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Home My WebLink About12/18/2014 Agenda ReviewCITY OF SOUTH BEND oI$0UTtlNl BOARD OF PUBLIC WORKS °` AGENDA REVIEW SESSION December 18, 2014 —10:30 a.m. 186 Location: 1308 County -City Building South Bend, Indiana 46601 AGENDA REVIEW SESSION 1. OPENING OF QUOTATIONS A. Headworks Building Boiler Replacement and Installation Services 1. Funding: Environmental Services, Maintenance Services -Building and/or Repair & Maintenance Services Other Equipment (641.0630.793.36.01/05) 2. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. Equipment Purchases for NORRES North America Inc. — Project No. 114-080 1. Funding: River West Development Area TIF (324-1050-460-42.07) (14J022) 3. LICENSES AND PERMITS A. Processions 1. Applicant: Chapin Park Neighborhood Association a) Event: Chapin Park Holiday Walk b) Date/Time: December 21, 2014; 6:00 p.m. to 8:00 p.m. c) See Comments - SBPD REGULAR MEETING 1. REVIEW OF MINUTES A. Agenda Review Session of December 4, 2014, Regular Meeting of December 9, 2014 and Claims Review Meeting of December 16, 2014 2. ELECTION OF OFFICERS A. 2015 Board of Works President 3. OPENING OF QUOTATIONS AND AWARD A. Michigan and Wayne Street Conduit Replacement — Project No. 114-082 1. Award 2. Funding: Loss Recovery Fund (227.0602.431.22.40) B. Engineering Survey Equipment Purchase 1. Award 2. Funding: Major Moves (412.0602.431.42.03) 4. OPENING OF PROPOSALS A. Pre -Qualification for 2015 Sewer Insurance Program Listing 5. AWARD BIDS AND APPROVE CONTRACT A. One (1) or More, 2014 or Newer, Jet Rodder/Vacuum Machine with Cab and Chassis 1. Company: Jack Doheny Companies, Inc. GARY A. GILOT DAVID P. RELOS KATHRYN E. Roos PATRICK M. HENTHORN BRIAN J. PAWLOWSKI Page 1 CITY OF SOUTH BEND oI$0UTtlNl BOARD OF PUBLIC WORKS °` AGENDA REVIEW SESSION December 18, 2014 -10:30 a.m. 186 Location: 1308 County -City Building South Bend, Indiana 46601 2. Amount: $283,995 3. Funding: 2014 Sewer Department Capital (642.0621.415.43.02) 4. Comment: Two Low Bids found Non -Responsive to Bid Specs 6. AWARD QUOTATIONS AND APPROVE CONTRACT A. Headworks Building Boiler Replacement and Installation Services 1. Company: TBD 2. Amount: TBD 3. Funding: Environmental Services, Maintenance Services Building and/or Repair & Maintenance Services Other Equipment (641-0630-793-36-01 and/or 641-0630-793-36-05) B. 2014/2015 Yard Lamppost Program - Project No. 114-077 1. Company: Martell Electric, LLC 2. Amount: $675/Each; NTE $67,500 3. Funding: Light Up South Bend 7. CHANGE ORDERS A. Digester No. 2 Upgrade and Digester Gas Cleaning - Project No. 111-029 1. Company: Grand River Construction, Inc. 2. Change Order No.: 13 3. Increase Amount: $85,124 4. Percent of Increase: 1.52% 5. Total Percent of Increase: 6.18% 6. Revised Contract Amount: $5,945,047 7. Funding: 2012 Sewer Bond (661.0630.415.42.06) B. Digester No. 2 Upgrade and Digester Gas Cleaning - Project No. 111-029 1. Company: Grand River Construction, Inc. 2. Change Order No.: 14 3. Increase Amount: $25,732 4. Percent of Increase: 0.46% 5. Total Percent of Increase: 6.64% 6. Revised Contract Amount: $5,970,778 7. Funding: 2012 Sewer Bond (661.0630.415.42.06) 8. CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT A. 2014 Sewer Rehabilitation - Project No. 114-005 1. Company: Insituform Technologies USA, LLC 2. Change Order No.: 1 (Final) 3. Decrease Amount: ($74,139.51) 4. Percent of Decrease: (15.94%) GARY A. GILOT DAVID P. RELOS KATHRYN E. Roos PATRICK M. HENTHORN BRIAN J. PAWLOWSKI Page 2 CITY OF SOUTH BEND oI$0UTtlNl BOARD OF PUBLIC WORKS °` AGENDA REVIEW SESSION December 18, 2014 —10:30 a.m. 186 Location: 1308 County -City Building South Bend, Indiana 46601 5. Final Contract Amount: $390,912.19 6. Funding: Sewer Capital (624.0621.415.42.05) B. Two -Way Conversion of Lafayette Blvd. and William St. — Project No. 112-065A 1. Company: Martell Electric LLC 2. Change Order No.: 3 (Final) 3. Increase Amount: $1,949.45 4. Percent of Increase:.78% 5. Final Contract Amount: $251,667.77 6. Funding: Major Moves (412.0602.431.42.03) C. Angela Blvd. and Northshore Drive Traffic Loops — Project No. 114-023 1. Company: Pemberton -Davis Electric, Inc. 2. Change Order No.: 1 (Final) 3. Decrease Amount: ($1,010.30) 4. Percent of Decrease: (9.34%) 5. Final Contract Amount: $9,801.70 6. Funding: MVH (202.0607.431.31.06) 9. PROJECT COMPLETION AFFIDAVIT A. Jefferson Boulevard Streetscape Improvements — Project No. 114-001 1. Company: Selge Construction Co. Inc. 2. Final Contract Amount: $1,603,685.70 3. Funding: Major Moves (412.0602.431.42.03) B. Two -Way Conversion of William St. and Lafayette Blvd. — Project No. 112-065B 1. Company: Rieth-Riley Construction Co., Inc. 2. Final Contract Amount: $413,588.40 3. Funding: Major Moves (412.0602.431.42.03) C. Removal and Disposal of Hazardous/Non-Hazardous Materials at Ivy Tower — Project No. 114-043 1. Company: Industrial & Environmental Services, LLC 2. Final Contract Amount: $26,838 3. Funding: (324.1050.460.31.06) (12J012) 10. RESOLUTION A. No. 58-2014 — A Resolution of the Board of Works for the City South Bend, Indiana Designating the City of South Bend Department of Code Enforcement to Carry Out Duties Related to Public Nuisances 11. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Amendment to the Lease Purchase Agreement - Hewlett Packard GARY A. GILOT DAVID P. RELOS KATHRYN E. Roos PATRICK M. HENTHORN BRIAN J. PAWLOWSKI Page 3 CITY OF SOUTH BEND oI$0UTtlNl BOARD OF PUBLIC WORKS °` AGENDA REVIEW SESSION December 18, 2014 —10:30 a.m. 186 Location: 1308 County -City Building South Bend, Indiana 46601 1. Description: Add Lap Top Computers for Fire Department, SBStat, and Solid Waste Departments and Desk Top Computers for Parks and Engineering to Master Lease No. 5245088229 2. Amount: $422.43/month for 48 months 3. Funding: Fire, SBStat, Engineering; Solid Waste; and Parks Lease Principal and Interest (404.0672.415.37.11/12; and 611.0610.415.37.11/12; and 201.1101.452.37.11/12) B. Professional Services Agreement Renewal — North American Administrators 1. Description: Renewal of Agreement for Flexible Spending Account Management (No Rate Change) 2. Amount: $3.40 per Employee per Month 3. Funding: Self Insurance Fund (711.0401.671.34.18) C. Collective Bargaining Agreement — International Alliance of Theatrical Stage Employees (I.A.T.S.E.) 1. Description: Pass -through Five Year (2015-2019) Stagehand Contract for Morris Performing Arts Center and Palais Royale D. Grant Agreement — IDEM 1. Description: South Shore Clean Cities Matching Grant from IDEM to Purchase Three CNG Trucks 2. Amount: $300,000 ($300,000 from 2015 Solid Waste Capital and $300,000 from Grant — Total $600,000) 3. Funding: 2015 Solid Waste Capital E. Donation Agreement — Wells Fargo Bank 1. Description: Donation of Vacant and Abandoned Property at 925 Cleveland Street to the City F. Amendment to Professional Services Agreement — The Troyer Group 1. Description: Design of Pavement Rehabilitation and Replacement Sidewalks, ADA Ramps and Alley Approaches for Marion St. and Madison St. Two -Way Conversion 2. Amount: $18,095 3. Funding: Major Moves (412.0602.431.42.03) G. Amendment to Professional Services Agreement — Abonmarche Consultants, Inc. 1. Description: Additional Work to Jefferson Blvd. Streetscape Improvements 2. Amount: $19,800 3. Funding: Major Moves ($18,740) (412.0602.431.42.03); 2011 Sewer Bond ($1,060) (659.0621.415.42.05) H. Special Purchase — Brown Equipment, Inc. 1. Description: Special Purchase of Used Street Sweeper at Substantial Saving to the City 2. Amount: $207,230 GARY A. GILOT DAVID P. RELOS KATHRYN E. Roos PATRICK M. HENTHORN BRIAN J. PAWLOWSKI Page 4 CITY OF SOUTH BEND oI$0UTtlNl BOARD OF PUBLIC WORKS °` AGENDA REVIEW SESSION December 18, 2014 —10:30 a.m. 186 Location: 1308 County -City Building South Bend, Indiana 46601 3. Funding: Sewer Capital (642.0621.415.43.02) I. Professional Services Agreement — Arcadis US, Inc. 1. Description: Begin Task 2 and Task 3 Prior to January 1, 2015; Source of Supply Basis and Cost Assessment and Identification and Evaluation of Water Supply Alternatives 2. Amount: $41,700 3. Funding: Engineering Professional Services J. Contract Renewal — OnSite Health 1. Description: Renewal of Wellness and Health Screenings 2. Amount: $38/Screening (No Change) 3. Funding: Self Insurance Fund (711.0401.671.31.06) K. Special Purchase — Severn Trent 1. Description: Sodium Hypochlorite Sole Source/Compatible Equipment Replacement 2. Amount: $90,000 3. Funding: Water Works Operations (620.0640.0602.36.05) L. Professional Services Agreement — Abonmarche Consultants, Inc. 1. Description: Design of Western Avenue Streetscape between Liberty Street and Dundee Street 2. Amount: $50,000 NTE (Subject to Change) 3. Funding: Major Moves (412.0602.431.42.03) M. Assignment of License Agreement — Redevelopment Commission 1. Description: Assign License Agreement with Swing -Batter -Swing from Board of Public Works to Redevelopment Commission; Subject to Approval by Swing Batter Swing, LLC N. Professional Services Agreement — Kolata Enterprises, LLC 1. Description: 2015 Environmental and Brownfields Consulting 2. Amount: NTE $25,000 3. Funding: River West Development Area (324.1050.460.31.06) 12. LICENSES AND PERMITS A. Release of Sanitary Sewer Easement 1. Applicant: Danch, Harner & Associates a) Location: 4331 South Michigan Street, 4401 South Michigan Street and 4408 South Main Street for Proposed Belle Tire Project b) Favorable Recommendation 13. TRAFFIC CONTROL DEVICES A. New Installation - Handicapped Accessible Parking Space Sign 1. Location: 713 South 261h St. GARY A. GILOT DAVID P. RELOS KATHRYN E. Roos PATRICK M. HENTHORN BRIAN J. PAWLOWSKI Page 5 CITY OF SOUTH BEND oI$0UTfjNl BOARD OF PUBLIC WORKS °` AGENDA REVIEW SESSION December 18, 2014 —10:30 a.m. 186 Location: 1308 County -City Building South Bend, Indiana 46601 2. All criteria has been met 14. CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE A. 52277 Hickory Road, Granger, Indiana — Water 15. INDUSTRIAL WASTEWATER DISCHARGE PERMITS A. Company: John Mittelhauser & Associates 1. Location: 812 Wilbur Street 16. RATIFY BONDS A. Contractor Bonds 1. DMTM, Inc., Bond No. 94-L736865, Approved, Effective November 4, 2014 2. Imperial Crane Services Inc., Bond No. 105 81673 8, Released, Effective December 18, 2014 3. Yoder Concrete Larry Yoder DBA, Bond No. 9291922, Released, Effective January 17, 2015 17. CLAIMS 18. PRIVILEGE OF THE FLOOR 19. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible. GARY A. GILOT DAVID P. RELOS KATHRYN E. Roos PATRICK M. HENTHORN BRIAN J. PAWLOWSKI Page 6