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Home My WebLink About11/06/2014 Board of Public Works Agenda Review SessionCITY OF SOUTH BEND o4soTRe��a BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION ` �y November 6, 2014 —10:30 a.m. Location: 1308 County -City Building South Bend, Indiana 46601 AGENDA REVIEW SESSION 1. LICENSES AND PERMITS A. Encroachments/Revocable Permits 1. Applicant: The Salvation Army a) Description: Salvation Army Kettle and Stand with Bell Ringer for Donation Collection b) Location: 122 South Michigan Street, South Bend Chocolate Cafe c) Favorable Recommendations; South Bend Chocolate gives Permission REGULAR MEETING 1. REVIEW OF MINUTES A. Agenda Review Session: October 23, 2014; Regular Meeting: October 28, 2014; Claims Review Meeting: November 4, 2014 2. OPENING OF BIDS A. East Gate Lift Station Replacement — Project No. 114 -054 1. Funding: Wastewater Capital (642.0630.415.43.66) (14T001) 3. AWARD BIDS AND APPROVE CONTRACT A. Lincolnway West Corridor Improvements — Project No. 114 -033A 1. Company: Rieth -Riley Construction Company, Inc. 2. Amount: a) Division D: $313,918 b) Division E: $795,488 3. Funding: Loss Recovery Fund (227.0602.431.42.03) 4. REJECT BIDS A. Lincolnway West Corridor Improvements — Project No. 114 -033A 1. Division C 5. CHANGE ORDERS A. Removal of Lead Based Paint at Ivy Tower — Project No. 114 -011 1. Company: Interstate Environmental Services, Inc. 2. Change Order No.: 3 3. Increase Amount: $69,900; Thirty (30) Days 4. Percent of Increase: 2.82% 5. Revised Contract Amount: $2,552,176.45 6. Funding: AEDA TIE (324.1050.460.31.06) B. 2014 Curb & Sidewalk Program — Project No. 114 -013 1. Company: Premium Concrete Services, Inc. GARY A. GILOT DAvID P. RELOS KATHRYN E. RODS PATRICK M. HENTHORN BRIAN J. PAWLOWSKI Page 1 CITY OF SOUTH BEND o4soTRe��a BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION ` �y November 6, 2014 -10:30 a.m. Location: 1308 County -City Building South Bend, Indiana 46601 2. Change Order No.: 1 3. Increase Amount: $37,973.90 4. Percent of Increase: 7.5% 5. Revised Contract Amount: $543,288.55 6. Funding: MVH (202.0619.731.31.06) C. Southwood Sewer Separation - Project No. 112 -042 1. Company: Walsh & Kelly, Inc. 2. Change Order No.: 1 3. Increase Amount: $120,000 4. Percent of Increase: 6.24% 5. Revised Contract Amount: $2,041,843.55 6. Funding: 2011 Sewer Bond (659.0621.415.31.02) D. Two -Way Conversion of William Street and Lafayette Blvd. - Project No. 112 - 065A 1. Company: Martell Electric LLC 2. Change Order No.: 1 3. Increase Amount: $17,678 4. Percent of Increase: 6.45% 5. Revised Contract Amount: $291,635.48 6. Funding: Major Moves (412.0602.431.42.03) E. Jefferson Boulevard Streetscapes Improvements - Project No. 114 -001 1. Company: Selge Construction Co., Inc. 2. Change Order No.: 3 3. Increase Amount: $500 4. Percent of Increase: 0.03% 5. Revised Contract Amount: $1,580,725.47 6. Funding: Major Moves (412.0602.431.42.03) 6. CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT A. 2014 Pavement Milling - Project No. 114 -009 1. Company: Walsh & Kelly, Inc. 2. Change Order No.: 1 (Final) 3. Decrease Amount: ($4,342.03) 4. Percent of Decrease: (11.19°/x) 5. Final Contract Amount: $34,457.97 6. Funding: MVH (202.0607.431.23.02 ) 7. PROJECT COMPLETION AFFIDAVIT A. Vacant and Abandoned Homes Demolitions (1,000 Homes in 1,000 Days) 1. Company: Torok Excavating GARY A. GILOT DAvID P. RELOS KATHRYN E. RODS PATRICK M. HENTHORN BRIAN J. PAWLOWSKI Page 2 CITY OF SOUTH BEND o4soTRe��a BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION ` �y November 6, 2014 —10:30 a.m. Location: 1308 County -City Building South Bend, Indiana 46601 2. Final Contract Amount: $413,294 3. Funding: General Fund (408.1201.415.50.02) 8. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. I/N Tek and I/N Kote System Evaluation — Project No. 114 -070 1. Funding: Sewer Capital (642.0621.415.42.05) 9. AGREEMENTS /CONTRACTS/PROPOSALS /ADDENDA A. Release of Obligation Letter — Monday, Jones & Albright 1. Description: City to Release Monday, Jones, & Albright from Maintenance Reimbursement Agreement for Use of Electrical Components at Non - Functioning Fellows Booster Station B. Special Purchase — Digital Ally 1. Description: Sole Source, Compatible Equipment Purchase for Substantial Savings of Eighteen (18) In -Car Video Cameras and Monitoring Software for Police Vehicles 2. Amount: $61,945 3. Funding: Justice Assistance Grant: $28,066; Police Capital Lease:$33,879 (404.0401.415.37.11) C. Professional Services Agreement — Crowe Horwath Associates, Inc. 1. Description: Phase 5 (Final) of the East Bank Sewer Separation on Jefferson Blvd. and Wayne Street and Northside Blvd. 2. Amount: $486,000 3. Funding: 2012 Sewer Bond (661.0621.415.42.05) D. Amendment to Contract — South Bend Heritage Foundation 1. Description: Change Addresses of Properties to be Acquired/Rehabbed and Extend Contract by Twelve (12) Months 2. Amount: $300,000 (No Change in Cost) 3. Funding: CDBG (212.1001.460.39.30) (13JC25) E. Professional Services Proposal — EmNet, LLC 1. Description: Prairie Avenue Sewer Separation Flow Monitoring 2. Amount: $73,988 3. Funding: 2012 Sewer Bond (661.0621.415.42.05) F. Amendment No. 1 to Agreement — McCormick Engineering, LLC 1. Description: Add Kensington Control Valve and Real Time River Gauge Monitoring Location at the Wastewater Treatment Plant to Sewer Sensory Overflow Control Network Agreement 2. Amount: $14,000 3. Funding: GARY A. GILOT DAvID P. RELOS KATHRYN E. RODS PATRICK M. HENTHORN BRIAN J. PAWLOWSKI Page 3 CITY OF SOUTH BEND o4soTRe��a BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION ` �y November 6, 2014 —10:30 a.m. Location: 1308 County -City Building South Bend, Indiana 46601 G. Addendum to Professional Services Agreement — St. Joseph County Chamber of Commerce 1. Description: City to Provide Funding for Director of Business Growth 2. Amount: $65,000 3. Funding: EDIT (408.0401.415.39.30) 10. LICENSES AND PERMITS A. Block Party — Non - Residential 1. Applicant: KRG Eddy Street Commons LLC a) Event: Holiday Happenings b) Location: Eddy Street and a Portion of Napoleon St., from Angela Blvd. to Napoleon Street/Burns Street c) Date /Time: December 6, 2014; from 7:00 a.m. to 2:00 p.m. d) Favorable Recommendations B. Processions 1. Applicant: St. Joseph Catholic Church a) Event: Saint Nick 6 b) Location: East Race and East Bank Trail c) Date /Time: December 6, 2014; 8:00 a.m. to 11:30 a.m. d) Favorable Recommendation C. Placement of Honorary Street Sign 1. Applicant: Derek Dieter /South Bend Heritage Foundation a) Location: West Washington St. from William St. to Walnut St. b) Description: Placement of Honorary "Jeff Gibney Blvd." Street Sign at his Place of Residence and Blocks he helped transform) C) See Comments 11. TRAFFIC CONTROL DEVICES A. New Installation - Handicapped Accessible Parking Space Sign 1. Location: 930 S. 28t' St. 2. All criteria has been met B. Revision — Change to All Way Stop to Provide Safer Pedestrian Access 1. Location: Intersection of Westmoor Street and Meade Street 2. All criteria has been met. C. Revision — Frederickson Street Change to Stop Sign; Meade Street to be Through Street to Balance Distance between Stop Conditions in the Neighborhood. 1. Location: Intersection of Frederickson Street and Meade Street 2. All criteria has been met. D. New Installation — Wayfmder Signs for Charles Black Center and Martin Luther King Center GARY A. GILOT DAvID P. RELOS KATHRYN E. RODS PATRICK M. HENTHORN BRIAN J. PAWLOWSKI Page 4 CITY OF SOUTH BEND 4SOTRe��a BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION ` �y November 6, 2014 —10:30 a.m. Location: 1308 County -City Building South Bend, Indiana 46601 1. Locations: a) Lincolnway West/College St. and Olive St. /Linden St.. for Martin Luther King Center b) Western Ave. /Falcon St. for Charles Black Center 2. All criteria has been met. 12. 2015 CITY EMPLOYEES HOLIDAY SCHEDULE 13. CLAIMS 14. PRIVILEGE OF THE FLOOR 1 I : Uul NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible. GARY A. GILOT DAvID P. RELOS KATHRYN E. RODS PATRICK M. HENTHORN BRIAN J. PAWLOWSKI Page 5