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Home My WebLink About12/23/2014 Board of Public Works AgendaCITY OF SOUTH BEND oI$0UTtlNl BOARD OF PUBLIC WORKS °` MEETING December 23, 2014 — 9:30 a.m. 186 Location: 1308 County -City Building South Bend, Indiana 46601 1. REVIEW OF MINUTES A. Agenda Review Session of December 4, 2014, Regular Meeting of December 9, 2014 and Claims Review Meeting of December 16, 2014 2. ELECTION OF OFFICERS A. 2015 Board of Public Works President 3. OPENING OF QUOTATIONS AND AWARD A. Engineering Survey Equipment Purchase 1. Award 2. Funding: Major Moves (412.0602.431.42.03) 4. OPENING OF PROPOSALS A. Pre - Qualification for 2015 Sewer Insurance Program Listing 5. AWARD BIDS AND APPROVE CONTRACT A. One (1) or More, 2014 or Newer, Jet Rodder/Vacuum Machine with Cab and Chassis 1. Company: Jack Doheny Companies, Inc. 2. Amount: $283,995 3. Funding: 2014 Sewer Department Capital (642.0621.415.43.02) 4. Comment: Two Low Bids found Non - Responsive to Bid Specs 6. AWARD QUOTATIONS AND APPROVE CONTRACT A. Headworks Building Boiler Replacement and Installation Services 1. Company: Ideal Consolidated, Inc. 2. Amount: $46,000 3. Funding: Environmental Services, Maintenance Services Building and /or Repair & Maintenance Services Other Equipment (641.0630.793.36.01 and /or 641.0630.793.36.05) B. 2014/2015 Yard Lamppost Program — Project No. 114 -077 1. Company: Martell Electric, LLC 2. Amount: $675 /Each; NTE $67,500 3. Funding: Loss Recovery Fund (227.0602.431.22.40) 7. CHANGE ORDERS A. Digester No. 2 Upgrade and Digester Gas Cleaning — Project No. 111 -029 1. Company: Grand River Construction, Inc. 2. Change Order No.: 13 3. Increase Amount: $85,124 GARY A. GILOT DAVID P. RELOS KATHRYN E. RODS PATRICK M. HENTHORN BRIAN J. PAWLOWSKI Page 1 CITY OF SOUTH BEND oI$0UTtlNl BOARD OF PUBLIC WORKS °` MEETING December 23, 2014 - 9:30 a.m. 186 Location: 1308 County -City Building South Bend, Indiana 46601 4. Percent of Increase: 1.52% 5. Total Percent of Increase: 6.18% 6. Revised Contract Amount: $5,945,047 7. Funding: 2012 Sewer Bond (661.0630.415.42.06) B. Digester No. 2 Upgrade and Digester Gas Cleaning - Project No. 111 -029 1. Company: Grand River Construction, Inc. 2. Change Order No.: 14 3. Increase Amount: $25,732 4. Percent of Increase: 0.46% 5. Total Percent of Increase: 6.64% 6. Revised Contract Amount: $5,970,778 7. Funding: 2012 Sewer Bond (661.0630.415.42.06) 8. CHANGE ORDERS AND PROJECT COMPLETION AFFIDAVITS A. 2014 Sewer Rehabilitation - Project No. 114 -005 1. Company: Insituform Technologies USA, LLC 2. Change Order No.: 1 (Final) 3. Decrease Amount: ($74,139.51) 4. Percent of Decrease: (15.94 %) 5. Final Contract Amount: $390,912.19 6. Funding: Sewer Capital (642.0621.415.42.05) B. Two -Way Conversion of Lafayette Blvd. and William St. - Project No. 112 -065A 1. Company: Martell Electric LLC 2. Change Order No.: 3 (Final) 3. Increase Amount: $1,949.45 4. Percent of Increase: .78% 5. Final Contract Amount: $251,667.77 6. Funding: Major Moves (412.0602.431.42.03) C. Angela Blvd. and Northshore Drive Traffic Loops - Project No. 114 -023 1. Company: Pemberton -Davis Electric, Inc. 2. Change Order No.: 1 (Final) 3. Decrease Amount: ($1,010.30) 4. Percent of Decrease: (9.34 %) 5. Final Contract Amount: $9,801.70 6. Funding: MVH (202.0607.431.31.06) 9. PROJECT COMPLETION AFFIDAVITS A. Jefferson Boulevard Streetscape Improvements - Project No. 114 -001 1. Company: Selge Construction Co. Inc. 2. Final Contract Amount: $1,603,685.70 GARY A. GILOT DAVID P. RELOS KATHRYN E. RODS PATRICK M. HENTHORN BRIAN J. PAWLOWSKI Page 2 CITY OF SOUTH BEND oI$0UTfJNl BOARD OF PUBLIC WORKS °` MEETING December 23, 2014 — 9:30 a.m. 186 Location: 1308 County -City Building South Bend, Indiana 46601 3. Funding: Major Moves (412.0602.431.42.03) B. Two -Way Conversion of William St. and Lafayette Blvd. — Project No. 112 -065B 1. Company: Rieth -Riley Construction Co., Inc. 2. Final Contract Amount: $413,588.40 3. Funding: Major Moves (412.0602.431.42.03) C. Removal and Disposal of Hazardous/Non- Hazardous Materials at Ivy Tower — Project No. 114 -043 1. Company: Industrial & Environmental Services, LLC 2. Final Contract Amount: $26,838 3. Funding: (324.1050.460.31.06) (12J012) 10. RESOLUTION A. No. 58 -2014 — A Resolution of the Board of Works for the City South Bend, Indiana Designating the City of South Bend Department of Code Enforcement to Carry Out Duties Related to Public Nuisances 11. AGREEMENTS /CONTRACTS /PROPOSALS /ADDENDA A. Amendment to the Lease Purchase Agreement - Hewlett Packard 1. Description: Add Lap Top Computers for Fire Department, SBStat, and Solid Waste Departments and Desk Top Computers for Parks and Engineering to Master Lease No. 5245088229 2. Amount: $422.43 /month for 48 months 3. Funding: Fire, SBStat, Engineering; Solid Waste; and Parks Lease Principal and Interest (404.0672.415.37.11 /12; and 611.0610.415.37.11 /12; and 201.1101.452.37.11 /12) B. Professional Services Agreement Renewal — North American Administrators 1. Description: Renewal of Agreement for Flexible Spending Account Management (No Rate Change) 2. Amount: $3.40 per Employee per Month 3. Funding: Self Insurance Fund (711.0401.671.34.18) C. Collective Bargaining Agreement — International Alliance of Theatrical Stage Employees (I.A.T.S.E.) 1. Description: Pass - through Five Year (2015 -2019) Stagehand Contract for Morris Performing Arts Center and Palais Royale D. Grant Agreement — IDEM 1. Description: South Shore Clean Cities Matching Grant from IDEM to Purchase Three CNG Trucks 2. Amount: $300,000 ($300,000 from 2015 Solid Waste Capital and $300,000 from Grant — Total $600,000) 3. Funding: 2015 Solid Waste Capital GARY A. GILOT DAVID P. RELOS KATHRYN E. RODS PATRICK M. HENTHORN BRIAN J. PAWLOWSKI Page 3 CITY OF SOUTH BEND oI$0UTtlNl BOARD OF PUBLIC WORKS °` MEETING December 23, 2014 — 9:30 a.m. 186 Location: 1308 County -City Building South Bend, Indiana 46601 E. Donation Agreement — Wells Fargo Bank 1. Description: Donation of Vacant and Abandoned Property at 925 Cleveland Street to the City F. Amendment to Professional Services Agreement — The Troyer Group 1. Description: Design of Pavement Rehabilitation and Replacement Sidewalks, ADA Ramps and Alley Approaches for Marion St. and Madison St. Two -Way Conversion 2. Amount: $18,095 3. Funding: Major Moves (412.0602.431.42.03) G. Amendment to Professional Services Agreement — Abonmarche Consultants, Inc. 1. Description: Additional Work to Jefferson Blvd. Streetscape Improvements 2. Amount: $19,800 3. Funding: Major Moves ($18,740) (412.0602.431.42.03); 2011 Sewer Bond ($1,060) (659.0621.415.42.05) H. Special Purchase — Brown Equipment, Inc. 1. Description: Special Purchase of Used Street Sweeper at Substantial Saving to the City 2. Amount: $207,230 3. Funding: Sewer Capital (642.0621.415.43.02) I. Professional Services Agreement — Arcadis US, Inc. 1. Description: Begin Task 2 and Task 3 Prior to January 1, 2015; Source of Supply Basis and Cost Assessment and Identification and Evaluation of Water Supply Alternatives 2. Amount: $41,700 3. Funding: Engineering Professional Services J. Contract Renewal — OnSite Health 1. Description: Renewal of Wellness and Health Screenings 2. Amount: $38 /Screening (No Change) 3. Funding: Self Insurance Fund (711.0401.671.31.06) K. Special Purchase — Severn Trent 1. Description: Sodium Hypochlorite Sole Source /Compatible Equipment Replacement 2. Amount: $90,000 3. Funding: Water Works Operations (620.0640.0602.36.05) L. Professional Services Agreement — Abonmarche Consultants, Inc. 1. Description: Design of Western Avenue Streetscape between Liberty Street and Dundee Street 2. Amount: $50,000 NTE (Subject to Change) 3. Funding: Major Moves (412.0602.431.42.03) M. Assignment of License Agreement — Redevelopment Commission GARY A. GILOT DAVID P. RELOS KATHRYN E. RODS PATRICK M. HENTHORN BRIAN J. PAWLOWSKI Page 4 CITY OF SOUTH BEND oI$0UTtlNl BOARD OF PUBLIC WORKS °` MEETING December 23, 2014 — 9:30 a.m. 186 Location: 1308 County -City Building South Bend, Indiana 46601 1. Description: Assign License Agreement with Swing- Batter -Swing from Board of Public Works to Redevelopment Commission; Subject to Approval by Swing Batter Swing, LLC N. Professional Services Agreement — Kolata Enterprises, LLC 1. Description: 2015 Environmental and Brownfields Consulting 2. Amount: NTE $25,000 3. Funding: River West Development Area (324.1050.460.31.06) 12. TRAFFIC CONTROL DEVICES A. New Installation - Handicapped Accessible Parking Space Sign 1. Location: 713 South 26th St. 2. All criteria has been met 13. CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE A. 52277 Hickory Road, Granger, Indiana — Water 14. INDUSTRIAL WASTEWATER DISCHARGE PERMITS A. Company: John Mittelhauser & Associates 1. Location: 812 Wilbur Street 15. RATIFY BONDS A. Contractor Bonds 1. DMTM, Inc., Bond No. 94- L736865, Approved, Effective November 4, 2014 2. Imperial Crane Services Inc., Bond No. 105 81673 8, Released, Effective December 18, 2014 3. Yoder Concrete Larry Yoder DBA, Bond No. 9291922, Released, Effective January 17, 2015 16. CLAIMS 17. PRIVILEGE OF THE FLOOR 18. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible. GARY A. GILOT DAVID P. RELOS KATHRYN E. RODS PATRICK M. HENTHORN BRIAN J. PAWLOWSKI Page 5