HomeMy WebLinkAbout012715 Board of Public Works AgendaCITY OF SOUTH BEND oI$0UTtlNl
BOARD OF PUBLIC WORKS °`
MEETING
January 27, 2015 — 9:30 a.m. 186
Location: 1308 County -City Building
South Bend, Indiana 46601
1. REVIEW OF MINUTES
A. Review of Minutes of Claims Review Meetings of January 6, 2015 and January
20, 2015; and the Agenda Review and Regular Meetings of January 8, 2015 and
January 13, 2015
2. AWARD BIDS AND APPROVE CONTRACT
A. Equipment Purchase for NORRES North America Inc — Project No. 114 -080
1. Item No. 4 — Racking System & Logistical Warehouse Solution
a) Company: Balint /Ryder Handling Equipment
b) Amount: $90,945
2. Item No. 5 — Walk Behind Floor Scrubber
a) Company: System Clean, Inc.
b) Amount: $10,556
c) Comment: No Acknowledgement of Addendum; Addendum Non - Material
to Bid Specifications
3. Funding: River West Development Area TIF (324.1050.460.42.07)
3. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS
A. Three (3), More or Less, 2015 or Newer Single Axle Multi -Use Dump Trucks
1. Funding: Street Department Capital Lease Principal & Interest
(202.0607.431.37.11 & 202.0607.431.37.12) and Sewer Department Capital
Budget (642.0621.415.43.02)
B. Three (3), More or Less, 2015 or Newer, Tandem Axle Multi -Use Dump Trucks
1. Funding: Street Department Capital Lease Principal & Interest
(202.0607.431.67.11 and .12)
C. One (1) or More, 2015 or Newer, Tandem Axle Dump Truck
1. Funding: Sewer Department Capital Budget (642.0621.415.43.02)
D. Four (4), More or Less, 2015 or Newer, 3/4 Ton Extended Cab Four Wheel Drive
Pick Up Trucks
1. Funding: Sewer Department Capital Budget (642.0630.415.43.02); Street
Department Capital Lease Principal & Interest (202.0607.431.37.11 and .12);
Solid Waste Capital Lease Principal & Interest (611.0610.415.37.11 and .12)
E. Four (4), More or Less, 2015 or Newer 3/4 Ton Four Wheel Drive Pick Up Trucks
1. Funding: Street Department Capital Lease Principal & Interest
(202.0607.431.37.11 and .12); Solid Waste Capital Lease Principal & Interest
(611.0610.415.37.11 and .12); Water Works Capital (622.0640.415.43.02),
Sewer Department Capital (642.0621.415.43.02)
F. One (1) or More, 2015 or Newer, Front Wheel Drive Cargo Van
1. Funding: Central Services Capital (222.060.5419.43.02)
G. 2015 Trucking of Belt Pressed Bio- Solids for Land Application
GARY A. GILOT DAVID P. RELOS KATHRYN E. RODS PATRICK M. HENTHORN BRIAN J. PAWLOWSKI
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CITY OF SOUTH BEND oI$0UTtlNl
BOARD OF PUBLIC WORKS °`
MEETING
January 27, 2015 — 9:30 a.m. 186
Location: 1308 County -City Building
South Bend, Indiana 46601
1. Funding: Organic Resources Contractual Services (641.0631.793.63.35)
H. ACM Panels for Ignition Park Buildings 1 & 2 — Project No. 115 -006
1. Funding: River West Development Area TIF (324 -1050- 460- 42.02)
I. Removal and Disposal of PCB Remediation Waste at Ivy Tower — Project No.
115 -004
1. Funding: River West Development Area TIF (324.1050.460.31.06)
J. Equipment Purchase for Nello Corporation — Project No. 115 -005
1. Funding: River West Development Area TIF (324.1050.460.42.07)
4. REQUEST TO ADVERTISE FOR PROPOSALS
A. Equipment Purchase for Notre Dame Turbo at Ignition Park — Project No. 114-
083
1. Funding: River West Development Area TIF (324.1050.460.42.07)
5. RESOLUTIONS
A. A Resolution of the City of South Bend, Indiana Board of Public Works for the
Disposal of Surplus Property — Retiring Police Officers' Guns
1. No. 03 -2015 — Sergeant Robert Stoynoff
2. No. 04 -2015 — Officer Gregory Violette
3. No. 05 -2015 — Officer Joseph Lauck
6. AGREEMENTS /CONTRACTS /PROPOSALS /ADDENDA
A. Release of Temporary Highway Easement Grant — South Gateway Properties,
LLC
1. Description: Releases Temporary Easement along the East Side of South Main
Street needed for Main/Lafayette Connector Construction (Sears Home Store
on South Michigan St.)
2. Funding: SSDA TIF
B. Professional Services Contract — New Avenues, Inc.
1. Description: Employee Assistance Program (EAP) for 2015
2. Amount: $3.40 per Employee per Month plus a One -Time Fee for an
additional Twenty (20) Hours at a cost of $2,500 to be used for Training or
Critical Incident Response
3. Funding: Health Insurance Fund (711.0401.671.34.13)
C. Amendment to Project Coordination Contract — INDOT
1. Description: Amended Amounts for Coquillard Primary School: Safe Routes
to School Contract
2. Amount: $796,000 ($636,800 Federal Funding; $159,200 City of South
Bend)
3. Funding: LRSA (251.0608.380.10.99)
GARY A. GILOT DAVID P. RELOS KATHRYN E. RODS PATRICK M. HENTHORN BRIAN J. PAWLOWSKI
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CITY OF SOUTH BEND oI$0UTfjNl
BOARD OF PUBLIC WORKS °`
MEETING
January 27, 2015 — 9:30 a.m. 186
Location: 1308 County -City Building
South Bend, Indiana 46601
D. Letter of Settlement Agreement — Bit Mat Products
E. Professional Services Agreement — Downtown South Bend, Inc.
1. Description: Downtown Beautification and Programming
2. Amount: $565,000
3. Funding: EDIT
7. TRAFFIC CONTROL DEVICES
A. New Installation - Handicapped Accessible Parking Space Sign
1. Locations:
a) 729 S. Phillipa Street
2. All criteria has been met.
8. AMENDED IRREVOCABLE STANDBY LETTER OF CREDIT
A. Company: Cleveland Woods Development Co., LLC
1. Subdivision Name: Fernwood — Phase Three
2. Amount: $61,870
3. Improvements: Water and Sanitary Sewer Systems
9. RATIFY BONDS
A. Excavation Bond
1. KEPS Technologies dba ACD.net — Approved Effective January 15, 2015
10. CLAIMS
11. PRIVILEGE OF THE FLOOR
12. ADJOURNMENT
NOTICE
FOR HEARING AND SIGHT IMPAIRED PERSONS
Auxiliary Aid or Other Services are Available upon Request at No Charge.
Please Give Reasonable Advance Request when Possible.
GARY A. GILOT DAVID P. RELOS KATHRYN E. RODS PATRICK M. HENTHORN BRIAN J. PAWLOWSKI
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