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HomeMy WebLinkAbout12/23/2014 Board of Public WorksAGENDA REVIEW SESSION DECEMBER 18 2014 376 Mr. Kerr stated this amendment is due to additional work extending sewer lines, and some presentation material from Community Investment. - Professional Services Agreement — Abonmarche Consultants, Inc. Mr. Kerr noted this agreement is subject to change due to the survey equipment purchase and whether that will be taken out of Major Moves. He noted they would like to get survey work done before it snows. Ms. Roos asked if the funding will be sorted out before 'Tuesday. Mr. Kerr stated it would. Mr. Gilot asked if they considered leasing the survey equipment to keep it current, like they are doing with computers now. Mr. Kerr stated he thought of that and it's a good idea, but the equipment is already budgeted for this year. - Opening of Quotations — Michigan and Wayne Streets Conduit Replacement Attorney Fanello questioned whether this quote is a Public Works project or a maintenance project. Mr. Paul South, Street Department, stated this is a replacement of bad conduit. Ms. Fanello stated Statute allows you to email quote requests in purchasing, but not in Public Works projects. She explained if this is considered Public Works project, he would need to send letters requesting quotes. Mr. South stated he would redo the request for quotes and ask to remove the opening from the agenda. - Opening of Proposals — Pre -Qualifications for 2015 Sewer Insurance Program Listing Mr. Eric Horvath, Public Works, stated the Sewer Department needs to make sure they've gotten this request for proposals out to MBE and WBE business owners. He explained that part of the process for the Sewer Insurance Program is to apply for the list at the beginning of the year. He noted the City can add to the list down the road, and there is a process to take a contractor off the list if their performance is not up to standards. Special Purchase — Brown Equipment, Inc. Mr. Paul South, Street Department, stated they opened bids in March for a Street Sweeper and the item that was delivered by the vendor was not exact to what was bid. They took back the sweeper and gave the Street Department a loaner to use until the other one was ready. Mr. South stated they have since received the original street sweeper back at no extra cost, and the vendor, Brown Equipment, has offered the used sweeper to the Street Department at a substantially lower price than the prices bid originally. He noted the cost is about tart less than the original bids. Ms. Fanello stated she determined this did meet the substantial savings requirement for a special purchase. Mr. Gilot asked if they would get any warranty with the truck. Mr. South stated he thought they would, and he would check. He added they are getting some money from an insurance settlement they will use for this purchase so they will only be using about $40,000.00 of capital. - Professional Services Agreement Renewal — North American Administrators and OnSite Health Ms. JoEIlen Talos, Human Resources, stated she has not received the agreement with the corrections the City requested back from North American Administrators yet. Ms. Roos suggested they may need to table this item then. Mr. George King, Purchasing, questioned if he should amend the agreement with OnSite Health or add it to the City's amendment as an attachment. Ms. Roos stated if it's just an extension of an existing agreement, you're allowed to do that. She asked if there is a termination clause. Ms. Janet Cadotte, Human Resources stated there is. - Change Order No. 13 and 14 — Digester Upgrade and Gas Cleaning Mr. Jacob Klosinski, Environmental Services, stated Change Order No. 13 was due to a design error in the Overflow Pipe Modifications. He stated when the contractor went in to do the original work, the water level flow rose too high during installation, and they started getting overflows. They had to redo the design and add a water main line and support structure. He explained they have talked to the design engineer and are working on getting the cost covered. He noted the contractor admitted they were responsible for the error. Mr. Klosinski noted that due to the error in the design, the other processes were delayed. He stated the seeding and sodding will be moved to May. Ms. Roos questioned what the City's standard procedure on who's responsible for what is, noting if this error caused delays to other contractors' work, they should be held responsible. She added the Board doesn't typically approve these until the issues are sorted out. Mr. Gilot stated you can't hold up a contract due to the engineer's error. Mr. Klosinski stated he's had discussions with the contractor, and they admit their fault but they have not figured out who is financially responsible for what. Mr. Eric Horvath, Public Works, asked that Mr. Klosinski please get back to the Board on who is paying the cost. Mr. Gilot questioned if the additional cost of Change Order No. 14 is due to Change Order No. 13. Mr. Klosinski stated no, that Change Order is due to the utilities not being located well, and issues with the original ethernet switch not working well and the need for a new one, and other design issues. Ms. Roos questioned what percentage of the change in pipe is due to bad design. She noted the AGENDA REVIEW SESSION DECEMBER 18, 2014 377 change in pipe size is required for their equipment to work and they should hold the contractor's responsible for their errors. She added the tax payer's should not be penalized for the contractor's errors. - Resolution No. 58-2014 Mr. Paul Singleton, Legal Department, stated there is a section in statute that assigns Public Works or their designee as the responsible parry for public nuisances and this resolution designates Code Enforcement as the Public Work's designee. - Professional Services Agreement - Arcadis US, Inc. Mr. Eric Horvath, Public Works, stated this agreement is essentially for doing a master plan for Water evaluation. He explained this contract has been to the board before but they only had money to do the first part; they now have the funding for the next two parts. He explained there are different chemicals, with different treatment requirements and this covers that and the storage and water supply for the public. He noted the City's projected water usage has gone down substantially this year. Mr. Gilot suggested the water savings are not due to less population in the City, but to conservation efforts in being pro -active in fixing large leaks, and to more efficient toilets and water equipment. Mr. Horvath added the Water Work's Department has also been addressing non-paying entities that were wasting a lot of water and therefore a lot of money. He noted that has created a large reduction in water usage in the City. - Special Purchase — Severn Trent Mr. Horvath stated Mr. John Wiltrout, Water Works, looked at purchasing new equipment for sodium hypochlorite versus fixing existing equipment. He found that to get the components replaced is about $70,000.00 less than new equipment. He explained the parts have to be compatible with the existing equipment to fit, so this is being deemed a Special Purchase. Release of Sanitary Sewer Easement — Danch, Harney, & Associates Mr. Horvath stated he would like to wait to release these sewer easements for the proposed Belle Tire project until new easements are given to the City. He suggested removing this from the agenda at this time. The Clerk was instructed to post the agenda and notify the media and other persons who have requested notice of the meeting agenda. No other business came before the Board. The meeting adjourned at 11:50 a.m. BOARD OF PUBLIC WORKS Gary A. Gilot, President David P. Relos, Member IPK ATTEST: pdaMtMartin, Cler t E. Roos, Member Member REGULAR MEETING DECEMBER 23 2014 The Regular Meeting of the Board of Public Works was convened at 9:33 a.m. on Tuesday, December 23, 2014, by Board President Gary A. Gilot, with Board Members David Relos, Patrick Henthorn, and Brian Pawlowski present. Board Member Kathryn E. Roos was absent. Also present was Board Attorney Michael Schmidt. REGULAR MEETING DECEMBER 23, 2014 378 APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Relos, seconded by Mr. Henthom and carried, the Minutes of the Agenda Review Session, Regular Meeting and Claims Review Meeting of the Board held on December 4, 2014, December 9, 2014 and December 16, 2014, were approved. ELECTION OF 2015 BOARD OF WORKS PRESIDENT Upon a motion by Mr. Relos, seconded by Mr. Henthom and carried, Mr. Gary Gilot was elected President of the Board of Works for 2015. Mr. Gilot recused himself from the vote. OPENING AND AWARD OF QUOTATIONS — ENGINEER_ ING SURVEY EQUIPMENT PURCHASE (MAJOR MOVES) Mr. Gilot advised that this was the date set for the receiving and opening of sealed Quotations for the above referenced project. The following Quotations were opened and read: POSITIONING SOLUTIONS COMPANY 2314 North 51h Street Niles, Michigan Quotation was submitted by Mr. Russ Ciesiolka Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. QUOTATION: $31,990.00 SEILER INSTRUMENT & MFG. CO.. INC. 5454 Harrison Park Ln. Indianapolis, Indiana 46216 Quotation was submitted by Mr. Todd Jamieson Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Indiana Local Business Preference Claim was submitted, but not eligible. QUOTATION: $59,405.70 Upon a motion made by Mr. Henthom, seconded by Mr. Relos and carried, the above Quotations were referred to Engineering for review and recommendation. After review, Mr. Michael Carey, Engineering, recommended that the quotation be awarded to the lowest responsive and responsible bidder, Positioning Solutions Company in the amount of $31,990,00, Upon a motion by Mr. Henthom, seconded by Mr. Relos and carried, the award was approved as outlined above. OPENING OF PROPOSALS — PRE -QUALIFICATION FOR 2015 SEWER INSURANCE PROGRAM LISTING Mr. Gilot advised that this was the date set for the receiving and opening of sealed Proposals for the above referenced program. Ms. Linda Martin, Clerk of the Board, stated the Board received no proposals for this request. AWARD BID — ONE 1 OR MORE 2014 OR NEWER JET RODDER/VACUUM MACHINE WITH CAB AND CHASSIS (2014 SEWER DEPARTMENT CAPITAL] Mr. Matt Chlebowski, Central Services, advised the Board that on October 14, 2014, bids were received and opened for the above referenced equipment. After reviewing those bids, Mr. Chlebowski recommended that the Board award the contract to the most responsive and responsible bidder Jack Doheny Companies, Inc., 777 Doherty Drive, Northville, Michigan 48167, in the amount of $283,995,00. In his letter to the Board, Mr. Chlebowski noted the two lowest bids were rejected as non -responsive because they did not meet the specifications. Therefore, Mr. Henthom made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Relos seconded the motion, which carried. AWARD QUOTATION — HEADWORKS BUILDING BOILER REPLACEMENT AND INSTALLATION SERVICES ENVIRONMENTAL SERVICES MAINTENANCE REGULAR MEETING DECEMBER 23 2014 379 SERVICES BUILDING AND REPAIR AND MAINTENANCE SERVICES OTHER EQUIPMENT) Mr. Jacob Klosinski, P. E., Environmental Services, advised the Board that on December 18, 2014, quotations were received and opened for the above referenced project. After reviewing those quotations, Mr. Klosinski recommended that the Board award the contract to the lowest responsive and responsible bidder, Ideal Consolidated, Inc., 806 W. Sample St., South Bend, Indiana, 46601 in the amount of $46,000.00. Therefore, Mr. Henthorn made a motion that the recommendation be accepted and the quotation be awarded as outlined above. Mr. Relos seconded the motion, which carried. AWARD QUOTATION — 2014/2015 YARD LAMPPOST PROGRAM PROJECT N0, 114- 07_ 7 (LOSS RECOVERY FUND Mr. Michael Carey, Engineering Department, advised the Board that on December 5, 2014, quotations were received and opened for the above referenced equipment. After reviewing those quotations, Mr. Carey recommended that the Board award the contract to the lowest responsive and responsible bidder, Martell Electric, LLC, 4601 Cleveland Road, South Bend, Indiana 46628, in the unit price amount of $675.00, for a total award not to exceed $67,500.00. Therefore, Mr. Relos made a motion that the recommendation be accepted and the quotation be awarded as outlined above. Mr. Henthorn seconded the motion, which carried. Mr. Gilot made note that the funding source for 2015 would be from COIT, and for 2014 the Loss Recovery Fund. APPROVE CHANGE ORDER NO. 13 — DIGESTER NO. 2 UPGRADE AND DIGESTER GAS CLEANING — PROJECT NO 111-029 (2012 SEWER BOND) Mr. Gilot advised that Mr. Jacob Klosinski, Environmental Services, has submitted Change Order No. 13 on behalf of Grand River Construction, Inc., 5025 401" Avenue, Hudsonville, MI 49426, indicating the Contract amount be increased by $85,124,00 for a new Contract sum, including this Change Order, in the amount of $5,945,047.00. Upon a motion made by Mr. Henthorn, seconded by Mr. Relos and carried, the Change Order was approved. APPROVE CHANGE ORDER NO. 14 — DIGESTER NO. 2 UPGRADE AND DIGESTER GAS CLEANING — PROJECT NO. Ill-029 2012 SEWER BOND Mr. Gilot advised that Mr. Jacob Klosinski, Environmental Services, has submitted Change Order No. 14 on behalf of Grand River Construction, Inc., 5025 401h Avenue, Hudsonville, MI 49426, indicating the Contract amount be increased by $25,732.00 for a new Contract sum, including this Change Order, in the amount of $5,970,778.00. Upon a motion made by Mr. Henthorn, seconded by Mr, Relos and carried, the Change Order was approved. APPROVE CHANGE ORDER NO. 1 FINAL AND PROJECT COMPLETION AFFIDAVIT — 2014 SEWER REHABILITATION — PROJECT NO. 114-005 SEWER CAPITAL Mr. Gilot advised that Mr. Paul South, Street Department, has submitted Change Order No. I (Final) on behalf of Insituform Technologies USA, LLC, 17988 Edison Ave., Chesterfield, Missouri 63005, indicating the contract amount be decreased by $74,139.51 for a new contract sum, including this Change Order, of $390,912.19. Additionally submitted was the Project Completion Affidavit indicating this new final cost of $390,912.19. Upon a motion made by Mr. Henthorn, seconded by Mr. Relos and carried, Change Order No. I (Final) and the Project Completion Affidavit were approved. APPROVE CHANGE ORDER NO, 3 FINAL AND PROJECT COMPLETION AFFIDAVIT — TWO-WAY CONVERSION OF WILLIAM ST. AND LAFAYETTE BLVD. — PROJECT NO. 112-065A (MAJOR MOVES) Mr. GiIot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 3 on behalf of Martell Electric LLC, 4601 Cleveland Road, South Bend, Indiana 46628, indicating the contract amount be increased by $1,949.45 for a new contract sum, including this Change Order, of $251,667.77. Additionally submitted was the Project Completion Affidavit indicating this new final cost of $251,667.77. Upon a motion made by Mr. Relos, seconded by Mr. Henthorn and carried, Change Order No. 3 and the Project Completion Affidavit were approved. APPROVE CHANGE ORDER NO. 1 FINAL AND PROJECT COMPLETION AFFIDAVIT — ANGELA BLVD. AND NORTHSHORE TRAFFIC LOOPS — PROJECT NO. 114-023 MVH REGULAR MEETING DECEMBER 23, 2014 380 Mr. Gilot advised that Mr. Paul South, Street Department, has submitted Change Order No. 1 (Final) on behalf of Pemberton -Davis Electric, 918 McKinley Ave., Mishawaka, Indiana 46545, indicating the contract amount be decreased by $1,010.30 for a new contract sum, including this Change Order, of $9,801.70. Additionally submitted was the Project Completion Affidavit indicating this new final cost of $9,801.70. Upon a motion made by Mr. Relos, seconded by Mr. Henthorn and carried, Change Order No. 1 (Final) and the Project Completion Affidavit were approved. APPROVE PROJECT COMPLETION AFFIDAVIT — JEFFERSON BOULEVARD STREETSCAPE IMPROVEMENTS —PROJECT N0. 114-001 (MAJOR MOVES) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted the Project Completion Affidavit on behalf of Selge Construction Co., Inc., 2833 South ll'h Street, Niles, Michigan 49120, for the above referenced project, indicating a final cost of $1,603,685,70. Upon a motion made by Mr. Relos, seconded by Mr. Henthorn and carried, the Project Completion Affidavit was approved. APPROVE PROJECT COMPLETION AFFIDAVIT — TWO-WAY CONVERSION OF WILLIAM ST. AND LAFAYETTE BLVD. — PROJECT NO. 112-065B (MAJOR MOVES) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted the Project Completion Affidavit on behalf of Rieth-Riley Construction Co., Inc., 25200 S.R. 23, South Bend, Indiana 46614, for the above referenced project, indicating a final cost of $413,588.40, Upon a motion made by Mr. Relos, seconded by Mr. Henthorn and carried, the Project Completion Affidavit was approved APPROVE PROJECT COMPLETION AFFIDAVIT — REMOVAL AND DISPOSAL OF HAZARDOUS/NON-HAZARDOUS MATERIALS AT IVY TOWER — PROJECT NO 114- 04_ 3(TIF) Mr. Gilot advised that Ms. Thia Vawter, Engineering, has submitted the Project Completion Affidavit on behalf of Industrial & Environmental Services LLC, 7550 E. Melton Road, Gary, Indiana 46403, for the above referenced project, indicating a final cost of $26,838.00. Upon a motion made by Mr. Relos, seconded by Mr. Henthorn and carried, the Project Completion Affidavit was approved. ADOPT RESOLUTION NO. 58-2014 — DESIGNATING THE CITY OF SOUTH BEND DEPARTMENT OF CODE ENFORCEMENT TO CARRY OUT DUTIES RELATED TO PUBLIC NUISANCES Upon a motion made by Mr. Pawlowski, seconded by Mr. Henthorn and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 58-2014 A RESOLUTION OF THE BOARD OF WORKS FOR THE CITY OF SOUTH BEND, INDIANA DESIGNATING THE CITY OF SOUTH BEND DEPARTMENT OF CODE ENFORCEMENT TO CARRY OUT DUTIES RELATED TO PUBLIC NUISANCES WHEREAS South Bend Municipal Code Chapter 2, Article 4, Section 2-13 establishes the Code Enforcement Department and the Public Works Department for the City of South Bend. Whereas South Bend Municipal Code Chapter 2, Article 4, Section 2-13(B)(8) provides that the Code Enforcement Department performs administrative tasks related to substandard buildings, license inspection and enforcement, environmental code enforcement, weights and measures, and citizen service center. WHEREAS South Bend Municipal Code Chapter 2, Article 4, Section 2-13(B)(3) provides that the Public Works Department performs administrative duties related to engineering management of streets, including duties related to municipal services, parking, traffic control, and street lighting, sanitation, sewers, wastewater treatment, water works and vehicle maintenance. WHEREAS South Bend Municipal Code Chapter 16, Article 8, Section 16-53 identifies conditions constituting a public nuisance on properties within the City. REGULAR MEETING DECEMBER 23 2014 381 WHEREAS South Bend Municipal Code Chapter 16, Article 8, Section 16-54 provides "[w]hen a public nuisance is found to exist and after all persons known to have a substantial interest in the property have been given reasonable opportunity to bring property into compliance and have not done so, the Board of Public Works or its designee may request that a Neighborhood Code Enforcement officer issue a city ordinance violation citation to the record owner of the property or to the person shown to have right of exclusive possession of the property." WHEREAS South Bend Municipal Code Chapter 16, Article 8, Section 16-55 provides that "[t]he Board of Public Works or its designee shall give forty-eight (48) hours' notice, in writing, to remove from any real or personal property within the City any object or condition which is deemed to be a public nuisance." Further, "[s]uch notice shall be given to the owner of record or his agent, and to any tenant or occupant of the property upon which nuisance exists. Notice to the record owner may be mailed to his last known address. Notice to any tenant or occupant may be given by posting same in a prominent place upon the premises where the nuisance is located." WHEREAS South Bend Municipal Code Chapter 16, Article 8, Section 16-57 provides, "[u]pon the failure, neglect or refusal of any party to whom notice to abate a nuisance... or whenever a nuisance exists which creates a health or safety hazard requiring immediate abatement in order to protect public health or safety, the Board of Public Works or its designee may abate the nuisance, keeping accurate account of all costs, and bill them to the record owner or to the person shown to have the right of exclusive possession of the property. Appropriate legal action may be taken to collect such costs if they remain unpaid forty-five (45) days after the billing date. Unpaid costs may be made a lien against the property." WHEREAS South Bend Municipal Code Chapter 16, Article 8, Section 16-58 requires owners or persons in control of vacant lots to keep the lot "free of trash, litter, debris, garbage and similar material." Further, "[a]11 persons owning or controlling vacant lots shall mow the lot or cause it to be mowed before the weeds or grass thereon reach a height of more than nine (9) inches." When the person owning or controlling a vacant lot fails to maintain the lot, South Bend Municipal Code Chapter 16, Article 8, Section 16-58 permits the Board of Public Works or its designee to provide notice and abate the public nuisance. WHEREAS South Bend Municipal Code Chapter 16, Article 8, Section 16-61 provides that a person who violates a provision of South Bend Municipal Code Chapter 16 may be fined for each day the person's property is out of compliance with an offense identified by the Board of Public Works or its designee. WHEREAS the Department of Code Enforcement already acts as a designee for the Board of Public Works and performs the duties set forth in South Bend Municipal Code Chapter 16, Article 8, Sections 16-54, 16-55, 16-57, 16-58 and 16-61. WHEREAS this Resolution would permit the Department of Code Enforcement to be officially designated as the Department of Code Enforcement as a designee for the Board of Public Works. THAT: NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF PUBLIC WORKS The Board of Public Works for the City of South Bend hereby designates the Department of Code Enforcement as a designee for purposes identified in South Bend Municipal Code Chapter 16, Article 8, Sections 16-54, 16-55, 16-57, 16-58 and 16-61. ADOPTED this 23rd day of December 2014, CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Gary A. Gilot s/ David P. Relos s/ Patrick M. Henthorn REGULAR MEETING DECEMBER 23, 2014 382 s/ Brian Pawlowski ATTEST: s/Linda M. Martin, Clerk APPROVAL OF AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA The following Agreements/Contracts/Proposals/Addenda were submitted to the Board for avuroval: Type Business Description Amount/ Motion/ Funding Second Amendment to Hewlett Add Lap Top Computers for $422.43 per Relos/ Lease Purchase Packard Fire Dept, SBStat, and Solid month for 48 Henthom Agreement Waste Departments and Desk months Top Computers for Parks and (Fire, SBStat, Engineering to Master Lease Engineering; No. 5245088229 Solid Waste; and Parks Lease Principal and Interest) Professional North Renewal of Agreement for $3.40 per TABLED Services American Flexible Spending Account Employee per Relos/ Agreement Administrators Management (No Rate Month Henthorn Renewal Change) (Self - Insurance Fund) Collective International Pass- through Five Year N/A Pawlowski/ Bargaining Alliance of (2015-2019) Stagehand Henthom Agreement Theatrical Contract for Morris Stage Performing Arts Center and Employees Palais Royale (I.A.T.S.E.) Grant IDEM South Shore Clean Cities $300,000.00 Henthom/ Agreement Matching Grant from IDEM ($300,000 Relos to Purchase Three CNG from 2015 Trucks Solid Waste Capital and $300,000.00 from Grant — Total $600,000.00) (2015 Solid Waste Capital) Donation Wells Fargo Donation to the City of N/A Pawlowski/ Agreement Bank Vacant and Abandoned Henthom Property at 925 Cleveland Street Amendment to The Troyer Design of Pavement $18,095.00 Henthorn/ Professional Group Rehabilitation and (Major Moves) Relos Services Replacement Sidewalks, Agreement ADA Ramps and Alley Approaches within Marion St. from William St. to Main St Project Limits Amendment to Abonmarche Additional Work to Jefferson $19,800.00 Relos/ Professional Consultants, Blvd. Streetscape (Major Moves; Henthom Services Inc. Improvements $18 740); Agreement (2011 Sewer Bond; $1,060) Special Brown Special Purchase of Used $207,230.00 Henthom/ Purchase Equipment, Inc. Street Sweeper at Substantial (Sewer Relos Saving to the City Capital) REGULAR MEETING DECEMBER 23, 2014 383 Professional Services Agreement Areadisi US, Inc. Water System Evaluation; Task 2-Source of Supply Basis and Cost Assessment and Task 3-Identify and Evaluate Water Supply Alternatives $41,700 (Engineering Professional Services) Henthorn/ Relos Contract OnSite Health Contract Extension for $38.00/ Relos/ Extension LLC Health and Wellness Screening Henthorn Screenings. (No Change in (Self - Rate) Insurance Fund) Special Severn Trent Sodium Hypochlorite $90,000.00 Henthorn/ Purchase Equipment Replacement (Water Works Relos (Compatible Equipment Operations) Replacement) Professional Abonmarche Design of Western Avenue $25,800.00 Relos/ Services Consultants, Streetscape between Liberty (Major Moves) Henthorn Agreement Inc. Street and Dundee Street; (Amount Reduced from $50,000.00) Assignment of Redevelopment Batting Cage Facility N/A Relos/ License Commission Transfer License Agreement Henthorn Agreement from Board of Public Works Subject to to Redevelopment Approval by Commission Swing Batter Professional Kolata 2015 Services and NTE $25,000 Swing, LLC Relos/ Services Enterprises Consulting Agreement to (River West Henthorn Agreement LLC Provide Environmental and Development Brownfields Consulting Area TIF) APPROVE TRAFFIC CONTROL DEVICE Upon a motion made by Mr. Henthorn, seconded by Mr. Relos and carried, the following traffic control device was approved: NEW INSTALLATION: Handicapped Accessible Parking Space Sign LOCATION: 713 South 26' Street REMARKS: All requirements have been met. APPROVE CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE — 52277 HICKORY ROAD GRANGER INDIANA — WATER Mr. Gilot stated that the Board is in receipt of a Consent to Annexation and Waiver of Right to Remonstrate as submitted by Matt Mendenhall, Associate Pastor, Harvest Bible Chapel of Granger, 52277 Hickory Road, Granger, Indiana, 46530. The Consent indicates that in consideration for permission to tap into public water system of the City, to provide water service to the above referenced property at 52277 Hickory Road, Granger, Indiana (Key # 00-2016- 032701 and 002-2016-321702), the church waive(s) and release(s) any and all right to remonstrate against or oppose any pending or future annexation of the property by the City of South Bend, Therefore, Mr. Relos made a motion that the Consent be approved. Mr. Henthorn seconded the motion, which carried. APPROVE WASTEWATER DISCHARGE PERMITS) In a Memorandum to the Board, Ms. Kim Thompson, Division of Environmental Services, submitted the following Wastewater Discharge Permit(s) and recommended approval: St. John-Mittelhauser & Associates, 812 Wilbur Street There being no further discussion, upon a motion made by Mr. Henthorn, seconded by Mr. Relos and carried, the permit was approved. REGULAR MEETING DECEMBER 23, 2014 384 RATIFY APPROVAL AND/OR RELEASE CONTRACTOR BONDS Mr. Anthony Molnar, Division of Engineering, recommended that the following Contractor Bonds be ratified pursuant to Resolution 100-2000 and/nr rP1Pased ac fnllnn,r Business Bond Type YP Approved/ Released Effective Date DMTM, INC. Contractor Approved 11/04/2014 Imperial Crane Services, Inc. Contractor Released 12/18/2014 Yoder Concrete Larry Yoder DBA Contractor Released 01/17/2015 Mr. Relos made a motion that the Bonds approval and/or release as outlined above be ratified. Mr. Henthorn seconded the motion, which carried. APPROVE CLAIMS Mr. Relos stated that a request to pay the following claims in the amounts indicated has been received by the Board; each claim is fully supported by an invoice; the person receiving the goods or services has approved the claims; and the claims have been Bled with the City Fiscal Officer and certified for accuracy. Name Amount of Claim Date City of South Bend $2,506,280.13 12/23/2014 City of South Bend $5,208,844.03 12/19/2014 Therefore, Mr. Relos made a motion that after review of the expenditures, the claims be approved as submitted. Mr. Henthorn seconded the motion, which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Gilot, seconded by Mr. Henthorn and carried, the meeting adjourned at 10:13 a.m. AT 7ST: M. Martin, C erk BOARD OF PUBLIC WORKS Gary A. Gilot, President avid P. Relos, Member K thryn E. Roos, Member J.�w U -- Patrick M. e>ember Br • " ,Member