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Home My WebLink About11/20/2014 Board of Public Works Agenda Review SessionCITY OF SOUTH BEND BOARD OF PUBLIC WORKS oI$0UTtlNl °` AGENDA REVIEW SESSION November 20, 2014 —10:30 a.m. 186 Location: 1308 County -City Building South Bend, Indiana 46601 AGENDA REVIEW SESSION 1. OPENING OF BIDS A. Demolition of 118, More or Less, Vacant and Abandoned Homes — Project No. 114 -073 1. Funding: Loss Recovery Fund (227.1201.415.39.89) REGULAR MEETING 1. REVIEW OF MINUTES A. Agenda Review Session of November 6, 2014, Regular Meeting of November 12, 2014, and Claims Review Meeting of November 18, 2014 2. AWARD BIDS AND APPROVE CONTRACT A. Primary Digester No. 1 and Primary Digester No. 3 Cleaning — Project No. 114- 052 1. Company: Stewart Spreading, Inc. 2. Amount: NTE $501,440 3. Funding: Environmental Services Capital (642.0630.415.43.66) 4. Comments: Acknowledgement of Addendum No. 1 Provided in Contractor's Bid Form B. East Gate Lift Station Replacement — Project No. 114 -054 1. Company: Selge Construction Co., Inc. 2. Amount: NTE $596,566 3. Funding: Environmental Services, Wastewater Capital (642.0630.415.43.66) (14T001) C. Noble America's South Bend Ethanol Facility Corn Oil Separation Process — Project No. 114 -061 1. Company: ICM, Inc. 2. Amount: $2,413,925 3. Funding: AEDA TIF 3. CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT A. Demolition of Hamilton Towing Company — Project No. 114 -017 1. Company: Indiana Earth, Inc. 2. Change Order No.: 1 Final 3. Decrease Amount: ($5,000) 4. Percent of Decrease: (5.59 %) 5. Revised Contract Amount: $84,500 6. Funding: AEDA TIF (324.1050.460.39.82) GARY A. GILOT DAVID P. RELOS KATHRYN E. RODS PATRICK M. HENTHORN BRIAN J. PAWLOWSKI Page 1 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS oI$0UTtlNl °` AGENDA REVIEW SESSION November 20, 2014 —10:30 a.m. 186 Location: 1308 County -City Building South Bend, Indiana 46601 4. PROJECT COMPLETION AFFIDAVIT A. Century Center Exterior Column and Sidewalk Repairs — Project No. 114 -030 1. Company: Gibson -Lewis LLC 2. Final Contract Amount: $35,383 3. Funding: Century Center Hotel/Motel Tax (7304.42010.000.099) 5. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. 2015 Sewer Insurance Contractor Pre - Qualification Registry 6. AGREEMENTS /CONTRACTS /PROPOSALS /ADDENDA A. Contract Renewal - SBC Global Services, Inc., d /b /a AT &T Global Services on behalf of Indiana Bell Telephone Company, Inc. 1. Description: Three Year Renewal of Centrex Phone Lines for Elevators, Security Lines, and Non -VolP City Locations 2. Amount: $41,744.57/year; Total: $125,233.72 3. Funding: COIT (404.0672.431.32.04) B. Business Associate Agreement - ESO Solutions, Inc. 1. Description: Update Fire Department HIPPA Business Associate Agreement to Include Newly Enacted Omnibus Rule C. Easement Agreement — Brenda Ornat 1. Description: Permanent Easement at 3126 Helper Street for the Construction of a Sanitary Sewer Facility 2. Amount: NTE $7,100 3. Funding: Wastewater Capital (642.0630.415.43.66) (14T001) D. Amendment No. 2 to Contract — Neighborhood Resources Corp. and Technical Services Corp. 1. Description: Neighborhood Capacity Building 2. Amount: Extend Contract Time Frame by 12 Months through 12/31/2015 3. Funding: CDBG (212.1001.460.39.30) E. Amendment No. 2 to Contract — Department of Code Enforcement 1. Description: Demolitions 2. Amount: Extend Contract Time Frame by 12 Months through 12/31/2015 3. Funding: CDBG (212.1001.460.39.30) (12JC14) F. Amendment No. 1 to Contract — Department of Code Enforcement 1. Description: Demolitions 2. Amount: Extend Contract Time Frame by 12 Months through 12/31/2015 3. Funding: CDBG (212.1001.460.39.30) (13JC14) G. Amendment No. 4 to Contract — Department of Code Enforcement 1. Description: Demolitions 2. Amount: Extend Contract Time Frame by 12 Months through 12/31/2015 GARY A. GILOT DAVID P. RELOS KATHRYN E. RODS PATRICK M. HENTHORN BRIAN J. PAWLOWSKI Page 2 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS oI$0UTtlNl °` AGENDA REVIEW SESSION November 20, 2014 —10:30 a.m. 186 Location: 1308 County -City Building South Bend, Indiana 46601 3. Funding: CDBG (212.1035.460.81.12) (CD098112) H. Amendment to Contract — Community Homebuyers Corporation 1. Description: Forgivable Second Mortgage Program 2. Amount: Extend Contract Time Frame by 12 Months through 12/31/2015 3. Funding: CDBG (212.1001.460.39.30) I. Professional Services Agreement — myStaffingPro 1. Description: Applicant Tracking System to Be Used by All Departments 2. Amount: $17,080 (One -Time Implementation Fee of $8,500 and Annual Fee of $8,580) 3. Funding: COIT (404.0672.415.36.04) J. Uniform Conflict of Interest Disclosure Statement — M. Catherine Fanello 1. Description: Letter and Statement Recusing Herself from Legal Review or Recommendation of all Documents between the City of South Bend and DLZ, LLC, while Serving as Legal Counsel to the Board of Public Works 7. LICENSES AND PERMITS A. Processions 1. Applicant: Mike Jeffirs a) Event: Erskine Boulevard Candlelight Walk b) Date /Time: December 13, 2014; 6:00 p.m. to 9:00 p.m. (Rain Date: December 14, 2014) c) Location: Erskine Boulevard from Ewing Street to Donmoyer Avenue d) Favorable Recommendations; Participants will Remain on Sidewalks; Request is for No Parking. 2. Applicant: Pet Refuge, Inc. a) Event: ReinDog Parade b) Date /Time: December 6, 2014; 9:30 a.m. to 12:00 p.m. c) Favorable Recommendations subject to using Michigan St., not Main St., to Washington St. to Hall of Fame B. Encroachments /Revocable Permits 1. Applicant: Jack Hofferth dba Alpha Realty a) Location: 218 Sycamore Street b) Description: Installation of a Canvas Door Canopy c) Favorable Recommendations; Clearance to Grade for the Bottom Edge of the Awning shall be not Less than 8'6" over Walkway for any Portion of a Rigid Framing 8. TRAFFIC CONTROL DEVICES A. New Installation - Handicapped Accessible Parking Space Sign 1. Location: 1517 Wilber St. GARY A. GILOT DAVID P. RELOS KATHRYN E. RODS PATRICK M. HENTHORN BRIAN J. PAWLOWSKI Page 3 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS oI$0UTfjNl °` AGENDA REVIEW SESSION November 20, 2014 —10:30 a.m. 186 Location: 1308 County -City Building South Bend, Indiana 46601 2. All criteria has been met B. Revision — Change to All Way Stop to Increase Pedestrian Safety 1. Location: LaSalle Avenue and Esther Street 2. All criteria has been met 9. RATIFY BONDS A. Occupancy Bond 1. DMTM, Inc., Effective Nov. 4, 2014 10. 2015 BOARD OF WORKS AGENDA REVIEW, REGULAR MEETING, AND CLAIMS REVIEW MEETING SCHEDULES 11. CLAIMS 12. PRIVILEGE OF THE FLOOR 13. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible. GARY A. GILOT DAVID P. RELOS KATHRYN E. RODS PATRICK M. HENTHORN BRIAN J. PAWLOWSKI Page 4