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Home My WebLink About11/10/08 Board of Public Works RegularPUBLIC AGENDA SESSION NOVEMBER L200 A The Public Agenda Session of the Board of Public Works was convened at 10:37 a.m. on November 6. 2008 by Board President Mr. Gary A. Gilot, with Board Members Donald E. Inks and John H. Murphy present. Also present was Board Attorney Cheryl Greene. Board of Public Works Clerk,, Linda M. Martin, presented the Board with a proposed agenda of items presented. by the public and by City Staff. Board members discussed the following items from that list, ADDITIONS TO THE AGENDA Mr. ilot noted the addition to the agenda ®f a request to advertise for Lincoln way West and for West Washington Street, and an Encroachment/Easement for Eddy Commons. OPENING/AWARD OF QUOTATION - AUTOMATIC BRINE SYSTEM — PROJECT NO, 108-091 (WWTP Mr. ilot advised that this was the date set for the receiving and opening of sealed Quotations for the above referenced equipment. The following Quotation was opened and read: 106 Buchanon Street Cobourg, Ontario, Canada K9A I Z I Quotation was submitted by Mr. Brian Davey M 17gir-1 APPROVAL OF CONTRACT The following Contract was submitted to the Board for approval TYPE BUSINESS DESCRIPTION AMOUNT MOTION/ SECONDED Construction TGN Sample/Arnold/Westem $69,043.75 Gilot/Inks Contract Unlimited,, Inc. Traffic Signal (AEDA TIC'} dba S/T Communications Bancroft Upgrade — Project No. Electric 108-066 The Clerk was instructed to post the agenda and notify the media and other Persons who have requested notice of the meeting agenda. No other business came before the Board. The meeting adjourned at 12:07 p.m. ..................... Gary A. Gilot, President fE�G`nald E. Inks, e be r- R& H. Murphyv�Z7_ ATTEST: '17 At Linda M. Martin, Clerk REGULAR MEETING NOVEMBER 10, 2008 The regular meeting of the Board of Public Works was convened at 9:35 a.m. on Monday, November 10!) 2008 by Board President Gary A. ilot, with Board Member Donald E. Inks present. Board Member John Murphy was absent. Also present was Board Attorney Cheryl Greene. REGULAR MEETING NOVEMBER 10 APPROVE MINUTES ®F PREVIOUS MEETING Upon a motion made by Mr. Inks, seconded by Mr. Gilot and carried, the minutes of the Agenda Session,, Regular Meeting and Claims Review Meeting of the Board held on October 2' ), 2008, October 27, 2008, and November 3, 2008 were approved. OPENING OF BIDS — DOUGLAS ROAD ADDED TRAVEL LANES IMPROVEMENTS — PROJECT N. 108-080 (TID This was the date set for receiving and opening of sealed bids for the above referred to project, The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. The following bids were opened and publicly read: Description Bid Base Bid $2!425,327.62 Alternate 1 $82,528.75 Alternate 2 $45,128.00 Alternate 3 $30,000.00 Description Bid -Base Bid $2,480, 749.11 Alternate 1 $711733-89 Alternate 2 $39,860.00 Alternate 3 $25,000.00 BID® Description Bid Base did $209,210.22 Alternate 1 $1401820.25 Alternate 2 $37,668.00 Alternate 3 $35p0.00 AV 625 South Beier S g treet Mishawaka, Indiana 46544 REGULAR MEETING Bid was signed by: Mr. William Stevens Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed Five percent (5%) Bid and was submitted Description Bid Base Bid $2,439,143050 Alternate I No Bid Alternate 2 $579400.00 Alternate 3 No Bid Description Bid Base Bid $28301,097018 Alternate 1 $82,496.65 i Alternate 2 $34fi70070 Alternate 3 $19, Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the above bids weria referred to the Division of Engineering and their consultant for review and recommendation. I WASTE LEASE PURCHASE) This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. The following bids were opened and publicly read: Year Make/Model Unit Price 2009 M2 Freightliner/Wayne Phoenix III $14761 0.00 Option 9 Description Total I Complete scale system. Vulcan Model R-206L or equal. Unit to be 6 cell with set point controller to support (2) 5 amp devices. $7,9833.00 2 20000 lb capacity non-steer pusher axle, silent drive Model AA-1455 or equal installed on unit. _�$65150.00 3 Rear vision camera systerno Standard T1 P.-EGULAR MEETING NOVEMBER 10 PYRAMID EQ LIPMENT, INC. 211 South Prairie Street Rolling Prairie, Indiana 46371 Bid was signed by: Mr. Greg Dadlow Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed Ten percent (10%) Bid Bond was submitted BID: Year Makefflodel Unit Price 2009 International 7400/ Wayne Phoenix III $148,61 1.00 Option 9 Description Total I Complete scale system. Vulcan Model R-206L_ or equal. Unit to be 6 cell with set point controller to support (2) 5 amp devices. $7,983.00 2 20,000 lb capacity non-steer pusher axle, silent drive Model AA-1455 or equal installed on unit. $5,700.00 Rear vision camera system. Standar'] PYRAMID EOUIPMENT2 INC. 211 South Prairie Street Rolling Prairie, Indiana 46371 Bid was signed y® Mr. Greg Da low Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed Ten percent (10%) Bid ®n was submitted BID: . ........ ..... . Year Make/Model it Price . . ................. 2009 Sterling/Wayne Phoenix III 25-Yd. $133J50.00 Option Description Total No Bid Complete scale system. Vulcan Model R-206L or equal. Unit to be 6 cell with set point controller to support (2) 5 amp devices. 2 20!1000 lb capacity non-steer pusher axle, silent ..... ------- N® Bid drive Model AA-1455 or equal installed on unit. 3 Rear vision camera system. ...... ... . .... Standard BEST EQUIPMENT (CO., INC. 5550 Poindexter Drive Indianapolis, Indiana 46235 Bid was signed by: Mr. Maria Dahl mann Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed Ten percent (10%) Bid Bond was submitted BID: Year Make/Model Unit Price 2009 Freightliner M2 Factory Mounted with 25 Yard $148�784.00 Leach 2R-111 Option # Description Total REGULAR MEETING NOVEMBER 10. 20V46A LINK ENVIRONMENTAL EQUIPMENT Description 918 North US Highway 35 Winamac, Indiana 46996 Bid was signed by: Mr. Greg Dadlow Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed 1995Whl*te Mazda 929 Ten percent (10%) Bid Bond was submitted ---BID: Year Make/Model Unit Price 2009 Freightliner w/ New Way King Cobra $147,056.00 Option Description Total I Complete scale system. Vulcan Model R-206L or equal. Unit to be 6 cell with set point controller to support (2) 5 amp devices. 11,45 1.00 2 20,000 lb capacity non-steer pusher axle, silent Green Dodge Ln"e id drive Model AA-1455 or equal installed on unit® $3,900.00 Rear vision camera system. Standard Exception Diamond Back Model 100 Tipper, if ($3,000.0 Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the above bids were referred to the Division of Central Services and Environmental Services for review and recommendation. OPENING OF BIDS — SALE OF ABANDONED VEHICLES This was the date set for receiving and opening of scaled bids for the above referred to vehicles. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. The following bids were opened and publicly read: 1926 Tamarack Road Walkerton, Indiana 46574 BID: Description 1997Red Mercury Sable 1995Whl*te Mazda 929 Red Nissan 300ZX Gold Oldsmobile Cutlass Red Chevrolet Cavalier Green Dodge Ln"e id -Red Cadillac Sedan $110.00 White Chrysler Concorde . .. ........ . $105.00 Purple Oldsmobile Achieva U 1991 :�' 1997 , �$ Hill Bid No. Description Year I 1997Red Mercury Sable .. ..... ..... ........ . 1997 $108.00 15 Red Ford Ranger 1989 $111.00 16 Red Ford F ®150 1992 $313.00 17 Blue Jeep Grand Cherokee 1993 $222.00 18 Red Chevrolet Box Van 1992 $226.00 19 White Pontiac Transport 1993 $111.00 INDIANA AUTO PARTS 3300 S outh Main Street ' South Bend, Indiana 46613 BID: No. Description Year Bid 1 1997 Red Mercury Sable 1997 $150.00 2 1995White Mazda 929 1995 $100.00 3 Red Nissan 300ZX 1.999 $300.00 4 Gold Oldsmobile Cutlass 1997 $150.00 5 Red Chevrolet Cavalier 1991 $100.00 6 Green Dodge Intrepid 1996 $150.00 7 Red Cadillac Sedan 1990 $100.00 8 White Chrysler Concorde 1993" $100.00 9 Purple Oldsmobile ..e levy. 1994 S125.00 10 of Oldsmobile Cutlass 1986 $100.00 11 Brown Mazda Protege 1997 $150.00 12 Black Ford Taurus 1991 $250.00 13 Gold.Bulck Riviera 1997 $225-00 14 Gray Dodge Intrepid 1999 $200.00 15 Red Ford Ranger 1989 $125.00 16 Red Ford F -150 1992 $150.00 17 Blue Jeep Grand Cherokee 1993 $150.00 18 Red Chevrolet Box Van 1992 $100.00 19 White Pontiac Transport 1993 $125.00 CHUCK ROBBINS 8188 Oak- Avenue Walkerton, Indiana 46574 UD: JOHN H. OXIAN 1533 Lincoln Way West South Bend, Indiana 46628 BID: ..... .. .. Description .. ..... ..... ........ . I Mox ........... H UN 11� JOHN H. OXIAN 1533 Lincoln Way West South Bend, Indiana 46628 BID: CORY FOSTER 21977 Sandybrook Drive South Bend, Indiana 46628 BID: No. Description Year Bid 3 Red Nissan 300ZX 1999 $410.00 1628 Sibley Ave. South Bend, Indiana 46628 ........... . . Description CORY FOSTER 21977 Sandybrook Drive South Bend, Indiana 46628 BID: No. Description Year Bid 3 Red Nissan 300ZX 1999 $410.00 1628 Sibley Ave. South Bend, Indiana 46628 Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the above bids were referred to Code Enforcement for review and recommendation, Upon review of those bids, Ms. Cathy Eli, Code Enforcement, recommended that the Board award the vehicles to the highest responsive and responsible bidder as shown above in bold. Therefore, Mr. Inks made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Gilot seconded the motion which carried. GERTRUDE STREET U-PULL IT 3700 South Gertrude Street South Bend, Indiana 46614 BID: No. Description Year Bid White Pontiac Grand Am 1997 $311.97 3300 South Main Street South Bend,, Indiana 46614 BID: 'fescription Therefore, Mr. Inks made a motion that the recommendation be accepted and the bid be awarde as outlined above. Mr. Gilot seconded the motion, which carried. i .108-092 (DO-ff- In a memorandum to the Board, Ms. Marika Hegedus, Morris Civic Arts Center, advised t Bo,ard that on May 20, 2008 quotations were received and opened for the above referred t project. After reviewing those quotations, Ms. Hegedus recommends that the Board award th contract to the lowest responsive and responsible bidder, Ziolkowski Construction, Inc., 100 South Lafayette Blvd., South Bend, Indiana, 46601in the amount of $10,633.00. Therefora, M Gilot made a motion that the recommendation be accepted and the quotation be awarded outlined above. Mr. Inks seconded the motion, which carried. I PROJECT NO. 108-082 (GOOD NEIGHBORS1 In a memorandum to the Board, Mr. Rob Nichols,, Engineering, advised the Board that on October 13, 2008, quotations were received and opened for the above referred to project. After reviewing those quotations, Mr. Nichols recommends that the Board award the contract to the lowest responsive and responsible bidder, McIntyre Jones, Inc., 2603 North Foundation Drive, South Bend, Indiana, 46628, in unit prices, not to exceed $16,391.85. Therefore, Mr. Inks made a motion that the recommendation be accepted and the quotation be awarded as outlined above. Mr. Gilot seconded the motion'. which carried. Iri a memorandum to the Board, Mr. Patrick Henthorn,, g g Enineerin, advised the Board that on Z October 6. 2008, quotations were received and opened for the above referred to equipment. After reviewing those quotations, Mr. Henthorn recommended that the Board award the contract to the sole lowest responsive and responsible quoter, Road and Maintenance Equipment and Description Gray Dodge Intrepid Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the above bids were referred to Code Enforcement for review and recommendation, Upon review of those bids, Ms. Cathy Eli, Code Enforcement, recommended that the Board award the vehicles to the highest responsive and responsible bidder as shown above in bold. Therefore, Mr. Inks made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Gilot seconded the motion which carried. GERTRUDE STREET U-PULL IT 3700 South Gertrude Street South Bend, Indiana 46614 BID: No. Description Year Bid White Pontiac Grand Am 1997 $311.97 3300 South Main Street South Bend,, Indiana 46614 BID: 'fescription Therefore, Mr. Inks made a motion that the recommendation be accepted and the bid be awarde as outlined above. Mr. Gilot seconded the motion, which carried. i .108-092 (DO-ff- In a memorandum to the Board, Ms. Marika Hegedus, Morris Civic Arts Center, advised t Bo,ard that on May 20, 2008 quotations were received and opened for the above referred t project. After reviewing those quotations, Ms. Hegedus recommends that the Board award th contract to the lowest responsive and responsible bidder, Ziolkowski Construction, Inc., 100 South Lafayette Blvd., South Bend, Indiana, 46601in the amount of $10,633.00. Therefora, M Gilot made a motion that the recommendation be accepted and the quotation be awarded outlined above. Mr. Inks seconded the motion, which carried. I PROJECT NO. 108-082 (GOOD NEIGHBORS1 In a memorandum to the Board, Mr. Rob Nichols,, Engineering, advised the Board that on October 13, 2008, quotations were received and opened for the above referred to project. After reviewing those quotations, Mr. Nichols recommends that the Board award the contract to the lowest responsive and responsible bidder, McIntyre Jones, Inc., 2603 North Foundation Drive, South Bend, Indiana, 46628, in unit prices, not to exceed $16,391.85. Therefore, Mr. Inks made a motion that the recommendation be accepted and the quotation be awarded as outlined above. Mr. Gilot seconded the motion'. which carried. Iri a memorandum to the Board, Mr. Patrick Henthorn,, g g Enineerin, advised the Board that on Z October 6. 2008, quotations were received and opened for the above referred to equipment. After reviewing those quotations, Mr. Henthorn recommended that the Board award the contract to the sole lowest responsive and responsible quoter, Road and Maintenance Equipment and Services, Inc., 106 Buchanon Street Cobourg, Ontario, Canada, for the base bid of $29,750.00, Mr. Henthom now requests that the Board also award the purchase of the optional Extended Hopper Assembly for an additional $2,484.00, for a new total quotation award of $321234.K Therefore, Mr. Gilot made a motion that the recommendation be accepted and the quotationbe awarded as outlined above. Mr. Inks. seconded the motion, which carried. PHASE I — PROJECT NO. 107-036 (SEWER BOND) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. I on behalf of Oselka Construction Co.., Post Office Box 253, Union Pier, Michigan 49129, indicating t1le Contract amount be increased by $60,000.00 for a new Contract sum, including this Change Order, of $1,,350,920.00. Upon a motion made by Mr. Inks, seconded by Mr. ilot and carried, the Change Order was approved. NO. 107-093 (ISO ANTOWN TIF Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 2 on behalf of Rieth Riley Construction Company, Inc., 25200 State Road 23, South Bend, Indiana, 46614 indicating the Contract amount be increased by $160,804. 10 for a new Contract sum, including this Change Order, in the amount of $1,016,720.10. Upon a motion made by Mr. -ilot, seconded by Mr. Inks and carried, the Change Order was approved. No. Description Increase/ Amount New Contract Percent of Decrease Amount Change I Additional Increase $10,184.50 1 $1,295M'3.42 0.793% REGULAR MEETING (SEWERS) TkIr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. I (Final) on behalf of HRP Construction, Inc.,, 5777 Cleveland Road, South Bend, Indiana 46628, indicating the contract amount be decreased by $3 )3,756.00 for a new contract sum, including this Change Order, of $559,994.00. Additionally submitted was the Project Completion Affidavit indicatin.g this new final cost of $559,994.00, Upon a motion made by Mr. Inks, seconded by Mr. Gilot and carried, Change Order No. I (Final) and the Project Completion Affidavit were approved. B.OND) r® ilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 2 (Final) on behalf of Oselka Construction Co.,, Post Office Box 253,, Union Pier, Michigan 49129 indicating the contract amount be decreased by $7,969.50 for a new contract sum, including this Change Order, Of $1,342,950.50. Additionally submitted was the Project Completion Affidavit indicating this new final cost of $1,342,950.50. Upon a motion made by Mr. Inks, seconded by Mr. ilot and carried, Change Order No. 2 (Final) and the Project Completion Affidavit were approved. Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. I on behalf of Bancroft Electric, Inc., 829 Boyd Boulevard, LaPorte, Indiana 46530, indicating the Contract amounI be increased by $3,125.00, for a new Contract sum, including this Change Order, of $30,225.00. Additionally submitted was the Project Completion Affidavit indicating this new final cost of $30,225.00. Upon a motion made by Mr. Inks, seconded by Mr. Gilot and carried, Change Order No. I (Final) and the Project Completion Affidavit were approved. WE WN Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. I on behalf of Bancroft Electric, Inc., 829 Boyd Boulevard, LaPorte, Indiana 46530,, indicating the Contract amount be increased by $4,238.75, for a new Contract sum, including this Change Order, of $56,303.75. Additionally submitted was the Project Completion Affidavit indicating this new final cost of $56,303,75. Upon a motion made by Mr. Inks, seconded by Mr. Gilot and carried, Change Order No. I (Final) and the Project Completion Affidavit were approved. INSTALLATION — PROJECT NO. 108-087 (2006 SEWER B Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted the Project Completion Affidavit on behalf of Niezgodski Plumbing, Post Office Box 3096, South Bend, Indiana 46614, for the above referenced project, indicating a final cost of $28,034.27. Upon a motion made by Mr. Inks, seconded by Mr. Gilot and carried, the Project Completion Affidavit was approved. Equipment for Signal Controllers Change Original Type of Chemical Modification of Soils 3 from Lime to Cement Increase $15N2.92 $1!3105946.34 1.228% Relocation of Existing Interconnect Conduit, dholes 4 and Fiber Increase $21,510.00 $1,3325456.34 1.641% Additional Quantity 6 of 8" Curb Increase $4,870.00 $1,337,326-34 0.365% Temporary Pavement 7 Marking Tape Increase $3,045.12 $1,340,371.46 0.228% Removal of Existing 8 Pavement Markings Increase $136-80 $11)340,508.26 0.010% Total Percent of Change _:::� 4.27% (SEWERS) TkIr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. I (Final) on behalf of HRP Construction, Inc.,, 5777 Cleveland Road, South Bend, Indiana 46628, indicating the contract amount be decreased by $3 )3,756.00 for a new contract sum, including this Change Order, of $559,994.00. Additionally submitted was the Project Completion Affidavit indicatin.g this new final cost of $559,994.00, Upon a motion made by Mr. Inks, seconded by Mr. Gilot and carried, Change Order No. I (Final) and the Project Completion Affidavit were approved. B.OND) r® ilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 2 (Final) on behalf of Oselka Construction Co.,, Post Office Box 253,, Union Pier, Michigan 49129 indicating the contract amount be decreased by $7,969.50 for a new contract sum, including this Change Order, Of $1,342,950.50. Additionally submitted was the Project Completion Affidavit indicating this new final cost of $1,342,950.50. Upon a motion made by Mr. Inks, seconded by Mr. ilot and carried, Change Order No. 2 (Final) and the Project Completion Affidavit were approved. Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. I on behalf of Bancroft Electric, Inc., 829 Boyd Boulevard, LaPorte, Indiana 46530, indicating the Contract amounI be increased by $3,125.00, for a new Contract sum, including this Change Order, of $30,225.00. Additionally submitted was the Project Completion Affidavit indicating this new final cost of $30,225.00. Upon a motion made by Mr. Inks, seconded by Mr. Gilot and carried, Change Order No. I (Final) and the Project Completion Affidavit were approved. WE WN Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. I on behalf of Bancroft Electric, Inc., 829 Boyd Boulevard, LaPorte, Indiana 46530,, indicating the Contract amount be increased by $4,238.75, for a new Contract sum, including this Change Order, of $56,303.75. Additionally submitted was the Project Completion Affidavit indicating this new final cost of $56,303,75. Upon a motion made by Mr. Inks, seconded by Mr. Gilot and carried, Change Order No. I (Final) and the Project Completion Affidavit were approved. INSTALLATION — PROJECT NO. 108-087 (2006 SEWER B Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted the Project Completion Affidavit on behalf of Niezgodski Plumbing, Post Office Box 3096, South Bend, Indiana 46614, for the above referenced project, indicating a final cost of $28,034.27. Upon a motion made by Mr. Inks, seconded by Mr. Gilot and carried, the Project Completion Affidavit was approved. REGULAR MEETING NOVEMBER 10, 2008 9 (9 RESOLUTION NO. 82-2008 A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA, ADJUSTING THE FEES RELATED TO ABATING NUISANCES AND REMOVING VEGETATION INDIANA CODE 36-7-9 AND 36-7-10.1 AND SOUTH BEND MUNICIPAL CODE CHAPTER 16, ARTICLE 8 WHEREAS, the Board of Public Works ("Board") has authority to determine the costs for performance of work required by orders issued under the Unsafe Building Law, 36- - - 1, et at., including orders to remove trash, debris, fire hazardous material, or a public health hazard in and about an unsafe premises; and WHEREAS, the Board also has authority to abate nuisances described in South Bend Municipal Code Chapter 16, Article 8, Section 16-53; and WHEREAS, the Indiana Code provision for removal of weeds and rank vegetation, Indiana Code 36-7-10.1-1. et seq., allows municipalities to require property owners to remove weeds and other rank vegetation, and sets forth procedures for giving notice to property owners and removing weeds and rank vegetation at the owner's expense; and WHEREAS, the Department of Code Enforcement or an entity acting on its behalf may, after giving notice to the owner, enter property and remove weeds and rank vegetation at the owner 1) s expense,, pursuant to South Bend Municipal Code Chapter 16, Article 8, Section 16-5.9; and WHEREAS, the Board has the expertise to determine the costs of abating nuisances such as trash, debris, fire hazardous material and public health hazards, and or removing weeds and rank vegetation, including the cost of providing notice, use of equipment and labor, and administrative casts; and WHEREAS, the Board determines that the fees imposed for nuisance abatement and removal of weeds and rank- vegetation should be adjusted to reflect the current cost the City of South Bend incurs providing such services INV to ,Obkl . N- THEREFORE, BE IT RE SOLVED BY THE BOARD OF PUBLIC WORKS OF .4; OW THE CITY OF SOUTH BEND,, INDIANA, AS FOLLOWS: Section 1. That the Board of Public Works hereby sets forth fees for services in abating public nuisances such as trash, debris, fire hazardous material, or a public health hazard, and of removing weeds and rank vegetation from real property. Sec. 11. The owner, occupant or person in control of the property upon which the public nuisance or rank vegetation exists in violation of South Bend Municipal Code Chapter 16, Article 8, as it may be amended from time to time, shall be charged fees for the cost of equipment, services and labor incurred by the City in abatement of the nuisance or removal of vegetation. The following fees shall be charged: Dump fee 150.00 Handling and disposal 75.00 Administrative fee 40.00 Labor (General) 20.00 Labor (Operator -Skilled) 30.00 Supervisory staff 35.00 Dump truck 45.00 all loader 45.00 Lightening loader 75.00 Large loader 106.00 Pick up and over 39.00 Tractor over 34.00 Adopted on the 10th day of November, 2008, by the Board of Public Works of the City of South Bend, Indiana. ATTEST® s/Linda Martin s/Gary Gilot s/Don Inks a jffl "Iyuk "19 TO THE INDIANA UNSAFE BUILDING LAW, INDIANA CODE 36-7-9 AND SOUTH BEND MUNICIPAL CODE CHAPTER.6, ARTICLE 8., SECTIONS 37 AND 37.1 Upon a motion made by Mr. Gilot, seconded by Mr. lnl<-s and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 3 -200® A RE SOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND,, INDIANA,, ADJUSTING THE FEES FOR SERVICES RELATED TO SECURING AND DEMOLISHING STRUCTURES PURSUANT TO THE INDIANA UNSAFE BUILDING LAW, INDIANA CODE 36-7-9 AND SOUTH BEND MUNICIPAL CODE CHAPTER 6, ARTICLE 8,, SECTIONS 37 AND 37.1 WHEREAS, the Board of Public Works is the Board with control over the Department of Code Enforcement for purposes of setting performance bonds and processing expenses provided under the Unsafe Building Law, and has the responsibility for fixing the average 419, processing expenses and a schedule of performance bonds as provided in the Unsafe Building Law, Indiana Code 36-7-9-1 et seq., and South Bend Municipal Code Chapter 6, Article 8; and WHEREAS,, the Department of Code Enforcement or an entity acting on its behalf may, after giving notice to the owner, enter onto and secure property at the owner's expense, pursuant to South Bend Municipal Code Chapter 6, Article 8 and the Unsafe Building Law; and WHEREAS, the Department of Code Enforcement or an entity acting on its behalf may, pursuant to the procedures set forth in the Unsafe Building Law and after giving notice to the owner, remove structures from unsafe premises at the owner's expense; and WHEREAS, the Board of Public Works has the expertise to determine the costs of securing and removing structures upon unsafe premises, including the cost of providing notice, use of equipment and labor, and administrative costs; and WHEREAS, the Board of Public Works determines that the fees imposed for securing and removing structures should be adjusted to reflect the current cost the City of South Bend incurs providing such services Inspections - average of 7.5 150.00 Photography 6.00 Legal notices, recording fees 101.00 Title search 24.00 Forms, letters, postage 89.00 Equipment costs 6.00 Clerical staff 68.00 Manggement staff 268.00 TOTAL 712.00 Section 111. The following fees reflect the average expenses which are incurred by the Department of Code Enforcement in processing orders to secure structures, and which shall 'be charged in addition to the costs of the contractor for each order to secure issued: Inspections - average of 2 51.00 Forms, letters, postage 6.00 Clerical staff 20.00 Management staff 31.00 TOTAL 108.00 Adopted on the 10th day of November, 2008, by the Board of Public Works of the City of South Bend, Indiana. s/Gary Gilot s/Don Inks ATTEST: s/Linda Martin ww REGULAR MEETING 4(-)() ADOPT RESOLUTION NO. 84-2008 - A RESOLUTION AUTHORIZING THE PUBLICATION OF ,. DISPOSITION O LOCATED e Upon a motion made by Mr. Inks, seconded by Mr. Gilot and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION RESOLUTION UT O RING THE PUBLICATION OF NOTICE TILE O N N N THE DISPOSITION OF PROPERTY LOCATED IN THE T Y OF SOUTH BEND, INDIANA .......... (802 West LaSalle avenue) WHEREAS, the Board of Public Works of the City of South Bend, Indiana (the "Board") o n.s real estate located at 802 West LaSalle Avenue, in the City of South Bend and more particularly described as follows: length A lot or parcel of land 32 feet in width, East and West, taken off of and from the enti of the East side of Lot Numbered ( .or parcel of land . feet in id and East West, taken = f of and from e entire length of West side of Lot Numbered e , (12), all as shown on the recorded plat of Frances L. Keefer's Subdivision of a part of Bank 0 1 ts Numbered 29 and 30 of the first plat of Out Lots to the Town, now City of South Ben p1latted by The State Bank ' is Excepting therefrom a par, of feet of Lot Numbered I I and of the West 8.0 feet of Lot Numbered 12 as shown on the recorded plat of Frances L. Keefer's Subdivision of Bank Out Lot Numbered 29 and I acre taken off of and from the East side of Bank Out Lot Numbered 0 and the plat of Out of Town, o City of South platted by The State Banic of i I and 12 is described as follows: Beginning on the East line of the West 8.0 feet of Lot Numbered 12, 101.25 feet North of the Southeast comer of said Lot 12; along Thence South, said East line, 101.25 feet to said Southeast comer.- w Thence Northeasterly along an are to the right having a radius of 607.96 feet and subtended by a long chord having a length of 103.57 feet, a distance of 103.70 feet to the place of beginning. 1 m The Board now authorizes the publication of notice concerning the disposition of the above described Property and directs the Clerk of the Board to cause notice of such ............ disposition to be published one () time at least ten (10) days prior to the public hearing on the proposed disposition. 2. The public hearing on the proposed disposition is set for November 24, 2008, at 9-30 a.m. local time in the Board of Public Works Meeting Room located at 1308 County-City Building, 227 West Jefferson Boulevard, South Bend, Indiana. This Resolution shall be in full force and effect upon its adoption. REGULAR MEETING Adopted at a meeting of the City of South Bend, Indiana, Board of Public Works held on November 10, 2008, at 1308 County-City Building, 227 West Jefferson Boulevard, South Bend, Indiana 46601. i,/Gary Gilot, President �-/Donald Inks ATTEST: s/Linda Martin, Clerk The following Agreements/Contracts/Proposals/Addenda were submitted to the Board for approval: T PE BUSINESS DESCRIPTION AMOUNT MOTION/ SECONDED Occupancy Gibson-Lewis,, Renovation and N/A Inks / pilot Permit LLC Addition to the Tutt Branch of the St. Joseph County Public Library — losing the Sidewalk to Pedestrian Traffic on the South Side of the Building along Ewing Avenue November L 1 2008 to June 30, 2009 — Access to the North/South Alley should Remain Open Construction Herrman & Miami Street/Ridgedale $70,,296.00 Inks/Gilot Contract Goetz, Inc. dba Road Drainage (WWTP Bond) Underground Improvement — Project Services No. 108-007 Affidavit in Madison Re plat of "NNRO N/A Inks/Gilot Aide of Title Center, Inc., Subdivision Replat" University of Recorded in September Notre Dame 2005 and Danch, Hamer Associates, Inc. Contract Underground Ductile Iron Pipe — Unit Prices with Gilot/InIcs Extension Pipe & Valve Extension from 2007 Market Subject to Bid Award Adjustment and final price 2% Inflation adjustment (Water Capital) Amendment to Malcolm & Primary Scum and Final N/A lnkcs/Gilot Professional Pirnie,, Inc. Clarifier Numbers 6 & 7 Agreement Gate Improvements Professional Wight are Review of existing Title K500.00 Inks/Gilot Services Petrie V air permit, and (Sewage O&M) Proposal preparation of renewal application Sm I 'LIE my ux m =14 K Le 11 1 11 i lip q11111111 ED Ike, 0=11 law I lit IBM REGULAR MEETING NOVEMBER 10, 200.jq Upon a motion made by Mr. ilot, seconded by Mr. Inks and carried, the following traffic control devices were approved: NEW INSTALLATION: Handicapped Reserved Parking Space Sign LOCATION: 742 South Albert Avenue REMARKS: All criteria has been met NEW INSTALLATION: Handicapped Reserved Parking Space Sign LOCATION® 1109 Roosevelt Street REMARKS: All criteria has been met NEW INSTALLATION: Handicapped Reserved Parking Space Sign LOCATION: 1313 College Street REMARKS: All criteria has been met NEW INSTALLATION: Handicapped Reserved Parking Space Sign LOCATION- 1110 Hancock Street REMARKS: All criteria has been met NEW INSTALLATION: Stop Signs LOCATIONS: Parkland Drive and Dylan Drive, Brick Road and Dylan Drive, Adams Road and Dylan Drive, Carbonmill Drive and Dylan Drive REMARKS: All criteria has been met REGULAR MEETING NOVEMBER 10, 2008 APPROVE RELEASE OF IRREVOCABLE LETTER OF CREDIT Mr. Patrick Henthorn, Engineering, submitted the following irrevocable Letter of Credit to th Board and recommended release: I 1111111 "" F FOR- Cleveland Woods Development Co., LLC - Fernwood Phase Three AMOUNT: $61,870.00 IMPROVEMENT: Municipal Sanitary Sewer and Water Mr. Gilot made a motion that the Letter of Credit, as outlined above, be released. Mr, Inks seconded the motion, which carried. R kva' L 1011-1011 SUBDIVISION BONDS Mr. Anthony Molnar, Division of Engineering, recommends that the following _Contractor ani r r' Excavation Bonds be ratified -ouxsuant to Resolution 100-2000-Q:uiYam Mn -ilot made a motion that the Bonds approval and/or release as outlined above be ratified. Mr. Inks seconded the motion, which carried. Mr. Inks stated that a request to pay the following claims in the amounts indicated has been received by the Board; each claim is fully supported by an invoice; the person receiving the goods or services has approved the claims; and the claims have been filed with the City Fiscal Officer and certified for accuracy. Effective Date Scott Vande-putte Contractor Approved October 27, 2008 William Trethewey Contractor Approved November 3, 2008 Schrock Excavating, Inc. Excavation Approved October 31, 2008 Creed Excavation Co. Inc. Excavation -ow January 3, 2009 Mn -ilot made a motion that the Bonds approval and/or release as outlined above be ratified. Mr. Inks seconded the motion, which carried. Mr. Inks stated that a request to pay the following claims in the amounts indicated has been received by the Board; each claim is fully supported by an invoice; the person receiving the goods or services has approved the claims; and the claims have been filed with the City Fiscal Officer and certified for accuracy. REGULAR MEETfNG A?, r.::,,. -Ikj 4 Name Amount of Claim Date I City of South Bend $831:)279.86 11/03,1I/05, 11/07/08 City 0 So-uth Bend $10,9729344.38 11/10/08 Eddy Street Commons Claims: Baker & Daniels - $3,747.65 HRP Construction - $958,598.92 . ... . ......... --- $962,346.57 11/10/08 ATTEST: U-, - Linda M. Martin,- Clerk