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Home My WebLink Aboutagenda report 2015 0212 rdc 02aSOUTH BEND REDEVELOPMENT COMMISSION REGULAR MEETING January 29, 2015 9:30 a.m. Presiding: Marcia I. Jones, President The meeting was called to order at 9:32 a.m. ITEM: 2.A. 227 West Jefferson Boulevard South Bend, Indiana President Jones introduced Mr. John Anella, representative from the South Bend School Corporation, as the new non - voting member of the Redevelopment Commission. 1. ROLL CALL Members Present: Ms. Marcia Jones, President Dr. David Varner, Vice President Mr. Don Inks, Secretary Mr. Greg Downes Mr. John Anella Members Absent: Ms. Valerie Schey Legal Counsel: Mr. Benjamin Dougherty, Esq. Redevelopment Staff: Mr. Brock Zeeb, Director Mr. David Relos, Associate II Ms. Debrah Jennings, Associate I Ms. Tracy Oehler, Recording Secretary Others Present: Mr. Scott Ford, Executive Director Mr. Chris Fielding, Assistant Executive Director Mr. Brock Zeeb, Director Mr. Jitin Kain, Director Mr. Aaron Kobb, Associate III Mr. Michael Divita, Associate I Mr. John March, Associate Mr. Eric Horvath, Director Mr. Patrick Kerr, City Engineer Mr. Randy Rompola, Faegre Baker Daniels Ms. Erin Blasko Mr. Conrad Damian Ms. Mo Miller Ms. Linda Riley Mr. Patrick Poll Mr. D.L. King Ms. Jo Broden South Bend Redevelopment Commission Regular Meeting — January 29, 2015 Page 2 2. APPROVAL OF MINUTES A. Approval of Minutes of the Rescheduled Regular Meeting of Monday, December 22, 2014. Upon a motion by Secretary Inks, seconded by Commissioner Downes and unanimously carried, the Commission approved the Minutes of the Rescheduled Regular Meeting of Monday, December 22, 2014. B. Approval of Minutes of the Regular Meeting of Thursday, January 15, 2015. Upon a motion by Secretary Inks, seconded by Commissioner Downes and unanimously carried, the Commission approved the Minutes of the Regular Meeting of Thursday, January 15, 2015. 3. APPROVAL OF CLAIMS 324 RIVER WEST FUND Blackthorn Golf Course Weaver Boos Consultants Hull & Associates St. Joseph County Treasurer DHA R.E. Pitts & Associates Inc. Michaels Appraisal Services 426 SOUTH BEND CENTRAL MEDICAL DISTRICT TIF D LZ 429 RIVER EAST FUND Walsh & Kelly Inc. 260,177.85 Golf Carts Payoff 8,686.26 Ivy Tower Facility 7,328.68 Assessment & Remediation at Ignition Park 450.98 Past Due Taxes on 1509 S Kendall Acquisition 3,200.00 Preparation for Street /Alley Vacation 1,090.00 Appraisal Coveleski Park Replat, Lot 5 875.00 Berlin /Lots Coveleski Park Appraisal Fee 78,971.25 Construction 77,865.83 Hill Street Alley Improvements 438,645.85 Upon a motion by Commissioner Downes, seconded by Secretary Inks and unanimously carried, the Commission approved the Claims submitted January 29, 2015. 4. COMMUNICATIONS None. South Bend Redevelopment Commission Regular Meeting — January 29, 2015 Page 3 5. OLD BUSINESS None. 6. NEW BUSINESS A. Public Hearings (1) Public Hearing on Resolution No. 3273 (2015 Infrastructure Bond) Mr. Ford stated the Redevelopment Commission approved Resolution No. 3267 at its January 15, 2015 meeting, which approved the preliminary plans, specifications, and cost estimates and set a public hearing. Resolution No. 3273, upon the Common Council's approval, authorizes the President and Secretary to execute and deliver the lease; determines the annual rental payments are fair and reasonable; and that the project will serve a public purpose. The resolution also directs the Secretary to transmit to the Council a copy of the resolution and authorizes the filing with the Council of an approving resolution. Mr. Ford continued with a presentation of the rationale and process of the 2015 Infrastructure Bond. President Jones opened the Public Hearing on Resolution No. 3273. Linda Riley, a city of South Bend resident, expressed concern regarding the safety of the Memorial Hospital roundabout and pedestrian access. Dwayne King, a St. Joseph County resident, voiced concern about removing land from the tax rolls for the roundabouts and stated each side of the sidewalks should be designated as one side for bicycles and one side for pedestrians. Mr. Ford responded Memorial Hospital has been involved in the planning process and the safety of pedestrians is paramount. Data indicates roundabouts have 90% fewer accidents, are more efficient moving traffic, and are safer for pedestrians. He also explained how two -way traffic is a fundamental idea and streets are economic space and not just a car source. Jo Broden, a city of South Bend resident, inquired about the rerouting of traffic during construction or the accommodation to expedite the process. Mr. Ford replied the bond will enable the construction to occur once minimizing traffic disruptions. It was stated the roundabouts would be located in existing right of ways so additional land would not be needed to build them. Conrad Damian, a city of South Bend resident, expressed concern about the impact of the roundabouts in regards reducing the traffic flow and asked if the public will have the opportunity to give input regarding the design plans. Mr. Ford replied the South Bend Redevelopment Commission Regular Meeting — January 29, 2015 Page 4 traffic circulation would function more efficiently and a key part of this process is public input with meetings being scheduled as the completion of the engineering plans reach 90 %. Jo Broden inquired about the width of the pedestrian islands in reference to bicycles and pedestrian visibility. Mr. Ford replied the line of site is being handled with the highest degree of sensitivity. Mr. Kerr remarked they are looking into methods on increasing pedestrian awareness. President Jones closed the Public Hearing. (2) Consideration of Resolution No. 3273 Authorizing the Execution of a Lease for Certain Local Public Improvements on behalf of the city of South Bend, Indiana, and Regarding other Related Matters Upon a motion by Commissioner Downes, seconded by Secretary Inks and unanimously carried, the Commission approved Resolution No. 3273 authorizing the execution of a lease for certain local public improvements on behalf of the city of South Bend, Indiana, and regarding other related matters. B. River East Development Area None. C. River West Development Area (1) Parking Garage Management Services and On- Street Parking Enforcement Agreement (Downtown South Bend, Inc.) Mr. Zeeb noted this Agreement is a renewal with the same terms. , Upon a motion by Secretary Inks, seconded by Commissioner Downes and unanimously carried, the Commission approved the parking garage management services and on- street parking enforcement agreement with Downtown South Bend, Inc. (2) Fagade Easement Agreement (Catalyst ONE, LLC) Mr. Kain stated the Fagade Easement Agreement is for Buildings 1 and 2 in the multi- tenant campus at Ignition Park. Upon a motion by Commissioner Downes, seconded by Vice President Varner and unanimously carried, the Commission approved the fagade easement agreement with Catalyst ONE, LLC. South Bend Redevelopment Commission Regular Meeting — January 29, 2015 Page 5 (3) Staff Update Mr. Fielding stated on December 13, 2011, the Redevelopment Commission agreed to purchase an option on the building owned by St. Vincent de Paul Society of St. Joseph County Inc. with payments being made yearly. The final payment of $138,812.00 has been accelerated for 2015 with the closing scheduled for approximately February 18, 2015. The goal is to have a back to back closings with the Redevelopment Commission taking ownership and immediately selling the property at full price. D. West Washington- Chapin Development None. E. South Side Development Area None. F. Douglas Road Development Area I0rem G. Other (1) Professional Services Proposal for Written Legal Descriptions for Bond Issuance ( Danch Harper & Associates) Mr. Relos stated the proposal is for written legal descriptions needed for and will become a part of the Bond issuance documents. Upon a motion by Vice President Varner, seconded by Secretary Inks and unanimously carried, the Commission approved the Professional Services Proposal for written legal descriptions for bond issuance with Danch Harper & Associates in a not to exceed amount of $7,875.00. (2) Agreement for Services with the Civil City of South Bend (Professional Services Agreement for Legal Services) Mr. Relos noted the Agreement for Services had minor changes including language clarification regarding the automatic renewal of the Agreement and a two percent annual fee increase. Upon a motion by Commissioner Downes, seconded by Vice President Varner and unanimously carried, the Commission approved the Professional Services Agreement for legal services with the Civil City of South Bend. South Bend Redevelopment Commission Regular Meeting — January 29, 2015 Page 6 7. PROGRESS REPORTS Mr. Zeeb stated there were two tax abatement petitioner updates: the Midwest Gun Exchange with a five year personal property tax and a two year vacant building tax abatement; and Heraus Kulzer with a five year personal property tax abatement. 8. NEXT COMMISSION MEETING Thursday, February 12, 2015, at 9:30 a.m. 9. ADJOURNMENT President Jones adjourned the meeting at 10:32 a.m. Brock Ze b, Director of Economic Resources Marcia I. Jones, President