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Home My WebLink Aboutagenda report 2015 0129 rdc 02aDecember 22, 2014 9:30 a.m. Presiding: Marcia I. 1. ROLL CALL SOUTH BEND REDEVELOPMENT COMMISSION RESCHEDULED REGULAR MEETING Jones, President The meeting was called to order at 9:30 a.m. ITEM: 2.A. 227 West Jefferson Boulevard South Bend, Indiana Members Present: Ms. Marcia Jones, President Dr. David Varner, Vice President Mr. Don Inks, Secretary Mr. Greg Downes Ms. Valerie Schey Members Absent: Mr. Stan Wruble Legal Counsel: Mr. Benjamin Dougherty, Esq. Redevelopment Staff: Mr. Brock Zeeb, Director Mr. David Relos, Associate II Ms. Debrah Jennings, Associate I Ms. Tracy Oehler, Recording Secretary Others Present: Mr. Scott Ford, Executive Director Mr. Chris Fielding, Assistant Executive Director Mr. Jitin Kain, Director Mr. Aaron Kobb, Associate III Mr. Todd Samuelson, H.J. Umbaugh & Associates Mr. Randy Rompola Mr. Conrad Damian Ms. Mo Miller 2. APPROVAL OF MINUTES A. Approval of Minutes of the Regular Meeting of Thursday, December 11, 2014. Upon a motion by Vice President Varner, seconded by Secretary Inks and unanimously carried, the Commission approved the Minutes of the Regular Meeting of Thursday, December 11, 2014. South Bend Redevelopment Commission Regular Meeting — December 22, 2014 Page 2 3. APPROVAL OF CLAIMS 324 AIRPORT AREA Torti Gallas and Partners Hull & Associates Abonmarche DHA 300.00 West Side Corridors Market Analysis & Master Plan Consulting /Assessment & Remediation — 46,888.64 Oliver Industrial and Ignition Park 80,225.00 Ignition Park Infrastructure Ph 1C 41825.00 Rezoning Petition for Ignition Park South 420 FUND TIF DISTRICT -SBCDA GENERAL DTSB 20,090.00 Beautification Program Walsh & Kelly Inc. 1031911.00 Hill & Colfax Avenue On Site Improvements 256,239.64 Upon a motion by Vice President Varner, seconded by Secretary Inks and unanimously carried, the Commission approved the Claims submitted December 22, 2014. 4. COMMUNICATIONS None. 5. OLD BUSINESS None. 6. NEW BUSINESS Upon a motion by Commissioner Downes, seconded by Vice President Varner and unanimously carried, the Commission moved to hear Agenda Item 6.B.(1) as the first order of business. B. River West Development Area (1) 2015 Infrastructure Bond Professional Services Agreements with Faegre Baker Daniels and H.J. Umbaugh & Associates Mr. Ford presented an update on the progress of the Smart Streets Initiative including the upcoming implementation phases. South Bend Redevelopment Commission Regular Meeting — December 22, 2014 Page 3 Mr. Relos noted standard procedures provides for the bond issuance fees to be paid from the bond proceeds, therefore there are no direct out of pockets costs for the initial professional services fees. Accordingly, H.J. Umbaugh & Associates' proposal contains three scope of services: Initial analysis through bond issuance and sale in the amount of $75,000; annual preparation of materials required by the U.S. Securities and Exchange Commission Rule 15(c)2 -12 in the amount of $5,500 per year; and arbitrage rebate services required by the Internal Revenue Code Section 148 due on the five year anniversary date in the amount of $6,000 every five years. The Faegre Baker Daniels proposal for the necessary legal counsel for the bond issuance and sale is $63,500, with filing fees, printing costs, etc. billed at their actual or indirect cost. The bond sale is anticipated to occur in the third week of March, and closing the first to second week of April. Upon a motion by Secretary Inks, seconded by Commissioner Downes and unanimously carried, the Commission approved the 2015 Infrastructure Bond Professional Services Agreements with Faegre Baker Daniels and H.J. Umbaugh & Associates. A. River East Development Area (1) Access Agreement for Entry upon and Temporary Use of Property for Completion of Local Public Improvements (Hill & Colfax Lot) Mr. Kain explained the Access Agreement will provide right of entry to the Commission and its agents to complete the site improvement work which was agreed upon in the Purchase Agreement. Upon a motion by Commissioner Downes, seconded by Commissioner Schey and unanimously carried, the Commission approved the Access Agreement for entry upon and temporary use of property for completion of local public improvements for the Hill and Colfax lot. B. River West Development Area (2) Assumption of License Agreement from the Board of Public Works (Cove Parcel 18 -3014- 051501) Mr. Relos noted the Assumption of License Agreement transfers the Agreement from the Board of Public Works to the Redevelopment Commission, as upon the recording of the deed from the Board of Public Works to the Redevelopment Commission, ownership of the parcel will be in the name of the Redevelopment Commission. South Bend Redevelopment Commission Regular Meeting — December 22, 2014 Page 4 Upon a motion by Vice President Varner, seconded by Commissioner Schey and unanimously carried, the Commission approved the Assumption of License Agreement from the Board of Works for Cove Parcel 18- 3014 - 051501. (3) Resolution No. 3261 Approving the Transfers of Real Property to and from the South Bend Parks and Recreation Department (Cove Parcel) Mr. Relos noted Resolution No. 3261 approves the transfer of property from and to the South Bend Parks and Recreation Department as a result of the replatting and rezoning of the Cove block properties. Upon a motion by Commissioner Downes, seconded by Secretary Inks and unanimously carried, the Commission approved Resolution No. 3261 approving the transfers of real property to and from the South Bend Parks and Recreation Department for the Cove parcel. (4) First Amendment to Lease for 117 East Wayne Street (Vesuvio's Pizza) Ms. Jennings reported the rent structure in the First Amendment to the Lease would be as follows: $24,000 annual base rent for year four; $27,000 annual base rent for year five; and $30,000 annual base rent for year six. All other terms of the Agreement would remain the same. Upon a motion by Commissioner Schey, seconded by Secretary Inks and unanimously carried, the Commission approved the First Amendment to the Lease with Sonja Young (Vesuvio's Pizza) for 117 East Wayne Street. (5) First Amendment to Blackthorn Golf Course Operations Management Agreement with Billy Casper Golf, LLC Mr. Relos noted the Amendment extends the expiration date of the Agreement to June 30, 2015, or the sale of the Blackthorn Golf Course (whichever occurs first) allowing for the continue management of the course. Upon a motion by Commissioner Schey, seconded by Vice President Varner and unanimously carried, the Commission approved the First Amendment to Blackthorn Golf Course Operations Management Agreement with Billy Casper Golf, LLC. C. West Washington- Chapin Development None. D. South Side Development Area None. South Bend Redevelopment Commission Regular Meeting — December 22, 2014 Page 5 E. Douglas Road Development Area None. F. Ratifications of Services Contracts Upon a motion by Commissioner Downes, seconded by Secretary Inks and unanimously carried, the Commission approved the ratifications of services contracts. 7. PROGRESS REPORTS None. 8. NEXT COMMISSION MEETING The next meeting of the Redevelopment Commission is the Annual Organizational Meeting at 10:30 a.m., Friday, January 2, 2015, and the next Regular Meeting is at 9:30 a.m., Thursday, January 15, 2015. 9. ADJOURNMENT There being no further business to come before the Redevelopment Commission, the meeting was adjourned at 9:53 a.m. Brock Zeeb, Director, lEconomic Resources Marcia I. Jones, President Commission Contractor Service Contract Staff Role in Provided Amount Member Transaction Parcel A, Disposition Michaels Appraisal $875.00 Relos Coveleski Appraisal Park Replat Services Parcel A, Disposition R.E. Pitts & Appraisal $1,090.00 Relos Coveleski Associates Park Replat Inc. Upon a motion by Commissioner Downes, seconded by Secretary Inks and unanimously carried, the Commission approved the ratifications of services contracts. 7. PROGRESS REPORTS None. 8. NEXT COMMISSION MEETING The next meeting of the Redevelopment Commission is the Annual Organizational Meeting at 10:30 a.m., Friday, January 2, 2015, and the next Regular Meeting is at 9:30 a.m., Thursday, January 15, 2015. 9. ADJOURNMENT There being no further business to come before the Redevelopment Commission, the meeting was adjourned at 9:53 a.m. Brock Zeeb, Director, lEconomic Resources Marcia I. Jones, President