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Home My WebLink About10/23/2014 Board of Public Works Agenda ReviewCITY OF SOUTH BEND BOARD OF PUBLIC WORKS oI$0UTtlNl °` AGENDA REVIEW SESSION October 23, 2014 —10:30 a.m. 186 Location: 1308 County -City Building South Bend, Indiana 46601 AGENDA REVIEW SESSION 1. OPENING OF BIDS A. Lincolnway West Corridor Improvements — Project No. 114 -033A 1. Funding: Major Moves (412.0602.431.42.03) REGULAR MEETING 1. REVIEW OF MINUTES A. Agenda Review: October 9, 2014 and Regular Meeting of October 14, 2014; Claims Review Meeting: October 21, 2014 2. PUBLIC HEARING A. Notice of Sale of City Owned Property 1. Location: 4212 Fellows Street and 4224 Fellows Street 3. OPENING OF BIDS A. Primary Digester No. 1 and Primary Digester No. 3 Cleaning — Project No. 114- 052 1. Funding: Environmental Services (642.0630.415.43.66) 4. AWARD BID AND APPROVE CONTRACT A. 2014 South Bend Police Vehicle Equipment Purchase 1. Company: Steven R. Jenkins a) Description: Item No. 1, 20 ProGard 1/2 Cages b) Amount: $23,424 2. Company: ERS, Emergency Radio Service a) Description: Item No. 15, Heavy Duty Timer, 75 AMP b) Amount: $4,270 3. Company: The Public Safety Store a) Description: Items Nos. 8, 9, 10, and 11; NFORCE, NFORCE:IN, EPL8000RD, ECPGHKFIBD b) Amount: $64,294.61 4. Company: Severn Safety Supply a) Description: Items Nos. 2, 3, 4, 5, 6, 7, 12, 13, and 14 b) Amount: $36,893.43 5. AWARD QUOTATION AND APPROVE CONTRACT A. Cleaning and Rehabilitation of Pinhook Well No.I — Project No. 114 -072 1. Company: Peerless Midwest Inc. 2. Amount: $18,976 3. Funding: Water Works Operations (620.0640.602.31.06) GARY A. GILOT DAVID P. RELOS KATHRYN E. RODS PATRICK M. HENTHORN BRIAN J. PAWLOWSKI Page 1 CITY OF SOUTH BEND A. Ferric Chloride Chemical Storage and Feed Facilities — Project No. 113 -038 BOARD OF PUBLIC WORKS oI$0UTtlNl °` AGENDA REVIEW SESSION Change Order No.: 1 October 23, 2014 —10:30 a.m. 186 4. Percent of Increase: 2.4% Location: 1308 County -City Building South Bend, Indiana 46601 6. CHANGE ORDERS A. Ferric Chloride Chemical Storage and Feed Facilities — Project No. 113 -038 1. Company: Grand River Construction, Inc. 2. Change Order No.: 1 3. Increase Amount: $10,067 4. Percent of Increase: 2.4% 5. Revised Contract Amount: $427,767 6. Funding: Wastewater Capital and Other Contractual Services (642.0630.415.43.66 & 641.0630.793.63.35) (13T009) B. Digester No. 2 Upgrade and Digester Gas Cleaning - Project No. 111 -029 1. Company: Grand River Construction, Inc. 2. Change Order No.: 12 3. Increase Amount: $19,137 4. Percent of Increase: 0.34% 5. Revised Contract Amount: $5,859,923 6. Funding: Waste Water Operating & Maintenance; 2011 Sewer Bond (659.0630.415.42.06) 7. CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT A. North Station Roof Restoration — Project No. 112 -034 1. Company: Midland Engineering Co., Inc. 2. Change Order No.: 1 (Final) 3. Increase Amount: $5,337.70 4. Percent of Increase: 1.77% 5. Total Percent of Change: 1.77% 6. Final Contract Amount: $306,387.70 7. Funding: Water Works Capital (622.0640.415.42.02) 8. RESOLUTIONS A. Resolution No. 47 -2014 — A Resolution of the City of South Bend Indiana Board of Public Works on Disposal of Unfit and /or Obsolete Vehicles 1. Description: Removal of Assets from Register due to August Auto Auction B. Resolution No. 48 -2014 - A Resolution of the City of South Bend Indiana Board of Public Works for the Write -Off of Insufficient Funds from 2011 through 2012 1. Amount: $1,439.68; Various Departments C. Resolution No. 49 -2014 - A Resolution of the City of South Bend Indiana Board of Public Works for the Write -Off of Performance Bonds and /or Associated Fees Prior to January 1, 2012 1. Amount: $157,914.16; Code Enforcement Performance Bonds GARY A. GILOT DAVID P. RELOS KATHRYN E. RODS PATRICK M. HENTHORN BRIAN J. PAWLOWSKI Page 2 CITY OF SOUTH BEND oI$0UTtlNl BOARD OF PUBLIC WORKS °` AGENDA REVIEW SESSION October 23, 2014 —10:30 a.m. 186 Location: 1308 County -City Building South Bend, Indiana 46601 9. AGREEMENTS /CONTRACTS /PROPOSALS /ADDENDA A. Lease Purchase Agreement — Ricoh USA, Inc. 1. Description: Replacement of Solid Waste Printer /Copier 2. Amount: $102.47 /Month (Per Indiana QPA); 60 Months 3. Funding: Solid Waste Operations (610.0610.791.36.02) B. Professional Services Agreement — Bentley Systems, Inc. 1. Description: WaterCAD Software Upgrade and Subscription 2. Amount: $9,660 3. Funding: Water Works Operations (620.0640.601.22.06) C. Addendum to the Master Agency Agreement — Redevelopment Commission 1. Description: Hoffman Hotel Construction Oversight 2. Funding: SBCDA TIF D. Construction Management Agreement — Redevelopment Commission, and Equal Construction, LLC 1. Description: Oversee Bidding and Construction of Hoffman Hotel Project 2. Amount: $175,000 3. Funding: SBCDA TIF E. Computer Support Agreement — Auriel Information Systems 1. Description: 2015 Ongoing Permit and Inspection Application Support 2. Amount: $12,000 3. Funding: Building Dept. Computer Equipment (600.1306.415.31.06) F. Professional Services Agreement — American Structurepoint, Inc., 1. Description: Engineering Assessment and Topographic Survey on Main Street and Michigan Street Two Way Conversions 2. Amount: NTE $183,000 3. Funding: Major Moves (412.0602.431.42.03) G. Open Market Proposal — Industrial & Environmental Services, LLC 1. Description: Removal and Disposal of Hazardous /Non- Hazardous Waste at IVY Tower 2. Amount: $26,838 3. Funding: IVY Tower Facility Renovation (324.1050.460.31.06) (12J012)) H. Professional Services Agreement — St. Joseph County Chamber of Commerce 1. Description: Promote South Bend 2. Amount: $150,000 3. Funding: EDIT (408.0401.415.39.30) I. Amendment to Agreement — Kolata Enterprises, LLC 1. Description: Increase Environmental Consulting Contract 2. Amount: $5,000; New Total NTE $30,000 3. Funding: AEDA TIF GARY A. GILOT DAVID P. RELOS KATHRYN E. RODS PATRICK M. HENTHORN BRIAN J. PAWLOWSKI Page 3 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS oI$0UTfjNl °` AGENDA REVIEW SESSION October 23, 2014 —10:30 a.m. 186 Location: 1308 County -City Building South Bend, Indiana 46601 J. Open Market Proposal — Martell Electric LLC 1. Description: Facility Modifications to Accommodate Work on Compressed Natural Gas Vehicles 2. Amount: $120,000 3. Funding: Central Services Capital (222.0605.419.22.02) 10. LICENSES AND PERMITS A. Block Party — Residential 1. Applicant: Bruce Reith a) Event: Halloween Gathering b) Location: 3928 Sheridan Place Cul de Sac c) Date /Time: October 31, 2014; 6:00 p.m. to 10:00 p.m. d) Favorable Recommendations B. Processions 1. Applicant: IUSB Student Veterans Organization a) Event: 5k Sweat for Vets b) Date /Time: November 8, 2014; 8:00 a.m.to 12:00 p.m. c) Favorable Recommendations C. Licenses 1. Type: Public Parking Facility a) Applicant: Beacon Health Systems /Memorial Hospital b) Locations: (1) 707 N. Michigan Street (Bartlett Garage) (2) 100 N. Navarre Street (Navarre Garage) c) Favorable Recommendations 11. TRAFFIC CONTROL DEVICES A. New Installation - Handicapped Accessible Parking Space Sign 1. Locations: a) 1102 S. 30th Street b) 602 Leland Avenue c) 222 E. Navarre Street 2. All criteria has been met 12. CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE A. 19473 Darden Road — Sewer 13. RATIFY BONDS A. Occupancy Bonds GARY A. GILOT DAVID P. RELOS KATHRYN E. RODS PATRICK M. HENTHORN BRIAN J. PAWLOWSKI Page 4 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS oI$0UTfjNl °` AGENDA REVIEW SESSION October 23, 2014 —10:30 a.m. 186 Location: 1308 County -City Building South Bend, Indiana 46601 1. Shaum Electric Company, Inc., approved effective October 3, 2014. B. Excavation Bonds 1. Laidig Concrete, Inc., Cancelled effective November 12, 2014 14. CLAIMS 15. PRIVILEGE OF THE FLOOR 16. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible. GARY A. GILOT DAVID P. RELOS KATHRYN E. RODS PATRICK M. HENTHORN BRIAN J. PAWLOWSKI Page 5