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Home My WebLink About010815 Agenda Review SessionCITY OF SOUTH BEND oI$0UTtlNl BOARD OF PUBLIC WORKS °` AGENDA REVIEW SESSION January 8, 2015 —10:30 a.m. 186• Location: 1308 County -City Building South Bend, Indiana 46601 1. REVIEW OF MINUTES A. Agenda Review Session of December 18, 2014, Regular Meeting of December 23, 2014, and Claims Review Meeting of December 30, 2014 2. OPENING OF BIDS A. Equipment Purchase for NORRES North America, Inc. — Project No. 114 -080 1. Funding: River West Development Area TIF (324.1050.460.42.07) (14J022) 3. OPENING OF QUOTATIONS A. Michigan St. at Wayne St. Conduit Replacement — Project No. 114 -082 1. Funding: Loss Recovery Fund (227.0602.431.22.40) 4. DISCUSSION REGARDING RECIEPT OF PROPOSALS A. Pre - Qualification for Sewer Insurance Registry 5. AWARD BID AND APPROVE CONTRACT A. Demolition of 118, More or Less, Vacant and Abandoned Homes, Division D — Project No. 114 -073 1. Company: Indiana Earth 2. Amount: $343,500 3. Funding: Loss Recovery Fund (227.1201.415.39.89) 6. AWARD QUOTATION AND APPROVE CONTRACT A. 2015/2017 Water Works HVAC Systems 1. Company: Johnson Controls 2. Amount: $13,460 /year plus Overtime and Holiday Calls 3. Funding: Water Works Operations (620.0640.602.31.35) 7. CHANGE ORDERS AND PROJECT COMPLETION AFFIDAVITS A. Vacant and Abandoned Property Demolitions, 1,000 Homes in 1,000 Days 1. Company: Pelley Excavating 2. Change Order No.: 4 (Final) 3. Decrease Amount: ($17,290) 4. Percent of Decrease: (2.64 %) 5. Total Percent of Change: (2.93 %) 6. Revised Contract Amount: $637,335 7. Funding: General Fund (227.1201.415.39.89) B. Pinhook Water Treatment Plant Efficiency Improvements — Project No. 112 -062 1. Company: L.D. Docsa Associates, Inc. 2. Change Order No.: 4 (Final) GARY A. GILOT DAVID P. RELOS KATHRYN E. RODS PATRICK M. HENTHORN BRIAN J. PAWLOWSKI Page 1 CITY OF SOUTH BEND oI$0UTfjNl BOARD OF PUBLIC WORKS °` AGENDA REVIEW SESSION January 8, 2015 -10:30 a.m. 186• Location: 1308 County -City Building South Bend, Indiana 46601 3. Decrease Amount: ($50,140.74) 4. Percent of Decrease: (1.50 %) 5. Total Percent of Change: .91 % 6. Revised Contract Amount: $3,290,255.67 7. Funding: Water Works Construction Bond (623.0640.415.43.62) C. Vacant and Abandoned Property Demolitions - 1,000 Homes in 1,000 Days 1. Company: Jackson Trucking and Excavating 2. Change Order No.: 3 (Final) 3. Decrease Amount: ($4,500) 4. Percent of Decrease: (1.93 %) 5. Total Percent of Change: (57.53 %) 6. Revised Contract Amount: $229,000 7. Funding: General Fund (408.1201.415.50.02) 8. PROJECT COMPLETION AFFIDAVIT A. Bonds Avenue Retention Landscape - Project No. 113 -021 1. Company: Landmark Landscaping 2. Final Contract Amount: $14,521 3. Funding: Sewer Rehab (659.0621.415.42.05) 9. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. Three (3), More or Less, 2015 or Newer, 25 Cubic Yard Packers 1. Funding: Solid Waste Capital Lease Principal and Interest (611.0610.415.37.11 and .12) 10. AGREEMENTS /CONTRACTS /PROPOSALS /ADDENDA A. Professional Services Agreement Renewal - North American Administrators 1. Description: Renewal of Agreement for Flexible Spending Account Management 1/1/2015 through 12/31/2015 2. Amount: $3.40 /Employee /Month 3. Funding: Self Insurance Fund (711.0401.671.34.18) B. Professional Services Agreement - Career Transitions, LLC 1. Description: Outplacement Services 2. Amount: $19,800; $2,200 per Participant (City Will Be Charged Only for Service Used.) 3. 2015 Unemployment Compensation Fund (713.0401.671.31.25) C. Professional Services Agreement - Gibson Insurance Agency, Inc. 1. Description: Property Insurance and Workers Compensation Consulting 2. Amount: $59,500 3. Funding: Business Insurance Fund (226.0417.672.31.06) GARY A. GILOT DAVID P. RELOS KATHRYN E. RODS PATRICK M. HENTHORN BRIAN J. PAWLOWSKI Page 2 CITY OF SOUTH BEND oI$0UTtlNl BOARD OF PUBLIC WORKS °` AGENDA REVIEW SESSION January 8, 2015 —10:30 a.m. 186• Location: 1308 County -City Building South Bend, Indiana 46601 D. Statement of Work — Xerox 1. Description: Workflow Assessment Services for Code Enforcement 2. Amount: No Cost E. Open Market Purchase Agreement — Hyundai Translead 1. Description: Open Market Purchase of Nine (9), More or Less, Tractor Trailers for Lippert Components due to No Bids Received — Project No. 114- 031 2. Amount: Six (6) at $37,815/ea.; Total: $226,890 3. Funding: River West Development Area TIF (324.4050.460.42.07) F. Open Market Purchase Agreement — ICM, Inc. 1. Description: Open Market Purchase of Noble America's South Bend Ethanol (NASBE) Facility Corn Oil Separation Process, due to Rejection of Sole Bid Received Over Budget — Project No. 114 -061 2. Amount: $1,975,082 3. Funding: River West Development Area TIF (324.1050.460.42.07) G. Professional Services Agreement — CBCInnovis, Inc. 1. Description: Master Agreement and Schedule No. 1, No. 6, and Addendum for Credit Report Services related to Housing Counseling 2. Amount: $3,500 3. Funding: Community Investment Operations (211.1001.460.31.19) H. Professional Services Agreement — Northeast Neighborhood Revitalization Organization, Inc. 1. Description: Revitalization Programs and Services for South Bend's Northeast Neighborhoods 2. Amount: $75,000 3. Funding: EDIT (408.1001.460.39.30) (JNNRO) I. Amendment No. 1 to Contract - South Bend Heritage Foundation, Inc. 1. Description: Expand Geography for Acquiring/Rehabbing Vacant Houses to Include Census Tracts 19 and 20 in the Near West Side Neighborhoods 2. Amount: No Change in Contract Amount ($552,000) 3. Funding: CDBG (212.1001.460.39.30) J. Professional Services Agreement Renewal — Blue & Co., LLC 1. Description: Preparation of Annual EMS Cost Reports for Medicaid Reimbursements for Three (3) Years 2. Amount:2014: $4,500; 2015: $4,000; 2016: $3,500 3. Funding: EMS Capital (288.0902.422.31.06) K. Local Public Agency Contract — The Troyer Group, Inc. 1. Description: Design of Safe Routes to Coquillard Primary School; 80/20 Match with INDOT 2. Amount: Total: $97,981; City's 20%:$19,600 GARY A. GILOT DAVID P. RELOS KATHRYN E. RODS PATRICK M. HENTHORN BRIAN J. PAWLOWSKI Page 3 CITY OF SOUTH BEND oI$0UTfjNl BOARD OF PUBLIC WORKS °` AGENDA REVIEW SESSION January 8, 2015 —10:30 a.m. 186• Location: 1308 County -City Building South Bend, Indiana 46601 3. Funding: LRSA (251.0608.380.10.99) L. Local Public Agency Contract — The Troyer Group, Inc. 1. Description: Design of Safe Routes to Harrison Primary School; 80/20 Match with INDOT 2. Amount: Total: $100,998; City's 20 %: $20,200 3. Funding: LRSA (251.0608.380.10.99) M. Lease Agreement — St. Joseph County on behalf of the Public Safety Communications Consortium of St. Joseph County 1. Description: Lease of Office Space at 701 W. Sample St. (South Bend Police Department) 2. Amount: $25,450 paid to City 11. LICENSES AND PERMITS A. Processions 1. Applicant: South Bend Heritage Foundation a) Event: 291h Annual Martin Luther King, Jr. Holiday Celebration b) Date /Time: January 19, 2015; 12:00 p.m. to 1:30 p.m. c) See Comments from Police Department 2. Applicant: Knights of Columbus /William Schmitt a) Event: Walk the Talk Annual Prayer /Discussion b) Date /Time: January 25, 2015; 2:00 p.m. to 2:30 p.m. c) See Comments from Police Department 12. TRAFFIC CONTROL DEVICES A. Renewal - Reserved Handicapped Accessible Parking Space Sign 1. Applicant: Barb Stephens /St. Joseph County 2. Location: Lafayette Blvd. in Front of County City Bldg. 3. All criteria has been met 13. CLAIMS 14. PRIVILEGE OF THE FLOOR 15. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible. GARY A. GILOT DAVID P. RELOS KATHRYN E. RODS PATRICK M. HENTHORN BRIAN J. PAWLOWSKI Page 4