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Home My WebLink About11/24/2008 Board of Public Works Regular Meeting BOARD OF PUBLIC WORKS MEETING Monday, November 24, 2008 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 1.REVIEW OF MINUTES A.Agenda Session: November 6, 2008 B.Regular Meeting: November 10, 2008 C.Claims Review Meeting: November 17, 2008 2.OPENING OF BIDS st A.Mishawaka Avenue Streetscapes (31 Street to Logan Avenue) – Project No. 108-038 1.Funding: COIT B.Miami Streetscape Project (Viaduct to Lincoln Way East) – Project No. 108-042 1.Funding: COIT 3.CHANGE ORDER A.Primary & Aeration Channel Modifications – Project No. 107-062 1.Company: Bowen Engineering Corporation 2.Change Order No.: 2 3.Increase Amount: $79,461.00, 19 days 4.Percent of Increase: 2.34% 5.New Contract Amount: $3,522,950.00 6.Funding: Sewer Bond B.South Bend Fire Station #2 - Project No. 106-002 1.Company: Brown & Brown General Contractors 2.Change Order No.: 7 3.Increase Amount: $4,198.00 4.Percent of Increase: .19% 5.New Contract Amount: $2,169,769.53 6.Funding: COIT, General C.CSO Backwater Gate Replacement – Project No. 108-027 1.Company: Haskins Underground, Inc. 2.Increase Amount: $250.00 3.Percent of Increase: 0.39% 4.New Contract Amount: $63,237.81 5.Funding: 642 Capital 4.AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A.Construction Contract – Mason Engineering and Construction, Inc. 1.Service: South Bend Protected Water System – Project No. 108-079 2.Amount: $58,800.00 3.Funding: Wastewater Capital B.Agreement - Pet Health Software Solutions 1.Service: Animal Control management software. 2.Amount: $1,500.00 BOARD OF PUBLIC WORKS MEETING Monday, November 24, 2008 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 3.Funding: General (Code/Animal Control) C.Amendment - Greeley & Hansen 1.Service: CSO Long Term Control Plan additional work as required by EPA and DOJ 2.Amount: $100,000.00 3.Funding: Wastewater Engineering D.Construction Contract - McIntyre Jones, Inc. 1.Service: Habitat for Humanity Sidewalk Improvements - Project No. 108-082 2.Amount: Unit Prices not to exceed $16,391.85 3.Funding: Good Neighbors/Good Neighborhoods E.Construction Contract - Haskins Underground, Inc. 1.Service: CSO Backwater Gates Replacement - Project No. 108-027 2.Amount: $39,975.00 3.Funding: Sewer Bond F.Professional Services Agreement – Hull & Associates, Inc. 1.Service: General Environmental Consulting - Studebaker/Oliver Project for 2008 & 2009 on As-Needed Basis 2.Amount: NTE $27,500.00 3.Funding: Section 108 Loan G.Professional Services Agreement – Abonmarche Consultants, LLC 1.Service: Miami/Ridgedale Drainage Improvements – Project No. 108-007 – Survey/Stake Existing Sewer Easement and Prepare Easement Description/Dedication Document for a New Easement to Place Storm Sewer Improvements 2.Amount: Not to Exceed $1,100.00 3.Funding: 2007B Sewer Bond H.Agreement - Housing Development of St. Joseph County 1.Service: Staff Services for programs and property management 2.Amount: $40,000.00 3.Funding: N/A - HDC to pay City for staff services I.Waiver of Right to Appeal – Danch Harner & Associates, Inc. 1.Service: Replat of York Road Fire Station Minor Subdivision, Lots 1 & 2 - for South Bend Community School Corporation J.Amendment to Professional Services Agreement – Hull & Associates, Inc. 1.Service: Additional Groundwater Sampling at the Former Oliver Plow Works Property at 533 Chapin Street 2.Amount: $5,770.00 3.Funding: Section 108 Loan K.Professional Services Contract – Lehman & Lehman and Danch, Harner & Associates 1.Service: Design of Century Center Streetscape Enhancements, Sculpture Garden, Survey-Design Refinements and Construction Implementation BOARD OF PUBLIC WORKS MEETING Monday, November 24, 2008 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 2.Amount: Not to Exceed $117,750.00 3.Funding: Century Center Bond Proceeds 5.RECOMMENDATIONS th A.Procession – 24 Annual Erskine Boulevard Candlelight Walk 1.Sponsor: Erskine Boulevard Association 2.Location: Erskine Boulevard from Ewing Avenue to Donmoyer Avenue 3.Date/Time: December 13, 2008 from 6:00 p.m. to 9:00 p.m. 4.Favorable Recommendations B.Street Vacations – All Streets and Right-of-Ways in the Crescent Oaks Subdivision 1.Purpose: Survey Incorrect 2.Comments: No City Utilities or Property Transfers Made 6.2009 CITY HOLIDAY SCHEDULE 7.2009 BOARD OF PUBLIC WORKS MEETING SCHEDULE 8.TRAFFIC CONTROL DEVICES A.Renewal – Paid Handicapped Accessible Parking Space Sign 1.Applicant: Angelica Cantrell a)Location: Lafayette Boulevard in front of County City Building b)Permit No. 004 c)All criteria has been met B.New Installation – No Parking this Side of Street, 15 Minute and 1 Hour Parking 1.Locations: a)West Side of Burns Street from South Bend Avenue to the Construction Site – No Parking this Side of Street b)East Side of Duey Street from South Bend Avenue to the Construction Site – No Parking This Side of Street c)West Side of Georgiana from South Bend Avenue to 50’ North – 15 Minute Parking d)West Side of Georgiana from 50’ North of South Bend Avenue to Alley – 1 Hour Parking e)West Side of Georgiana from Alley to the Construction Site – No Parking this Side of Street 2.All criteria has been met 9.SAFETY REPORTS - OCTOBER 2008 A.Water Works B.Central Services BOARD OF PUBLIC WORKS MEETING Monday, November 24, 2008 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 10.MONTHLY AND PERFORMANCE GOALS REPORTS – OCTOBER 2008 A.Environmental Services B.Water Works C.Central Services 11.IRREVOCABLE LETTER OF CREDIT – RESCIND RELEASE (RATIFY) A.Company: Cleveland Woods Development Co., LLC 1.Subdivision: Fernwood Phase Three 2.Letter of Credit No.: 70-0026682 3.Comments: Release of Irrevocable Letter of Credit Made in Error 12.CERTIFICATES OF INSURANCE A.Mason Engineering and Construction, Inc. – Fort Wayne, Indiana 13.BONDS A.Contractor Bonds 1.McIntyre Jones, Inc. - For Release Effective November 24, 2008 B.Excavation Bonds 1.Turnkey Network Solutions, Inc. – For Release Effective November 17, 2008 2.Western Utility Contractors, Inc. (Tetra Tech) – For Release Effective November 17, 2008 3.Schrock Excavating – For Release Effective October 10, 2008 14.CLAIMS A.City of South Bend B.St. Joseph County Housing Consortium 15.PRIVILEGE OF THE FLOOR 16.ADJOURNMENT