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Home My WebLink About11/20/2014 Agenda ReviewAGENDA REVIEW SESSION NOVEMBER 20, 2014 351 The Agenda Review Session of the Board of Public Works was convened at 10:38 a.m. on November 20, 2014 by Board President Gary A. Gilot, with Board Members Patrick Henthorn, and Brian Pawlowski present. Board Members Kathryn Roos and David Relos were absent. Also present was Attorney Catherine Fanello, Krieg DeVault. Board of Public Works Clerk, Linda M. Martin, presented the Board with a proposed agenda of items presented by the public and by City Staff. OPENING OF BIDS — DEMOLITION OF 118 MORE OR LESS VACANT AND ABANDONED HOMES —PROJECT NO. 114-073 LOSS RECOVERY FUND This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. The following bids were opened and publicly read: TOROK 825 S. FELLOWS STREET SOUTH BEND, IN 46601 Bid was signed by: William A. Torok Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five (5%) Bid Bond was submitted. Division A No Bid Division B No Bid Division C $428,991.00 Division D No Bid Division E No Bid Division F No Bid Total $428,991.00 RITSCHARD BROS., INC 1204 WEST SAMPLE STREET SOUTH BEND, INDIANA 46619 Bid was signed by: Rachelle L. Dolniak Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five (5%) Bid Bond was submitted. Division A $507,052.00 Division B $192,844.00 Division C No Bid Division D No Bid Division E No Bid Division F No Bid Total $699,896.00 SELGE CONSTRUCTION CO. INC. 2833 S. 11TH STREET NILES, MI 49120 Bid was signed by: Mark Weaver AGENDA REVIEW SESSION NOVEMBER 20, 2014 352 Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five (5%) Bid Bond was submitted. :m Division A $430,763.00 Division B $204,250.00 Division C $453,741.00 Division D $423,818.00 Division E $676,479.00 Division F $211,969.00 Total $2,401,020.00 C & E EXCAVATING, INC. 53767 CR 9 ELKHART, IN 46514 Bid was signed by: Ed Bessinger Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five (5%) Bid Bond was submitted. BID: Division D: Division A No Bid Division B No Bid Division C No Bid Division D $362,129.00 Division E No Bid Division F No Bid Total $362,129.00 INDIANA EARTH, INC. 10343 MCKINLEY HWY. OSCEOLA, IN 46561 Bid was signed by: Mark Osler Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five (5%) Bid Bond was submitted. Division A No Bid Division B No Bid Division C No Bid Division D $343,500.00 Division E $457,525.00 Division F $167,800.00 HRP CONSTRUCTION, INC. 5777 CLEVELAND ROAD, P.O. BOX 266 SOUTH BEND, IN 46624 AGENDA REVIEW SESSION NOVEMBER 20 2014 353 Bid was signed by: Paul J. Fallon Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five (5%) Bid Bond was submitted. BID: Division A $435,288.00 Division B $226,085.00 Division C $598,555.00 Division D $447,613.00 Division E $803,184.00 Division F No Bid Upon a motion by Mr. Pawlowski, seconded by Mr. Henthorn and carried, the above bids were referred to the Department of Community Investment and Engineering for further review and recommendation. Board members discussed the following item(s) from the agenda. - Contract Renewal — SBC Global Services Mr. Jim Schrader, Information Technologies, stated this contract is to renew Centrex phone lines for emergency backups for elevators, security lines, and non -Vole City locations. Mr. Eric Horvath, Director of Public Works, questioned why the renewal was for three (3) years. Mr. Schrader stated it was to get the best price. Mr. Horvath asked if the City will still use this service in three (3) years. Mr. Schrader stated the City will always need this for emergency back- ups. He added the three (3) year renewal is the least expensive rate, and there is a very small cancellation fee. - Addition to the Agenda — Traffic Control Device Mr. Corbitt Kerr, Engineering, stated this request came about as a result of a resident requesting an all way stop at Stanfield St. and Peashway St. due to speeding cars cutting through the neighborhood. He noted when Engineering took a look at it and did a warrant analysis, it was determined an all -way stop would not be consistent with the neighborhood so they determined a basket weave signage would fit better and help with traffic calming. - Addition to the Agenda— Rescind Traffic Control Device Approval Mr. Gilot stated for consistency sake, the Board would need to add the removal of a handicap sign approved on October 28, 2014 at 1102 S. 30fh St. He explained that when the approval was done, it was not known that there was a driveway in place and a three (3) car garage, which merits denial. Mr. Eric Horvath, Public Works Director, requested this be added to the agenda - Professional Services Agreement— myStaffingPro Ms. Chris Villaire, Human Resources, stated she has reviewed many alternatives for applicant tracking and found this one to be the best, and it can be used for the Police and Fire Departments also. She added the candidates will be able to apply for jobs through the City website. The Clerk was instructed to post the agenda and notify the media and other persons who have requested notice of the meeting agenda. No other business came before the Board. The meeting adjourned at 11:24 a.m. BOARD OF PUBLIC WORKS Gary A. Gilot, Presid�,Lps, nt taii-d rr Kathryn oMoember AGENDA REVIEW SESSION 11 NOVEMBER 20, 2014 354 Patrick ATTEST: r_ Unda M. Martin, Clerk her REGULAR MEETING NOVEMBER 25, 2014 The Regular Meeting of the Board of Public Works was convened at 9:35 a.m. on Tuesday, November 25, 2014, by Board President Gary A. Gilot, with Board Members David Relos, Patrick Henthorn, and Brian Pawlowski present. Board Member Kathryn E. Roos was absent. Also present was Attorney Catherine Fanello, Krieg DeVault. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Relos, seconded by Mr. Henthorn and carried, the Minutes of the Agenda Review Session, Regular Meeting and Claims Review Meeting of the Board held on November 6, 2014, November 12, 2014, and November 18, 2014 were approved. AWARD BID — PRIMARY DIGESTER NO, 1 AND PRIMARY DIGESTER NO. 3 CLEANING —PROJECT NO. It 4-052 (WASTEWATER CAPITAL) Mr. Jacob Klosinski, Environmental Services, advised the Board that on November 12, 2014, bids were received and opened for the above referenced project. After reviewing those bids, Mr. Klosinski recommended that the Board award the contract to the lowest responsive and responsible bidder Stewart Spreading, Inc., 3870 N. Route 71, Sheridan, Illinois 60551, in the amount, not to exceed, of $501,440.00, In his memo, Mr. Klosinski noted that Stewart Spreading did not include the Acknowledgement of Addendum with their bid, but acknowledged the addendum by completing Section IV. Assurances, Item 3.01 A by writing in the Addendum number and date on Sheet 00300-5 of the Contractor's Bid for Public Works Form, Therefore, Mr. Relos made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Henthorn seconded the motion, which carried. AWARD BID — EAST GATE LIFT STATION AND SANITARY FORCEMAIN REPLACEMENT — PROJECT NO. 114-054 (WASTEWATER CAPITAL) Mr. Jacob Klosinski, Environmental Services, advised the Board that on November 12, 2014, bids were received and opened for the above referenced equipment. After reviewing those bids, Mr. Klosinski recommended that the Board award the contract to the lowest responsive and responsible bidder Selge Construction, Co., Inc., 2833 S. I Ith Street, Niles, Michigan 49120, in the amount, not to exceed, of $596,566.00. Therefore, Mr. Relos made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Henthorn seconded the motion, which carried. REJECT BID — NOBLE AMERICA'S SOUTH BEND ETHANOL FACILITY CORN OIL SEPARATION PROCESS — PROJECT NO. 114-061 AEDA TIF Mr. Michael Carey, Engineering, advised the Board that on October 14, 2014, one bid was received and opened for the above referenced equipment. After reviewing those bids, Mr. Carey recommended that the Board reject the bid from ICM, Inc., 310 North First Street, Colwich, Kansas 67030, in the amount of $2,413,925.00 due to it exceeding the approved budget. Therefore, Mr. Relos made a motion that the recommendation be accepted and the bid be rejected as outlined above. Mr. Henthorn seconded the motion, which carried. AWARD BIDS - DEMOLITION OF I IS MORE OR LESS VACANT AND ABANDONED HOMES — PROJECT NO. 114-073 (LOSS RECOVERY FUND) In a memo to the Board, Mr. Michael Carey, Engineering, advised the Board that on November 21, 2014, bids were received and opened for the above referenced project. After reviewing those bids, Mr. Carey recommended the Board award the contracts to the lowest responsive and responsible bidders in the following amounts: a) Division A: Selge Construction, Inc.: $430,763 (23 Homes)