HomeMy WebLinkAbout12/09/2014 Board of Public WorksAGENDA REVIEWSESSiON DECEMBER4,2014 362
Mr. Al Greek, Environmental Services, stated this company, Unifirst, was formally Zikers
Industrial Cleaners.
- Professional Services Agreement — Symbiont
Mr. Chris Dressel, Community Investment, stated the coalition created with the City of South
Bend, Mishawaka, and St. Joseph County recommended Symbiont for the development of a
county wide brownfields inventory. He stated they will develop ten (10) Phase I assessments and
ten (10) Phase 2 assessments. He noted Symbiont was selected after review of submittals
because they have a unique inventory tool. Mr. Dressel noted all decisions will bejoint decisions
with Mishawaka, South Bend, and the county. Attorney Catherine Fanello stated the EJCDC
agreement used for this references an Engineer. She noted Symbiont is not an Engineering fnn
and questioned if this is the correct agreement. Mr. Gilot stated it probably is not Ms. Fanello —
stated she would transfer the agreement to a City Professional Services Agreement for Tuesday's
meeting.
- Professional Services Agreement— Torti Gallas and Partners, Inc.
Mr. Mike Divita, Community Investment, stated this company will redesign the zoning
ordinance to match the future plans for the Westem Ave. and Lincolnway West project. He noted
they are subcontracting with the original creators of the zoning at Faeger Baker Daniels.
The Clerk was instructed to post the agenda and notify the media and other persons who have
requested notice of the meeting agenda. No other business came before the Board. Upon a
motion by Mr. Gilot, seconded. by Mr. Pawlowski and carried, the meeting adjourned at 11:08
a.m.
BOARD OF PUBLIC
A. Gilot, President
P. Relos, Member
ATTEST:
Amd,. Martin, Cler
REGULAR MEETING DECEMBER 9 2014
The Regular Meeting of the Board of Public Works was convened at 9:35 a.m. on Tuesday,
December 9,. 2014, by Board President Gary A. Gilot, with Board Members David Relos,
Kathryn E. Roos, Patrick Ilenthom, and Brian Pawlowski present. Also present was Attorney
Catherine Fanello, Krieg Devault.
APPROVE MINUTES OF PREVIOUS MEETING
Upon a motion made by Ms. Roos, seconded by Mr. Henthom and carried, the Minutes of the --
Agenda Review Session, Regular Meeting and Claims Meeting of the Board held on November
20, November 25, and December 2, 2014, were approved.
APPROVE CHANGE ORDER NO 4 — JEFFERSON BOULEVARD STREETSCAPE
IMPROVEMENTS —PROJECT NO 114-001 (MAJOR MOVES)
Mr. Gilot advised that Mr. Toy Villa, has submitted Change Order No. 4 on behalf of Selge
Construction Co, Inc., 2833 South 11" Street, Niles, Michigan 49120, indicating the Contract
amount be increased by $22,962.73 for a new Contract sum, including this Change Order, in the
REGULAR MEETING DECEMBER 9, 2014 363
amount of $1,603,688.20. Upon a motion made by Ms. Roos, seconded by Mr. IIenthom and
carried, the Change Order was approved.
APPROVE CHANGE ORDER NO. 1 — TWO WAY CONVERSION OF WILLIAM STREET
AND LAFAYETTE BOULEVARD — PROJECT NO 112-06513 (MAJOR MOVES)
Mr. Gilot advised that Mr. Toy Villa, has submitted Change Order No. 1 on behalf of Rieth-
Riley Construction Co., Inc., PO Box 1775, South Bend, Indiana 46614, indicating the contract
amount be decreased by $92,581.24 for a new contract sum, including this Change Order, of
$413,588.40. Upon a motion made by Ms. Roos, seconded by Mr. IIenthom and carried, Change
Order No. 1 was approved.
APPROVE CHANGE ORDER NO. 2 — TWO WAY CONVERSION OF WILLIAM STREET
AND LAFAYETTE BOULEVARD - PROJECT NO. 112-065A MAJOR MOVES
Mr. Gilot advised that Mr. 'foy Villa has submitted Change Order No. 2 on behalf of Martell
Electric, LLC, 4601 Cleveland Avenue, South Bend, Indiana 46628, indicating the contract
amount be decreased by $19,910.15 for a new contract sum, including this Change Order, of
$249,718.32. Upon a motion made by Ms. Roos, seconded by Mr. Relos and carried, Change
Order No. 2 was approved.
APPROVE CHANGE ORDER NO l (FINAL) AND PROJECT COMPLETION AFFIDAVIT
BOWFNSTREEIIMPROVEMENTS— PROJECT NO. 114-037 SSDATIF
Mr. Gilot advised that Mr. Toy Villa, has submitted Change Order No. 1 (Final) on behalf of
Ortiz Concrete, 530 Pulaski Street, South Bend, Indiana 46619, indicating the contract amount
be decreased by $422.00 for a new contract sum, including this Change Order, of $46,708.00.
Additionally submitted was the Project Completion Affidavit indicating this new final cost of
$46:708.00. Upon a motion made by Ms. Roos, seconded by Mr. Henthom and carried, Change
Order No. 1 (Final) and the Project Completion Affidavit were approved.
incni—rnyJY',l;l 1VV 114-U14 (SBCDA TIF) —
Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted the Project Completion
Affidavit on behalf of Ortiz Concrete, 530 Pulaski Street, South Bend, Indiana 46619, for the
above referenced project, indicating a final cost of $4,852.00. Upon a motion made by Ms. Roos,
seconded by Mr. Relos and carried, the Project Completion Affidavit was approved.
APPROVE PROJECT COMPLETION AFFIDAVIT — FERRIC CHLORIDE STORAGE ANC
FEED FACILITIES — PROJECT NO 113-038 (ENVIRONMENTAL SERVICES CAPITAL)
Mr. Gilot advised that Mr. Jacob Klosmski, Environmental Services, has submitted the Project
Completion Affidavit on behalf of Grand River Construction, Inc., P. 0. Box 323, 5025 40`"
Avenue, Hudsonville, Michigan 49426, for the above referenced project, indicating a final cost
of $427,767.00. Upon a motion made by Ms. Roos, seconded by Mr. Relos and carried, the
Project Completion Affidavit was approved.
APPROVE PROJECT COMPLETION AFFIDAVIT — SOUTH BEND FIRE DEPARTMENT
TRAINING CENTER — PROJECT NO 111 017 (EMS CAPITAL)
Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted the Project Completion
.Affidavit on behalf of Ziolkowski Construction, Inc., 4050 Ralph Jones Drive, South Bend,
Indiana 46628, for the above referenced project, indicating a final cost of $2,794,521.00. Upon a
motion made by Ms. Roos, seconded by Mr. Henthom and carried, the Project Completion
Affidavit was approved.
ADOPT RESOLUTION NO. 50-2014 — APPROVING AND ADOPTING A 2015 CURB AND
SIDEWALK PROGRAM
Upon a motion made by Ms. Roos, seconded by Mr. Bentham and carried, the following
Resolution was adopted by the Board of Public Works:
RESOLUTION NO. 50-2014 -
A RESOLUTION OF THE BOARD OF
PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA, REVISING COST -
SHARING RATES AND IMPLEMENTING REIMBURSEMENT ASSOCIATED WITH
A VOLUNTARY SIDEWALK AND CURB REPLACEMENT PROGRAM, AND
REGULAR MEETING DECEMBER 9.2014 364
FURTHER IMPLEMENTING A SEPARATE, FULLY SUBSIDIZED SIDEWALK AND
CURB REPLACEMENT PROGRAM
WHEREAS, pursuant to Ind. Code §36-9-6-2, and Ind. Code §36-9-6-3, the City of South
Bend, Indiana Board of Public Works ("Board") has authority over the use of public rights of
way and is responsible for the supervision of streets, alleys and other property of the City; and
WHEREAS, the Board's authority over streets and sidewalks is similarly granted in
accordance with Section 18-2 of the Municipal Code of the City of South Bend: and
WHEREAS, the Board is empowered under Ind. Code §36-9-36-17 with the discretion to
require the owners of abutting property to construct or repair the owners' own sidewalks or
curbs; and
WHEREAS, there are approximately 750 miles of sidewalks and similar amount of
curbing within the City of South Bend; and
WHEREAS, there are economies of scale in having construction completed on multiple
adjacent properties; and
WHEREAS, in 2013, by Resolution 923-2013, the Board implemented a voluntary
sidewalk and curb replacement program between the City and property owners wishing to
participate in the curb and sidewalk replacement program; and
WHEREAS, the Board now wishes to revise its previously enacted voluntary sidewalk
and curb replacement program by limiting it to City homeowners and making it a reimbursement
program; and
WHEREAS, the Board further wishes to adopt and implement another sidewalk and curb
replacement program solely for certain City residents whose sidewalks and/or curbs are in poor or very poor condition, with eligibility for this program initially determined by each member of
the South Bend Common Council, up to a maximum of 700 feet of sidewalk and 900 feet of
curbs to be allocated to each Council member, or alternatively 1,150 feet of sidewalk only, or
1,400 feet of curb only.
THE CITY OF SOUTH BEND, INDIANA, BOARD OF PUBLIC WORKS HEREBY
FINDS THAT:
1. Sidewalks are an integral component of the transportation system for the City of
South Bend. They provide a safe location for pedestrian traffic. School children utilize the
sidewalks to travel to and from school. Sidewalks allow walking and jogging while being safely
separated from vehicular traffic. Without sidewalks, the intermingling of pedestrian traffic and
vehicular traffic would greatly increase the chances for serious injuries to both pedestrians and
motorists.
2. New sidewalk and curb infrastructure improves the City aesthetic environment
and promotes economic development and encourages community investment.
3. New sidewalk and curb infrastructure improvement will assist in promoting the
rehabilitation of vacant and abandoned homes within the City which is in the best interests of the
health, safety and welfare of the City and its citizens.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY OF SOUTH BEND BOARD
OF PUBLIC WORKS AS FOLLOWS:
Section L The Board hereby establishes a cost -share sidewalk and curb
reimbursement program between the City and City homeowners, and approves the following
reimbursement to the pronerty owners:
52 Wide Sidewalk Only $20/Lineal Foot
O' Curb Only $15/Lineal Foot
Section 2. The Board recognizes that there are significant benefits to having multiple
adjacent properties agreeing to replace their sidewalk and/or curbs at the same time. As such, the
REGULAR MEETING DECEMBF,R 9, 2014 365
Board hereby determines that in situations where two or more adjacent home property owners
sign up for the program at the same time they will receive the following reimbursements as
shown in the schedule below:
No. of Adjacent Property Owners
Sidewalk
Curb
2
$22/Lineal Foot
$16/1-inealFoot
3
$23/Lineal Foot
SITLinealFoot
4 or More
$24/Lineal Foot
SI RA-ineal Foot
Section 3. To encourage the redevelopment and rehabilitation of vacant and
abandoned homes, the Board hereby establishes the following reimbursements for construction
of sidewalk and/or curb for any property that is on the most recent Vacant and Abandoned
Homes List as determined by the Department of Code Enforcement.
5° Wide Sidewalk Only $40/Lineal Foot
1.6" Curb Only $30/Lineal Foot
Section 4 Costs incurred for the necessary construction of accessible sidewalk ramps
in compliance with the Americans with Disabilities Act will be subject to approval by the City
Engineer or designee and reimbursed at a cost of $950.00 each.
Section 5. The Board further and hereby establishes another sidewalk and curb
replacement program at no charge to the homeowner (the Fully Subsidized Sidewalk and Curb
Replacement Program a/k/a "The Fully Subsidized Program"), which Program requires that the
curb and/or sidewalk be in poor or very poor condition and that homeowners be selected using
objective criteria.
Section 6. The selection of those sidewalks and/or curbs in very poor condition
eligible for replacement under the Fully Subsidized Program shall be initiated by each member
of the South Bend Common Council. Each Council member shall have the ability to select
program participants based on objective criteria developed by the South Bend Common Council
for up to an aggregate of 700 feet of sidewalk and 900 feet of curb for each Council member
during calendar yen 2015, or alternatively, 1,150 feet of sidewalk only or 1,400 feet of curb
only.
Section 7. The Council member shall submit to the South Bend Department of Public
Works the list of properties for participation in the Fully Subsidized Program on a "Council
Allocation Form", a copy of which is attached as Exhibit A hereto, and for each property, the
Council member shall include the entire lot width, from property line to property line.
Section 8. Final selection of sidewalks and/or curbs eligible for replacement under the
Fully Subsidized Program shall be made by the City's Department of Public Works and the
Common Council, with the Department of Public Works performing a condition analysis of each
proposed Project property and, if necessary, a ranking of the properties in terms of condition, and
notifying each Council members of the properties approved based on condition.
Section 9. This Resolution shall be in full force and effect upon its adoption by the Board
of Public Works.
air
ADOPTED at a meeting of the City of South Bend Board of Public Works held on
December 9, 2014, at 9:30 a.m.; in Room 1308, County -City Building, South Bend, Indiana
46601.
CITY OF SOUTH BEND
BOARD OF PUBLIC WORKS
s/ Gary A. Gilot
s/ David P. Rclos
s/ Kathryn E. Roos
s/ Patrick M. Henthom
s/ Brian Pawlowski
ATTEST:
s/Linda M. Martin, Clerk
ADOPT RESOLUTION NO. 51-2014 — A RESOLUTION OF THE SOUTH BF,ND BOARD
OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPFRTY
REGULAR MEETING DECEMBER 9.2014 366
Upon a motion made by Ms. Roos, seconded by Mr. Roles and carried, the following Resolution
was adopted by the Board of Public Works:
RESOLUTION NO.51-2014
A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS
ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY
WHEREAS, it has been determined by the Board of Public Works that the following property
is unfit for the purpose for which it was intended and is no longer needed by the City of South
Bend:
ONE (1) WORTMNGTON GAS COMPRESSOR
ONE (1) PUMP AND MOTOR
WHEREAS, Indiana Code 5-22-22 permits and establishes procedure for disposal of
personal property which is unfit for the purpose for which it was intended and which is no longer
needed by the City.
NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of
South Bend that the items listed above are no longer needed by the City and/or are unfit for the
purpose for which they were intended and have an estimated combined value of less than five
thousand dollars ($5,000.00).
BE IT FURTIIER RESOLVED that said items may be transferred or sold at public
auction or private sale, without advertising. However, if the property is deemed worthless, such
may be demolished or junked.
ADOPTED this 9th day of DECEMBER, 2014.
CITY OF SOUTH BEND _
BOARD OF PUBLIC WORKS
s/ Gary A. Gilot
s/ David P_ Relos
s/ Kathryn E. Roos
s/ Patrick M. Henthorn
s/ Brian Pawlowski
ATTEST:
s/Lhrda M. Martin, Clerk
ADOPT RESOLUTION NO. 52-2014 — A RESOLUTION OF THE SOUTH BEND BOARD
OF PUBLIC WORKS FOR THE TRANSFER OF ONE (11 VEHICLE FROM THE SOUTH
BEND WATER WORKS TO THE SOUTH BEND CENTRAL SERVICES
Upon a motion made by Ms. Roos, seconded by Mr. Henthom and carried, the following
Resolution was adopted by the Board of Public Works:
RESOLUTION NO.52-2014
A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS
FOR TILE TRANSFER OF ONE (1) VEHICLE FROM THE SOUTH BEND WATER
WORKS TO THE SOUTH BEND CENTRAL SERVICES
WHEREAS, I.C. 36-1-11-8 governs the exchange of property by the City with another _
governmental entity; and
WHEREAS, the City of South Bend Water Works owns the following vehicle which is
no longer suited for use in the motor vehicle fleet of the Department:
ONE (1) 2011 ELECTRIC THINK CITY CAR 4W4152407
WHEREAS, the City of South Bend Central Services Division is in need of this vehicle
to add to its motor vehicle fleet and seeks the transfer by the South Bend Water Works to it of
said vehicle; and
REGULAR MEETING DECEMBER 9, 2014 367
WHEREAS, it is the desire of the South Bend Water Works to transfer said vehicle to the
City of South Bend Central Services Division.
NOW THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of
South Bend the transfer to the Central Services of the one (1) vehicle as indicated above.
ADOPTED this 9th day of December, 2014.
CITY OF SOUTH BEND
BOARD OF PUBLIC WORKS
s/ Gary A. Gilot
s/ David P. Relos
s/ Kathryn E. Roos
s/ Patrick M. Henthorn
s/ Brian Pawlowski
ATTEST:
s/Linda M. Martin, Clerk
ADOPT RESOLUTION NO. 53-2014 — A RESOLUTION OF THE SOUTH BEND INDIANA
BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE VEHICLES
AND E UIPMENT
Upon a motion .made by Ms. Roos, seconded by Mr. Henthom and carried, the following
Resolution was adopted by the Board of Public Works:
RESOLUTION NO. 53-2014
A RESOLUTION OF THE SOUTH BEND INDIANA BOARD OF PUBLIC WORKS
ON DISPOSAL OF UNFIT ANWOR OBSOLETE VEHICLES AND EQUIPMENT
WHEREAS, pursuant to Indiana Code § 36-9-6-1 of. seq., the Board of Public Works ("Board")
has the duty and authority to have custody, control, use, and to dispose of all real and personal
property owned by the City of South Bend, Indiana; and
WHEREAS, the City, acting by and through the Board, desires to dispose of the personal
Property that is more particularly described at Exhibit "A" attached hereto and incorporated
herein ("Property"); and
WHEREAS, in accordance with Indiana Code § 5-22-22-4, the Board may engage an auctioneer
to conduct a public auction in order to dispose of the City's surplus personal property if the
property to be sold is one (1) item with an estimated total value of $1,000 or mornor is more
than one (1) item with an estimated value of $5,000 or more; and ,
WHEREAS, the Board has determined that the Property has an estimated value of more than
$5,000,and the Board has further determined that the property is unfit for the purpose for which
it was intended, and is no longer needed by the City of South Bend; and
NOW, THEREFORE, the Board of Public Works of the City of South Bend hereby finds that the
Property listed at Exhibit "A" is no longer needed by the City; the Property is unfit for the
purpose for which it was intended, and has an estimated value of $5,000 or more.
BE IT RESOLVED that the Property may be transferred or sold at public auction. However, if
the Property is deemed to be worthless, such Property may be demolished or junked.
ADOPTED this 9TH day of DECEMBER, 2014.
CITY OF SOUTH BEND
BOARD OF PUBLIC WORKS
s/ Gary A. Gilot
s/ David P. Relos
s/ Kathryn E. Roos
s/ Patrick M. Henthorn
REGULAR MEETING DECEMBER 9, 2014 368
s/ Brian Pawlowski
ATTEST:
s/Linda M. Martin, Clerk
ADOPT RESOLUTION NO. 54-2014 — A RESOLUTION OF THE SOUTH BEND BOARD
OF PUBLIC WORKSON DISPOSAL, OF UNFIT AND/OR OBSOLETE PROPERTY
Upon a motion made by Ms. Roos, seconded by and carried, the following Resolution was
adopted by the Board of Public Works:
RESOLUTION NO.54-2014
A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS
ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY
WHEREAS, it has been determined by the Board of Public Works that the following property
is unfit for the purpose for which it was intended and is no longer needed by the City of South
Bend:
ONE (1) 2012 FORD TRANSIT CONNECT
ONE (1) SANYO CAMERA
WHEREAS, Indiana Code 5-22-22 permits and establishes procedure for disposal of
personal property which is unfit for the purpose for which it was intended and which is no longer
needed by the City.
NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of
South Bend that the items listed above are no longer needed by the City and/or are unfit for the
purpose for which they were intended and have an estimated combined value of less than five
thousand dollars ($5,000.00).
BE IT FURTHER RESOLVED that said items may be transferred or sold at public _
auction or private sale, without advertising. However, if the property is deemed worthless, such
may be demolished or junked.
ADOPTED this 9th day of DECEMBER, 2014.
CITY OF SOUTH BEND
BOARD OF PUBLIC WORKS
s/ Gary A. Gilot
s/ David P. Roles
s/ Kathryn E. Roos
s/ Patrick M. Henthom
s/ Brian Pawlowski
ATTEST:
s/Linda M. Martin, Clerk
ADOPT RESOLUTION NO. 55-2014 — APPROVING THE TRANSFER OF REAL
PROPERTY TO T14F. SOUTH BEND DEPARTMENT OF REDEVELOPMENT
Upon a motion made by Ms. Roos, seconded by Mr. Relos and carried, the following Resolution
was adopted by the Board of Public Works subject to approval by the Redevelopment
Commission:
RESOLUTION NO. 55-2014
A RESOLUTION OF THE BOARD OF PUBLIC WORKS
OF THE CITY OF SOUTH BEND, INDIANA
APPROVING THE TRANSFER OF REAL PROPERTY
TO TILE SOUTH BEND DEPARTMENT OF REDEVELOPMENT
WHEREAS, the City of South Bend, Indiana, Board of Public Works (the `Board") has
custody of and may maintain and dispose of all real property owned by the City of South Bend,
Indiana (the "City') pursuant to I.C. 36-9-6-3; and
REGULAR MEETING DECEMBER 9, 2014 369
WHEREAS, pursuant to I.C. 36-1-11-8, the City, acting by and through the Board, may
transfer or exchange property with another governmental entity upon terms and conditions
agreed upon by the two (2) entities as evidenced by the adoption of substantially identical
resolutions of each entity; and
WHEREAS, the South Bend Redevelopment Commission (the "Commission'), the
governing body of the South Bend, Indiana, Department of Redevelopment (the "Department')
and of the Redevelopment District of the City of South Bend, Indiana (tile "Redevelopment
District'), exists and operates under the provisions of I.C. 36-7-14, as amended from time to time
(the "Act") and is a body corporate and politic; and
WHEREAS, the Department, by and through the Commission, has presented to the
Board, a request for the transfer of a certain parcel of land previously transferred to the Board
and more particularly described at Exhibit A (the "Property"); and
WHEREAS, the request provides that the Board will transfer the Property to the
Department to facilitate the redevelopment efforts of the Coveleski Park area; and
WHEREAS, the City, through the Board, desires to transfer the Property to the
Department and to authorize the Mayor to approve and execute a quitclaim deed effecting the
transfer of the Property and the City Clerk to attest such deed; and
WHEREAS, the Board desires to expressly authorize certain representatives to execute
such documents as may be necessary or proper to provide for the transfer of the Property,
including, but not limited to, any plat(s) or replatting documents relating to the Property; and
WHEREAS, it is contemplated that the Department, through the Commission, will adopt
a resolution consistent with I.C. 36-1-11-8; and
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF PU➢LIC WORKS OF
THE CITY OF SOUTH BEND, INDIANA, AS FOLLOWS:
1. The transfer of the Property described at Exhibit A situated in St. Joseph County,
Indiana, by the City of South Bend, Indiana, by and through the Board of Public Works, to the
South Bend Redevelopment Commission, for and on behalf of the Department of
Redevelopment, shall be, and hereby is, approved.
2. The Mayor and the City Clerk, or the duly authorized designee(s) of each, shall
be, and hereby are, authorized to approve the form of and execute and attest, respectively, a
quitclaim deed or any other instruments necessary to convey all of the right, title and interest in
the Property to the Department pursuant to the terms and conditions evidenced by this
Resolution.
3. Members David Relos and Patrick Henthom, each acting alone or both acting
together as the case may require, are hereby authorized to act on behalf of the Board in
executing any documents to effect the intent of the Board in connection with the transfer of the
Property, including, but not limited to, any plat(s) or replatting documents relating to the
Property.
4. This Resolution shall be in full force and effect upon its adoption by the Board
and upon the adoption of a substantially similar resolution of the Commission.
ADOPTED at a meeting of the Board of Public Works of the City of South Bend, Indiana
held on D 9, 2014, at 1308 County -City Building, 227 West Jefferson Boulevard, South Bend,
Indiana 46601.
CITY OF SOUTH BEND
BOARD OF PUBLIC WORKS
s/ Gary A. Gilot
s/ David P. Relos
s/ Kathryn E. Roos
s/ Patrick M. Henthorn
REGULAR MEETING DF,CEMBER 9. 2014 370
s/ Brian Pawlowski
ATTEST:
s/Linda M. Martin, Clerk
APPROVAL OF AGREEMENTS/CONTRACTS/PROPOSAi,S/ADDENDA
The following Agreements/Contmets/ProposaWAddenda were submitted to the Board for
approval:
Type
Business
Description
Amount/
Motion/
Funding
Second
Professional
ACM
Sample Analysis for
$8.00/Sample;
Roos/Relos
Services
Engineering &
Asbestos Content at
NTE $15,000;
Agreement
Environmental
Residential, Industrial and
(Loss
Services
Commercial Buildings
Recovery
Fund)
Service
Motorola
One Year Service
S10,336.20
Roos/Relos
Agreement
Solutions
Agreement Renewal for
(Police
Renewal
Infrastructure Repair on
Department
Police Department In Car
General Fund)
Automatic Vehicle
Locators
Agreement .
Urban
Vacant and Abandoned
$66,500.00
Roos/Henthom
Enterprise
Rehabilitation Grant
(Loss
Association of
Program
Recovery
South Bend,
Fund)
Inc.
Consent of
Cardno, Inc.
Blanket Consent to
N/A
Relos/Henthorn
Assignment of
Assignment from J.F.
Agreements
New & Associates, Inc. to
Cardno, Inc. for all 2014
Agreements
Professional
Crowe
Financial Advisory
$38,000 (Fee
Roos/Relos
Services
Horwath, LLP
Services for the 2015
of $35,000.00
Agreement
EDIT/Parks Bonds
Plus Out -of -
Pocket
Expenses and
$3,000 for a
Parity Report.
Bond Par
Amount:
$5,680,000;
Bond
Construction
Fund:
S5,000,000)
(Bond
Proceeds — US
Bank Escrow
Funds)
Addendum to
Redevelopment
Ignition Park South Street
$400,000.00
Relos/Roos
the Master
Commission
and Alley Vacations
(AEDA TIF)
Subject to
Agency
Redevelopment
Agreement
Commission
Approval on
December 11,
2014
Agreement
IPN Messaging
One Year Renewal of
$527.95/Month
Roos/Henthom
Renewal
After Hours Emergency
(Water Works
Phone Call Service
O crations
Contract
North American
! Flexible Spending
$3.40 per
Tabled
Renewal
Administrators
1 Account Management
Em loyee per
Roos/Relos
REGULAR MEETING DECEMBER 9. 2014 371
Month (No
Rate Change)
(Self Insurance
Fund)
Professional
Torti Gallas and
Development of Zoning
$156,500.00
Roos/Rclos
Services
Partners, Inc.
Ordinance Revisions for
(Loss
Agreement
Lincolnway West and
Recovery
Western Avenue
Fund)
Agreement
Urban
Establish Fagade
$100,000.00
Roos/Relos
Enterprise
Matching Grant Program
(Loss
Association of
for Lincolnway West and
Recovery
South Bend,
Western Avenue
Fund)
Inc.
Collective
International
Five Year (2015-2019)
N/A
Tabled
Bargaining
Alliance of
Stagehand Contract for
Roos/Henthom
Agreement
Theatrical State
Morris Performing Arts
Employees
and Palais Royale
(LA.T.S.E.)
Professional
Symbiont
2014 EPA Brownfields
NTE $567,420
Roos/Henthorn
Services
Site Assessment Grant
(EPA Grant)
Subject to
Agreement
Insurance
Requirements
being met.
Amendment
Department of
Extend Time Frame of
$301:110
Roos/Henthom
No. 1 to
Community
South Bend Home
(No Change)
Agreement
Investment
Improvement Program
(CDBG)
through December 31,
2015
Agreement
Near Northwest
Rehabilitation of 625-627
$178,000.00
Roos/Henthom
Neighborhood,
Cushing Avenue
(Neighborhood
Inc.
Stabilization
Program 1)
Contract
Perkin Elmer
Maintenance Contract for
$13,236
Roos/Henthorn
Health
Laboratory ICP
(Environmenta
Subject to
Sciences, Inc.
l Services)
Changes in
Terms noted
APPROVAL OF LICENSE APPLICATION — LAZ PARKING MIDWEST LLC
Mr. Gilot stated that the Board is in receipt of favorable recommendations from the Building
Department, Engineering, and Fire Departments for a License Application from LAZ Parking
Midwest, LLC for a Public Parking Facility at 1228 N. Eddy St., South Bend, Indiana. Upon a
motion made by Mr. Relos, seconded by Mr. Henthom and carried, the License Application was
approved.
APPROVE TRAFFIC CONTROL DEVICE
Upon a motion made by Ms. Roos, seconded by Mr. Henthom and carried, the following traffic
control device was approved:
RENEWAL: Handicapped Accessible Parking Space Sign
LOCATION: No. 2 in front of County -City Building
REMARKS: All Criteria has been met.
APPROVE WASTEWATER DISCHARGE PERMIT DNIFIRST CORPORATION
In a Memorandum to the Board, Ms. Kim Thompson, Division of Environmental Services,
requested a Wastewater Discharge Permit application from Unifirst Corporation, 251 East
Sample Street be approved. There being no further discussion, upon a motion made by Ms. Roos,
seconded by Mr. Henthorn and carried, the permit was approved.
RATIFY RELEASE OF CONTRACTOR BONDS
Mr. Anthony Molnar, Division of Engineering, recommended that the following Contractor
Bonds be released as follows:
REGULAR MEETING DECEMBER 9.2014 372
Business
Bond Type
Approved/
Released
Effective Date
Walls by Walls, Ina
Contractor
Released
December 19, 2014
Casteel Construction Corp.
Contractor
i Released
January 1, 2015
Ms. Roos made a motion that the Bonds release as outlined above be ratified. Mr. Relos
seconded the motion, which carried.
APPROVE CLAIMS
Ms. Roos stated that a requestto pay the following claims in the amounts indicated has been
received by the Board; each claim is fully supported by an invoice; the person receiving the
goods or services has approved the claims; and the claims have been filed with the City Fiscal
Officer and certified for accuracy.
Name
Amount of Claim
Date
City of South Bend
55,121,300.18
12/05/2014
City of South Bend
$1,486,228.74
12/09/2014
City of South Bend
$2,839.12
12/02/2014
City of South Bend
$67,130.23
11/30/2014
Therefore, Ms. Roos made a motion that after review of the expenditures, the claims be approved
as submitted. Mr. Henthorn seconded the motion, which carried.
ADJOURNMENT
There being no further business to come before the Board, upon a motion made by Mr. Gilot,
seconded by Ms. Roos and carried, the meeting adjourned at 10:02 a.m.
BOARD OF PUBLIC WORKS
Gary A. Gilot, President —
David P. Relos, Mcniber
ATTEST: l
Lda M. Martin, Clerk