Loading...
HomeMy WebLinkAbout12/04/2014 Agenda ReviewAGENDA REVIEW SESSION DECEMBER 4, 2014 361 The Agenda Review Session of the Board of Public Works was convened at 10:32 a.m. on December 4, 2014, by Board President Gary A. Gilot, with Board Members David Relos, Patrick Henthom, and Brian Pawlowski present. Board Member Kathryn Roos was absent. Also present was Attorney Catherine Fanello, Krieg DeVault. Board of Public Works Clerk, Linda M. Martin, presented the Boardwith a proposed agenda of items presented by the public and by City Staff. OPENING OF QUOTATIONS — 2014/2015 YARD LAMPPOST PROGRAM PROJECT NO 114-077 (LIGHT UP SOUTH BEND) Mr. Gilot advised that this was the date set for the receiving and opening of sealed Quotations for the above referenced project. The following Quotations were opened and read: MARTELL ELECTRIC, LLC 4601 Cleveland Road South Bend, IN 46628 Quotation was submitted by John A. Martell, President Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Item No. Description Quantity Unit Unit Price Total Amount 100 Upon a motion made by Mr. Gilot, seconded by Mr. Relos and carried, the above Quotations were referred to Engineering for review and recommendation. Board members discussed the following item(s) from the agenda. Agreement — Urban Enterprise Association of South Bend, Inc. Ms. Pam Myer, Community Investment, stated this is a pilot program for the Vacant and L Abandoned homes program. She explained they are hoping to entice people to purchase homes, or current owners to agree to live in the properties for a period of time and the City will provide grant funds up to $10,000.00 for rehabilitation that will include code violations. Mr. Pawlowski stated they want to bring more people into the program for rehabilitation. He noted the money has been appropriated by the Council. Ms. Myer added that some of the properties are not in that bad of condition. She stated the LEA will oversee the program. Mr. Gilot asked if there was a matching grant. Ms. Myers stated it is an outright grant with a match ratio of at least 20% of the project cost that the owner would have to match. Change Order —Jefferson Boulevard Strcetscape Improvements Mr. Corbitt Kerr, Engineering, stated this increase of 1.45% was due to unforeseen circumstances mainly due to unknown utilities. - Change Orders and Project Completion Affidavits— Two -Way Conversion of William St. and Lafayette Blvd. Mr. Corbitt Kerr, Engineering, stated they are not closing out these two projects, but are requesting the Change Orders be approved. He explained they still need to do a walk through and the punch list. He noted the decreases in the projects are due to tree grate and frame items listed twice. - Collective Bargaining Agreement — International Alliance of Theatrical Stage Employees Mr. Dennis Andres, Morris Performing Arts Center, stated this contract has no cost, the money is a pass -through, paid by the promoter. He noted the exception is they would bid out the process of any inspection that was needed, and inspections would have to be paid out of their budget. He stated the only changes to the new five (5) year agreement are housekeeping changes on .—. wardrobe and makeup and the definition of the work week. - Project Completion Affidavit —Ferric Chloride Storage and Feed Facilities Mr. Jacob Klosinski stated they saw an increase in phosphorus in the lines when the New Energy facility went off line, and this process has helped cure that problem. - Contract— Perkin Elmer Health Sciences, Inc. Mr. Al Greek, Environmental Services, stated this contract is for maintenance of a high dollar piece of equipment that requires annual maintenance. - Industrial Discharge Permit — AGENDA REVIEW SESSION DECEMBER 4 2014 362 Mr. Al Greek, Environmental Services, stated this company, Unifirst, was formally Zikers Industrial Cleaners. - Professional Services Agreement— Symbiont Mr. Chris Dressel, Community Investment, stated the coalition created with the City of South Bend, Mishawaka, and St. Joseph County recommended Symbiont for the development of a county wide brownflields inventory. He stated they will develop ten (10) Phase 1 assessments and ten (10) Phase 2 assessments. He noted Symbiont was selected after review of submittals because they have a unique inventory tool. Mr. Dressel noted all decisions will be joint decisions with Mishawaka, South Bend, and the county. Attorney Catherine Fanello stated the EJCDC agreement used for this references an Engineer. She noted Symbiont is not an Engineering firm and questioned if this is the correct agreement Mr. Gilot stated it probably is not. Ms. Fanelto stated she would transfer the agreement to a City Professional Services Agreement for Tuesday's meeting. - Professional Services Agreement — Torti Gallas and Partners, Inc. Mr. Mike Divita, Community Investment, stated this company will redesign the zoning ordinance to match the future plans for the Western Ave. and Lincolnway West project. He noted they are subcontracting with the original creators of the zoning at Faeger Baker Daniels. The Clerk was instructed to post the agenda and notify the media and other persons who have requested notice of the meeting agenda. No other business came before the Board. Upon a motion by Mr. Gilot, seconded by Mr. Pawlowski and carried, the meeting adjourned at 11:08 a.m. BOARD OF PUBLIC WORK 4� - F Guy A. Gilot, President Ovid P. Reins,. Member _ ATTEST: Q,da. M. M mm, Cler REGULAR MEETING DECEMBER 9.2014 The Regular Meeting of the Board of Public Works was convened at 9:35 a.m. on Tuesday, December 9, 2014, by Board President Gary A. Gilot, with Board Members David Relos, Kathryn E. Roos, Patrick Henthom, and Brian Pawlowski present. Also present was Attorney Catherine Fanello, Krieg Devault. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Ms. Roos, seconded by Mr. Henthom and carried, the Minutes of the Agenda Review Session, Regular Meeting and Claims Meeting of the Board held on November 20, November 25, and December 2, 2014, were approved. APPROVE CHANGE ORDER NO. 4 — JEFFERSON BOULEVARD STREETSCAPE IMPROVEMENTS —PROJECT NO 114-001 (MAJOR MOVES) Mr. Gilot advised that Mr. Toy Villa, has submitted Change Order No. 4 on behalf of Selge Construction Co., Inc., 2833 South 11`h Street, Niles, Michigan 49120, indicating the Contract amount be increased by $22,962.73 for a new Contract sum, including this Change Order, in the