INSURANCE A. Gibson Insurance Agency 1. Description: Property Insurance for Eddy Street Parking Garage 11. RATIFY BONDS A. Excavation Bonds 1. Enviro Forensic Investigations, Inc„ Released Effective February 3, 2015 2. S & L Concrete & Excavating, LLC, Released Effective March 5, 2015 12. CLAIMS GARY A. GILOT DAVID P. RELOS KATHRYN E. RODS PATRICK M. HENTHORN BRIAN J. PAWLOWSKI Page 5 CITY OF SOUTH BEND oI$0UTfjNl BOARD OF PUBLIC WORKS °` AGENDA REVIEW SESSION February 19, 2015 —10:30 a.m. 186 Location: 1308 County -City Building South Bend, Indiana 46601 13. PRIVILEGE OF THE FLOOR 14. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible. GARY A. GILOT DAVID P. RELOS KATHRYN E. RODS PATRICK M. HENTHORN BRIAN J. PAWLOWSKI Page 6