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Home My WebLink About020515 Board of Public Works AgendaCITY OF SOUTH BEND BOARD OF PUBLIC WORKS oI$0UTtlNl °` AGENDA REVIEW SESSION February 5, 2015 —10:30 a.m. 186 Location: 1308 County -City Building South Bend, Indiana 46601 1. REVIEW OF MINUTES A. Agenda Review Session of January 22, 2015, Regular Meeting of January 27, 2015, and Claims Review Meeting of February 3, 2015 2. OPENING OF BIDS A. Three (3), More or Less, 2015 or Newer, 25 Cubic Yard Packers 1. Funding: Solid Waste Capital Lease Principal and Interest (611.0610.415.37.11 and .12) 3. OPENING OF QUOTATIONS A. Trash Packer Truck Rental 1. Funding: Solid Waste Capital Lease (610.0610.791.37.11) 4. CHANGE ORDERS A. Digester No. 2 Upgrade and Digester Gas Cleaning — Project No. 111 -029 1. Company: Grand River Construction, Inc. 2. Change Order No.: 15 3. Increase Amount: $862 4. Percent of Increase: .015% 5. Total Percent of Change: 6.66% 6. Revised Contract Amount: $5,971,640 7. Funding: 2012 Sewer Bond (661.0630.415.42.06) 5. CHANGE ORDERS AND PROJECT COMPLETION AFFIDAVITS A. Demolition of 84, More or Less, Vacant & Abandoned Homes, Division A — Project No. 114 -028 1. Company: R & R Excavating, Inc. 2. Change Order No.: 1 (Final) 3. Decrease Amount: ($13,410) 4. Percent of Decrease: (3.99 %) 5. Revised Contract Amount: $323,040 6. Funding: Loss Recovery Fund (227.1201.415.39.89) B. Demolition of 84, More or Less, Vacant & Abandoned Homes, Division B — Project No. 114 -028 1. Company: R & R Excavating, Inc. 2. Change Order No.: 2 (Final) 3. Decrease Amount: ($27,041.80) 4. Percent of Decrease: (6.03 %) 5. Total Percent of Change: (8.41%) 6. Revised Contract Amount: $421,058.20 GARY A. GILOT DAVID P. RELOS KATHRYN E. RODS PATRICK M. HENTHORN BRIAN J. PAWLOWSKI Page 1 CITY OF SOUTH BEND oI$0UTtlNl BOARD OF PUBLIC WORKS °` AGENDA REVIEW SESSION February 5, 2015 —10:30 a.m. 186 Location: 1308 County -City Building South Bend, Indiana 46601 7. Funding: Loss Recovery Fund (227.1201.415.39.89) 6. PROJECT COMPLETION AFFIDAVITS A. Demolition of 84, More or Less, Vacant & Abandoned Homes, Division C — Project No. 114 -028 1. Company: R & R Excavating, Inc. 2. Final Contract Amount: $200,370 3. Funding: Loss Recovery Fund (227.1201.415.39.89) B. Demolition of 84, More or Less, Vacant & Abandoned Homes Division D — Project No. 114 -023 1. Company: R & R Excavating, Inc. 2. Final Contract Amount: $252,750 3. Funding: Loss Recovery Fund (227.1201.415.39.89) C. Century Center River Suites Carpet Replacement - Project No. 114 -022 1. Company: Office Interiors /Workplace Environments 2. Final Contract Amount: $ 134,752 3. Funding: Hotel/Motel Tax (7304.42010.000.0099) D. Century Center Exhibit Halls "A" & `B" Floor Finish Improvements 1. Company: The Blakley Corporation/F. E. Gates Division 2. Final Contract Amount: $114,239.80 3. Funding: Hotel/Motel Tax (7304.42010.000.0099) 7. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. Two (2), More or Less, 2015 or Newer, Six (6) Yard Front End Rubber Tire Loaders (Spec H) 1. Funding: 2015 Organic Resources Capital Lease Principal & Interest (651.0631.793.37.11 & 651.0631.793.37.12) B. Two (2), More or Less, 2015 or Newer, 1 .0 Cubic Yard Loaders /Backhoes (Spec I) 1. Funding: 2015 Water Works Capital (622.0640.415.43.02) and 2015 Sewer Department Capital (642.0621.415.43.02) C. One - Thousand (1,000), More or Less, Universal/Nestable Refuse Containers (Spec J) 1. Funding: Solid Waste Operating Supplies (610.0610.791.22.24) D. One (1) or More, 2015 or Newer, Asphalt Hot Box (Spec K) 1. Funding: Capital Lease Principal and Interest (202.0607.431.37.11 and .12) E. One (1) or More, 2015 or Newer, 3/4 Ton Two Wheel Drive Pick Up Truck (Spec L) 1. Funding: Water Works Capital (622.0640.415.43.02) GARY A. GILOT DAVID P. RELOS KATHRYN E. RODS PATRICK M. HENTHORN BRIAN J. PAWLOWSKI Page 2 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS oI$0UTtlNl °` AGENDA REVIEW SESSION February 5, 2015 —10:30 a.m. 186 Location: 1308 County -City Building South Bend, Indiana 46601 F. Wastewater Treatment Plant Nitrification Towers Demolition — Project No. 114- 076 1. Title Sheet 2. Funding: Environmental Services, Contractual Services (641.0630.793.63.35) 8. AGREEMENTS /CONTRACTS /PROPOSALS /ADDENDA A. Amendment to Professional Services Agreement- Abonmarche Consultants, Inc. 1. Description: Increase in Scope of Southwood Sewer Separation Project 2. Amount: Additional $6,300, New Total $124,800 3. Funding: 2011 Sewer Bond (659.0621.415.31.02) B. Professional Services Agreement — DLZ Indiana, LLC 1. Description: Street Design of Bendix Drive from 470 Feet North of Lathrop Drive to the I -80 Bridge 2. Amount: $303,000 3. Funding: LRSA; $290,880 (251.0608.431.42.96) and $12,120 (101.0620.431.31.06) C. Professional Services Agreement — mCapitol Management 1. Description: 2015 Governmental Relations & Consulting for 1st Quarter 2. Amount: $24,000 ($8,000 /month for three months) 3. Funding: COIT /Professional Services (4040.0617.431.31.06) D. Professional Services Agreement — CB Innovis, Inc. 1. Description: Master Agreement for Credit Report Services related to Housing Counseling 2. Amount: $3,500 3. Funding: DCI Operations (211.1001.460.31.19) E. Professional Services Agreement — Abonmarche Consultants, Inc. 1. Description: Design of Four (4) Blocks of Western Avenue Streetscape, Phase I 2. Amount: $94,900 3. Funding: Major Moves (412.0602.431.42.03) F. Agreement — Historic Preservation Commission of St. Joseph County 1. Description: Annual Public Education, Data Collection and Historic Review of Federal Projects 2. Amount: $25,000 3. Funding: EDIT (408.1001.460.39.58) G. Professional Services Agreement — Redevelopment Commission and City of South Bend Legal Dept. 1. Description: Annual Agreement for Legal Services H. Special Purchase — Midwest Meters 1. Description: Compatible Meter Replacement; Extension of 2014 Unit Prices GARY A. GILOT DAVID P. RELOS KATHRYN E. RODS PATRICK M. HENTHORN BRIAN J. PAWLOWSKI Page 3 CITY OF SOUTH BEND oI$0UTfJNl BOARD OF PUBLIC WORKS °` AGENDA REVIEW SESSION February 5, 2015 —10:30 a.m. 186 Location: 1308 County -City Building South Bend, Indiana 46601 2. Amount: $300,000 3. Funding: Water Works Operations (620.0640.605.23.62) I. Professional Services Agreement — Arcadis US, Inc. 1. Description: Approval of Funding for Remaining Tasks 4 and 5 of Agreement for Water System Evaluation 2. Amount: $30,800 3. Funding: Engineering Professional Services (101.0602.431.31.06) J. Professional Services Agreement — Rene Casiano 1. Description: IT Consultation 2. Amount: $80,000 3. Funding: COIT /Professional Services (404.0672.415.31.06) K. Professional Services Agreement — Brian Donoghue 1. Description: IT Consultation 2. Amount: $17,500 3. Funding: COIT /Professional Services (404.0672.415.31.06) L. Professional Services Agreement — Xerox Corporation 1. Description: Workflow Assessment to Improve Customer Business Processes and Reduce the use of Paper 2. Amount: $0 M. Professional Services Agreement — MWH 1. Description: Evaluate and Negotiate New Long Term Control Plan 2. Amount: $2,000,000 3. Funding: 2012 Sewer Bond (661.0621.415.42.05) N. Addendum to Master Agency Agreement — Redevelopment Commission 1. Description: Add Hotel LaSalle Multi -Use Rehabilitation Project to Master Agency Agreement 2. Funding: RWDA TIF (324.1050.460.42.02) 3. Subject to Redevelopment Commission Approval February 12, 2015 O. Addendum to Master Agency Agreement — Redevelopment Commission 1. Description: Add Ignition Park South Demolition, Phase 6 Project to Master Agency Agreement 2. Funding: RWDA TIF (324.1050.460.39.82) 3. Subject to Redevelopment Commission Approval February 12, 2015 P. Professional Services Agreement — Dixon Engineering 1. Description: Inspection of the Northwest Elevated Tank 2. Amount: $2,500 3. Funding: Water Works Operations (620.0640.602.31.06) Q. Professional Services Agreement — H.J. Umbaugh & Associates, LLP 1. Description: Accounting Management for City Utilities 2. Amount: Not to Exceed $20,000 GARY A. GILOT DAVID P. RELOS KATHRYN E. RODS PATRICK M. HENTHORN BRIAN J. PAWLOWSKI Page 4 CITY OF SOUTH BEND A. Block Party — Non - Residential BOARD OF PUBLIC WORKS oI$0UTfjNl °` AGENDA REVIEW SESSION a) Event: St. Paddy's Tent Party and Pub Tour February 5, 2015 —10:30 a.m. 186 Ave. Location: 1308 County -City Building South Bend, Indiana 46601 3. Funding: Water Operations (620.0640.658.31.04) and Wastewater Sewer Operations and Maintenance (641.0630.793.31.04) R. Professional Services Agreement — KAR Laboratories, Inc. 1. Description: Wastewater, Pretreatment, Biosolids Analysis 2. Amount: $32,320 3. Funding: Wastewater Operations and Maintenance (641.0630.793.31.09) 9. LICENSES AND PERMITS A. Block Party — Non - Residential 1. Applicant: Downtown South Bend a) Event: St. Paddy's Tent Party and Pub Tour b) Location: Baer's Parking Lot; Michigan St. from Wayne St. to Western Ave. c) Date /Time: March 13, 2015; 12:00 p.m. to 11:00 p.m. d) Favorable Recommendations B. Processions 1. Applicant: Pediatric Brain Tumor Foundation a) Event: Northern Indiana Ride for Kids b) Date /Time: June 28, 2015; 8:00 a.m. to 11:30 a.m. c) Favorable Recommendation 2. Applicant: Girls on the Run Michiana a) Event: Girls on the Run 5K Celebration b) Date /Time: May 16, 2015; 7:30 a.m. to 10:00 a.m. c) Favorable Recommendation 3. Applicant: St. Margaret's House a) Event: St. Margaret's House Winter Walk 2015 b) Date /Time: February 15, 2015; 1:00 p.m. to 4:30 p.m. c) Favorable Recommendations 4. Applicant: American Legion Riders 357 a) Event: Stars and Stripes Ride b) Date /Time: May 23, 2015; 8:00 a.m. to 11:00 a.m. c) Favorable Recommendations: No Police Escort due to SB 150 Birthday Celebration 5. Applicant: American Legion Riders 357 a) Event: Keman's Heroes Ride b) Date /Time: June 28, 2015; 8:00 a.m. to 12:00 p.m. c) Recommend Denial to New Route Request: Police and Traffic Request they use the same Route as Last Year 6. Applicant: American Legion Riders a) Event: Fallen Heroes Family Ride GARY A. GILOT DAVID P. RELOS KATHRYN E. RODS PATRICK M. HENTHORN BRIAN J. PAWLOWSKI Page 5 CITY OF SOUTH BEND oI$0UTfjNl BOARD OF PUBLIC WORKS °` AGENDA REVIEW SESSION February 5, 2015 —10:30 a.m. 186 Location: 1308 County -City Building South Bend, Indiana 46601 b) Date /Time: May 17, 2015; 8:00 a.m. to 1:00 p.m. c) Favorable Recommendations 7. Applicant: Downtown South Bend a) Event: St. Paddy's Tent Party and Pub Tour b) Date /Time: March 13, 2015; 12:00 p.m. to 11:00 p.m. c) Favorable Recommendations C. Licenses 1. Type: Transient Merchant License Renewals a) Applicant: Douglas Road Radio /WNSN -WZOC (1) Event: Michiana's Women Show (2) Location: Century Center, 120 S. St. Joseph Street (3) Date /Time: March 6, 2015; 5:00 p.m. to 9:00 p.m. and March 7, 2015; 8:00 a.m. to 5:00 p.m. (4) Favorable Recommendations b) Applicant: St. Joseph County 4 -H Fair, Inc. (1) Event: St. Joseph County 4 -H Fair (2) Location: St. Joseph County Fairgrounds, 5117 South Ironwood Rd. (3) Date /Time: July 3 to July 11, 2015; 8:00 a.m. to 11:00 p.m. (4) Favorable Recommendations c) Applicant: MWA/MBSS Michiana Walleye Assoc. (1) Event: Michiana Boat and Sports Show (2) Location: Century Center (3) Date /Time: January 30, 31, and February 1, 2015 (4) Ratify Approval of Late Applicant 2. Type: Open Air Business Renewals a) Applicant: Skinny's Coney Concession (1) Location: Southwest Corner of Washington & Main Streets (2) Date /Time: March 1, 2015- October 31, 2015; 9:00 a.m. to 4:00 p.m. (3) Favorable Recommendations b) Applicant: Skinny's Coney Concessions (1) Location: Corner of Colfax and MPAC Drive; John Hunt Plaza (2) Dates /Times: MPAC Event Dates; 4:00 p.m. to 10:00 p.m. (Set up only upon permission from Morris management) (3) Favorable Recommendations; MPAC approves D. Encroachments /Revocable Permits 1. Applicant: Colfax Hill Partners, LLC a) Location: 1115 Burns Street b) Description: Access Ramps and Stairs, Retaining Wall, Outdoor Seating Area c) See Engineering Comments GARY A. GILOT DAVID P. RELOS KATHRYN E. RODS PATRICK M. HENTHORN BRIAN J. PAWLOWSKI Page 6 CITY OF SOUTH BEND oI$0UTfjNl BOARD OF PUBLIC WORKS °` AGENDA REVIEW SESSION February 5, 2015 —10:30 a.m. 186 Location: 1308 County -City Building South Bend, Indiana 46601 E. Alley and Street Vacations 1. Applicant: Danch, Harper & Associates, Inc. /City of South Bend 2. Location: All Public Alleys and Streets Bounded by Kemble Street on the West, the Norfolk & Southern Railroad on the North, Scott Street on the East, and Indiana Avenue on the South 3. Purpose: To Develop "Ignition Park South" 4. Favorable Recommendations 10. TRAFFIC CONTROL DEVICES A. New Installation - Handicapped Accessible Parking Space Signs 1. Locations: a) 832 South 26' Street b) 1114 East Bowman 2. All criteria has been met. B. Reserved Handicap Parking Permit Renewal 1. Description: Handicap Permit Spot No. 3 — Irvin Smith 2. Location: In Front of County City Building 3. All criteria has been met C. Traffic Calming Plan 1. Location: Walnut Grove 2. Description: Recommended Traffic Controls for Traffic Calming: a) Intersections of Colfax Avenue /26th Street and Colfax Avenue /29th Street /27th Street changed to three (3) way stop. b) Crosswalks installed at intersections of Colfax Avenue /261h St. and Wilson Avenue /261h St. c) Designate and Post speed limit on 27th Street 20 mph. d) Installation of a speed hump on 27th Street. e) Installation of solar speed indication signs on 26th Street in both directions. f) Maintain temporary street closure of 27th street between McKinley Ave and Colfax Ave. until stop signs are installed. The current action by the City Engineer expires on February 23, 2015 and further continuance of the temporary closure of 27th street requires Board of Public Works approval. 11. INDUSTRIAL WASTEWATER DISCHARGE PERMIT A. Company: Hoosier Tank and Manufacturing, Inc. 1. Location: 1710 N. Sheridan St. 12. CLAIMS GARY A. GILOT DAVID P. RELOS KATHRYN E. RODS PATRICK M. HENTHORN BRIAN J. PAWLOWSKI Page 7 CITY OF SOUTH BEND oI$0UTfjNl BOARD OF PUBLIC WORKS °` AGENDA REVIEW SESSION February 5, 2015 —10:30 a.m. 186 Location: 1308 County -City Building South Bend, Indiana 46601 13. PRIVILEGE OF THE FLOOR 14. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible. GARY A. GILOT DAVID P. RELOS KATHRYN E. RODS PATRICK M. HENTHORN BRIAN J. PAWLOWSKI Page 8