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Home My WebLink About12/04/2014 Board of Public Works Agenda Review SessionCITY OF SOUTH BEND A. Jefferson Boulevard Streetscape Improvements — Project No. 114 -001 BOARD OF PUBLIC WORKS oI$0UTtlNl °` AGENDA REVIEW SESSION Change Order No.: 4 December 4, 2014 —10:30 a.m. 186 4. Percent of Increase: 1.45% Location: 1308 County -City Building South Bend, Indiana 46601 AGENDA REVIEW SESSION 1. OPENING OF QUOTATIONS A. 2014/2015 Yard Lamppost Program — Project No. 114 -077 1. Funding: Light Up South Bend REGULAR MEETING 1. REVIEW OF MINUTES A. Agenda Review of November 20, 2014, Regular Meeting of November 25, 2014 and Claims Review Meeting of December 2, 2014 2. CHANGE ORDERS A. Jefferson Boulevard Streetscape Improvements — Project No. 114 -001 1. Company: Selge Construction Co., Inc. 2. Change Order No.: 4 3. Increase Amount: $22,962.73 4. Percent of Increase: 1.45% 5. Revised Contract Amount: $1,603,688.20 6. Funding: Major Moves (412.0602.431.42.03) 3. CHANGE ORDERS AND PROJECT COMPLETION AFFIDAVITS A. Bowen Street Improvements — Project No. 114 -037 1. Company: Ortiz Concrete 2. Change Order No.: 1 (Final) 3. Decrease Amount: ($422) 4. Percent of Decrease: (0.90 %) 5. Revised Contract Amount: $46,708 6. Funding: SSDA TIF (430.1050.460.42.03) B. Two -Way Conversion of William St. and Lafayette Blvd. — Project No 1. Company: Rieth Riley Construction Co., Inc. 2. Change Order No.: 1 (Final) 3. Decrease Amount: ($92,581.24) 4. Percent of Decrease: (18.29 %) 5. Revised Contract Amount: $413,588.40 6. Funding: Major Moves (412.0602.431.42.03) C. Two -Way Conversion of William St. and Lafayette Blvd. — Project No 1. Company: Martell Electric, LLC 2. Change Order No.: 2 (Final) 3. Decrease Amount: ($19,910.15) 4. Percent of Decrease: (7.38 %) 112 -065B 112 -065A GARY A. GILOT DAVID P. RELOS KATHRYN E. RODS PATRICK M. HENTHORN BRIAN J. PAWLOWSKI Page 1 CITY OF SOUTH BEND oI$0UTtlNl BOARD OF PUBLIC WORKS °` AGENDA REVIEW SESSION December 4, 2014 —10:30 a.m. 186 Location: 1308 County -City Building South Bend, Indiana 46601 5. Total Percent of Change: (8.85 %) 6. Revised Contract Amount: $249,718.32 7. Funding: Major Moves (412.0602.431.42.03) 4. PROJECT COMPLETION AFFIDAVITS A. Drive Approach at 730 S. Michigan Street — Project No. 114 -074 1. Company: Ortiz Concrete 2. Final Contract Amount: $4,852 3. Funding: SBCDA TIF (420.1050.460.39.89) B. Ferric Chloride Storage and Feed Facilities — Project No. 113 -038 1. Company: Grand River Construction, Inc. 2. Final Contract Amount: $427,767 3. Funding: Environmental Services Capital and Other Contractual Services ( 642. 0630 .415.43.66/641.0630.793.63.35) (13T009) C. South Bend Fire Department Training Center — Project No. 111 -017 1. Company: Ziolkowski Construction, Inc. 2. Final Contract Amount: $2,794,5212 3. Funding: EMS Capital (288.0902.422.31.06) 5. RESOLUTIONS A. Resolution No. 50 -2014 — A Resolution of the Board of Public Works of the City of South Bend, Indiana, Revising Cost - Sharing Rates and Implementing Reimbursement Associated with a Voluntary Sidewalk and Curb Replacement Program and Further Implementing a Separate, Fully- Subsidized Sidewalk and Curb Replacement Program 1. Description: 2015 Curb and Sidewalk Program B. Resolution No. 51 -2014 — A Resolution of the South Bend Board of Public Works on Disposal of Unfit and /or Obsolete Property 1. Description: Miscellaneous Equipment from Wastewater Department C. Resolution No. 52 -2014 — A Resolution of the South Bend Board of Public Works for the Transfer of One (1) Vehicle from the Water Works to Central Services 1. Description: Electric Think Car D. Resolution No. 53 -2014 — A Resolution of the South Bend Board of Public Works on Disposal of Unfit and /or Obsolete Vehicles and Equipment 1. Description: Disposal of Miscellaneous Equipment from Wastewater Department Valued Over $5,000.00 E. Resolution No. 54 -2014 — A Resolution of the South Bend Board of Public Works on Disposal of Unfit and /or Obsolete Property 1. Description: Miscellaneous Equipment from Central Services Valued Under $5,000.00 GARY A. GILOT DAVID P. RELOS KATHRYN E. RODS PATRICK M. HENTHORN BRIAN J. PAWLOWSKI Page 2 CITY OF SOUTH BEND oI$0UTfJNl BOARD OF PUBLIC WORKS °` AGENDA REVIEW SESSION December 4, 2014 —10:30 a.m. 186 Location: 1308 County -City Building South Bend, Indiana 46601 F. Resolution No. 55 -2014 — A Resolution of the Board of Public Works of the City of South Bend, Indiana Approving the Transfer of Real Property to the South Bend Department of Redevelopment 1. Description: Transfer of Batting Cage Facility Parcel from Board of Public Works to Redevelopment Commission Subject to Redevelopment Commission Approval December 11, 2014 6. AGREEMENTS /CONTRACTS /PROPOSALS /ADDENDA A. Professional Services Proposal — ACM Engineering & Environmental Services 1. Description: Sample Analysis for Asbestos Content at Residential, Industrial and Commercial Buildings for Code Demolitions 2. Amount: $8.00 /Sample, NTE $15,000 3. Funding: Loss Recovery Fund (227.1001.460.39.89) B. Service Agreement Renewal — Motorola Solutions 1. Description: One Year Service Agreement Renewal for Infrastructure Repair on Police Department In Car Automatic Vehicle Locators 2. Amount: $10,336.20 3. Funding: Police Department General Fund (101.0801.421.36.04) C. Agreement — Urban Enterprise Association of South Bend, Inc. 1. Description: Vacant and Abandoned Rehabilitation Grant Program 2. Amount: $66,500 3. Funding: Loss Recovery (227.1201.415.39.89) D. Consent of Assignment of Agreements — Cardno, Inc. 1. Description: Blanket Consent to Assignment from J.F. New & Associates, Inc. to Cardno, Inc. for all 2014 Agreements E. Professional Services Agreement — Crowe Horwath, LLP 1. Description: Financial Advisory Services for the 2015 EDIT /Parks Bonds 2. Amount: $38,000 (Fee of $35,000.00 Plus Out -of- Pocket Expenses and $3,000 for a Parity Report. Bond Par Amount: $5,680,000; Bond Construction Fund: $5,000,000) 3. Funding: Bond Proceeds — US Bank Escrow Funds F. Addendum to the Master Agency Agreement — Redevelopment Commission 1. Description: Ignition Park South Street and Alley Vacations 2. Amount: $400,000 3. Funding: AEDA TIF (324.1050.460.39.82) Subject to Redevelopment Commission Approval on December 11, 2014 G. Agreement Renewal — IPN Messaging 1. Description: One Year Renewal of After Hours Emergency Phone Call Service 2. Amount: $527.95 /Month GARY A. GILOT DAVID P. RELOS KATHRYN E. RODS PATRICK M. HENTHORN BRIAN J. PAWLOWSKI Page 3 CITY OF SOUTH BEND oI$0UTfjNl BOARD OF PUBLIC WORKS °` AGENDA REVIEW SESSION December 4, 2014 —10:30 a.m. 186 Location: 1308 County -City Building South Bend, Indiana 46601 3. Funding: Water Works Operations (620.0640.658.31.35) H. Contract Renewal — North American Administrators 1. Description: Flexible Spending Account Management 2. Amount: $3.40 per Employee per Month (No Rate Change) 3. Funding: Self Insurance Fund (711.0401.671.34.18) I. Professional Services Agreement — Torti Gallas and Partners, Inc. 1. Description: Development of Zoning Ordinance Revisions for Lincolnway West and Western Ave. 2. Amount: $156,500 3. Funding: Loss Recovery (227.0602.431.42.03 (14J005) J. Agreement — Urban Enterprise Association of South Bend, Inc. 1. Description: Establish Facade Matching Grant Program for Lincolnway West and Western Ave. 2. Amount: $100,000 3. Funding: Loss Recovery (227.0602.431.42.03)(14J005) K. Collective Bargaining Agreement — International Alliance of Theatrical Stage Employees (I.A.T.S.E.) 1. Description: Five Year (2015 -2019) Stagehand Contract for Morris Performing Arts and Palais Royale L. Professional Services Agreement — Symbiont 1. Description: 2014 EPA Brownfields Site Assessment Grant 2. Amount: NTE $567,420 3. Funding: EPA Grant (14J027) M. Amendment No. 1 to Agreement — Department of Community Investment 1. Description: Extend Time Frame of South Bend Home Improvement Program through December 31, 2015 2. Amount: $301,110 (No Change) 3. Funding: CDBG (212.1001.460.39.30) N. Agreement — Near Northwest Neighborhood, Inc. 1. Description: Rehabilitation of 625 -627 Cushing Ave. 2. Amount: $178,000 3. Funding: Neighborhood Stabilization Program 1 (NSP1) (14JO88) O. Contract — Perkin Elmer Health Sciences, Inc. 1. Description: Maintenance Contract for Laboratory ICP 2. Amount: $13,236 3. Funding: Environmental Services (641.0630.793.63.35) 7. LICENSES AND PERMITS A. Licenses 1. Type: Public Parking Facility GARY A. GILOT DAVID P. RELOS KATHRYN E. RODS PATRICK M. HENTHORN BRIAN J. PAWLOWSKI Page 4 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS oI$0UTfjNl °` AGENDA REVIEW SESSION December 4, 2014 —10:30 a.m. 186 Location: 1308 County -City Building South Bend, Indiana 46601 a) Applicant: LAZ Parking Midwest, LLC b) Location: 1228 N. Eddy Street c) Favorable Recommendations 8. TRAFFIC CONTROL DEVICES A. Renewal of Handicapped Reserved Parking Space 1. Name: Donna Donlin - Sriver 2. Location: No. 2 in front of County -City Building 3. All Criteria has been met 9. INDUSTRIAL WASTEWATER DISCHARGE PERMITS A. Company: Unifirst Corporation 1. Location: 251 East Sample St. 10. RATIFY BONDS A. Contractor Bonds 1. Walls by Walls, Inc., Released Effective December 19, 2014 2. Casteel Construction Corp., Released Effective January 1, 2015 11. CLAIMS 12. PRIVILEGE OF THE FLOOR 13. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible. GARY A. GILOT DAVID P. RELOS KATHRYN E. RODS PATRICK M. HENTHORN BRIAN J. PAWLOWSKI Page 5